MONITORING AND EVALUATING FACILITY

DEVELOPMENT PROGRAMS AND ACCREDITATION OF

FACILITIES SERVICES

Presenter : Raquel D. Bernabe,Ed.D-IEMIE 619/Facilities Planning and DevelopmentProf. Dr. Marcelo Tan

OBJECTIVES:

Understand how monitoring and evaluation development programs are being conducted.

Define the meaning of Monitoring and evaluating.

Identify the process of monitoring and evaluating facilities program .

Discuss what is accreditation of facilities services

WHAT IS MONITORING? Supervising activities in progress.

the act of observing something (and sometimes keeping a record of it.

WHAT IS EVALUATION?  is a systematic determination of a

subject's merit, worth and significance, using criteria governed by a set of standards. It can assist an organization to assess any aim, realisable concept or proposal, or any alternative, to help in decision-making; or to ascertain the degree of achievement or value in regard to the aim and objectives and results of any such action that has been undertaken.

MONITORING AND EVALUATING FACILITY DEVELOPMENT PROGRAMS

Facilities Development & Management

(FDM)- is responsible for the

planning, design, construction, and

maintenance of the campus' physical plant. 

STEP1.

CONDUCTING A READINESS ASSESMENT TEST

ROLES AND RESPONSIBILITIES

What are the roles of the partners?Do the partners share information with one another?Who produces data?Where is the data used?

CAPACITY BUILDING

Skills levels in these five areasProject and program managementData AnalysisProject and Program goal establishmentBudget managementPerformance Auditing

STEP 2 . AGREEING OF OUTCOMES TO EVALUATE

“If you do not know where you are going, any road will take you there”

Lewis Carol 1865

PROCESS OF SETTING AND AGREEING ON OUTCOMES

Identify specific stakeholders representativesIdentify major concerns of stakeholders groupTranslate problems into statement of possible outcome improvements.

STEP 3 . SELECTING KEY PERFORMANCE INDICATORS TO MONITOR OUTCOMES

How will we know success and achievement when we see it?

Are we moving towards our desired outcomes?

Outcome indicators = measuring results

STEP 4. SETTING BASELINES AND GATHERING INFORMATION

STEP 5. PLANNING FOR IMPROVEMENTS

SELECTING RESULTS TARGETS

STEP 6. MONITORING FOR THE RESULTS

THE STEP 7. ‘E’ IN M & E, USING EVALUATION INFORMATION TO SUPPORT A R-BMS

STEP 8. REPORTING FINDINGS

STEP 9. USING THE FINDINGS

STEP 10. SUSTAINING THE M & E SYSTEM W/IN THE ORGANIZATION

Inadequate resources lead to poor quality monitoring and evaluation. To ensure effective and quality monitoring and evaluation, it is critical to set aside adequate financial and human resources at the planning stage. The required financial and human resources for monitoring and evaluation should be considered within the overall costs of delivering the agreed results and not as additional costs.

The Facilities Management Safety Office coordinates the development, implementation and audits of comprehensive safety and health programs that allow Facilities Management employees to protect themselves from hazards they may encounter while performing their daily job duties.

This includes accident investigation, trending of work related injuries and assistance with mitigating circumstances related to the injury.  In addition, the FD Safety Office maintains training records, identifies training needs, and ensures that Facilities Management employees have the proper training associated with their position.

What is Accreditation?

Accreditation is distinct from certification, which focuses on an organization's overall compliance with systems and products standards rather than technical competence.

NATA accreditation provides a means of determining, formally recognizing and promoting the competence of facilities to perform specific types of testing, inspection, calibration, and other related activities.NATA's accreditation is based on a peer-review process made possible by some 3000 volunteer experts who assist with the assessment of facilities and sit on NATA's various technical committees. To maintain accreditation, facilities must be re-assessed regularly.

The criteria for determining a facility's competence are based on the relevant international standard (eg ISO/IEC 17025, ISO 15189, ISO/IEC 17020) and include: the qualifications, training and experience of staff; correct equipment that is properly calibrated and maintained; adequate quality assurance procedures; appropriate sampling practices, and so on.Facilities can be private or government owned, and can range in size from one-person operations through to large multi-disciplinary organizations. Field operations and temporary laboratories are also catered for.NATA currently operates a range of accreditation programs, and can tailor its service to meet the needs of particular organizations.

What are the benefits of accreditation?A Benchmark for PerformanceNATA accreditation benefits facilities by allowing them to determine whether they are performing their work correctly and to appropriate standards, and provides them with a benchmark for maintaining that competence. Many facilities operate in isolation to their peers, and otherwise would rarely, if ever, receive any independent technical evaluation as a measure of their performance. A regular NATA assessment checks all aspects of a facility's operations related to consistently producing accurate and dependable data. Areas for improvement are identified and discussed, and a detailed report provided at the end of each visit. Where necessary, follow-up action is reviewed by NATA so the facility can be confident that it has taken the appropriate corrective action.In addition to commercial services, many manufacturing organisations use NATA accreditation to ensure the testing of their products by their own in-house laboratories is being performed correctly.

 Marketing AdvantageNATA accreditation can be a passport to submit tenders to contractors that require independently verified facilities, especially for government contracts.Many industries, such as the construction materials industry, routinely specify NATA accreditation for suppliers of testing services. In the medical area, accreditation is required by the Commonwealth Government for all pathology facilities wishing to claim Medicare benefits for eligible testing. Other industrial contractors that want to minimise their risks also specify testing to be performed by NATA-accredited laboratories.NATA-accredited facilities are able to advertise their accreditation on reports and in general advertising, especially through the use of the well-known NATA logo. Since NATA accreditation is highly regarded both nationally and internationally as a reliable indicator of technical competence, use of the NATA logo and use of a NATA endorsement on reports tells prospective and current clients that the facility has been assessed against best international practice.

Facilities accredited by NATA become members of the Association and are entitled to furtherbenefits such as access to on-line resources, discounts on various training courses and access to NATA Endorsement Materials.

Accreditation is a privilege, not a right. ABC has the legal authority to awardaccreditation and may withhold, suspend or revoke accreditation if your facility violatesABC’s policies, rules and regulations. Once you submit a signed application for accreditation,you agree to abide by the ABC Code of Professional Responsibility and the publishedaccreditation standards for your practice.

ACCREDITATION OF FACILITIES AND FACILITY

SERVICES

Procedures for Accreditation For Accredited Facility:a. Application for Accreditation – Annex “A”b. Project Brief discussing only paragraphs A (Economic Aspects) and B (Technical Feasibility) of Annex “B” (Project Feasibility Study)i. Pricingii. Contract of Sale or Contract of Lease or Contract of Service to retirees, whichever is applicable.c. Securities and Exchange Commission (SEC) Registrationd. Articles of Incorporation and By Laws and amendments thereto (if any).e. DOT accreditation as First Class Hotel or Class AAA resort

f. Audited financial statements for the last three yearsg. Latest Income Tax Returns for the last three yearsh. Mayor’s Permit and/or municipal licensei. Occupancy Permit issued by the city/municipality where the facility is locatedj. List of directors, management officials and consultants, their respective designation/position in the company, home address and nationalitiesk. Copy of the Visa issued by the Bureau of Immigration and appropriate permit (AEP), if foreigners.

Thank’s for Listening!