monitoring and research outcomes - universiti …€¢ research outcomes such as publications, ......

Monitoring & Research Outcomes Briefing

Oskar Hasdinor Hassan Azura Abdul Ghani

March 2012

Oskar Hasdinor Hassan (March 2012)

Monitoring & Research Outcomes

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Research Definition

3

In Truly University

Grants Post graduates

Outcomes

Publications

PhD/MSc Patents

MyRA Score


Research Excellence

4

Oskar Hasdinor Hassan (March 2012) 5

2011 & 2012 : RM 750 Juta


The Workshop

• Overview

• Monitoring

–Research activities

–Research expenditures

• Research Outcomes

• Asset verification

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Overview

• Monitoring unit is responsible to observe research activities and outcomes after the research grant is awarded to the researchers.

• This unit will assist the researcher to perform their research efficiently especially; – To complete the research work within the proposed time limit – Efficient expanses (<90 % before project due)

• Research outcomes such as publications, patents and postgraduate students will be the major KPI of the project.

• To declare the project has completed and close the account.

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FRGS Statistic

Phases Project Due No of Grants

Active Completed

1/2008

Oct 2010 (April 2011)

43 27 16 (37%)

1/2009

Aug 2011 (Feb 2012)

40 32 8 (20%)

2/2009 Oct 2011 (April 2012)

15 13 2 (13%)

1/2010 Mac 2010 (Feb 2012)

200 193 7 (4%)

2/2010 Mac 2010 (Feb 2012)

236 235 1 (0.4%)

1/2011 July 2011 (Jun 2013)

105 105 -

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Monitoring: Research activities

• Letter of offer issued (research already started)

• To agree (less than a month) – To revise budget

– To sign agreement (new)

• Changes of Head and Members

• Kickoff the research – RA/RO appointment

– Equipment and materials purchases

– Advance (travel and wages)

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Research activities (cont.)

• Progress report

– ideally every 6 months

– every April and October (sudden request from KPT) – for FRGS/ERGS/PRGS

– RMI will send a reminder

– Since disbursement is in ratio of 20, 40 and 40%, progress report is required for further disbursement – TO BE ENFORCED.

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Research activities (cont.)

• End of research (final report submission)

– No more thesis submission

– A simplified version in web since Feb 2011. (<20pg) – to protect research IP.

– Hardcover : Maroon for ST and Blue for SSP.

• Extension of project

– 3 months before project due

• Profile Book – to be submitted to KPT - RGS

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Final Report Format

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Template of final report

template of final research report.doc


Monitoring: Research Outcomes • Present paper (conferences/symposium – indexed)

– Between 3 to 12 months, researchers should be able to produce results (depend on various fields).

– Researchers are expected to publish in indexed conferences – 1 international + 1 local

• Patent and publications – Researches are encouraged to patent before publishing – 1

patent – Published in journal (ISI/Scopus/IEEE) – 3 papers

• MSc/PhD – 1 PhD (if 3 years project) – 1 MSc (if 2 years project)

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Monitoring: Expenditure

• Expenditure – Expected to spend up to 90 % before project due

– Monitoring unit will remind researcher(s); • No expenditure after three months

• Expenditure (< 60 %) after; – 6 months – 1 year project

– 12 months – 2 years project

– 18 months – 3 years project

– For new projects; • 20, 40 and 40 % disbursement

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Financial Operations

http://rmi.uitm.edu.my/formtodownload.html

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ALWAYS CHECK AND USE THE MOST UPDATED FORM !!!

Oskar Hasdinor Hassan (March 2012) 16

1st 6 months

3rd 6 months

2nd 6 months

4th 6 months

Start

25% 100% 75% 50%

Research Progress and Expenditure

0 %

The outcomes: indexed conferences, patent, papers and PGs produced


NEW DEVELOPMENT

AKTIVITI MEMUKTAMADKAN AKAUN PENYELIDIKAN

MULA

TEMPOH

6 BULAN 3 BULAN 3 BULAN 3 BULAN 3 BULAN

Setelah

tamat tempoh

penyelidikan

Lanjutan

tempoh

penyelidikan

Laporan

tamat projek

oleh

penyelidik

Laporan

kewangan

penyelidik

Pengesahan

laporan akhir

penyelidik

beserta

kewangan

Penutupan

akaun

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Asset Verification

• Equipment per item above RM3000.00 is an asset (VOTE 35000).

• This equipment will be verify by RMI and declared in the system by bursary (ZON17).

• PI’s automatically is the custodian of the equipment documented under KAD DAFTAR HARTA.

• Action by researchers; – Please inform RMI if your asset is not verified within 3

months.

– Please inform RMI the final location before the project due.

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Dana RIF

• Acculturation of research

• Seed bigger research

• Outcome

– 2 to 10 Index Publication (2 years)

– Facilitate preparation of external grant

• RM32,000 ceiling for S & T

• RM20,000 ceiling for SSP

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Dana RIF (Progression)

• RM10,000 first year (S & T) – RM1000 administrative costs – Full proposal within 3 months – 1 indexed publication

• (can go to Brunei, Indonesia, Thailand, Philipines)

– Submit external grant

• RM10,000 second year – RM1000 administrative costs – 1 indexed publication

• RM12,000 – Indexed Publication/Patent cost purposes ONLY

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Dana RIG/Cluster Computing

• Acculturation of Research Entity

• Acculturation of Interdisciplinary Research

• Use of Advanced Computation

• Seed bigger research focus areas

• Outcome – Enhancement of Niche Areas

– 5 members with 50 Publications/Year

– Facilitate increases in Spotlight

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Dana Kecemerlangan Cawangan

• Acculturation of research in Cawangan

• Feeder to Shah Alam Research

– Publication jointly with Shah Alam

• Feeder to Research Universities

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TQ QA

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