monthly progress report october 2013 · monthly progress report october 2013 identification: name...
TRANSCRIPT
Monthly Progress Report October 2013
IDENTIFICATION:
Name of Project Tahafuz: “Building Resilience through Community Based
Disaster Risk Management in the Sindh Province of Pakistan”
Name of the Organization Rural Support Programmes Network (RSPN)
Project Start Date 28-09-2012
Expected Completion Date 28-12-2013
Reporting Period: 01-11-2013 to 30-11-2013
Report Prepared by: Rural Support Programmes Network
Date Submitted: December 16, 2013
CURRENT MONTH PROGRESS:
No. Activity Unit of
Measure
Units
Targets Achievements
Current
Month Cumulative
Current
Month Cumulative
1. Meetings of VDMCs & UDMCs at UC Level No. of
Meetings 20 160 20 170
2. Mitigation &
Management of CCIs a) Completed
No. of
Schemes
Completed
30 296 54 296
3. Integration of UDMCs with LSO No. of UDMCs - 20 1 17 1
1 Refer to point 15 of the section “List of all the completed activities”
List of all the completed activities:
1. District Project Launching Workshops (1/district) & Report
2. Preparation of CBDRM Manual
3. CBDRM Training of Trainers (ToT) & Report
4. Advocacy & Networking Workshop & Report (Round -1 April, 2013)
5. Advocacy & Networking Workshop & Report (Round -2 June, 2013)
6. Provincial and National Workshop & Reports
7. Recruitment & Placement of Staff i.e. RSPN & partner RSPs (NRSP & TRDP)
8. Identification of 232 Vulnerable Villages
9. Formation of 232 Village Disaster Management Committees (VDMCs)
10. Training of 1160 VDMCs’ members on Participatory Disaster Risk Assessment (PDRA) &
Disaster Risk Management & Planning (DRMP)
11. Development of 232 Disaster Risk Management Plans (DRMPs)
12. Formation of 20 Union Disaster Management Committees (UDMCs)
13. Training of 200 UDMCs’ members on Organizational Management & Development and 100
members on Advocacy & Networking
14. Construction work of 296 Community Critical Infrastructures schemes which include 232
schemes from the initial phase and the newly added 64 schemes during the No Cost
Extension period
15. Integration of 17 UDMCs with LSOs. The LSO bodies are not yet formed in the remaining
three UCs. Once these are put in place the UDMCs will become part of these LSOs.
16. Procurement and distribution of 20 Emergency Tool kits
17. Provincial and National level Experience Sharing Workshops
Results Achieved
Results No
. Indicator
Achievements (#)
Current
Month Cumulative
Result 1: Local Community
Institutions formed and
mechanisms developed to
withstand future disasters
1.1 No. of VDMCs/UDMCs formed
VDMCs NA 232
UDMCs NA 20
1.2
a) No. of Male/Female representation in VDMCs
Men NA 1,341
Women NA 1,331
b) No. of Male/Female representation in UDMCs
Men NA 232
Women NA 232
Result 2: Capacity of local
community developed to
formulate hazard risk
reduction plans, policies or
curriculum
2.1 No. of men and women trained in disaster
preparedness, management and mitigation
Men NA 600
Women NA 570
2.2
No. of Disaster Risk Management Plans (DRMPs)
developed NA 232
Result 3: Small scale
preparedness and mitigation
measures undertaken
3.1 No. of CCIs identified NA 296
3.2 No. of CCIs completed 54 296
Community Critical Infrastructures (CCI):
During the reporting month, RSPN with the support of its partners successfully managed to complete all the
remaining 54 CCIs. Construction of 64 additional schemes under No Cost Extension, required lot of efforts
at partners end like identification of CCIs, feasibility studies, cost estimation, proposal development and
signing of ToPs with the relevant VDMCs etc. To achieve this target within the given timeframe, the partners
made special efforts in expediting the construction activities. As such all 64 additional CCIs were completed
during the reporting month. Combining targets of CCIs from both the initial and the No Cost Extension
phases, RSPN managed completion of a total of 296 CCIs in 232 revenue villages from the selected 20 union
councils of the target districts.
Meetings held between VDMCs/UDMCs at Union Council Level:
In order to evolve VDMCs and UDMCs as institutions that are well prepared to deal with any hazardous
situation, they are kept engaged in planning activities through regular monthly meetings. The interaction
through these meetings has not only strengthened their relationships with each other but it has also
allowed them to learn about the changing situation from their neighboring revenue villages. Pertaining to
this 20 meetings were held during the month. As per the new targets under No Cost Extension RSPN
managed to conduct 50 against planned 40 meetings. Combining the original and extended phase targets of
160, a total of 170 meetings were held. Below are some of the agenda points of these meetings:
1. Explored ways of sustaining the DRR (VDMC and UDMC) bodies after completion of the project
2. Considered expansion and integration of UDMCs with other social groups at UCs and Taluka level
3. Discussed future prospects of VDMCs & UDMCs
4. Reviewed the planning and progress of CCIs including the maintenance issues
5. Discussed the mechanism of promulgating DRR knowledge to other villagers
6. Discussed and agreed that VDCM, UDMC and LSO will jointly develop future DRR plans
Ensuring sustainability of UDMCs:
Keeping in view the sustainability of UDMCs all 20 UDMCs were to be integrated with the RSPs mainstream
Local Support Organizations (LSO). The LSOs are the registered local bodies that work for the welfare of local
rural communities. During the month one more UDMC was integrated with an LSO that resulted in overall
achievement of 17 UDMCs becoming part of LSOs. The remaining target of three could not be achieved as
the LSO structure was not yet formed in these UCs.
Monitoring:
During the month, RSPN Compliance Manager and Tahafuz PMU staff including Project Manager, Finance
Officer, CBDRM Capacity Building Specialist and both the monitors visited the target districts to review
progress of the ongoing CCI’s work and review the project technical and financial documents. A detailed
monitoring report has also been prepared, which will be separately shared. Some of the findings of the visit
are given below:
1. Resulting from the last month monitoring observations both the RSPs were in the midst of finalizing
project documents which included:
a. Finalization of CCI proposals along with DRMP, TOP and the signed agreement pages which
were required to be appended with the proposal
b. Maintaining pictures of various stages of CCI’s construction
c. Scanning all 232 Disaster Risk Management Plans and labourer’s sheets
2. Work on all newly identified CCIs was initiated during the month. Partner ensured that all
construction work is completed as planned.
3. RSPs also ensured that sign boards are ready to be displayed on completion of the CCIs.
4. In some areas the text of the display boards was not found in accordance with the text mentioned in
the proposal. The relevant RSP was advised to make corrections as mentioned in the proposal
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