monthly society board meeting tuesday september 12th …1 ¼" soft enamel lapel pin 500 $1.34...

Iowa BBQ Society 2501 Eastern Ave. NE, Cedar Rapids, IA. 52402 319.361.6721

www.iabbq.org www.facebook.com/groups/68216300189 www.kcbs.us

Monthly Society Board Meeting Tuesday September 12th

“OPEN” Board Meeting Agenda

Smokey D’s Des Moines, IA

Time: 6:30 PM

I. Attendance: Present Board Members: Christine D, Francis D, Ray R, Jay R, Dan R, Jeff A, Lyn B, Chris R Present Board Members By Phone: Absent Board Members: Steve C Others Members In Attendance: Judy B, Joe O, Jim R, Bryan M, Randy G, Jenna L & Nick L II. Secretaries Report Secretary’s report was approved from the July Meeting

Motion to approve: 1st by Jay R, 2nd by Dan R, Motion Carried III. Treasurer’s Report: We currently have $ 14,008.74 in our account at this time. We currently have $ 508.05 in our PayPal Account at this time. See Handout: All information on spreadsheets for July & August

Motion to approve: 1st by Lyn B, 2nd by Chris R, Motion Carried

IV. Monthly/Yearly BBQ Board Meeting Schedule

SET THE REST OF THE YEARS MEETING SCHEDULE

OCTOBER 10th: Marshalltown, IA (SMOKIN G’S) NOVEMBER 14th: Pella, IA (Bubba Q’s)

DECEMBER 12th: Marshalltown, IA (Legend’s)



V. BOARD BUSINESS

NEW BUSINESS

1. Iowa BBQ Society Pins:

Normal production time is 7-10 business days.

Your price includes:

• FREE Artwork & Design with Unlimited Revisions • FREE Mold (1) & Setup

• FREE FedEx One Day Air Shipping to the Continental US

Quote: PD082117-115 Proof 01 Quantity Unit Price

1 ¼" Soft Enamel Lapel Pin 500 $1.34

Backing: Butterfly Clutch 500 $0.00

Presentation: Poly Bag 500 $0.00

Plating: Black Metal 500 $0.00

Click a proof below to enlarge Total $670.00

Order This Quote A motion was on the floor to approve the pin artwork and design (Concept) as well as possible purchase of pins for members. Jim Richardson will check on pricing thru his vendor.

Motion to approve: 1st by Francis D, 2nd by Dan R, Motion Carried



2. Blank Park Zoo was contacted about our Zoo-B-Que event and they have opted out on letting us hold the event at their location.

Jeff A will call & check on working with Bass Pro Shop as a place to hold the Kids Que event this year and in the future. The board will research all options before making a decision on whether or not to hold the event this year or get everything set up correctly and start out fresh in 2018.

3. Iowa State Fair “Mine is the best BBQ Sauce” Winners (See Handout for all Recipes)

a. Russell Place (Norwalk, IA) 1st Place b. B. J. Hoffman (Liscomb, IA) 2nd Place c. Marjorie Rodgers (Indianola, IA) 3rd Place d. Jeff King (Newton, IA) Honorable Mention

Ray R will research what the BBQ Board decided to give out as prizes for this year’s winners.

OLD BUSINESS Continued discussion of the following:

A. Does the BBQ Society have a clear “Focus/Direction?”

We need to start thinking “Out of the Box” on how to keep the Society going and becoming better and stronger for the future. When we have this type of discussion we have many great ideas thrown out on the table about how to change or focus our Society; but we have realized that most if not all the time our follow through is very poor. It never really takes off and we eventually carve a new path or start a new way of doing things.

We must find a very direct and clear path while always focusing on the membership as a whole. No more can we go back to: “That is always the way it has been done” or reverting back to that way of thinking. We need to devise a very direct way of talking to our membership and finding out what would get them more involved in the events we currently hold and what other events they would like to see us create. This issue will continue to be discussed at our next board meeting in September.

I. What do our members want from the Society? II. How to gain more member participation at monthly meetings, etc? III. BBQ Society Presence: How do we have a bigger presence state wide

There was great discussion from both the board and the members in attendance on how we should proceed with what our focus/direction should be in the future for our membership and how to gain new members. It was decided that the focus/direction should be on the “Backyard” cook(s). We should have a day like we have had in past like the previous “Spring Training Camp”



used to be. The days focus would be on cooking/grilling/smoking basics and lead into Backyard BBQ Competitions. This will allow us to pull in new members as well as new BBQ cooks. Also it was discussed that part of that day will dedicated to organizing a Backyard BBQ Competition. This too will give us a way to reach out to our current members or new members who want to start of have an event in their local area with the help of the BBQ Society board on helping them sanction their event. It was also discussed that all BBQ Society members who have competition cook teams, have “Support” banners provided by the Society. That way, at every event they participate in they are advertizing for the Society and signing up new members.

B. WHAT WOULD WE LIKE TO DO IN THE FUTURE?

i. Add an extra position to the board: Membership Director. This person would be in charge of the following:

a. Start a membership calling campaign in February right after the Annual Banquet. b. Keep an accurate spreadsheet of all current members. c. Sending out membership cards, stickers and pins d. Update the board monthly on both paid & non-renewed membership numbers e. Devise a calling schedule where all board members will call past members who have not

renewed for the current year. ii. Provide members “Pins” like we used to do along with a paid membership, members who

volunteer at our yearly events or come to the Annual Banquet. iii. Program meetings directed and dedicated to members (Special Speakers). iv. Revitalize the “Spring Training Camp”: v. One directly for members interested in Backyard cooking

vi. One directly focusing on Backyard BBQ Competitions and KCBS Competitions vii. change our monthly meeting formats to a “Quarterly” meeting format:

viii. This would mean changing the By-Laws to reflect the new format ix. Change the Tri-Fold Flyer to a “Front & Back” type of handout with a detachable membership

card so if a person signs up they get their card right away x. The board would like to a possible “Face to Face” exchange with people who are no longer

members in order to find out what we can do to improve the Society as a whole and have them come back to help make us stronger and better.



V. Committee Reports A. Charitable Events/IBS Grant Application Committee (Ray R, Steve C, & Dan R): IBS Grant Application: Ray to update Application No applications received at this time IBS Scholarship Application: Ray to update Application No applications received at this time

Kids Que (Steve C): Usually A November Date.

The Des Moines Blank Park Zoo is no longer participating in this event for 2017

We are currently checking in to other alternative places to hold this event! Iowa BBQ Society Cares: Usually A Date Between September to December

We will decide at the October meeting where we want to spend our money this year. B. Membership/Member Partner/KCBS Grant Application Committee: (Francis D):

Current Membership: 167 C. BBQ Contests/Team of the Year (TOY) Committee (Ray R & Chris R):

DONE FOR THE YEAR D. Back Yard BBQ Competition & Sanctioning Committee (Jay R & Jeff Arment):

DONE FOR THE YEAR

We had six (6) sanctioned contests this year, hoping for more next year We also need more sanctioning “Reps” for the coming year

A motion was presented to the floor that we provide IBS Polo shirts to all Sanctioning Reps

Motion to approve: 1st by Chris R, 2nd by Lyn B, Motion Carried

E. Website Committee (Jay R & Francis D):

Website updates are on-going all the time with Chris the web designer We also need to do some re-arranging of our website, including an “Archive” section/tab

for all competitions (both backyard and KCBS)



F. BBQ Judges School Committee: (Christine Dutton & Francis Dutton)

2018 CLASS FEE INCREASE:

$70.00: BBQ Judges Class (KCBS Member Fee) $115.00: BBQ Judges Class (Non KCBS Member Fee & 1 Year KCBS Membership) $60.00: Table Captain’s Class (KCBS Member Fee)

**Christine has already paid the fee for the building** Christine has already had several people contact her about information on signing up for next year’s class!! G. Fund Raising & Public Relations Committee: (All Members) Nothing at this time! H. 2017 Annual Banquet Committee: (All Board Members & Member Volunteers)

JANUARY 13, 2018!

Quality Inn & Suites Starlite Village Ames, IA

At the October meeting we decide on the menu for this year’s event

Pricing will remain the same:

Meals: $15.95 for Adults & $7.95 for children 12 and under Hotel Room Prices: $69.00+Tax

We have our first donations for the Silent Auction: Stainless Steel Cut Outs of CY & Herkey

All board members need to now start getting items for our silent auction. The following information will be needed on each item for the silent auction:

I. Item and description II. Who is donating the item III. Cost of the item

All this information will be put on the auction certificate and on the bid sheet

When you collect any items, keep them in your possession, but send via email or call the above information into Francis so he can make the certificates and bid sheets. Make sure to bring the items with you to the banquet. If you are not planning to be at the banquet bring them to the November or December meeting and someone will take care of the items.



I. Quarterly Newsletter Committee (Jay R):

No More Newsletter, due to lack of interest October 2017 Monthly Meeting: Date: Tuesday October 10th @ 6:30 PM Place: SMOKIN G’S

Motion to adjourn meeting: 1st by Francis D, 2nd by Jeff A, Motion Carried Respectfully Submitted Francis Dutton Executive Secretary

monthly society board meeting tuesday september 12th …1 ¼" soft enamel lapel pin 500 $1.34...

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