Mobility Tool

Fremtidens afrapportering

2013 – Erasmus Mobilitet / IP2014 – Erasmus+ aktioner

Præsentation Beskrivelse af workflow Adgang til systemet Oprettelse af partnere Oprettelse af

deltagere/aktiviteter Data eksport/import

DATA WORKFLOW

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What and Who?

Mobility ToolA Common and Integrated Web

Platform for Collaborating, Managing and Reporting on

LLP Mobility Projects

DG EAC

National Agency

Beneficiary

Participants

4

What and Who?

National Agency Beneficiary Organisation

NA Administrator

NA User

Mobility Tool

Beneficiary User

Mobility Tool

Participant

NA validation of mobilities

Application Form

LLPLink Mobility Tool

6

Data flow

Beneficiary User

Create BeneficiaryReport Request

Beneficiary Report

ApprovalApplication Contract

LLPL

ink

Mob

ility

Too

l

Participant

Manage Project

Fill in report

Budget Summary

Generation ParticipantReport Request

7

Submit

NA Validation

EU S

urve

y

NA User

NA User

End Project

Data

LLP/Erasmus+ Link

Project

Project data+ Benef. Contact

Benef. Report Request

Data

ECASLogin

Beneficiary User

Creation from Database

OG SÅ I GANG….

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Logging in

• Log in via ECAS

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Home

• In the Home screen, find your project in the list

Search = Ctrl-F

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Project Menu

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View Project Details

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View Project Updates list

• When projects are updated in LLPLink and the

update is sent to the Mobility Tool, the Project

Updates are visible in the Project Details screen.

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View project details

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Some icons

• Select all (in list)

• Add new (partner / mobility / etc…)

• Delete (after selecting)

• Export to .pdf

• Export to excel / .csv

• Add / remove columns

• Reset filters 16

PARTNERS

Partner list and beneficiaryAdding / Editing a partnerAdding a partner contact person

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Partners and Beneficiary

• The Partner list or list of host institutions• The top partner is ALWAYS the Beneficiary

– For HEI (ERA02) projects, all partners need to be entered (only beneficiary is entered via LLPLink).

– For IP and Consortia projects, the partners are transferred from LLPLink.

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Partners

• Partner screen

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Adding a Partner

• Partner screen

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Adding a Partner

• Partner screen

* = Mandatory fields

Add contact details

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Copy ERA ID

ERA ID: Drop down field

Edit partner information

• Partner screen

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Edit the info and save

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Adding a contact person

• Partner screen

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Adding a contact person

• Click on to add a contact person

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Adding a contact person

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MOBILITIES

Adding mobilities + participantsMobility budget

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Adding a mobility

Mobility Management

General User Interface

Import / export file

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Adding a mobility

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Adding a mobility

• Bullet

• Point

Fill in the participant's information

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Adding a mobility

• Bullet

• Point

Fill in the student mobility details and save

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Adding a mobility

• Bullet

• Point

The budget of all the mobilities will be added up in the Budget tab

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BUDGET

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Project Budget

Mobility Organisation & Management Mobility Budget

Funds (organisation & management of project) used by Beneficiary organisation.

- Travel- Subsistence- Special needs supplement

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StudentMobility

HEI budget

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IP budget

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Budget

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Budget

Total budget

Budget from the contract

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IMPORT MOBILITIES

Import mobilitiesError log

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CSV Template

• It is used on Import / Export

• How to create a template?– Export the mobilities and save the file (.csv)– Open the file with excel

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Create template

1) Export the mobilities

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Create template

2) Select 1 of the export options (student or

staff)

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Add mobilities

3) Open the .csv file in excel

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Upload mobilities

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Import mobilities

Import the mobilities (Beneficiary user)

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Import mobilities

Import the mobilities

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Import mobilities

Successful import

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Error log

Import did not succeed

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Error log

Prevent errors: • Make sure to enter all mandatory data• Use correct dictionary values• Pay attention to field format

In case of errors:• Use error log to correct your .csv file• Import again

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Error log

Import did not succeed ! Field name

Row and column which contain errors are indicated

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Working with csv

Dictionary codes

• It is an excel file containing all reference data

grouped by field

• It will be available to download in MT

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Add mobilities

Make sure to save as CSV!

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FINALISE PROJECT

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Mobility Tool .csv LLPLink

Beneficiary User

DATA

National Agency User

DATA

END Project

Final Report ReceivedExport

Mobilities NA Validation+ Mobility eligible

Yes/ NoImportMobilities

NA validation

Based on Import / Export feature

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