mis reporting california community colleges system office management information systems april 29,...

MIS ReportingCalifornia Community Colleges

System OfficeManagement Information Systems

April 29, 2008

29% of Credit Students

attend more than one college during their

academic career

10.25% of credit students attend more than one college

during an academic year

91.7% of New Credit Students

are reported with a SSN

r

47.3% of New Non-Credit Students are reported with a SSN

r

82,519 AA/AS Degrees

were awarded in 2006-07

r

1,047,196.45 Credit FTES

90,216.56 Noncredit FTES

All Activity for 2006-07

What kind of data are collected?

When are the data collected?

How are the data used?

Where to find the data?

2008 Annual CACCRAO Conference

Why?

What kind of data are collected?

Student Data Demographic Enrollments Categorical Programs Matriculation, EOPS, DSPS Perkins (VTEA) Financial Aid Assessment Program Awards (Degrees &

Certificates)Courses

Sections, Sessions, Instructional Assignments

EmployeeCollege Calendar

What?


Enrollments(SX)

StudentDemographics

(SB)Sections

Courses(CB)

Fin.Aid

Assess.

PBS

VTEA

Matric.

Pgm.Awds.

Emp.Demo.

Sessions

Calendar Assignments

EOPSDSPS

Emp.Assign.

Cal-WORKs

CCC MIS Database


System OfficeData Base

(Data Mart and Reports)

MIS DeptAt Districts

Resu

bm

it Data

External EntitiesDOF, Newspapers,Legislature, etc.

Data

Revie

w

Data

Data Source

1 2

3

User Reviews Data

Good Data at the Source=

Accurate View of Your College

4

4

5

Data Entered Into System


Why?

When are the data collected?

When? Term . . . . 30 days after end of term

Calendar . . . 30 days after end of spring term

Program Award . . . Due September 1st

Financial Aid . . . . . Due October 1st

Assessment . . . . . . Due October 1st

Employee Data . . . Opens November 1st

Due by January 15th


Why?


Matriculation Justification/Funding EOPS /DSPS / CalWorks

Funding/Justification Perkins / CTE

Perkins IV Core Indicator Reports Perkins IV Allocations

BOGW Administrative Funding

Federal Integrated Postsecondary Education Data System (IPEDS) Reporting

CCC Data Mart

ARCC – Focus on Results:Accountability Reporting for the Community Colleges

How?


Why?


Data Matches Transfer to UC/CSU/NSC match Dept. of Social Services / Military

Match EDD/UI Match/Wage Study

FTES – 320 vs. Special Request

Identifying “moonlighters”Identifying “freeway flyers”Annual Staffing Report

How?


Why?


Research Questions Legislative Analyst Office Department of Finance California Postsecondary Education

Commission California Student Aid Commission Public Policy Institute UC/CSU Legislature – Committees and

individual members Community College Organizations Newspapers Labor Unions

How?


Why?


Preview of Funding Numbers for Categorical Programs

EOPS/DSPS reports available after submission of Spring Term data

Perkins reports available after submission of Financial Aid data

Time to validate and resolve issues prior to use in allocations

Password Protected

Where?

Annual Headcounts Reports


Why?


Public site / No username or password required

Headcount Status: A,B,C,FMinimum ½ credit unit OR 8hrs Positive

Attendance

Examples of Available Queries:

Student InformationAssessment, Program AwardEOPS/DSPS/CalWORKsFinancial Aid, Staffing, FTESDistance EducationSuccess and Retention

Where?

CCC Data Mart


Clean Up

Control Number

320 vs MIS FTES


The Life Cycle of a Student Identifier

District Fantasy

One Student

CCCSO Reality

ThreeStudent

s


Why?

Course Control Number

Improve the quality of course datareported to the System Office.

Collect a new MIS data elementthat identifies “Stand Alone Courses” (AB 1943).

Modify the MIS database to meetthe legislative accountabilityreporting requirements of SB 361

CB00


Why?

Fiscal

vs.

CCCSO MIS

Why is SOMIS FTES Used vs. 320 FTES?

320 FTES is reported at a high level

SOMIS FTES is reported at the lowest level with value-added attributes

SOMIS FTES can be sliced and diced for many purposes

Wide spread use of FTES by internal and external requestors

FTES


Why?

Fiscal

vs.

CCCSO MIS

Requestors of System Office FTES

Financial Aid Augmentation

$34.2 millionDepartment of FinanceLegislative Analyst’s OfficePublic Policy InstituteCategorical Program JustificationNewspapers, Unions, Legislators

FTES


Why?

Fiscal

vs.

CCCSO MIS

Why the differences?

Academic Year vs. Fiscal YearSummer, Fall, Spring vs. 7/1/xx – 6/30/yy

Summer Session OptionYou may decide which fiscal year a Summer Daily Census section may be counted

Student / Course RepeatabilitySome student repeats may not be counted for FTES twice

FTES


Why?

Fiscal

vs.

CCCSO MIS

Why the differences?

SB09 – Residency Code“50000” not reported for a student at time of MIS data submission

SO not using F-FactorDaily and Positive Attendance sections have a factor applied for 320 reporting when the college has a flex calendar

FTES


April 29th 2008


mis reporting california community colleges system office management information systems april 29,...

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