mla and cml 2009 annual conference trustee manual for maryland library trustees mla and cml 2009...
TRANSCRIPT
![Page 1: MLA and CML 2009 Annual Conference TRUSTEE MANUAL FOR MARYLAND LIBRARY TRUSTEES MLA and CML 2009 Annual Conference November 7, 2009 Funded by an LSTA GRANT](https://reader036.vdocuments.mx/reader036/viewer/2022062408/56649e665503460f94b6076f/html5/thumbnails/1.jpg)
TRUSTEE MANUAL FOR
MARYLAND LIBRARY
TRUSTEES
MLA and CML 2009 Annual ConferenceMLA and CML 2009 Annual Conference
November 7, 2009Funded by an LSTA GRANT
![Page 2: MLA and CML 2009 Annual Conference TRUSTEE MANUAL FOR MARYLAND LIBRARY TRUSTEES MLA and CML 2009 Annual Conference November 7, 2009 Funded by an LSTA GRANT](https://reader036.vdocuments.mx/reader036/viewer/2022062408/56649e665503460f94b6076f/html5/thumbnails/2.jpg)
2
Why Now…Libraries are Changing
Adapting to how people
want to receive
information
![Page 3: MLA and CML 2009 Annual Conference TRUSTEE MANUAL FOR MARYLAND LIBRARY TRUSTEES MLA and CML 2009 Annual Conference November 7, 2009 Funded by an LSTA GRANT](https://reader036.vdocuments.mx/reader036/viewer/2022062408/56649e665503460f94b6076f/html5/thumbnails/3.jpg)
3
Influencing the
way Maryland
Libraries
operate
Why Now… Statewide changes
![Page 4: MLA and CML 2009 Annual Conference TRUSTEE MANUAL FOR MARYLAND LIBRARY TRUSTEES MLA and CML 2009 Annual Conference November 7, 2009 Funded by an LSTA GRANT](https://reader036.vdocuments.mx/reader036/viewer/2022062408/56649e665503460f94b6076f/html5/thumbnails/4.jpg)
4
Getting Started…
• ESRL received a grant to revise the manual• In March 2009, The Singer Group was hired to
facilitate the process and write the manual • The Project Manager, Raineyl Coiro appointed a
Steering Committee of 13; including Daria Grant Liaison from DLDS
![Page 5: MLA and CML 2009 Annual Conference TRUSTEE MANUAL FOR MARYLAND LIBRARY TRUSTEES MLA and CML 2009 Annual Conference November 7, 2009 Funded by an LSTA GRANT](https://reader036.vdocuments.mx/reader036/viewer/2022062408/56649e665503460f94b6076f/html5/thumbnails/5.jpg)
5
Steering Committee Members• Darrell Batson, Director, Frederick County Library/MLA President• Debby Bennett, Assistant Director, Caroline County Library• Margaret Carty, Executive Director, MLA• Raineyl Coiro, Administrator, ESRL and Project Director• Pat Fisher, Pat Fisher & Associates, CML• Thomas Hehman, Director, Wicomico Public Library• Sharan Marshall, Director, SMRLA• Daria Parry, Chief Public Libraries & State Networking Branch, DLDS• Jo Ann Pinder, Assistant Director for Support, BCPL• Chuck Powers, Director, Queen Anne’s County Free Library• Joseph Thompson, Associate Director, WMRL• Lynn Wheeler, Director, Carroll County Library• Wesley Wilson, Chief, SLRC• Project Facilitators from The Singer Group, Inc.,
Dr. Paula Singer and Lorraine Kituri, MS
![Page 6: MLA and CML 2009 Annual Conference TRUSTEE MANUAL FOR MARYLAND LIBRARY TRUSTEES MLA and CML 2009 Annual Conference November 7, 2009 Funded by an LSTA GRANT](https://reader036.vdocuments.mx/reader036/viewer/2022062408/56649e665503460f94b6076f/html5/thumbnails/6.jpg)
6
Steering Committee
Meetings (3)
Focus Groups (5)
Online Survey
Literature & Best Practice
Review
Process…
![Page 7: MLA and CML 2009 Annual Conference TRUSTEE MANUAL FOR MARYLAND LIBRARY TRUSTEES MLA and CML 2009 Annual Conference November 7, 2009 Funded by an LSTA GRANT](https://reader036.vdocuments.mx/reader036/viewer/2022062408/56649e665503460f94b6076f/html5/thumbnails/7.jpg)
7
What We Heard…
![Page 8: MLA and CML 2009 Annual Conference TRUSTEE MANUAL FOR MARYLAND LIBRARY TRUSTEES MLA and CML 2009 Annual Conference November 7, 2009 Funded by an LSTA GRANT](https://reader036.vdocuments.mx/reader036/viewer/2022062408/56649e665503460f94b6076f/html5/thumbnails/8.jpg)
8
What Should Every Trustee Know?
![Page 9: MLA and CML 2009 Annual Conference TRUSTEE MANUAL FOR MARYLAND LIBRARY TRUSTEES MLA and CML 2009 Annual Conference November 7, 2009 Funded by an LSTA GRANT](https://reader036.vdocuments.mx/reader036/viewer/2022062408/56649e665503460f94b6076f/html5/thumbnails/9.jpg)
What’s in the What’s in the ManualManual
![Page 10: MLA and CML 2009 Annual Conference TRUSTEE MANUAL FOR MARYLAND LIBRARY TRUSTEES MLA and CML 2009 Annual Conference November 7, 2009 Funded by an LSTA GRANT](https://reader036.vdocuments.mx/reader036/viewer/2022062408/56649e665503460f94b6076f/html5/thumbnails/10.jpg)
10
Things a Library Trustee Should Know
1.Role of the Board and Role of the Library Director
2.The Library and its Role in the Community
3. Your Library and the County/City4. Laws Governing Public Libraries5. Funding and Your Library
![Page 11: MLA and CML 2009 Annual Conference TRUSTEE MANUAL FOR MARYLAND LIBRARY TRUSTEES MLA and CML 2009 Annual Conference November 7, 2009 Funded by an LSTA GRANT](https://reader036.vdocuments.mx/reader036/viewer/2022062408/56649e665503460f94b6076f/html5/thumbnails/11.jpg)
11
TEAMTEAM
1. Role of the Board & Role of Director
![Page 12: MLA and CML 2009 Annual Conference TRUSTEE MANUAL FOR MARYLAND LIBRARY TRUSTEES MLA and CML 2009 Annual Conference November 7, 2009 Funded by an LSTA GRANT](https://reader036.vdocuments.mx/reader036/viewer/2022062408/56649e665503460f94b6076f/html5/thumbnails/12.jpg)
12
Major Roles of the Library Trustee
Recruiting and retaining the director Advocacy Planning Monitoring and evaluating the
effectiveness of the library Adopting library policies Learning the community
![Page 13: MLA and CML 2009 Annual Conference TRUSTEE MANUAL FOR MARYLAND LIBRARY TRUSTEES MLA and CML 2009 Annual Conference November 7, 2009 Funded by an LSTA GRANT](https://reader036.vdocuments.mx/reader036/viewer/2022062408/56649e665503460f94b6076f/html5/thumbnails/13.jpg)
13
2. Library Community
• Understand the
community
• Be accessible
to the community
![Page 14: MLA and CML 2009 Annual Conference TRUSTEE MANUAL FOR MARYLAND LIBRARY TRUSTEES MLA and CML 2009 Annual Conference November 7, 2009 Funded by an LSTA GRANT](https://reader036.vdocuments.mx/reader036/viewer/2022062408/56649e665503460f94b6076f/html5/thumbnails/14.jpg)
Intellectual Freedom
14
![Page 15: MLA and CML 2009 Annual Conference TRUSTEE MANUAL FOR MARYLAND LIBRARY TRUSTEES MLA and CML 2009 Annual Conference November 7, 2009 Funded by an LSTA GRANT](https://reader036.vdocuments.mx/reader036/viewer/2022062408/56649e665503460f94b6076f/html5/thumbnails/15.jpg)
15
3. Partnerships and the City/County
Relationships are critical
to the library's success.
It is important that the
board support the director
and library staff in
developing and maintaining partnerships with other libraries, local government agencies and community organizations.
![Page 16: MLA and CML 2009 Annual Conference TRUSTEE MANUAL FOR MARYLAND LIBRARY TRUSTEES MLA and CML 2009 Annual Conference November 7, 2009 Funded by an LSTA GRANT](https://reader036.vdocuments.mx/reader036/viewer/2022062408/56649e665503460f94b6076f/html5/thumbnails/16.jpg)
16
4. Laws - Attendance
Meeting attendance is
so critical to the
effectiveness of the
board that it is a
state law
requirement (Outlined in the Laws of Maryland
Relating to Public Libraries § 23-404)
![Page 17: MLA and CML 2009 Annual Conference TRUSTEE MANUAL FOR MARYLAND LIBRARY TRUSTEES MLA and CML 2009 Annual Conference November 7, 2009 Funded by an LSTA GRANT](https://reader036.vdocuments.mx/reader036/viewer/2022062408/56649e665503460f94b6076f/html5/thumbnails/17.jpg)
17
Open Meetings(Sunshine Laws)
![Page 18: MLA and CML 2009 Annual Conference TRUSTEE MANUAL FOR MARYLAND LIBRARY TRUSTEES MLA and CML 2009 Annual Conference November 7, 2009 Funded by an LSTA GRANT](https://reader036.vdocuments.mx/reader036/viewer/2022062408/56649e665503460f94b6076f/html5/thumbnails/18.jpg)
18
Bylaws• Maryland law states only that boards may adopt
bylaws.
• Well-defined bylaws help fulfill the library's
mission and conduct business in an orderly,
logical way.
• Well defined bylaws are the result of the board
and the director working closely together.
Bylaws cannot conflict
with any local,
state, or federal
laws/regulations.
![Page 19: MLA and CML 2009 Annual Conference TRUSTEE MANUAL FOR MARYLAND LIBRARY TRUSTEES MLA and CML 2009 Annual Conference November 7, 2009 Funded by an LSTA GRANT](https://reader036.vdocuments.mx/reader036/viewer/2022062408/56649e665503460f94b6076f/html5/thumbnails/19.jpg)
19
5. Fundraising and Budgets
Fundraising is one of the less publicized roles of a library
trustee.
The board should participate in assessing fundraising targets.
![Page 20: MLA and CML 2009 Annual Conference TRUSTEE MANUAL FOR MARYLAND LIBRARY TRUSTEES MLA and CML 2009 Annual Conference November 7, 2009 Funded by an LSTA GRANT](https://reader036.vdocuments.mx/reader036/viewer/2022062408/56649e665503460f94b6076f/html5/thumbnails/20.jpg)
20
Budgets • Operating Budget
• Capital Budget
• Budget Reductions
• Budget Increases
Appear at public budget hearings to show support and advocate for the
library's requests.
![Page 21: MLA and CML 2009 Annual Conference TRUSTEE MANUAL FOR MARYLAND LIBRARY TRUSTEES MLA and CML 2009 Annual Conference November 7, 2009 Funded by an LSTA GRANT](https://reader036.vdocuments.mx/reader036/viewer/2022062408/56649e665503460f94b6076f/html5/thumbnails/21.jpg)
21
Managing Finances
Two Governing Principles of Financial Management
Follow the Follow the prudent personprudent person rule rule
Exercise Exercise due diligencedue diligence
![Page 22: MLA and CML 2009 Annual Conference TRUSTEE MANUAL FOR MARYLAND LIBRARY TRUSTEES MLA and CML 2009 Annual Conference November 7, 2009 Funded by an LSTA GRANT](https://reader036.vdocuments.mx/reader036/viewer/2022062408/56649e665503460f94b6076f/html5/thumbnails/22.jpg)
![Page 23: MLA and CML 2009 Annual Conference TRUSTEE MANUAL FOR MARYLAND LIBRARY TRUSTEES MLA and CML 2009 Annual Conference November 7, 2009 Funded by an LSTA GRANT](https://reader036.vdocuments.mx/reader036/viewer/2022062408/56649e665503460f94b6076f/html5/thumbnails/23.jpg)
Other Things Other Things to Know Aboutto Know About
![Page 24: MLA and CML 2009 Annual Conference TRUSTEE MANUAL FOR MARYLAND LIBRARY TRUSTEES MLA and CML 2009 Annual Conference November 7, 2009 Funded by an LSTA GRANT](https://reader036.vdocuments.mx/reader036/viewer/2022062408/56649e665503460f94b6076f/html5/thumbnails/24.jpg)
24
Developing Library Policies
The board approves/adopts policy.
The director (and staff) recommend policies and are responsible for carrying out the policies and for writing the procedures
through which the policies will be implemented.
![Page 25: MLA and CML 2009 Annual Conference TRUSTEE MANUAL FOR MARYLAND LIBRARY TRUSTEES MLA and CML 2009 Annual Conference November 7, 2009 Funded by an LSTA GRANT](https://reader036.vdocuments.mx/reader036/viewer/2022062408/56649e665503460f94b6076f/html5/thumbnails/25.jpg)
25
Library Policies Administration and Governance
bylaws, conflict of interest, mission statement Circulation Policy
fines/fees, equipment use, confidentiality of records Collection Development
purpose of collection, selection criteria Interlibrary Loan Policy
reciprocal partnerships, fees Personnel
compensation, benefits, work rules, hiring, evaluation, grievances
Public access computers and Internet Use prohibited sites, privacy, confidentiality
Reference Policy in person, telephone, electronic
Services and Programs
![Page 26: MLA and CML 2009 Annual Conference TRUSTEE MANUAL FOR MARYLAND LIBRARY TRUSTEES MLA and CML 2009 Annual Conference November 7, 2009 Funded by an LSTA GRANT](https://reader036.vdocuments.mx/reader036/viewer/2022062408/56649e665503460f94b6076f/html5/thumbnails/26.jpg)
26
Strategic Planning
• Planning will be most effective when it involves a partnership between the board and director and includes obtaining input from staff and the public.
![Page 27: MLA and CML 2009 Annual Conference TRUSTEE MANUAL FOR MARYLAND LIBRARY TRUSTEES MLA and CML 2009 Annual Conference November 7, 2009 Funded by an LSTA GRANT](https://reader036.vdocuments.mx/reader036/viewer/2022062408/56649e665503460f94b6076f/html5/thumbnails/27.jpg)
27
Library Programs and Services Tour the branchesVisit your local branchSpend some time with branch staffASK QUESTIONS
![Page 28: MLA and CML 2009 Annual Conference TRUSTEE MANUAL FOR MARYLAND LIBRARY TRUSTEES MLA and CML 2009 Annual Conference November 7, 2009 Funded by an LSTA GRANT](https://reader036.vdocuments.mx/reader036/viewer/2022062408/56649e665503460f94b6076f/html5/thumbnails/28.jpg)
28
The Engaged Trustee• Attends meetings (board
meetings; city/council meetings; annual association meetings)
• Reads board materials (orientation materials; board meeting packets)
• Engages with the community
• ASKS QUESTIONS
![Page 29: MLA and CML 2009 Annual Conference TRUSTEE MANUAL FOR MARYLAND LIBRARY TRUSTEES MLA and CML 2009 Annual Conference November 7, 2009 Funded by an LSTA GRANT](https://reader036.vdocuments.mx/reader036/viewer/2022062408/56649e665503460f94b6076f/html5/thumbnails/29.jpg)
![Page 30: MLA and CML 2009 Annual Conference TRUSTEE MANUAL FOR MARYLAND LIBRARY TRUSTEES MLA and CML 2009 Annual Conference November 7, 2009 Funded by an LSTA GRANT](https://reader036.vdocuments.mx/reader036/viewer/2022062408/56649e665503460f94b6076f/html5/thumbnails/30.jpg)
FORMAT FORMAT
![Page 31: MLA and CML 2009 Annual Conference TRUSTEE MANUAL FOR MARYLAND LIBRARY TRUSTEES MLA and CML 2009 Annual Conference November 7, 2009 Funded by an LSTA GRANT](https://reader036.vdocuments.mx/reader036/viewer/2022062408/56649e665503460f94b6076f/html5/thumbnails/31.jpg)
31
Trustee Manual Format
• Multiple formats
– Hard copy in 3-ring binder
– CD
– Online (www.esrl.org)
• Easy to read
• Easy access to information
![Page 32: MLA and CML 2009 Annual Conference TRUSTEE MANUAL FOR MARYLAND LIBRARY TRUSTEES MLA and CML 2009 Annual Conference November 7, 2009 Funded by an LSTA GRANT](https://reader036.vdocuments.mx/reader036/viewer/2022062408/56649e665503460f94b6076f/html5/thumbnails/32.jpg)
RECAP RECAP
![Page 33: MLA and CML 2009 Annual Conference TRUSTEE MANUAL FOR MARYLAND LIBRARY TRUSTEES MLA and CML 2009 Annual Conference November 7, 2009 Funded by an LSTA GRANT](https://reader036.vdocuments.mx/reader036/viewer/2022062408/56649e665503460f94b6076f/html5/thumbnails/33.jpg)
33
Things a Library Trustee Should Know
1.Role of the Board and Role of the Library Director
2.The Library and its Role in the Community
3. Your Library and the County/City4. Laws Governing Public Libraries5. Funding and Your Library
![Page 34: MLA and CML 2009 Annual Conference TRUSTEE MANUAL FOR MARYLAND LIBRARY TRUSTEES MLA and CML 2009 Annual Conference November 7, 2009 Funded by an LSTA GRANT](https://reader036.vdocuments.mx/reader036/viewer/2022062408/56649e665503460f94b6076f/html5/thumbnails/34.jpg)
Q & AQ & AWhat Are Some of Your
Best Practices?What Advise Do You Have
For A New Trustee?
34
![Page 35: MLA and CML 2009 Annual Conference TRUSTEE MANUAL FOR MARYLAND LIBRARY TRUSTEES MLA and CML 2009 Annual Conference November 7, 2009 Funded by an LSTA GRANT](https://reader036.vdocuments.mx/reader036/viewer/2022062408/56649e665503460f94b6076f/html5/thumbnails/35.jpg)
THANK YOU!!!THANK YOU!!!
Paula M. Singer, PhDLorraine Kituri, MS