MobiWeb2.0 WP5: Project Management

Céline Bitoune, ERCIM FranceProject Group Finance Coordinator

ERCIM is a consortium of leading research institutions from 20 European countriescommitted to information technology and applied mathematics.

Member Country

AARIT AustriaCNR (IT) ItalyCRCIM Czech RepublicCWI The NetherlandsDANAIM DenmarkFhG (ICT) GermanyFNR LuxembourgFNRS/FWO BelgiumFORTH (IT) GreeceINRIA FranceIUA IrelandNTNU NorwayPEG PortugalPLERCIM PolandSARIT SwitzerlandSICS SwedenSpaRCIM SpainSTFC (IT) United KingdomSZTAKI HungaryVTT (IT) Finland

Member since

2001199119961989 (founding member)20081989 (founding member, formerly GMD) 2002200420001989 (founding member)20002002200820071994199220031990 (formerly CLRC, CCLRC)19941993

MobiWeb2.0 Review 4

ERCIM: Some of Our Activities

• Host of the European branch of the World Wide Web Consortium

• Coordination of European projects for 15 years

• Fellowship Programme: facilitate the mobility of young researchers for its members

• Working groups funded to organize meetings/conferences

MobiWeb2.0 Review 5

Outline

• Project features

• Project reporting

• Overall Project Finance

MobiWeb2.0 Review 6

MobiWeb2.0 contract

• Duration: 24 months• Start date: January 1st, 2008 • Project Total Budget: 818 635 €• Total EC contribution: 543 928 €• Advance received 20th Dec 07: 299 161 €• Year 1 expenditure: 250 600 €• 2nd Advance payment in March 09: 163 178 €

MobiWeb2.0 Review 7

WP5 Tasks Completed

• Validation of Year 1 financial statement through NEF (EC Commission tool)

• Preparation of a bi-annual report: D5.1

• Production of Project Periodic report: D5.3 Final Report– Audit Certificate has been released on 22 Feb

MobiWeb2.0 Review 8

Effort Analysis

MobiWeb2.0 Person months used during Year 2

Year 2 effort planadjusted

4,6 6,0 7,6 7,8 3,1

Year 2 Actual 4,6 6,3 7,5 7,6 2,9

WP 1 WP 2 WP 3 WP 4 WP 5

MobiWeb2.0 Review 9

Financial Analysis

YEAR 2 EXPENDITURES: 464 008

- of which EC FUNDED COSTS 296 812

- of which UNFUNDED COSTS 167 196

MobiWeb2.0 Review 10

Financial Analysis, cont.

MobiWeb2.0 Budget use during Year 2

Year 2 budget adjusted 235 25 14 144

Year 2 actual expenditure 233 28 17 186

Personnel costs

TravelsOutreach materials

Real overhead

MobiWeb2.0 Review 11

Overall Project Finance

Effort costs: 80% Others costs: 13% Indirect costs: 7%

Project BudgetFunding

requestedBalance

YEAR 2008 271 964 € 250 600 € -21 364 €

YEAR 2009 271 964 € 296 812 € 24 848 €

TOTAL 543 928 € 547 412 € 3 484 €