module 11: lessons 64-68

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MODULE

Learning Outcomes

Documents with Tables and Graphics11

• Create and format tables.• Change table structure.• Use table functions.• Insert and format graphics.• Use WordArt and SmartArt.• Create documents with columns and graphics.• Build keying speed and accuracy.


1. Click at the position where the picture is to be inserted; then click Pictures to display the Insert Picture dialog box.

2. Browse to locate the picture you wish to insert.

3. Double-click the picture or select it and click the Insert button at the bottom of the dialog box to insert it.

Insert/Illustrations/PicturesTo insert pictures from your computer:

Pictures Lesson 64


1. Click at the position where the picture is to be inserted; then click Online Pictures to display the Insert Pictures dialog box.

2. Click the Bing Image Search box, enter a search term, and then tap ENTER to find the desired image.

3. Double-click the image to select it, then click the Insert button to insert it.

Insert/Illustrations/Online PicturesTo insert Online Pictures:

Online Pictures Lesson 64


1. To change the size of a picture, select it and use the Height or Width arrows to increase or decrease the size.-or-

2. Select the picture and position the mouse over the sizing handles. When the pointer changes to a double-headed arrow, drag to the desired size.

Picture Tools Format/Size/Height or Width ArrowsTo size pictures:

Size Pictures Lesson 64


1. To crop one side of a picture, click Crop and drag the cropping handle on the side inward. The cropping line will illustrate what will be cut off.

2. To crop the same amount on two sides, press CTRL while dragging the handle.

3. To finish, click outside the picture.

Picture Tools Format/Size/CropTo crop pictures:

Crop Pictures Lesson 64

Cropping Handle


1. Select the picture and click Compress Pictures to display the Compress Pictures dialog box.

2. Note the options that are available; then click OK to accept the defaults.

Picture Tools Format/Adjust/Compress PicturesTo compress pictures:

Compress Pictures Lesson 64


1. Select the picture and click Layout Options button or Wrap Text to display the options.

2. Select the desired option, such as Square or Tight.

Picture Tools Format/Arrange/Wrap TextTo wrap text around a picture:

Wrap Text Lesson 64


1. Select the picture and click Position to display the position options.

2. Click the desired position.

Picture Tools Format/Arrange/PositionTo position a picture:

Picture Position Lesson 64


1. Display the WordArt gallery.2. Preview and select the desired option.3. Select the text in the text box that displays

and replace it with your text.4. Size and position the WordArt as desired.

Insert/Text/WordArtTo insert WordArt:

WordArt Lesson 64


1. Position the insertion point where the SmartArt is to be inserted; display the Choose a SmartArt Graphic dialog box.

2. Click the category desired or scroll through all layouts and click the desired layout .

Insert/Illustrations/SmartArtTo insert and add text to SmartArt:

SmartArt Lesson 64


1. Key the text directly in each shape. The text size will adjust to fit the shape.-or-

2. Display the text pane (SmartArt Tools Design/Create Graphic/Text Pane) and key the text there.

SmartArt (cont.)To insert and add text to SmartArt:

Lesson 64


1. Click in the shape before or after another shape that will be added.

2. Click Add Shape or click the drop-list arrow and select an option from the list that displays.

3. Repeat the process until you have as many shapes as you need in the layout.

SmartArt (cont.)To add shapes to SmartArt:

Lesson 64


1. In the Borders and Shading dialog box, click the Page Border tab.

2. Choose the desired setting, style, color, and width.

3. In the Apply to box, choose the desired option.

Design/Page Background/Page BordersTo apply a page border:

Page Border Lesson 65

Choose Setting

Apply to box


1. Click in the paragraph in which the border is to be applied.

2. In the Borders and Shading dialog box, click the Borders tab.

3. Choose the desired Setting option, then select line style, color, and width. The Apply to box should display Paragraph.

Design/Page Background/Page BordersTo apply a paragraph border:

Paragraph Border Lesson 65


1. Click in the paragraph in which the shading is to be applied.

2. In the Borders and Shading dialog box, click the Shading tab.

3. Choose the desired fill and pattern, then click OK.

Design/Page Background/Page BordersTo apply a shading:

Shading Lesson 65

Choose Fill

Choose Pattern


1. Click in the paragraph that is to begin with a dropped cap.

2. Select Drop Cap; then select Dropped or In margin.

3. The color of the dropped cap can be altered by selecting the dropped cap and choosing a different Font Color on the Home tab.

Insert/Text/Drop CapTo create a dropped cap:

Create a Drop Cap Lesson 65

Use the Drop Cap Options to change the font style, number of lines to drop, or amount of distance from text.


1. Click in the picture to be formatted to display the Picture Tools Format tab.

2. Click the More button to display all the styles in the Picture Styles gallery.

3. Click the desired style to apply it to the picture.

Picture Tools Format/Picture StylesTo apply a picture style:

Picture Styles Lesson 65


1. Position the insertion point where the video clip is to be inserted.

2. To insert a video embed code, locate the code and copy it to the Windows Clipboard.

3. Click Online Video to display the Insert Video dialog box.

4. Key the keywords in the Bing Video Search box or YouTube search box to search for the desired video or paste the video embed code in the text box. Click the search box.

5. Select the video, then click Insert.

Insert/Media/Online VideoTo insert online videos:

Online Video Lesson 65


1. Click Watermark to display the watermark gallery.

2. Select the watermark to be added from the gallery.

Design/Page Background/WatermarkTo insert a text watermark:

Watermarks Lesson 66

The watermark can be seen on the printed document and also in Print Layout view and Full Screen Reading view.


1. Click Watermark and then Custom Watermark.

2. Select Text watermark, and then key the text in the Text box. Select font and layout.

3. Click Apply and Close.

Design/Page Background/WatermarkTo insert a watermark with custom text:

Watermarks (cont.) Lesson 66

Text watermark

Key text


1. Click Watermark and then Custom Watermark.

2. Click Picture watermark and then Select Picture.

3. Browse, select, and insert the picture.4. Click Apply and Close.

Design/Page Background/WatermarkTo insert a picture watermark:

Watermarks (cont.) Lesson 66

Picture watermarkSelect picture


1. Click Page Color and choose the desired theme or color. Custom colors can be accessed by clicking More Colors.

2. To apply an effect, click Fill Effects. Click the Gradient, Texture, Pattern, or Picture tab and choose the desired effect.

Design/Page Background/Page ColorTo apply page color and fill effects:

Page Color Lesson 66


• Text boxes enable you to position text at any location on a page.

• They can be moved around and are often called floating boxes.

• Preformatted text boxes are called built-In text boxes.

• They are often used to format pull quotes and sidebars in reports, brochures, or newsletters.

• You can draw and format your own text box.

Text Boxes Lesson 66

Sidebar

Draw text box

Pull quote


1. Click Text Box to display the gallery of Built-in text boxes.

2. Choose the desired text box.3. Select the text in the placeholder and key

your text, or copy and paste text in the placeholder.

Insert/Text/Text BoxTo insert a Built-in text box:

Text Boxes (cont.) Lesson 66


• Newsletters are usually keyed in a two- or three-column format.

• Text is keyed beginning at the left margin. When that column is full, the text automatically flows to the top of the next column; this is called snaking.

• The banner heading (title) is keyed at the top across all the columns.

Columns of Equal Width Lesson 67

Banner heading

Begin keying in Column 1

Text continues in Column 2


1. Select the text to be formatted in columns; click Columns and select the desired number of columns from the options that display.

2. To balance columns on a page, click the end of the columns and insert a Continuous section break.

Layout/Page Setup/ColumnsTo format equal-width columns:

Columns of Equal Width (cont.) Lesson 67

The Two and Three columns options make the columns equal width.


1. Click More Columns at the bottom of the drop-list options to display the Columns dialog box.

2. In the Presets box, choose Left; then select the number of columns desired. The width of each column and the amount of space between columns displays. The settings can be altered by using the spin arrows.

3. Click Line between if a line is desired between columns.

Layout/Page Setup/ColumnsTo format columns of unequal width:

Columns of Unequal Width Lesson 67


• A graphic is automatically anchored to the paragraph closest to where it was inserted. When the paragraph moves, the image automatically moves with it.

• An image can be kept in the same position regardless of where the text moves by choosing Fix Position on Page.

• You can also place the image at a specific horizontal and/or vertical position on the Position tab in the Layout dialog box.

Position Graphics in Columns Lesson 67


1. Select the image; then display the Wrap Text drop menu.

2. Choose Fix Position on Page if you need to keep the picture at the current location. Otherwise, click More Layout Options.

3. In the Layout dialog box, click the Position tab. Key the desired horizontal and vertical positions.

4. In the Options section, deselect Move object with text. Select Lock anchor to keep the image at a particular position.

Picture Tools Format/Arrange/Wrap TextTo fix the position of an image:

Position Graphics in Columns (cont.) Lesson 67

Deselect Move object with text

Select Lock anchor


• Crown Lake Inc. is an investment firm with offices located in major cities throughout the country; Hess Office Park is one of its many locations.

• Crown Lake rents the large conference room at Hess Office Park to hold information sessions for prospective investors. They utilize the services of the print and copy centers to prepare handouts, signs, and mailings for the information sessions.

• As the administrative assistant for the Hess Office Park print and copy center, you will be working with Crown Lake to prepare for the Crown Lake SportsPlex Information Session scheduled for February 15, 201-.

Hess Office Park Lesson 68

module 11: lessons 64-68

Education