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LPAC Framework Manual 2019-2020 Texas Education Agency 163 Monitoring and Evaluation The following sections from Commissioner’s Rules, Chapter 89, pertain to the LPAC Framework: Monitoring and Evaluation. Access each section at the Supporting English Learners portal. §89.1220. Language Proficiency Assessment Committee. §89.1265. Evaluation

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  • LPAC Framework Manual 2019-2020 Texas Education Agency163

    Monitoring and Evaluation

    The following sections from Commissioner’s Rules, Chapter 89, pertain to the LPAC Framework: Monitoring and Evaluation. Access each section at the Supporting English Learners portal.

    §89.1220. Language Proficiency Assessment Committee.

    §89.1265. Evaluation

    http://elltx.org/assessment.html

  • LPAC Framework Manual 2019-2020 Texas Education Agency164

    Maintain in student’s record folder.

    LPAC Review Independent School District / Charter School

    Initial Annual Assessment determination Other:

    Student name: Enrollment date:

    Grade: LPAC date:

    Academic year: Home Language Survey date: Date received by district/charter school:

    Identification

    TEA-Approved Test: Oral: Written: Primary language score:

    TEA-Approved Norm-Referenced Instrument: Reading percentile: Language Arts percentile:

    Academic ProgressState Assessment TELPAS

    Assessment Type Date Circle One Score Listening Beg. Int. Adv. Adv. HighReading Pass Fail Speaking Beg. Int. Adv. Adv. HighWriting Pass Fail Reading Beg. Int. Adv. Adv. HighELA Pass Fail Writing Beg. Int. Adv. Adv. HighScience Pass Fail Composite Score Beg. Int. Adv. Adv. HighSocial Studies Pass Fail Oral Language Proficiency Level (end-of-year):

    Instructional Linguistic Accommodations: Assessment Designated Supports: Other (specify): Notes:

    Math Pass Fail

    Other Assessments

    Reading Instrument Name: Score: TEA-Approved Norm-Referenced Instrument: Date: Reading Percentile: Language Arts Percentile:

    Texas English Language Proficiency Assessment System (TELPAS) AlternatePlease check ( ) level attained or attach Confidential Student Report.

    A - Awareness I - Imitation EI – Early Independence DI – Developing Independence BF – Basic Fluency

    Listening A I EI DI BF Speaking A I EI DI BF

    Writing A I EI DI BF Reading A I EI DI BF

  • LPAC Framework Manual 2019-2020 Texas Education Agency165

    Level of Academic Achievement LPAC RecommendationsSubject End-of-Year Grade English Learner

    Parent permission date: Parent denial date: English Proficient Enter Bilingual Program

    Transitional bilingual/early exit Transitional bilingual/late exit Dual language immersion/two-way Dual language immersion/one-way

    Enter/Continue ESL Program English as a second language/content-based English as a second language/pull-out

    State Assessment Determination (see attached documentation)

    Served in Special Program(s) (specify): 1st Year–F 2nd Year–S 3rd Year–3 4th Year–4 Re-enter program as a result of monitoring Reclassification Bilingual or ESL program (met criteria) Other:

    English/Language Arts

    Math

    Science

    Social Studies

    Other content areas

    LPAC SignaturesBilingual or ESL Educator: Campus Administrator: Parent Representative: ARD Committee Representative (if needed)*:

    Other (specify title):

  • LPAC Framework Manual 2019-2020 Texas Education Agency166

    This form is to be maintained by the LPAC Representative/ Administrator.

    LPAC Meeting Roster Form

    Date:

    Independent School District/Charter School:

    Campus: LPAC Member Present:

    1. , Bilingual or ESL Educator

    2. , Professional Transitional Language Educator/ESL Teacher

    3. , Campus Administrator

    4. , Parent Representative

    5. , ARD Committee Representative (if needed)*

    6. , Other (Specify Title):

    Student Names ID Number

    Years in U.S.

    SchoolsGrade Primary Language

    Oral Language

    Proficiency Test Score

    (OLPT)

    Norm Referenced

    StandardizedAchievementTest Score(s)

    Program Placement

    TELPASComposite

    Score

    StateAssessment

    The student’s record or other record that transfers with the student shall contain documentation of all actions impacting the English learner. *LPAC must work in conjunction with the ARD Committee.

  • LPAC Framework Manual 2019-2020 Texas Education Agency167

    LPAC Meeting Minutes Form

    Campus: Date:

    This LPAC meeting will review and address: (check all that apply)

    Program Placements Instructional Levels Instructional Interventions Participation in state assessments Reclassification of Students Two-Year Follow-up Parent Denials Special Education Students Other, please specify: ___________________________

    Summary of LPAC decisions or actions taken:

    Circle grade levels reviewed: PK K 1 2 3 4 5 6 7 8 9 10 11 12

    The student’s permanent record or other record that transfers with the student shall contain all actions impacting the English learner.

    Signature of person completing minutes Position

  • LPAC Framework Manual 2019-2020 Texas Education Agency168

    This form is to be maintained by the LPAC Representative/ Administrator.

    Monitored Student Roster FormLEP Indicator Coding for PEIMS Reporting

    This information needs to be communicated to PEIMs by the LPAC on the code changes of students who are required to be monitored for four years after they are no longer classified as LEP who have achieved English language proficiency.

    Date:

    Independent School District/Charter School:

    Campus:

    LEP Indicator Codes0 Not LEP1 Identified as limited English proficient (LEP)

    F

    Student exited from LEP status–Monitored 1 (M1)–student has met criteria for bilingual/ESL program exit, is no longer classified as LEP in PEIMS, and is in his or her first year of monitor-ing as required by 19 TAC §89.1220(l) and is not eligible for funding due to the fact that they are not LEP

    S

    Student exited from LEP status–Monitored 2 (M2)–student has met criteria for bilingual/ESL program exit, is no longer classified as LEP in PEIMS, and is in his or her second year of moni-toring as required by 19 TAC §89.1220(l) and is not eligible for funding due to the fact that they are not LEP

    3

    Student exited from LEP status–Monitored 3 (M3)–student has met criteria for bilingual/ESL program exit, is no longer classified as LEP in PEIMS, and is in his or her third year of monitor-ing as required by ESEA Section 3121(a)(5) that LEAs report on the number and percentage of ELs meeting the challenging State academic standards for four years after such students are no longer receiving Title III services

    4

    Student exited from LEP status–Monitored 4 (M4)–student has met criteria for bilingual/ESL program exit, is no longer classified as LEP in PEIMS, and is in his or her fourth year of moni-toring as required by ESEA Section 3121(a)(5) that LEAs report on the number and percentage of ELs meeting the challenging State academic standards for four years after such students are no longer receiving Title III services

    Student Names ID Number 2017-2018 School Year2018-2019

    School Year2019-2020

    School Year2020-2021

    School Year2021-2022

    School Year(ex.) Angel Hernandez 000123 1 F S 3 4

  • LPAC Framework Manual 2019-2020 Texas Education Agency169

    Maintain in student’s record folder.

    LPAC Monitoring of Reclassified Students in Bilingual Program Independent School District / Charter School

    To Be Used in Conjunction with Annual End-of-Year Review Form

    1st Year Monitored (F) 2nd Year Monitored (S)

    Student name: Enrollment date:

    Reclassification date: Grade:

    Total years in bilingual program (if served): Academic year:

    Served in special program(s): Grading period:

    Academic ProgressState Assessment Other (specify):

    Assessment Type Date Circle One Score

    Reading Pass Fail

    Writing Pass Fail Credits earned towards graduation (9-12):

    ELA Pass Fail

    Science Pass Fail Disciplinary actions taken against the student:

    Social Studies Pass Fail

    Math Pass Fail

    Level of Academic Achievement LPAC Evaluation

    Foundation Subject

    1st

    Gra

    ding

    Per

    iod

    2nd

    Gra

    ding

    Per

    iod

    3rd

    Gra

    ding

    Per

    iod

    4th

    Gra

    ding

    Per

    iod

    5th

    Gra

    ding

    Per

    iod

    6th

    Gra

    ding

    Per

    iod

    Semester Average

    Re-enroll/re-enter Bilingual program as a result ofmonitoring

    Transitional bilingual/early exit Transitional bilingual/late exit Dual language immersion/two-way Dual language immersion/one-way

    Re-enroll/re-enter ESL program as a result of monitoring

    English as a second language/content-based English as a second language/pull-out

    English Learner Parent permission date: Parent denial date: Require intensive instructional interventions: (specify):

    Notes:

    English/LA

    Math

    Science

    Social Studies

    Other Content Areas

    LPAC SignaturesBilingual Educator: Campus Administrator: Parent Representative: ARD Committee Representative (if needed)*:

    Other (specify title):

  • LPAC Framework Manual 2019-2020 Texas Education Agency170

    Maintain in student’s record folder.

    LPAC Monitoring of Reclassified Students in ESL Program Independent School District / Charter School

    To Be Used in Conjunction with Annual End-of-Year Review Form

    1st Year Monitored (F) 2nd Year Monitored (S)

    Student name: Enrollment date:

    Reclassification date: Grade:

    Total years in bilingual program (if served): Academic year:

    Served in special program(s): Grading period:

    Academic ProgressState Assessment Other (specify):

    Assessment Type Date Circle One Score

    Reading Pass Fail

    Writing Pass Fail Credits earned towards graduation (9-12):

    ELA Pass Fail

    Science Pass Fail Disciplinary actions taken against the student:

    Social Studies Pass Fail

    Math Pass Fail

    Level of Academic Achievement LPAC Evaluation

    Foundation Subject

    1st

    Gra

    ding

    Per

    iod

    2nd

    Gra

    ding

    Per

    iod

    3rd

    Gra

    ding

    Per

    iod

    4th

    Gra

    ding

    Per

    iod

    5th

    Gra

    ding

    Per

    iod

    6th

    Gra

    ding

    Per

    iod

    Semester Average

    Re-enroll/re-enter Bilingual program as a result ofmonitoring

    Transitional bilingual/early exit Transitional bilingual/late exit Dual language immersion/two-way Dual language immersion/one-way

    Re-enroll/re-enter ESL program as a result of monitoring

    English as a second language/content-based English as a second language/pull-out

    English Learner Parent permission date: Parent denial date: Require intensive instructional interventions: (specify):

    Notes:

    English/LA

    Math

    Science

    Social Studies

    Other Content Areas

    LPAC SignaturesBilingual Educator: Campus Administrator: Parent Representative: ARD Committee Representative (if needed)*:

    Other (specify title):

  • LPAC Framework Manual 2019-2020 Texas Education Agency171

    Code Guide for Bilingual and English as a Second Language (ESL) Program Association

    Student Description Timing Limited English

    Proficient (LEP) / English Learner

    (EL) Indicator

    Parent Permission

    Bilingual Program

    Code

    English as a

    Second Language

    (ESL) Program

    Code

    Alternative Program

    Code

    Bilingual Education Allotment

    Funded (Y/N)

    English Proficient (EP) students who have never been identified as Limited English Proficient (LEP)/English Learner (EL) EP student participating in bilingual program; Student’s bilingual program is NOT under a Bilingual Education Exception

    All participating years

    0 3 2: TEE 3: TLE 4: DLI2 5: DLI1

    0 00 N

    EP student participating in bilingual program; Student’s bilingual program is under a Bilingual Education Exception

    All participating years

    0 3 0 0 01 N

    EP student participating in ESL program; Student’s ESL program is NOT under an ESL Waiver

    All participating years

    0 H 0 2: CB 3: PO

    00 N

    EP student participating in ESL program; Student’s ESL program is under an ESL Waiver

    All participating years

    0 H 0 0 02 N

    LEP/EL student with parental denial of all language programs LEP/EL student with parental denial All years

    classified as LEP/EL

    1 C 0 0 00 N

    LEP/EL student with parental denial; Student meets reclassification as EP

    Year 1 of monitoring

    F 0 0 00 N

    Year 2 of monitoring

    S 0 0 00 N

    Year 3 of monitoring

    3 0 0 00 N

    Year 4 of monitoring

    4 0 0 00 N

    Years 5+ after monitoring is complete

    5 0 0 00 N

    LEP/EL student with parental denial of bilingual programs but has accepted ESL program services LEP/EL student with parental denial of Bilingual Programs; Parent has accepted ESL program services; Student’s ESL program is NOT under an ESL Waiver

    All years classified as LEP/EL

    1 A 0 2: CB 3: PO

    00 Y

    LEP/EL student with parental denial of Bilingual Programs; Parent has accepted ESL program services; Student’s ESL program is under an ESL Waiver

    All years classified as LEP/EL

    1 A 0 0 02 Y

  • LPAC Framework Manual 2019-2020 Texas Education Agency172

    Code Guide for Bilingual and English as a Second Language (ESL) Program Association

    Student Description Timing Limited English

    Proficient (LEP) / English Learner

    (EL) Indicator

    Parent Permission

    Bilingual Program

    Code

    English as a

    Second Language

    (ESL) Program

    Code

    Alternative Program

    Code

    Bilingual Education Allotment

    Funded (Y/N)

    Continued: LEP/EL student with parental denial of bilingual programs but has accepted ESL program services LEP/EL student with parental denial of Bilingual Programs; Parent has accepted ESL program services; Student meets reclassification as EP and exits ESL program participation

    Year 1 of monitoring

    F 0 0 00 N

    Year 2 of monitoring

    S 0 0 00 N

    Year 3 of monitoring

    3 0 0 00 N

    Year 4 of monitoring

    4 0 0 00 N

    Years 5+ after monitoring is complete

    5 0 0 00 N

    LEP/EL student with parental denial of Bilingual Programs; Parent has accepted ESL program services; Student meets reclassification as EP and continues ESL program services with parent permission; Student’s ESL program is NOT under an ESL Waiver

    Year 1 of monitoring

    F G 0 2: CB 3: PO

    00 N

    Year 2 of monitoring

    S G 0 2: CB 3: PO

    00 N

    Year 3 of monitoring

    3 G 0 2: CB 3: PO

    00 N

    Year 4 of monitoring

    4 G 0 2: CB 3: PO

    00 N

    Years 5+ after monitoring is complete

    5 G 0 2: CB 3: PO

    00 N

    LEP/EL student with parental denial of Bilingual Programs; Parent has accepted ESL program services; Student meets reclassification as EP and continues ESL program services with parent permission; Student’s ESL program is under an ESL Waiver

    Year 1 of monitoring

    F G 0 0 02 N

    Year 2 of monitoring

    S G 0 0 02 N

    Year 3 of monitoring

    3 G 0 0 02 N

    Year 4 of monitoring

    4 G 0 0 02 N

    Years 5+ after monitoring is complete

    5 G 0 0 02 N

    LEP/EL student served in a bilingual program with parent permission LEP/EL student with parental permission for bilingual program services; Student’s bilingual program is NOT under a Bilingual Education Exception

    All years classified as LEP/EL

    1 D 2: TEE 3: TLE 4: DLI2 5: DLI1

    0 00 Y

    LEP/EL student with parental permission for bilingual program services; Student’s bilingual program is under a Bilingual Education Exception

    All years classified as LEP/EL

    1 E 0 0 01 Y

  • LPAC Framework Manual 2019-2020 Texas Education Agency173

    Code Guide for Bilingual and English as a Second Language (ESL) Program Association

    Student Description Timing Limited English

    Proficient (LEP) / English Learner

    (EL) Indicator

    Parent Permission

    Bilingual Program

    Code

    English as a

    Second Language

    (ESL) Program

    Code

    Alternative Program

    Code

    Bilingual Education Allotment

    Funded (Y/N)

    Continued: LEP/EL student served in a bilingual program with parent permission LEP/EL student with parental permission for bilingual program services; Student meets reclassification as EP and exits bilingual program participation

    Year 1 of monitoring

    F 0 0 00 N

    Year 2 of monitoring

    S 0 0 00 N

    Year 3 of monitoring

    3 0 0 00 N

    Year 4 of monitoring

    4 0 0 00 N

    Years 5+ after monitoring is complete

    5 0 0 00 N

    LEP/EL student with parental permission for bilingual program services; Student meets reclassification as EP and continues bilingual program services with parent permission; Student’s bilingual program is NOT under a Bilingual Education Exception

    Year 1 of monitoring

    F G 2: TEE 3: TLE 4: DLI2 5: DLI1

    0 00 N

    Year 2 of monitoring

    S G 2: TEE 3: TLE 4: DLI2 5: DLI1

    0 00 N

    Year 3 of monitoring

    3 G 2: TEE 3: TLE 4: DLI2 5: DLI1

    0 00 N

    Year 4 of monitoring

    4 G 2: TEE 3: TLE 4: DLI2 5: DLI1

    0 00 N

    Years 5+ after monitoring is complete

    5 G 2: TEE 3: TLE 4: DLI2 5: DLI1

    0 00 N

    LEP/EL student with parental permission for bilingual program services; Student meets reclassification as EP and continues bilingual program services with parent permission; Student’s bilingual program is under a Bilingual Education Exception

    Year 1 of monitoring

    F G 0 0 01 N

    Year 2 of monitoring

    S G 0 0 01 N

    Year 3 of monitoring

    3 G 0 0 01 N

    Year 4 of monitoring

    4 G 0 0 01 N

    Years 5+ after monitoring is complete

    5 G 0 0 01 N

  • LPAC Framework Manual 2019-2020 Texas Education Agency174

    Code Guide for Bilingual and English as a Second Language (ESL) Program Association

    Student Description Timing Limited English

    Proficient (LEP) / English Learner

    (EL) Indicator

    Parent Permission

    Bilingual Program

    Code

    English as a

    Second Language

    (ESL) Program

    Code

    Alternative Program

    Code

    Bilingual Education Allotment

    Funded (Y/N)

    LEP/EL student served in an ESL program with parent permission LEP/EL student with parental permission for ESL program services; Student’s ESL program is NOT under an ESL Waiver

    All years classified as LEP/EL

    1 K 0 2: CB 3: PO

    00 Y

    LEP/EL student with parental permission for ESL program services; Student’s ESL program is under an ESL Waiver

    All years classified as LEP/EL

    1 J 0 0 02 Y

    LEP/EL student with parental permission for ESL program services; Student meets reclassification as EP and exits ESL program participation

    Year 1 of monitoring

    F 0 0 00 N

    Year 2 of monitoring

    S 0 0 00 N

    Year 3 of monitoring

    3 0 0 00 N

    Year 4 of monitoring

    4 0 0 00 N

    Years 5+ after monitoring is complete

    5 0 0 00 N

    LEP/EL student with parental permission for ESL program services; Student meets reclassification as EP and continues ESL program services with parent permission; Student’s ESL program is NOT under an ESL Waiver

    Year 1 of monitoring

    F G 0 2: CB 3: PO

    00 N

    Year 2 of monitoring

    S G 0 2: CB 3: PO

    00 N

    Year 3 of monitoring

    3 G 0 2: CB 3: PO

    00 N

    Year 4 of monitoring

    4 G 0 2: CB 3: PO

    00 N

    Years 5+ after monitoring is complete

    5 G 0 2: CB 3: PO

    00 N

    LEP/EL student with parental permission for ESL program services; Student meets reclassification as EP and continues ESL program services with parent permission; Student’s ESL program is under an ESL Waiver

    Year 1 of monitoring

    F G 0 0 02 N

    Year 2 of monitoring

    S G 0 0 02 N

    Year 3 of monitoring

    3 G 0 0 02 N

    Year 4 of monitoring

    4 G 0 0 02 N

    Years 5+ after monitoring is complete

    5 G 0 0 02 N

    Key TEE: Bilingual Transitional Early Exit TLE: Bilingual Transitional Late Exit DLI2: Dual Language Immersion Two Way

    DLI1: Dual Language Immersion One Way CB: ESL Content-Based PO: ESL Pull-Out

    Text Field 1078: Check Box 371: OffCheck Box 370: OffCheck Box 369: OffCheck Box 368: OffText Field 3010355: Text Field 301123: Text Field 301122: Text Field 301121: Text Field 301120: Text Field 301119: Text Field 301118: Text Field 301117: Text Field 3010354: Text Field 3010353: Text Field 3010352: Text Field 3010351: Text Field 3010350: Check Box 367: OffCheck Box 366: OffCheck Box 365: OffCheck Box 364: OffText Field 3010349: Text Field 3010348: Text Field 3010347: Check Box 363: OffCheck Box 362: OffCheck Box 361: OffCheck Box 360: OffText Field 3010346: Text Field 3010345: Text Field 3010344: Check Box 359: OffCheck Box 358: OffCheck Box 357: OffCheck Box 356: OffText Field 3010343: Text Field 3010342: Text Field 3010341: Check Box 355: OffCheck Box 354: OffCheck Box 353: OffCheck Box 352: OffText Field 3010340: Text Field 3010339: Text Field 3010338: Check Box 351: OffCheck Box 350: OffCheck Box 349: OffCheck Box 348: OffText Field 3010337: Text Field 3010336: Text Field 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30101043: Text Field 30101042: Text Field 30101041: Text Field 30101040: Text Field 30101039: Text Field 30101038: Text Field 10104: Check Box 516: OffCheck Box 515: OffText Field 301177: Text Field 301176: Text Field 301175: Text Field 301174: Text Field 301173: Text Field 301172: Text Field 301210: Text Field 301209: Text Field 30102018: Text Field 3010500: Text Field 3010499: Text Field 3010498: Text Field 3010497: Text Field 3010496: Text Field 3010495: Text Field 3010467: Text Field 3010494: Text Field 3010493: Text Field 3010492: Text Field 3010491: Text Field 3010490: Text Field 3010489: Text Field 30102019: Text Field 3010488: Text Field 3010487: Text Field 3010486: Text Field 3010480: Text Field 3010479: Text Field 3010478: Check Box 492: OffCheck Box 489: OffCheck Box 488: OffCheck Box 487: OffCheck Box 486: OffCheck Box 485: OffCheck Box 484: OffCheck Box 483: OffCheck Box 519: OffText Field 3010466: Text Field 3010465: Check Box 481: OffText Field 3010452: Text Field 30102020: Text Field 3010417: Text Field 3010418: Text Field 3010419: Text Field 3010420: Text Field 3010421: Text Field 3010451: Text Field 3010468: Text Field 3010484: Text Field 3010483: Text Field 3010482: Text Field 3010481: Text Field 3010477: Text Field 3010476: Text Field 3010469: Text Field 3010506: Text Field 3010505: Text Field 3010504: Text Field 3010503: Text Field 3010502: Text Field 3010501: Text Field 3010485: Text Field 3010513: Text Field 3010512: Text Field 3010511: Text Field 3010510: Text Field 3010509: Text Field 3010508: Text Field 3010507: Text Field 3010520: Text Field 3010519: Text Field 3010518: Text Field 3010517: Text Field 3010516: Text Field 3010515: Text Field 3010514: Text Field 3010416: Text Field 3010415: Text Field 3010414: Text Field 3010410: Text Field 3010409: Text Field 10107: Check Box 531: OffCheck Box 530: OffText Field 301217: Text Field 301216: Text Field 301215: Text Field 301214: Text Field 301213: Text Field 301212: Text Field 301211: Text Field 3012010: Text Field 30102023: Text Field 30105019: Text Field 3010571: Text Field 3010570: Text Field 3010569: Text Field 3010568: Text Field 3010567: Text Field 3010566: Text Field 3010565: Text Field 3010564: Text Field 3010563: Text Field 3010562: Text Field 3010561: Text Field 3010560: Text Field 30102022: Text Field 3010559: Text Field 3010558: Text Field 3010557: Text Field 3010556: Text Field 3010555: Text Field 3010554: Check Box 529: OffCheck Box 528: OffCheck Box 527: OffCheck Box 526: OffCheck Box 525: OffCheck Box 524: OffCheck Box 523: OffCheck Box 522: OffCheck Box 521: OffText Field 3010553: Text Field 3010552: Check Box 520: OffText Field 3010551: Text Field 30102021: Text Field 3010550: Text Field 3010549: Text Field 3010548: Text Field 3010547: Text Field 3010546: Text Field 3010545: Text Field 3010544: Text Field 3010543: Text Field 3010542: Text Field 3010541: Text Field 3010540: Text Field 3010539: Text Field 3010538: Text Field 3010537: Text Field 30105018: Text Field 30105017: Text Field 30105016: Text Field 30105015: Text Field 30105014: Text Field 30105013: Text Field 3010536: Text Field 3010535: Text Field 3010534: Text Field 3010533: Text Field 3010532: Text Field 30105012: Text Field 30105011: Text Field 30105010: Text Field 3010531: Text Field 3010530: Text Field 3010529: Text Field 3010528: Text Field 3010527: Text Field 3010526: Text Field 3010525: Text Field 3010524: Text Field 3010523: Text Field 3010522: Text Field 3010521: Text Field 30104011: