WELCOME

MANAGEMENT INFORMATION SYSTEM

SEMINAR ON:13-10-2015Presented by :VISHNU N S 1st MCOM With the support of: Prof. Sanal kumar S P Dept. of Future studies University of Kerala

Organizational subsystems and knowledge works

presented by VISHNU N S

ATTENTION

This session covers some of the topics in MIS syllabus having high degree of importance for the exam purposes.

HAVE A LOOK…Our journey will go through……

Part:A INTRODUCTION1. MIS2. System concept 3. Simple system model 4. Interfaces 5. Types of system6. System approach to management

Overview of our journey7. Subsystems8. Decomposition of systems9. Simplification of System10.Organization as an open system11.Organization efficiency and effectiveness12.Information System as a system13.Project Management14.Analysis of part 1

Overview of our journeyPart : 2 ORGANIZATIONAL

SUBSYSTEM1. Meaning of Organizational subsystem2. System Basics3. Subsystem types 4. Subsystem of MIS5. MIS structure based on Management

functions6. Types of Information system7. Analysis of Part 2

Overview of our journeyPart : 3 KNOWLEDGE WORKS1. Definition of Knowledge works2. Types of knowledge works3. Technology in support of Knowledge

work4. Software support facilities for knowledge

works5. Impact of technology on the nature of

knowledge works6. Analysis of Part 3

Part 1Introduction

1. MIS(Management Information System)

Definition of MIS

MIS is an integrated ,user-machine system for providing information to support operations , management and decision making function of an organization.The system utilizes computer hardware and software ; manual procedure ;models for analysis ,planning , control and decision making ;and a database

Thus, MIS is • An integrated user-machine system• For providing information• Supports the operations , management , analysis

and decision making functionsSystem utilizes• Computer hardware and software• Manual procedure• Models for analysis , planning, control , decision

making• A database

SIMPLY MIS IS;

MIS is that system in which raw data is collected and analyses it . After making it useful , it is used for decision making

purpose

Meaning

•Management practical use of power of Decision making• Information processed and useful data•System technique of use of data for business

Management

Management is the activity of getting things done with the aid of people and other resources.

•No business in the world has ever made more money with poorer management

INFORMATION

• Processed data•Useful for decision making•Organized form of data•Vital ingredient for the operations and

management

SYSTEM

A system is a group of elements that are

integrated with the common purpose of achieving objective

An example

• Raju bought a new computer system in which lot of peripherals attached to achieve a common objective

Do you know these systems?• School system• Transportation system• System of Theology•Accounting system• Computer systems• Educational systems• Solar system• Information system

INFORMATION SYSTEM• System consisting of network of all

communication channels used within an organization•A combination of hardware, software,

instructions and trained personnel organized to facilitate planning , control , decision making in an organization

SYSTEM MAY BE ;

•ABSTARCT

Or

• PHYSICAL

Abstract system

Orderly arrangement of interdependent ideas or constructs eg: System of Theology

Physical system

Comprises a set of elements which operate together to accomplish an objective eg: computer system Accounting system etc..

System approach to Management(simple system model)System in simple terms in respect to management ,it is a set of different independent parts working together in interrelated manner to accomplish a set of objective

Simple System Model

OutputsProducts and

services Financial results

Transformation processEmployees work activities

Management activities

InputsRaw material Human resources

Interfaces

• The interconnections and interactions between the subsystem • Interface occurs at the boundary and takes

the forms of inputs and outputs eg. An user interface in a computer system

Types of system

•Deterministic and Probabilistic System• Closed and Open System•Human and Machine’s System

Deterministic and Probabilistic system

Deterministic System•Operates in a predictable manner•The interaction among the part is known with certainty

Eg: Correct computer programme which performs exactly according to a set of instructions

Probabilistic System

Probable behavior

Error prone Eg: Working of an Inventory System Set of instruction given to a Human Being

Closed and Open SystemClosed systemSelf contained and isolated from its environment• It is a non-Adaptive system• Doesn’t receive inputs from

other systems Eg: An automated wrist watch A predefined computer programme

Open systems

• Exchange information material or energy with the environment

• By interacting with other system it establishes exchange relationships

Eg: All organizations

Can you Answer??“Organizations are open system “ WHY?

Organization as an open system•Organizations receives unplanned and

unscheduled inputs from there environment

• Organizations are capable of adapting in the phase of changing competition

Human and Machine SystemsHuman System • Combination of different

subsystems • Interrelated to achieve a common goal

Eg: Respiratory system Digestion system Nerve system

Machine system

• Includes lot of subsystems

• Interrelated and interdependent components

•Mainly works to achieve a common goalEg: Computer system

• Information System are generally human- machine system in that both performs some of the activities in the accomplishment of a goal

Eg: Making a decision

subsystems

• Building blocks of development of systems• Subsystems are interrelated and interdependent• Works together in order to achieve common

goal E.g. : Peripherals attached to a computer system : Different functional areas of management

Decomposition•A system as a whole , is a complex•A system should decomposed or factored

in different subsystems • Some of the subsystem constitutes the

entire systems•Division of whole systems into

manageable subsystems • It makes hierarchy•One subsystem is a element of

Suprasystem

Eg: Information system divided into subsystems

1. Sales and order entity2. Inventory3. Production4. Personnel & Payroll5. Purchasing6. Planning

Simplification

• Process of Organizing subsystems so as to reduce the number of interconnections

The no . of interconnections=

1/2n(n-1) where n=no . of subsystems

Organizational Efficiency and Effectiveness• Effectiveness is a measure of goodness of output• Efficiency is a measure of the resource required

to achieve the output• The organizations tempt to measure and control

efficiency more than effectiveness

• Eg: A public school Measures performance by cost per credit hour(efficiency) but doesn’t measure the effect of the credit hours on the student

Information system as a system• It receives inputs of data and instructions ,

process the data according to the instructions and output the results•Data storage therefore added to this system Eg: Hardware& system storage Management& administration system

Applications systems etc..

Project Management• System concept is relative to the project

developing and control• Subsystems should be assigned to different

members of a project team• A project planning and control system monitors

each subsystems• Planning and control are guided by system

objectives• Performance for the project is measured by

overall system performance rather than by the performance of the separate systems

At a glance (Part 1)• Concepts of MIS , Systems and organizations are

particularly relevant to the information system design• A system consists of elements which operate

together to accomplish an objective• Basic model of system• Systems can be deterministic , probabilistic or

open or closed• An information system is a human – machine

systems• Decomposition of system into subsystem • The system approach is especially relevant to

information system

Enjoy this video to understand the concept of System

Questions please??

INTERACTION

THANK YOU CLASS

Here the end of Part 1