monthly report - hr, ga & legal

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MONTHLY REPORT MONTHLY REPORT --HR, GA & LegalHR, GA & Legal

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MONTHLY REPORT

March, 2011

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HCM Office

Div Position

Policy Admin Investigator, Ass. Of Underwriting

Mkt. , Training & PR

Trainer, Agency Planning, PR

Planning Business Planning

HR, GA, Legal

GA Manager

Hanoi BranchDiv. Position

Policy Admin

Customer

Service

Can Tho BranchDiv. Position

Mkt., Training & PR

Trainer

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Complete Tax Complete Tax Finalization 2010 Finalization 2010

ReportReport

Support For Individual If Support For Individual If Receiving Tax Receiving Tax

Authorization Letter By Authorization Letter By Employees Employees

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Normal Procedure to complete the refund or pay Normal Procedure to complete the refund or pay additional for tax within late April or early Mayadditional for tax within late April or early May

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Woman’s day Woman’s day (8Mar.)(8Mar.)

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Dong Nai Dong Nai BranchBranch

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Can ThoCan ThoBranchBranch

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Da Nang Da Nang BranchBranch

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Hai PhongHai PhongBranchBranch

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Hanoi Hanoi BranchBranch

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HochiminhHochiminhHead OfficeHead Office

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New Holiday New Holiday Schedule On Schedule On Hung King’s Hung King’s

Death Death AnniversaryAnniversary(Lunar day (Lunar day

10 Mar)10 Mar)

1. Follow up the official officer holiday 1. Follow up the official officer holiday schedule on this dayschedule on this day2. In order to ensure the business 2. In order to ensure the business transaction with bankstransaction with banks3. Prolong the holiday for employees3. Prolong the holiday for employees

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Ensure staff Ensure staff attendant attendant control in control in

branches by branches by CRD CRD

responsibilitresponsibilityy

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On company regulation, period: Apr. ~ Jun, 11On company regulation, period: Apr. ~ Jun, 11

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MONTHLY MEETINGMONTHLY MEETINGGeneral AdministrationGeneral Administration

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ENGAGED PROJECT THIS MONTH (GENERAL ADMIN)ENGAGED PROJECT THIS MONTH (GENERAL ADMIN)

A. Office Building InformationA. Office Building Information1. Hanoi office:1. Hanoi office:

- 6F & 8F: Staff, Trainer & Collector office relocation- 6F & 8F: Staff, Trainer & Collector office relocation

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A.A. Office Building InformationOffice Building Information2. Cantho new office:2. Cantho new office: - Under construction- Under construction

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A.A. Office Building InformationOffice Building Information3. Dongnai office:3. Dongnai office:

- Revised a small meeting room- Revised a small meeting room

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A. Office Building InformationA. Office Building Information

4. Norch office:4. Norch office:

- Reduce the sunshine effect by applying sun block - Reduce the sunshine effect by applying sun block paperpaper


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B. GA new system on boardB. GA new system on board

1. Stationery Application System1. Stationery Application System

•In cooperation with IT Div.: the stationery application In cooperation with IT Div.: the stationery application system was completedsystem was completed

•Training meeting: Training meeting: 2424thth Feb.2011 Feb.2011

•Efficiency:Efficiency: Reduce using paperwork, cost down and Reduce using paperwork, cost down and also have statistics function.also have statistics function.

•How to use this system: How to use this system: BCS BCS General Affairs General Affairs System System Input of Article Application Input of Article Application


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B. GA new system on boardB. GA new system on board2. Revise System of Punishment and Award on electricity 2. Revise System of Punishment and Award on electricity

consumption.consumption.•Reason for revisement: Reason for revisement: due to the real weather situation in due to the real weather situation in Vietnam is so different, especially in South and North region.Vietnam is so different, especially in South and North region.

•New standard:New standard:The average electricity consumption for The average electricity consumption for cool weather: cool weather:

from October to March.from October to March.The average electricity consumption for The average electricity consumption for hot weather: from hot weather: from

April to September.April to September.


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B. GA new system on boardB. GA new system on board

2. Revise System of Punishment and Award on 2. Revise System of Punishment and Award on electricityelectricity

•Comments:Comments:

GA revised the system of punishment & reward GA revised the system of punishment & reward on power consumption. Agency side please continue on power consumption. Agency side please continue

to pay more attention on power saving.to pay more attention on power saving.


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CC. Office efficiency statistics & analysis (year end 2010). Office efficiency statistics & analysis (year end 2010)1.1.Using area per agent: (SAS above)Using area per agent: (SAS above)


Location Total(m2) No. of agent

Area per agent (m2)

= (Area/Agent) Ranking

HCMC 1912.8 508 3.77 3

Hanoi 2160.5 1,184 1.82 6

Danang 520 86 6.05 1

Cantho 490 245 2.00 5

Dongnai 491.18 169 2.91 4

Haiphong 492 123 4.00 2

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CC. Office efficiency statistics & analysis (year end 2010). Office efficiency statistics & analysis (year end 2010)

1.1.Using area per agent: (SAS above)Using area per agent: (SAS above)

•Using space ranking from big to small: Using space ranking from big to small: DanangDanangHaiphong Haiphong HCMC HCMC Dongnai Dongnai Cantho Cantho HanoiHanoi

•Haiphong is newly established, so no. of full time agent is Haiphong is newly established, so no. of full time agent is still smallstill small

•Hanoi, Cantho & Dongnai more efficient of using spaceHanoi, Cantho & Dongnai more efficient of using space


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C. Office efficiency statistics & analysis (year end 2010)C. Office efficiency statistics & analysis (year end 2010)2.2.PFYP produced by mPFYP produced by m22::

Location Total m2 Avg PFYP Total PFYP per m2= (Ave. PFYP/Area) Ranking

HCMC 1,912.80 1,263.00 0.66 5

Hanoi 2,160.50 3,501.32 1.62 1

Danang 520.00 297.47 0.57 6

Cantho 490.00 787.63 1.61 2

Dongnai 491.18 697.94 1.42 3

Haiphong 492.00 684.31 1.39 4

Note: Hanoi, Cantho & Dongnai more efficient.Note: Hanoi, Cantho & Dongnai more efficient.

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C. Office efficiency statistics & analysis (year end 2010)C. Office efficiency statistics & analysis (year end 2010)3.3.Rental per agent:Rental per agent:


Location Monthly

rental(USD)

No. of agent

Rental per agent (m2)

= (Monthly rental/Agent)

Ranking

HCMC 35,009.80 508.00 68.92 1

Hanoi 46,093.25 1,184.00 38.93 4

Danang 5,200.00 86.00 60.47 2

Cantho 4,312.00 245.00 17.60 5

Dongnai 1,093.00 169.00 6.47 6

Haiphong 4,920.00 123.00 40.00 3

Note: Hanoi, Cantho & Dongnai more efficient.Note: Hanoi, Cantho & Dongnai more efficient.

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C. Office efficiency statistics & analysis (year end 2010)C. Office efficiency statistics & analysis (year end 2010)4.4.Average PFYP produced by rental & construction fee:Average PFYP produced by rental & construction fee:


Location Avg PFYP Monthly

rental(USD)

Construction fee (USD)

Avg PFYP/(mthly

rental + construction fee)

Ranking

HCMC 1,263.00 16,899.40 3,266 3.21 5

Hanoi 3,501.32 46,093.25 3,879 3.59 4

Danang 297.47 5,200.00 1,508 2.27 6

Cantho 787.63 4,312.00 1,035 7.55 2

Dongnai 697.94 1,093.00 1,258 15.22 1

Haiphong 684.31 4,920.00 1,011 5.92 3

Note: Dongnai, Cantho & Haiphong more efficient.Note: Dongnai, Cantho & Haiphong more efficient.

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C. Office efficiency statistics & analysis (year end C. Office efficiency statistics & analysis (year end 2010)2010)

•Conclusion: Conclusion: Choosing office building, if choosing Choosing office building, if choosing independent house will be the most efficient. Besides, if independent house will be the most efficient. Besides, if

office building office building (such as low rental around 8~18 usd/m(such as low rental around 8~18 usd/m22) ) will will be also efficient.be also efficient.


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NEXT MONTH PROJECT (GENERAL ADMIN)NEXT MONTH PROJECT (GENERAL ADMIN)

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Terms & ConditionsTerms & Conditions

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Company Regulations

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Legal CounselLegal Counsel

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Legal NewsletterLegal Newsletter

Law on Insurance Business - Effective date: 1 July 2011

Amended Law on Insurance Business (new

regulation)- Change on actuary or making invest abroad also must be approved before conducting in practice besides the previous stipulation.

Law on Insurance Business(previous)

-Changes need to approved by MOF: The Company’s name; Charter capital; Opening or closing branch, RO; Content, scope and period operation; Transfer share, contributed capital of more than 10% percent of charter capital; Chairman, GD; Form of the enterprise.

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Legal NewsletterLegal NewsletterRemittance of profit overseas by foreign organizations

- Effective date: 2 Jan 2011

Circular 186/2010/TT-BTC dated 18 Nov 2010 (new

regulation)

- The enterprise has the right to transfer profit oversea only after finished all yearly financial duties;

- Report to tax department: 7 days before transferring.

Circular 124/2004/TT-BTC dated 23 Nov 2004

- Yearly, the enterprise can transfer profit oversea 2 times after finished financial duties and 2 times temporary transferring profit oversea;

- Not mentioned.

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