miriam bilčíková mol corporate services, procurement
TRANSCRIPT
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eProcurement in MOL Group
Miriam BilčíkováMOL Corporate Services,
Procurement – eProcurement
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Table of contents
Sourcing, eProcurementeProcurement in MOL GroupResults and trendsCritical success factors
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eProcurement in Sourcing matrix
Suppliers
Requisitioners/Users
Strategy
Operational
Procurement Inventory
e-Procurement(B2B)
eRFQ
Catalogue
e-Auction
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eSourcing / eProcurement
Instruments of eInstruments of eSourcingSourcing / / eProcurementeProcurement
eRFIeRFI
eRFI(Request forInformation):- Fully editable
questionnaire- Scoring system- Automatic
evaluation of the answers.
eRFI(Request forInformation):- Fully editable
questionnaire- Scoring system- Automatic
evaluation of the answers.
eRFQ(Request forQuotation):- Quotations in
multiroundprocedure
- Integration to possible eAuction
- Flexible formulaeditor to illustratedecision criteria
eRFQ(Request forQuotation):- Quotations in
multiroundprocedure
- Integration to possible eAuction
- Flexible formulaeditor to illustratedecision criteria
eRFQ
eAuction- Fully flexible in
assignment of view rights for suppliers
- Reports and graphs
eAuction- Fully flexible in
assignment of view rights for suppliers
- Reports and graphs
eAuction
Catalogue(EBP, eCatalogueplus backends)- Well specified,
actual content,- Content
management andapprovals
- Effective searchengine
- Pictures, drawinngs
Catalogue(EBP, eCatalogueplus backends)- Well specified,
actual content,- Content
management andapprovals
- Effective searchengine
- Pictures, drawinngs
Catalogue
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Conditions of successful e-Auction
eAuction
Factors:1. Material/Service simple specification, no barriers2. Market high competitiveness3. Partner Relationship non strategic supplier or
material/service4. Volume Attractiveness more than 15,000 EURO and/or
significant supply market
5. Potential Success commodity negotiated >1 year ago,market price is decreasing,big saving potential
eRFQ FinalEvaluation
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eSourcing ManagementeSourcing Management
Dept.1.P
rofe
ssio
nal
Pur
chas
ers
Pro
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s
Pro
fess
iona
lP
urch
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Pro
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aser
s
Pro
fess
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ProjectManager
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ProjectManager
1
ProjectManager
3
ProjectManager
4
ProjectManager
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SystemLeader
Dept.2. Dept.3. Dept.4. Dept.5.
eSourcing
INTEGRATED PROCUREMENT MATRIX organisational structure
Prof.Purch.
ProjectManager
SystemLeaderSuccess = X( + )
Cross functional,Integrated value added
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Office materials and printer toners, cartridgesLabchemicals, -materials, -instrumentsHousehold chemicals & papersIndustrial gasesCalendars, stationaries (name cards, etc.)Catering and mineral waterRock bitsLubricantsSamsonite bagsRepresentational & promotional materialsBatteries, bulbs & lampsBearingsLogistic & other formsSafety shoesComputer accessoriesValves & fittingsProtective equipments
Product groups in e-Catalogues
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Benefits of eSourcing/eProcurementCost reduction
Cost of GoodsStock reductionTransaction costs
Transaction time reductionIncrease frame contract portion (or ratio)Supplier consolidation and improved supplierStandardisationTransparency
Keep the regulationComplience enforcementAvoid maverick buying
Latency (or reaction) time shortening
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eSourcing results
eTendered volume (M EURO)
13,53
31,88
17,75
24,8
7,014,05
7,09
5,87
0
5
10
15
20
25
30
35
eRFQ+ eAuction eRFQ -Chemunity
1st half of 2003 2nd half of 2003 1st half of 2004 3rd Quarter of 2004
Number of eSourcing projects
13
3746
34 28
71
2518
56 51
95
81
0102030405060708090
100
eRFQ eAuction eRFQ -Chemunity
1st half of 2003 2nd half of 2003 1st half of 2004 3rd quarter of 2004
Comparision of 1st half yearof 2003 and 2004, plus the3rd Quarter of 2004.
10Suitable for e-Auction
Auctionable commodities/services
Material for General Use▶ Packaging materials▶ Printed material▶ Cleaning Chemicals▶ Computers and accessory▶ Copy & Faxmachines▶ Computer screens▶ PC Hardware▶ Chip Cards
MaterialMaterial for for GeneralGeneral UseUse▶ Packaging materials▶ Printed material▶ Cleaning Chemicals▶ Computers and accessory▶ Copy & Faxmachines▶ Computer screens▶ PC Hardware▶ Chip Cards
Production materials▶ Acids, detergents▶ Methanol▶ Glycerol▶ Industrial Abrasives▶ Inorganic Chemicals▶ Organic Chemicals▶ Fine Chemicals▶ Road salt
Production materialsProduction materials▶ Acids, detergents▶ Methanol▶ Glycerol▶ Industrial Abrasives▶ Inorganic Chemicals▶ Organic Chemicals▶ Fine Chemicals▶ Road salt
Corporate Services▶ Security Service▶ Machinery installation▶ Reconstruction work▶ Training, course service▶ Translation service▶ Printing service▶ Scraffolding▶ Highway, bridge reconstruction▶ Earth moving work
Corporate ServicesCorporate Services▶ Security Service▶ Machinery installation▶ Reconstruction work▶ Training, course service▶ Translation service▶ Printing service▶ Scraffolding▶ Highway, bridge reconstruction▶ Earth moving work
Investment Procurement▶ Re-, contruction work▶ Transformers▶ Motors▶ Turbines▶ Civil construction▶ EPC (turn-key project) eg. stack
Investment ProcurementInvestment Procurement▶ Re-, contruction work▶ Transformers▶ Motors▶ Turbines▶ Civil construction▶ EPC (turn-key project) eg. stack
Suita
ble
for e
RFQ
50%
50%
100%
100%
Maintenance Materials▶ Electrical materials▶ Metal sheets & materials▶ Instrumentation▶ Protective Clothing▶ Pipe, Tubes &Fittings▶ Power Transmission Equipment▶ Stamping Presses▶ Connectors, wires
MaintenanceMaintenance MaterialsMaterials▶ Electrical materials▶ Metal sheets & materials▶ Instrumentation▶ Protective Clothing▶ Pipe, Tubes &Fittings▶ Power Transmission Equipment▶ Stamping Presses▶ Connectors, wires
Further segmentation of „Routine” & „Leverage” segments
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Critical success factorsSupport of top managementCross-functional organisationProject related activity (timetable, milestones, deliverables)Trainings & CoachingWell defined specification & PreparationGood and robust instrumentRegular strict monitoring and follow-up of „projects”Internal and external communication
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Discussion points
•Where we are now?
•How can we improve?
•Questions and answers
13Thank you for your [email protected]