MOD 6050 PROJECT MANAGEMENT AND FUND

RAISING

TOPIC – PROPOSAL WRITINGAND FUNDRAISING

(WK 6 &8)

LECTURER: DR. G. O. K’AOL

LEARNING OBJECTIVES

At the end of this session the students should be able to:

Discuss the relationship between fundraising and project proposal

Discuss project proposal formulation process

Describe the major components of a project proposal

Develop a project proposal for a group project

1.0 FUNDRAISING AND PROJECT PROPOSAL

3.0 PROJECT PROPOSAL DESIGN AND FORMULATION

Project design consists of two elements: Project planning - formulation of

project elements Project proposal writing -

converting the plan into a project document

Conceive project idea

Decide on need for project formulation

Write terms of reference for project proposal formulation

Steps

Terms of reference for project proposal formulation

Decision confirmed in

writing Project conceptpaper Products

3.1Preparation for Project Proposal Formulation

3.2 Formation of Project Proposal

4. Prepare project budget

1. Analyze and forecast the situation

2. Set objectives

3. Design strategy

5.Write project proposal document

Analyze and forecast situation

*Review relevant policies and programs

*Analyze and forecast population

*Review socio-economic and cultural factors

*Identify persons and groups related to the project

*Analyze and forecast problems*Analyze and review gender concerns

Design Strategy

*Establish design criteria*Formulate strategy and its components

*Establish schedules and assign major activities

*Identify and quantify resource requirements

*Design management system for project implementation

Prepare project budget

*Review strategy components

*Review resource requirements

*Review schedule and assignment of activities

*Determine budget format

*List budget line items using format

*Assign cost to line items

Set Objective

*Identify potential strategies

*Set objectives at various levels

*Establish logical framework

3.3 Steps & Components in Project Proposal Formulation

3.4 Problem Tree

The problem tree is a powerful tool for analyzing the causes and effects of the core problem.

It is also a useful means of presenting the problem statement in summary visual form

Core problem

Causes

3.4Problem Tree: Core Problem with Direct Causes

3.4 Problem Tree: Sanitation Example

Diarrhoeal diseases Infectious hepatitis

Poor health

Intestinal worms

Inadequate disposal of Human excreta: Only 50 households (out of 300)have pit latrines Only 20 households use their pit latrines No pit latrine on school compound

Lack of awareness

Lack of resources

No school health activities

Taboos

Core problem

Effects

Causes

4.0PROJECT PROPOSAL

A project proposal is a detailed description of a series of activities aimed at solving a certain problem.

A winning project proposal requires careful project planning and design

Project proposal is used to seek project funding or approval

4.1Components of Project Proposal

Project proposal should provide explanation of: Executive summary Project background (the problem) Project goals and objectives Project beneficiaries and stakeholders Major activities and schedule Methodology Resources required

Human Financial (Budget) Material and Equipment

The organization profile Monitoring and evaluation

4.2.1 Executive Summary The summary provides information about

the major points of the project proposal The summary should be brief and should

include Problem statement Project goals and objectives Beneficiaries Project activities and deliverables Implementing organization Total project budget

4.2.2 Background and Problem Statement History of the proposed project Problem statement The background of the proposal

should also be brief

4.2.3 Situation AnalysisAnalysis and forecasting of situation: Relevant policies and programs Target population Social-economic and cultural factors Persons and group related to the project Problem statement Analysis and review of major gender

concerns

4.2.5 Project Objectives

Project Goal Projects objectives Results or outputs

4.2.6 Project Strategy Intervention method to the problem It includes:

Design criteria Strategy components Schedule and assignment of major

activities Resource requirement Management system for project

implementation

4.2.7 Project Budget

The project budget based on major activities

Projections for five years

4.2.8 Feasibility, Justification and Sustainability

Feasibility Justification Sustainability

5. Logical framework The Log Frame is a visual presentation of

the major elements of a project It is presented in a matrix format. Log Frame provides a summary in terms

of: Objectives (overall goal , purpose, results

activities) Objectively verifiable indicators Sources of verification Important assumptions

5. Logical framework

6.0 PROJECT EVALUATION

Evaluation is the process of determining the value or the achievement of project goals or objectives

It involves gathering and analyzing information to determine: Whether the project is carrying out

its planned activities The extent to which the project is

achieving its stated objectives or goals.

6.0 PROJECT EVALUATION Project evaluation is carried out

periodically, midterm or at the end of the project.

Project evaluation can be done internally or externally

Elements that should be evaluated include: Progress in the work plan Achievement in objectives or goals Impact of the project or cost

effectiveness of the project.

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END OF SLIDE SHOWTHANK YOU