module6 office2007 slides

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Using Microsoft PowerPoint 2007 ECDL V5

– MODULE 6

Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt

10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246

mailto:[email protected]




Holistic Institute of Technologies Email –

[email protected] Website –

www.holistic.edu.mt10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246

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OPENING AND VIEWING

PRESENTATIONS








FIRST LOOK








Opening PowerPoint








Opening a Presentation








Navigating Between Slides

• To move to the next slide press the Page Down

key. Press the Page Up key to display the

previous slide.

– If you prefer using the mouse click on the Next

Slide or Previous Slide controls located at the

bottom of the vertical scroll bar.







Using the Zoom Tool

• The Zoom controls are displayed at the

bottom-right of your screen. You can use the

horizontal slider control to set the zoom level.

– The larger the zoom level the greater the slide will

be magnified on your screen.







Changing PowerPoint Views







Using Help

• TIP: To display the Help

windows you can press

the F1 keyboard

shortcut.







Saving a Presentation

• To save the changes you have made to the

presentation, use the Ctrl+S keyboard shortcut

or click on the Microsoft Office button (top-

left of the screen), and then select the Save

command.







Closing a Presentation

• To close the presentation

click on the Microsoft

Office button (top-left of

your screen) and then

click on the Close

command.







Closing PowerPoint

• To close the PowerPoint program, click on the

Close icon (top-right) of your screen.







Opening Multiple Presentations

• You can open more than one PowerPoint

presentation at a time.







Switching Between Multiple Presentations

• The different presentations will each be

represented by a button in the Windows

Taskbar across the bottom of your screen.

Clicking on a button displays the presentationrepresented by that button.

– TIP: Pressing Alt+Tab allows you to switch

between open presentations that are running.







CREATING A PRESENTATION







Creating a New Presentation







Inserting a New Slide







Undo and Repeat

• When creating or editing a PowerPoint

presentation always remember that if you

make a mistake, in most cases you can click on

the Undo icon and undo the mistake.

– You cannot undo a mistake after you have saved

and closed a file.

– TIP: As well as Undo there is a Repeat icon torepeat the last action for you.








Using a Different Name• Sometimes you may like to have different

versions of a presentation saved on disk.

–

To save the presentation using a different filename, click on the Office Button (top-left or your

screen) and from the options displayed click on

the Save As button.







MANIPULATING SLIDES







Inserting Slides

With a Particular Slide Layout







Modifying the Slide Layout







Changing the Background Colour on

the Active Slide







Changing Background Colour

on all the Slides







THEMES







Applying a Theme

to a Presentation







Text Boxes (Placeholders)







What are Text Boxes (Placeholders)?

• Placeholders determine where the text will be

displayed on the slide.

– You can move or resize any placeholder within a

presentation.







Resizing a Text Box (Placeholder)

• Drag and drop a text box handle to resize the

text box







Moving a Text Box (Placeholder) – Click on the placeholder containing your

name. Move the mouse pointer over the

dotted line representing the placeholder (not

over a handle). – The shape of the mouse pointer will change.

Press the mouse button and while keeping the

button pressed move the mouse pointer up

the screen. When you release the mousebutton the name placeholder will be displayed

higher up on your slide.







TEXT EDITING AND

FORMATTING







SELECTING, COPYING MOVING,

RESIZING AND DELETING TEXT







Selecting Text – To select a word on the slide double click on that

word.

– To select a number of words within a paragraph,

click before the first word that you wish to selectand hold the Shift key down. While keeping the

Shift key pressed click just after the last word that

you wish to select. Release the Shift key and the

text will remain selected, as illustrated.

– To select an entire paragraph, triple click within

that paragraph







Moving Text Within a Slide

• Use Cut and Paste techniques







Moving Text Between Slides

• Make sure that you know how to move text

between slides within a presentation and

also between presentations







Copying Text Within a Slide

• Use Copy and Paste techniques.







Copying Text Between Slides

• Make sure that you know how to copy text

between slides within a presentation and

also between presentations







SEARCHING YOUR

PRESENTATION







Using Find







Using Replace







FONT FORMATTING







Font Formatting Options







Changing the Font Type







Changing Font Size







Increasing or Decreasing Font Size

• Use the Increase Font Size and the Decrease

Font Size icons.







Bold, Italic or Underline Formatting

• You can use keyboard shortcuts to format text

as bold, italic or underlined.

Bold Ctrl+BItalic Ctrl+I

Underlined Ctrl+U







Strikethrough Effects







Shadow Effects







Character Spacing







Changing Case







Font Colour







Clearing All Text Formatting

• Select a paragraph of text that you have

previously formatted. Click on the Clear All

Formatting icon and the formatting will be

removed.







PARAGRAPH FORMATTING







Text Alignment







Columns







Modifying Bullet Point Formatting







Using Numbering Instead

of Bullet Points







Changing the List Level







Line Spacing







PowerPoint Notes







Text Direction







Text Alignment Within a Text Box

(Placeholder)







Text Autofit







ILLUSTRATIONS







SELECTING, COPYING MOVING,

RESIZING AND DELETING

ILLUSTRATIONS







Selecting an illustration

• Click on an illustration to select it. Use the Ctrl

key to select multiple illustrations







Deleting an illustration

• Select an illustration and then press the Del

key







Stretching an illustration – Select the illustration. Move the

mouse pointer to one of the four

handles at the centre of each

border. Press the mouse button

and keep it depressed.

– If you selected a handle on one of

the vertical borders move the

mouse left or right to stretch theillustration.







Copying illustrations Between

Presentations• Use Copy and Paste techniques.







Moving illustrations Between

Presentations• Use Cut and Paste techniques.







Inserting Illustrations







Inserting Clip Art







Inserting Shapes







Inserting Text Into a Shape







Inserting Circles or Squares

• To insert a perfect circle keep the Shift keypressed while dragging across the screen to

insert the shape.

• The same trick applies to creating a perfectsquare shape rather than a rectangle.







Inserting SmartArt







Inserting Charts







FORMATTING SHAPES







Formatting the Shape

Background Fill Colour Style







Formatting the Shape

Line Weight and Style







Formatting the Shape Line Colour







Modifying Arrow Line Shapes and Size







Rotating or Flipping an illustration







Layering illustrations

to the Front or Back







Aligning graphics relative to each

other or relative to the slide• When aligning graphics you can align them

relative to the slide or relative to each other.







FORMATTING CHARTS







Changing the Chart Type







Changing the Column, Bar, Line or Pie

Slice Colours in the Chart







ORGANISATION CHARTS







What is an Organisation Chart?







Creating an Organisation Chart







Adding Labels







Adding a Co-worker







Adding a Subordinates







Adding a Manager

R i It F







Removing an Item From an

Organisation Chart• Click on the item you wish to remove and

press the Del key







MOVING, COPYING AND

DELETING SLIDES

M i Slid Withi P t

ti







Moving Slides Within a Presentation

or Between Presentations• Drag and drop to move







Deleting Slides

• Select a slide and press the Del key.







Copying Slides Between Presentations

• Use Copy and Paste techniques.







Moving Slides Between Presentations

• Use Cut and Paste techniques.







SLIDE SHOWS







Running a Slide Show

• To advance to the next slide using thekeyboard press the Down arrow key, the Enter

key or the Spacebar key. To go back to the

previous slide press the Up Arrow key.







Slide Show Transition Effects

ff







Slide Show Animation Effects







PRINTING AND PROOFING

ll h ki







Spell Checking

• The keyboard shortcut to run the spell checkeris F7.

Using Portrait or Landscape







Using Portrait or Landscape

Slide Orientation

S l i Y O F







Selecting Your Output Format

Visually Inspect Slides







Visually Inspect Slides

Before Printing• You should carefully review each slide within a

presentation prior to printing or saving the

final version of the presentation. – You can review the slides in Slide Show view so

that you can concentrate on the slide show

content and not get distracted with the parts of

the PowerPoint screen.

P i i P i







Printing a Presentation







CUSTOMISING POWERPOINT

M dif i P P i t ti





Modifying PowerPoint options

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