COUNCIL MEETING #6 MONDAY, MAY 2, 2016 COUNCIL CHAMBERS

6:30PM CLOSED SESSION 4:00PM

Notice

Personal information is being collected pursuant to the Freedom of Information and Protection of Privacy Act. Individuals who submit letters and other information to Council or who appear as a delegation should be aware that any personal information contained within their communications may become part of the public record and may be made available through the Council agenda process which includes publication on the Township’s website and may be of interest to the media. Questions regarding the collection of information should be directed to the Clerk of the Township of Scugog.

Cellular phones/pagers must be switched to the non-audible function during this meeting.

No person in the audience shall engage in disorderly conduct which disturbs, disrupts or otherwise impedes the orderly

conduct of any Council meeting.

Alternate Format Available Upon Request

AGENDA

1. CALL TO ORDER

2. CLOSED SESSION 4:00PM

i. To discuss personal matters about an identifiable individual,

including municipal or local board employees, pursuant to Section 239(2)(b) of the Municipal Act, with respect to CAO recruitment.

RISE AND REPORT

3. MOMENT OF SILENCE 4. DISCLOSURE OF PECUNIARY INTEREST & NATURE THEREOF 5. PRESENTATIONS 6. ANNOUNCEMENTS

i. Proclamations Issued by the Mayor’s Office – May 2016

Community Living Month, Month of May

Nursing Week, May 9th – May 15th

Victims and Survivors of Crime Week, May 29th – June 4th

7. ADOPTION OF THE MINUTES

i. Minutes of the 5th Regular Meeting of the Council of the Township of Scugog held Monday, April 18, 2016

Errors & Omissions:

Recommendation:

THAT the Minutes of the 5th Regular Meeting of the Council of the Township of Scugog held Monday, April 18, 2016 be adopted.

8. BUSINESS ARISING OUT OF THE MINUTES

9. DEPUTATIONS / PUBLIC HEARINGS 6:40PM Geoff Carpentier Scugog Environmental Advisory Committee Re: SEAC Annual Update 6:50PM Dorie McDonald Elijah Antfleck 2468617 Ontario Inc.

Re: 1622 &1646 Scugog Street, and 14990 Old Simcoe Road - Request to Reduce MTO Setback Requirements

10. REPORTS

i. Regional Report

Recommendation:

THAT the Regional Councillor’s Report be received for information.

11. STAFF REPORTS

i. CORP-2016-22 Donald F. Gordon Andrea Short Interim CAO and Human Resources Advisor Director of Community Services

Re: Council Member Remuneration Recommendation: THAT Council receive Report CORP-2016-22 for information;

AND THAT staff be directed to recruit for a Citizen’s Committee to review and recommend possible adjustments to Council member remuneration, and that a slate of recommended

committee members be brought before Council for approval on June 20, 2016;

AND THAT staff be directed to draft a Terms of Reference for

the Citizen’s Committee, to be brought before Council for consideration and approval on June 20, 2016;

AND THAT the committee report back to Council with a

recommendation no later than September 19, 2016.

ii. COMS-2016-15 Donald F. Gordon Richard Ferguson, CBO Interim CAO and & Facilities Coordinator Director of Community Services

Re: Award of Contract No. S2016-12 for the Final Design

and Construction of the Port Perry Gateway Sign on Highway 7A

Recommendation:

THAT Council approve the tender submitted by Sensational Signs Company Inc. for the final design and construction of the Port Perry Gateway Sign, and award Contract No. 2016-12 in the amount of $28,410, excluding taxes;

AND THAT Staff be authorized to issue a purchase order to the

vendor. 12. CORRESPONDENCE

Correspondence to Be Received For Information Correspondence to Be Received & Endorsed – Nil Correspondence to Be Received & Referred Correspondence Requiring Motion for Direction

13. BY-LAWS

i. By-Law 20-16 – being a By-law to authorize the execution of tax arrears extension agreement. By-law included in the agenda.

ii. By-Law 22-16 – being a By-law to authorize the execution of a Municipal Street Light Agreement with Veridian Connection Inc. for the Township of Scugog. By-law included in the agenda.

iii. By-Law 23-16 – being a By-law to revise the Waterfront Steering Committee Terms of Reference. By-law included in the agenda.

Recommendation:

THAT By-Law Numbers 20-16 – 23-16 be read a First, Second and Third time and finally passed this 2nd day of May, 2016 and the Mayor and Clerk are hereby directed to sign same and affix the Corporate Seal thereto.

14. NOTICE OF MOTION 15. NEW BUSINESS/OTHER BUSINESS

i. Heritage Designation of Epsom Public School Resolution: Moved by: Councillor Seconded by: Councillor WHEREAS the Township of Scugog issued a notice of intent to designate Epsom Public School on March 21, 2016; AND WHEREAS a Letter of Objection was received by the lawyers for the Durham District School Board on April 22, 2016; THEREFORE BE IT RESOLVED THAT Scugog Council refers the Board’s objection to the Conservation Review Board, pursuant to Section 29(7) of the Ontario Heritage Act.

ii. Council Representative as a Liaison

on the Community Advisory Council for the Hospice

16. CONFIRMING BY-LAW

Resolution: Moved by: Councillor Seconded by: Councillor

THAT By-Law No. 24-16 be read a First, Second, and Third time

and finally passed this 2nd day of May, 2016, and the Mayor and Clerk are hereby directed to sign same and affix the Corporate seal thereto.

17. ADJOURNMENT