model of university constitution

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Kampala International Universityanzibar Student Association

Dar es Salam College Kampala

nternational University Zanzibartudent Association Dar esKampala International University

anzibar Student Association Dar es Kampala InternationalUniversity Zanzibar StudentAssociation Dar es Kampala

nternational University Zanzibartudent Association Dar esKampala International University

anzibar Student Association

Dar es Kampala InternationalUniversity Zanzibar StudentAssociation Dar es Kampalanternational University Zanzibartudent Association Dar es

THE CONSTITUTION

KIUZANSA-DC

[Pick the date]

KAMPALA INTERNATIONAL UNIVERSITY ZANZIBARSTUDENT ASSOCIATION- DAR ES SALAM COLLEGE


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PRIAMBLE

INTRODUCTION

The constitution of the Association of Students from Zanzibar who

takes different courses at Kampala International University Dar es

Salam collage ( KIUZANSA ) was signed on , came into force on

.. After ratification by the whole KIUZANSA members for the year

. And approved by the student guild union and Dean of

Students

The founders of the association on behalf of the all members declare

that the wide diffusion of religion, tribe, status, education of humanity

for justice and liberty, peace and responsibility are indispensable to the

dignity of man and constitute a sacred duty which every one must

fulfill in a spirit of mutual assistance and concern; For this reasons, the

committee to this constitution, believing in full and equal opportunities

for all Zanzibarian Students at Kampala International University

College Dar es Salam , in unrestricted pursuit of objective truth, and in

the free exchange of ideas and knowledge, have agreed and

determined to develop and increase the means of communicationbetween Zanzibarian Students and to employ these means for the

purpose of mutual understanding, support and facilitate their

educational experience to foster their success in their studies.

The constitution committee hereby creates the Zanzibarian student

Association in Kampala International University College Dar es Salam

(KIUZANSA) for the purpose of cooperation of all Students from

Zanzibar taking different courses in KIU Dar es Salam College for thefeature development of our country.

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CHAPTER ONE: DECLARATION OF KIUZANSA-DC

Section1: The name of this association shall be the Kampala

International University Zanzibarian Student Association Dar es Salam

College which will be used for all conducted official activities.

Section1:1 The Association may also be called KIUZANSA-DC which

shall stand for Kampala International University Zanzibarian student

Association Dar es Salam College

The name KIUZANSA may be used for unofficial purposes.

SECTION:2 vision

To bring all Zanzibarian together, strength equality, and exploring the

knowledge to the new generation like we are.

SECTION:2:1 Mission Statement The KIUZANSA-DC is an association

formed to promote awareness of Zanzibarian, culture, unity, peace,

solidarity and identity among all members of the Dar es Salam College.

The association is working to enable Zanzibarian Students in KIU DC.

To cooperate with other students to achieve the goal while in KIU-DC

SECTION:3 MOTTO

Solidarity and unity

SECTION4:a Supremacy of the constitution This constitution is the supreme law of Kampala International

University Zanzibar Student Association Dar es Salam College

(KIUZANSA) and binds all organs and members of KIUZANSA

This constitution shall be subject Kampala International

University administration rules and regulation KIU guildconstitution and laws of the country.

In case of any conflict the later laws shall apply

4:b For the purpose of achieving its vision, mission and objectives the

association may

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4:b (1) Establish specialized Agencies or wings for the effective

implementation of the programme

(2) Acquire premises necessary or convenient for the conduct of affairs

and business of the association and may for the purpose buy, take,

exchange, hire or otherwise acquire movable and immovable property

and interests, rights and privileges in respect of the premises or

property.

(3) Raise loan, overdraft facilities or borrow money in such amount for

such purpose and under such conditions as may be determined by the

executive committee with the approval and general assembly.

(4) Invest monies and other property of the association not

immediately required as the executive committee may determine with

prior approval of the general assembly.

(5) Enter into any agreement or contract under such conditions as may

be determined by the executive committee with approval of general

assembly.

(6) To employ and engage upon such terms and conditions as the

executive committee may consider fit, such person (s) as may be

necessary for conducting the affairs and business of the associationand discharge its objectives and may suspend or discharge any such

person(s).

(7) Do all lawful things and acts as are conducive to or necessary for

attainment of the objective(s) of the association.

SECTION5: Language

The official language to be used shall be Kiswahili or English and all

official documents shall be made available in Kiswahili or English. The

use of sign language, Braille and other appropriate mode of

communication for persons with audio, visual and other impairment

shall be promoted.

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SECTION 6: Religion; tribe, race, personality and gender association

and religion, tribe, race, personality and gender shall be separate.

There shall be no association regarding religion, tribe, race and

personality. The association shall treat all religion, tribe, race and

personality equally.

CHAPTER TWO: AIMS, OBJECTIVES AND ORGANS OF

KIU-ZANSA-DC

SECTIONI: Specific aims

The specific aim shall be unity among Zanzibarian Students and

operate as a team in solving problems facing any member, or

association in terms of education, social, economical, psychological,

financial and as it can be seems important by the executive members

and approved by the general assembly.

SECTION2: Objectives

a) To participate in any national functions while in Tanzania

Mainland.

b) To foster the unity and progress of KIU Zanzibar Student

Association Dar es Salam College.

c) To work with KIU-DC administration on matters affecting its

members.

d) To create direct link between Zanzibar government and KIU-DC

in matters concerning sponsorship.

e) To bridge the disconnect between Kampala InternationalUniversity Students their peers from other parts of the world.

f) To assist in the integration of new Zanzibarian Students at KIU-

DC.

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g) To encourage and facilitate interaction between Zanzibarian

Students in various institution in East Africa and the world at

large on both educational and social levels.

h) Creation of health programs such as; HIV/AIDs awareness and

sensitization to Zanzibarian Students in KIU-DC-DC.

i) To facilitate the academic welfare of the KIU-ZANSADC members.

j) To organize and participate well on the graduation ceremony for

outgoing members after completion of their respective studies at

KIU-DC

k) To assist the members on matters concerning death.

SECTION3: Organs

The organization shall include the following organs

a. General assembly (members)

b. Executive committee

CHAPTER THREE: MEMBERSHIP

SECTION3:1 The principle of membership: Membership in this

organization will not be based on discrimination based on race,handicap, gender, color, religion, tribe, political persuasion but rather

all Zanzibarian Students (from Pemba and Unguja) are eligible

members.

SECTION3:2 Acquisition of membership

Members shall pay dues in the amount of 20,000 Tanzania shillings for

annual membership

NOTE: The membership fee is susceptible to change as it can be

proposed by the executive committee and approved by the general

assembly. Where necessary; all other fees and charges will be optional

and called to attention by the general assembly of members.

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Failure to pay annual dues result in a forfeiture of membership status

SECTION3:2:1 Membership payments

The annual dues shall be paid as follows

a. 50% of the annual fee at the beginning of the first term i.e.

October far October intake and April for April intake and the

remaining 50% dues at the beginning of the 2 nd term in

respective of each intake.

b. 100% of the annual fee at the beginning of the 1 st term and or

c. 100% of the annual fee at the beginning of the second term

(within two first weeks). In respect to the two different intakes as

explained in (a) above.

SECTION3:3: Affiliated members

Any Zanzibarian staff in KIU-DC-DC, those who are not Zanzibarian but

married to Zanzibarian may join the association but cannot be eligible

to vote or to hold any office.

SECTION3:4 Retention of existing membership To retain membership, members have to re-register by paying the

annual membership fee as in chapter three section 2:1.

SECTION3:5: Honorary membership

The executive committee may award a title of honorary member to a

distinguished member to non Zanzibarian student of the KIU-DC-

community, or to a non-KIU-DC person whose achievements serve the

principles of the association of KIUZANSA DC.

Honorary members are not eligible to hold office or vote.

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Honorary student membership shall be entitled to all benefit and

privileged to honorary members, except that they shall not be illegible

to hold office or vote.

SECTION3:6. Rights and privileges of membership

In accordance with the provisions given under this constitution,

founder, ordinary, corporate and Group/Associate members shall have

the following rights.

a. To vote, give opinions and pass various decisions at the general

assembly except that corporate/associated/ institutional and

group members will one vote each.

b. To be elected and or re-elected in executive committee (except

corporate/associate/institutional, Honorary, affiliated and group

members)

c. To have his/her name included in the published list of members

d. To receive all publications of the association at a concession as

determine by the executive committee.

e. To participate in all general activities of the association andexcept for honorary and affiliated members be eligible to hold

office in the association when elected.

f. To provide to the association free professional consultations,

social services and support subject to availability within

regulations and rules of the association.

g. To attend the sitting of the members meetings that may be

conducted by the association.

h. To request and obtain general information concerning all

association activities being performed there in.

i. Not withstanding provision of the subsection (6-h) here in above,

a member may not obtain classified information without the

permission of the executive committee.

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j. Not withstanding provision of sub-section (6-a,b,c, & d) here in

above, the Honorary and affiliated members shall here all

members rights, but shall have no power to VOTE and be

ELECTED in the associations meeting(s)

SECTION3:7 Termination of membership

The executive shall have power to terminate membership of any

ordinary member who has not paid his/her membership fees or any

levies imposed by KIUZANSA for more than two years, provided that

the executive may at any time in their discretion, restore him/her to

membership upon payment of all areas of fee, levies that due to the

association.

The executive shall have power to expel from membership of the

association.

a. Whose conduct is determined top the honor and interest of the

KIUZANSA or calculated to bring the association into conflict or

b. Who has convicted in the court of law and sentenced to

imprisonment for a period of over one year with or without the

option of five orc. Who has willingly and persistently refused to comply with

constitution of the association and or resolution passed by the

general assembly?

SECTION3:8 Active general members

Active members are those who are involved in planning, organizing

and executing of regular KIUZANSA activities and are committed to

fulfill the specific aim and objectives of the association.

Active general members are required to make at least 75% of

attending of all meeting that shall be held on per this constitution.

Only active members are entitled to voting rights.

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CHAPTER FOUR: LEADERSHIP AND INTEGRITY

SECTION4:1 Presentation of members

The executive board shall be elected by the general assembly and it

shall consist of five members. There shall be gender equity in election

of the executive board.

Voting members of this organization shall consist of currently enrolled

Zanzibarian Students at KIU-DC.

Qualifications of each office shall consist of the following.

1. That the candidate(s) for any office shall be a member of the

association in good standing prior to be elected.

2. For presidency and general secretary positions, must have spent

one year in the institution.3. That the candidate(s) for any office does not occupy more than

one office at a time of an election upon contesting for an office.

4. That the candidate(s) shall be eligible to be elected for any

position for a period not more than two elections conducted as

per this constitution.

5. That the candidate(s) shall hold an office for a period of one

year.

SECTION4:3 Eligibility requirements

1. The Zanzibarian student(s) currently enrolled at KIU-DC.

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2. The person(s) seeking office must share a strong passion for the

advancement of the associations goals and purpose. This must

be defended by his/her objectives before the election process.

3. The person(s) seeking office must exhibit positive attitude to

working with others.

4. The person(s) seeking office must meet all other guidelines

instituted by KIU-DC in reference to KIUZANS DC

SECTION4:4 Affirmation of office

Elected members shall affirm office upon swearing in ceremony as

planned and shall act as transition teams with the former officers

for more than one month.

CHAPTER FIVE: EXECUTIVE COMMITTEE

SECTION5:1 Principle of executive

1. The executive committee shall be elected by the general

assembly and it shall consist of five members.

2. Elected members of the executive Board are hereinafter referred

to as members of the executive board.

3. In electing members of the executive board, the general

assembly shall regard to the election rules.

4. Members of the executive board shall serve from the close of the

session of the general assembly which elected them until the

close of the second ordinary session of the general assembly

following their election. The general assembly shall, at each of itsordinary sessions, elect the number of members of executive

boar required to fill vacancies occurring at the end of the

session.

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5. Members of the executive board shall be eligible for election.

Incase of withdrawal from the organization of a member of the

executive board, its term of office shall be terminated on the

date when withdrawal becomes effective.

SECTION5:2 Functions

1. The executive board shall prepare the agenda for the general

assembly (conference). It shall examine the program of work for

the association and corresponding budget estimates submitted

and shall submit them with such recommendations as it

considers necessary to the general assembly.

2. Shall be responsible for the execution of the program adopted by

the assembly.

3. The executive board shall take all necessary measures to ensure

the effective and rational execution of the program authorized by

the general assembly.

4. The chairman of the executive board (president) shall present,

on behalf of the board of the general assembly at each ordinary

session, with or without comments, the reports on activities of the organization which the chairman is required to prepare with

the executive board.

5. Shall also exercise the powers delegated to it by the general

assembly on behalf of assembly as a whole.

SECTION5:3 The executive committee (member of the organization

shall consist of)

1. President

2. Vice- president

3. General secretary

4. Financial officer (Treasurer)

5. Public relation officer

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SECTION5:4 EXECUTIVE AUTHORITIES

The power of president

1. The president shall preside over the general membership and

executive committee meetings.

2. Be the chief executive officer of the association, and manager of

the association.

3. Shall ultimately be responsible for the action of the organ

oversees all aspect all aspects of activities and events the occur

during his/her term in office.

4. Shall here be here to enforce all section of the constitution as

well as promotion of agenda set forth and ratified by the general

assembly of members.

5. Shall be a member of any committee or appoint a member in any

committee which he/she deems important but may not

necessarily serve as the head or chair of that committee

6. Shall help in the distribution of information and task to members.

7. Shall be vested withal other power(s) granted to his/her office

throughout this constitution.

The powers of vice president

1. Shall be deputy officer and chief assistant of the association.

2. Shall assume all presidential responsibilities in absence or step

down of the president and continue in that capacity until the

return of the president or election(s)

The general secretary

1. The general secretary shall be the chief records holder, each

meeting, and discussions that are held there in, shall be kept in

good recording system in that office.

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2. Shall also perform his/her duty in regard to all other secretarial

connotations deemed appropriate by the general assembly.

3. He/she shall also maintain a copy of the constitution at each

meeting and shall be familiar with each content.

4. Shall also be the in charge of organizing for the general election.

5. Shall also be a custodian of the constitution.

The financial officer (treasurer)

1. Shall be the chief banker of the association.

2. Shall have the task of keeping all money and funds in confidence

and safety in regard to treasurer like roles deemed relevant by

the association.

3. Shall be accountable to the executive board for all funds in the

offices position.

The public relation officer

1. Shall have the responsibility of providing information to and all

members of the association.

2. Shall have the chief task of advising the association and thepublic on all media and publicity affairs

3. Shall also be the chief spokes person for the association.

SECTION5:5 Tenure of office

The term for each office shall be for one year.

The tenure of an office holder shall temporally expire at the end of

the eleventh month after election of the incoming officers and

terminated after their transition.

SECTION5:6 Office the Patron

1. KIUZANSA member shall appoint a patron subject to approval

of the dean of students office

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2. The powers of the patron shall be advise the Association on all

matters provide guidance in case of dispute.

3. The patron shall be an ex-officio of the Association but have

no voter in any Associations resolutions.

CHAPTER SIX: ELECTIONS

SECTION6:1

All members of the association will have one vote in all matters raised

and questioned, including officers; all members are concurrently

members of the general assembly of members. Other regulations and

eligibility to vote should be followed as per chapter 3-section 3 and 5

of this constitution.

Elections of officers shall be held yearly.

SECTION6:2 General principles

Must have meet most of the qualities of leadership as per chapter four.

Fair elections which are1. Free from violence intimidation, improper, influence and

corruption.

2. Conducted by an electoral commission (i.e. an independent

body)

3. Administered in an impartial neutral, transparent accurate,

efficient and accountable manner.

4. All members wishing to be in the electoral commission must

submit their application to the general secretary upon

announcement of the election

5. An electoral commission will be formed one month to election

having been approved by the general assembly.

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6. The maximum members of electoral commission shall be six and

or not less than four, the gender equity on electoral commission

members shall be considered.

SECTION6:3. ELECTION

1. Each member shall have one vote in the general assembly.

Decision in all matters raised shall be made by a simple majority

except in cases in which a two-thirds majority is required by the

provisions of this constitution.

2. A member shall have no vote in the general assembly if he/she

does not contribute his/her membership fees to the treasurer

3. The general assembly may never the fewer permits such a

member to vote if it is satisfied that failure to pay is due to

conditions beyond the control of the member.

4. Candidate running uncontested shall receive not less than two

thirds of the votes

5. No election campaign shall be conducted during election and as

it can be deemed important by the electoral commission.

SECTION6:4 Procedures

1. The general assembly shall meet in ordinary session once perevery year. It may meet in extraordinary session if it decides to

do so itself or if summoned by the executive board, or on the

demand of at least two third of the members.

2. At each session the location of its next ordinary session shall be

designated by the general assembly. The location of an

extraordinary session shall be decided by the general assembly if

the session is summoned by it, and /or otherwise by the

executive board.

3. The general assembly shall adapt its own rules of procedure, it

shall approve the five election commissioners as proposed by the

general secretary there after choose their chairman two to three

weeks prior to election.

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1. The general assembly / conference shall determine the policies

and the main lines of work of the organization.

2. It shall take decisions on programmes submitted to it by the

executive board

3. Shall in adopting proposals for submission of activities to be

carried out, distinguish between recommendations and

international conventions submitted for their approval and a

majority vote shall suffice, in this case a two-thirds majority shall

be required.

4. Each of the members shall submit recommendations as

conventions to its competent authorities for a period from the

close of the session of the general assembly at which they were

adopted.

5. The general assembly shall advice various associations on

matters of concern in accordance with the terms of procedure

agreed upon between the appropriate authorities of the two

organizations

6. The general assembly shall receive and consider the reports sent

to this association by member on the action taken upon therecommendations and conventions referred to in number (4)

above or, it so decides, analytical summaries of.

SECTION7:2 Extra ordinary meetings

7:2:1 The executive secretary or chairperson may at any time for

special purpose on the directive of executive committee or upon

request of at least one third (1/3) members call on extra.

Ordinary meeting

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7:2:2 Notice of the extra ordinary meeting shall be posted on the board

or at different strategic positions for members to read and shall also

state the nature of the business / activity to be transacted by the

association.

7:2:3 Notice of the extra ordinary meeting shall be made in writing /or

any other means to all members and shall reach members at least

fourteen days (14) before the day and time of the meeting.

NOTE: See also chapter six section (4) of this constitution.

CHAPTER EIGHT

Organization Resources, Financial Accounting and Audit

8:1 Sources of funds

8:1:1 Shall be realized from interim contributions of membership fees

as described under chapter three of this constitution.

8:1:2 Monies or property as may be payable to the association by wayof deviations, gifts, grants, loans and request.

8:1:4 Such aims as may be lawfully payable mobilization campaigns

including charity endeavors and consultation fees.

8:1:5 May be obtained through investment of any form accepted to be

invested within and outside Tanzanian Mainland operation of short and

long term projects, loans and /or within and outside Tanzania Mainland

and the Zanzibar government.

8:1:6 Any other miscellaneous contributions payments, donations,

grant, and interests on deposits.

8:2 Financial regulations

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The association shall at times adhere to the financial regulations

stipulated in the constitution with respect to financial discipline and

governments finance act.

8:2:1 All financial matters shall be handled by the association treasurer

8:2:2 The executive committee shall decide on the opening of the bank

accounts of the association to serve specific KIUZANSA activities

8:2:3 Any received money and or expenditure effected shall be

supported by an adequate supporting document, for this case receipts

shall be issued and payment vouchers written and dully authorized by

respective authorities.

8:2:4 All funds of the association shall be deposited with such bank

accounts as the executive committee may determine and shall only be

drawn by cheques endorsed by president or executive secretary or any

other authorized member of the executive committee.

8:2:5 There shall be three (3) signatories to operate the associations

bank account.

8:2:6 The modalities shall be decided upon by the executive

committee.8:2:7 The financial year of the association shall be the period of twelve

months commencing from the first (1 st ) day 2 January and ending the

last day of December in each year.

8:3 Disbursement of funds

8:3:1 All funds shall be used to fulfill the stipulated objectives of the

association as described in chapter two and any other activity

proposed by the executive committee and approved by members at

the general assembly.

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member and or register of societies to the general assembly where

and when deemed to be expedient for the association progress or part

of it becomes out of date and loses its essence as shall be considered

by the association.

9:2 The executive committee, may present a proposal for amendment

and that at least two-thirds (2/3) of the general meeting assembly

members vote for.

9:3 The constitution may be amended by two things (2/3) majority vote

of members present at a duty constituted meeting.

9:4 Notification for the proposed amendments shall be communicate to

executive at least two (1) month and to the members at least two

weeks (14) days prior to the general assembly.

9:5 Any amendment to the constitution shall be communicated to the

constitution to the register of association in KIU D.C

9:6 Amendments that become part of the constitution may be further

amended.

CHAPTER TEN

9:7 Dispute resolutions: any dispute arising out of KIUZANSA shall

be referred to the Association disciplinary committee, in case of failure

to reach consensus the same shall be referred to the dean of students

10:0 DISSOLUTION

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This association may be dissolved by a resolution passed to that effect

by a two thirds (2/3) majority vote of all members eligible to vote at a

general assembly meeting.

10:1 Dissolution of the association shall require a resolution to be

passed at an ordinary or extraordinary general assembly meeting

provided that such a resolution shall be placed before and approved by

the executive committee members

10:2 Upon passing the resolution, the meeting shall appoint a person

or an institution to be liquidator (s) after consultation with the register

and shall make provisions for the final disposal of the assets and

liabilities of the association.

10:3 Any profits arising from such dissolution shall be assigned to one

or several organization (s) recognized as being of Zanzibarian student

benefit and having a similar purpose approved by the general

assembly.

10:4 Notification for dissolution shall be sent to the Dean of students

officer

CHAPTER ELEVEN

11:0 Miscellaneous provisions

11:1 The association shall develop rules and regulations as needs may

be to govern the operations of the association.

11:2 Any matter that is not provided for in this constitution shall be

recommended by executive committee and decided by general

assembly meeting of members.

Approvals:

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Officer of Law in KIU-DC Signature/Stamp

Representative of KIUZANSA Signature/Stamp

Parton of KIUZANSA Signature/Stamp

Guild Representative KIU-DC Signature/Stamp

Dean of Students KIU-DC Signature/Stamp

model of university constitution

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