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Creating an E-mail Signature in Outlook Office 365 (Full Client Version)
1) Open Outlook2) Open a new message. On the Message tab, in the Include group, select Signature, and then select
Signatures3) On the E-mail Signature tab, select New4) Type a name for the signature, and then select OK5) Draft your signature in the E-Mail Signature box (you can copy the examples from the second page
below and paste them in the signature box, then edit them)a. Type in your name, title, phone, address etc. following the organizational structure below. b. To format the text, select the text, and then use the style and formatting buttons to select the
options that you want. (Select Arial font in the styles, sizes, and dark blue color below, to create a consistent look for our institution):
i. Montefiore Dark Blue Color instructions1. Highlight your signature that you created2. Select Font Color pull down (Automatic is the default)
3. Select More Colors4. Select Custom Tab5. Enter 0 in Red, 55 in Green, 104 in Blue6. Select OK
c. To insert the logo:i. Select and click on the logo from below
ii. Select Copyiii. Go to the E-Mail Signature boxiv. Place your cursor at the bottom of the E-Mail Signature box v. Select Paste
Name, Credentials (bold, 12pt) Title (italic, 10pt)Department (regular, 10pt)<space>Montefiore Medical Center (bold, 10pt)The University Hospital for Albert Einstein College of Medicine (italic, 10pt)Address (regular, 10pt)Phone numbers (regular, 10pt)Email address (regular, 10pt)Website (regular, 10pt)<space>[INSERT LOGO]
Creating an E-mail Signature in Outlook Office 365 (Full Client Version)
See below for Montefiore, Emerging Health and CMO formatting examples and logos.
6) In Choose Default Signature, make sure your signature is selected in New Messages and Replies/Forwards
7) To finish creating the signature, select OK.8) Test it out. Create a new e-mail message and the signature is automatically inserted before you type
your message. Please ensure your signature look like the samples below:
Example 1: Montefiore
John Smith, MDDirector of Operations Department of Medicine
Montefiore Medical CenterThe University Hospital for Albert Einstein College of Medicine111 East 210th Street, Bronx, NY 10467718-920-0000 Office718-920-0000 [email protected] www.montefiore.org
Example 2: CHAM
John Smith, MDDirector of Operations Division of Pediatric Cardiology
The Children’s Hospital at MontefioreThe Pediatric Hospital for Albert Einstein College of Medicine3415 Bainbridge Avenue, Bronx, NY 10467718-741-0000 Office718-741-0000 [email protected] www.montekids.org
Creating an E-mail Signature in Outlook Office 365 (Full Client Version)
Example 3: Montefiore New Rochelle
John Smith, MDDirector of Operations Department of Medicine
Montefiore New RochelleA member of the Montefiore Health System16 Guion Place, New Rochelle, NY 10801914-000-0000 Office914-000-0000 Faxwww.montefiore.org
Example 4: Montefiore Mount Vernon
John Smith, MDDirector of Operations Department of Medicine
Montefiore Mount VernonA member of the Montefiore Health System12 North 7th Avenue, Mt. Vernon, NY 10550914-000-0000 Office914-000-0000 Faxwww.montefiorehs.org
Example 5: Schaffer Extended Care Center
John Smith, MDDirector of Operations Department of Medicine
Schaffer Extended Care CenterA member of the Montefiore Health System16 Guion Place, New Rochelle, NY 10801914-000-0000 Office914-000-0000 Faxwww.montefiorehs.org
Creating an E-mail Signature in Outlook Office 365 (Full Client Version)
Example 6: Montefiore IT
Mary Smith, MDDirector of Operations Project Services
Montefiore IT3 Odell Plaza, Yonkers, NY 10701914-457-0000 Office914-457-0000 Faxwww.montefiore.org
Example 7: CMO
David Smith, MDDirector of Operations Credentialing
CMOMontefiore Care Management100 Corporate Blvd., Yonkers, NY 10701914-457-0000 Office914-457-0000 [email protected]