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SHIRE OF MOUNT MAGNET

MINUTES

ORDINARY MEETING OF COUNCIL

22 OCTOBER 2010

PUBLIC COPY

DISCLAIMER

No responsibility whatsoever is implied or accepted by the Shire of Mount Magnet for any act, omission, statement or intimation occurring during this meeting. It is strongly advised that persons do not act on what is heard at this meeting and should only rely on written confirmation of Council’s decision, which will be provided within fourteen (14) days of this meeting.

Shire of Mount Magnet Minutes Ordinary Meeting of Council 22 October 2010 Public Copy 2


Minutes of the Ordinary Meeting of Council Held in Council Chambers, Lot 163 Hepburn St, Mount Magnet

22 October 2010

TABLE OF CONTENTS 1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS ........................... 3 2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE ......................... 3 3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE.................... 3 4. PUBLIC QUESTION TIME.................................................................................................... 3 5. APPLICATIONS FOR LEAVE OF ABSENCE.................................................................... 4 6. CONFIRMATION OF MINUTES OF PREVIOUS MEETING ......................................... 4

6.1 Minutes of the Ordinary Meeting of Council held 24 September 2010. .................. 4 6.2 Minutes of the Special Meeting of Council held 13 October 2010............................ 4

7. ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION.................. 4 8. PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS ........................... 5 PETITIONS/DEPUTATIONS/SUBMISSIONS ............................................................................. 5 9. AGENDA ITEMS ..................................................................................................................... 5

9.1 FINANCE ...................................................................................................................... 6 9.1.1 Accounts for Payment....................................................................................... 6 9.1.2 Monthly Report to 30 September 2010 ......................................................... 10

9.2 MANAGEMENT AND POLICY .............................................................................. 36 9.2.1 Executive Committee ...................................................................................... 36 9.2.1.2 Tourism Centre for 2011 Year..................................................................... 40 9.2.1.3 Local Purchasing Policy ............................................................................... 44 9.2.1.4 Discussion on Purchase and/or Upgrade to Staff Housing ....................... 48 9.2.2 Community Development Trainee ................................................................. 52 9.2.3 WALGA Zone Meeting ................................................................................... 54 9.2.4 Change of Budget Consideration for Footpaths ........................................... 55

9.3 HEALTH / TOWN PLANNING ............................................................................... 57 9.3.1 Towns Planning Scheme.................................................................................. 57

9.4 WORKS ....................................................................................................................... 62 9.5 TOURISM ................................................................................................................... 63

9.5.1 Tourism Advisory Committee ....................................................................... 63 9.5.1.1 Desert Knowledge Conference – Alice Springs .......................................... 65 9.5.1.2 Mount Magnet Art Exhibition and Festival ............................................... 67 9.5.1.3 Opening of Museum...................................................................................... 69

10. CONFIDENTIAL BUSINESS ............................................................................................... 72 10.1 Works Manager – Annual Review ................................................................ 73

11. NEW BUSINESS..................................................................................................................... 74 11.1 New Business of An Urgent Nature Introduced by Resolution of Council................ 74

11.1.2 Shed for Museum ........................................................................................... 75 12. NEXT MEETING ................................................................................................................... 77 13. CLOSURE OF MEETING .................................................................................................... 77 14. CERTIFICATION BY CHAIRMAN ................................................................................... 77



Minutes of the Ordinary Council Meeting 22 October 2010

1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

The President declared the meeting open at 1:22pm.

2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE

President Cr Ashley Dowden Deputy President Cr Greg Scott Member Cr Kevin Brand Member Cr Wendy McGorman Member Cr Marilyn Davies Member Cr Jorgen Jensen Member Cr Will Scott Member Cr Karen Williams Member Cr David Jones Chief Executive Officer Mr David Burton Deputy Chief Executive Officer Mr Cameron Watson Two Members of the Public where in attendance.

APOLOGIES Nil

LEAVE OF ABSENCE Nil 3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE Nil 4. PUBLIC QUESTION TIME Mr Mark Kinsey raised the following questions which were responded to by the CEO.

1. The front verge and entrance to the Catholic Church has been disturbed by building activity for over a month and this needs to be rectified.

CEO Response: The Council Works Crew will be sent to reinstate the front verge. 2. Swimming Pool Fees, 2 years ago there where no fees. Maybe Council should

charge no fees again with grants sourced to cover lost income. CEO Response: Grants normally don’t cover this sort of expenses.


5. APPLICATIONS FOR LEAVE OF ABSENCE

Nil

6. CONFIRMATION OF MINUTES OF PREVIOUS MEETING

6.1 Minutes of the Ordinary Meeting of Council held 24 September 2010.

OFFICER RECOMMENDATION / COUNCIL RESOLUTION Moved: Cr Jones Seconded: Cr W Scott That the Minutes of the Ordinary Meeting of Council held on 24 September 2010 be confirmed as a true and correct record of proceedings. Resolution 2010-10-01 CARRIED 9/0 6.2 Minutes of the Special Meeting of Council held 13 October 2010.

OFFICER RECOMMENDATION / COUNCIL RESOLUTION Moved: Cr Davies Seconded: Cr McGorman That the Minutes of the Special Meeting of Council held on 13 October 2010 be confirmed as a true and correct record of proceedings. Resolution 2010-10-02 CARRIED 9/0

7. ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION

Cr Dowden attended: The opening of the Art Exhibition and found the art to be of a high standard. Met with the architect and builder of the Museum building. It is hoped that completion will be around Christmas.

Cr Scott, Cr Williams and Cr Brand attended:

The opening of Wirnda Barna and the Art Exhibition. Cr W Scott attended:

Meeting with Brendan Grylls, MLA, Vince Catania, MLA, Wendy Duncan, MLC and Brian Ellis, MLC.


8. PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS PRESENTATION

Mr Wayne Ennor from Sinosteel Midwest Corporation Limited Mr Ennor gave a presentation regarding the Weld Range Iron Ore Project. The company is predicting a mine life of 15 years at a production rate of 15 million tonnes per annum. PETITIONS/DEPUTATIONS/SUBMISSIONS Nil

9. AGENDA ITEMS


9.1 FINANCE 9.1.1 Accounts for Payment

File: FI-APAY Officer: Senior Finance Officer Amended By: Nil Disclosure of Interest: No Interest to Disclose Date: 15 October 2010

Accounts for payment totalling $ 548,874.36 (Municipal Account) represented by- Vouchers 12995 to 13025 $ 38,046.65 EFT’s $ 510,827.71 Total $ 548,874.36 are presented for payment.

Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority

OFFICER RECOMMENDATION / COUNCIL RESOLUTION

Moved: Cr W Scott Seconded: Cr Jensen

Accounts for payment totalling $ 548,874.36 (Municipal Account) represented by- Vouchers 12995 to 13025 $ 38,046.65 EFT’s $ 510,827.71 Total $ 548,874.36 are presented for payment.

Resolution 2010-10-03 CARRIED 9/0


List of Accounts submitted to the Ordinary Meeting of Council held on the 22nd October 2010 Confirmation in respect of Accounts Authorised for payment by the Chief Executive Officer

Vchr No Date Payee's Name Particulars Amount Other

of Payment Funds Trust

EFT1384 24/09/2010 ALLEASING PTY LTD Photocopier Lease September 2010 -400.29EFT1385 07/09/2010 WESTNET PTY LTD Tourist information Centre - Internet Account

and Antispam-69.95

DIRECT 23/09/2010 PAYROLL PPE 21/09/2010 -37406.8512995 24/09/2010 CASH Petty Cash Reimbursement - September 2010 -413.4012996 24/09/2010 MLC MASTERKEY SUPERANNUATION Superannuation Contributions -59.8312997 24/09/2010 SHIRE OF MOUNT MAGNET Payroll Deductions -827.8012998 24/09/2010 WA LOCAL GOVT SUPER PLAN PTY LTD Superannuation Contributions -11886.6012999 24/09/2010 WEST SCHEME Superannuation Contributions -293.8713000 24/09/2010 TELSTRA Mobile Telephone Account - July 2010 -

Received September 2010-346.86

EFT1386 01/10/2010 AIT SPECIALISTS PTY LTD Professional Services - Fuel Tax Credit August 2010

-72.38

EFT1387 01/10/2010 AUSTRALIA POST Postage Charges - August 2010 -327.34EFT1388 01/10/2010 AUSTRALIAN TAXATION OFFICE BAS - July & August 2010 -23088.00EFT1389 01/10/2010 BOBBIE O'BRIEN Tourist Information Centre - Consignment Stock

Sales - August 2010-32.00

EFT1390 01/10/2010 COLLINS DISTRIBUTORS Tourist Information Centre Stock for Sale -468.94EFT1391 01/10/2010 DANELLE FAUNTLEROY Reimbursement - Gazebo x 2 & Accessories, Art

Exhibition Alcohol, Sunday Breakfast - Festival & Movies - Cinema

-986.74

EFT1392 01/10/2010 JK PLUMBING GAS & MAINTENANCE Lot 25 Hepburn Street - Inspect and Rectify Plumbing Problems and Install Support Bars in Toilets

-1023.00

EFT1393 01/10/2010 JUNE WELLER Tourist Information Centre - Consignment Stock Sales - August 2010

-24.16

EFT1394 01/10/2010 LARA JENSEN Tourist Information Centre - Consignment Stock Sales - August 2010

-18.00

EFT1395 01/10/2010 M2 COMMANDER PTY LIMITED Commander Service Insurance October 2010 -118.73EFT1396 01/10/2010 MCDONALDS WHOLESALERS Disco & Cinema Consumables -289.30EFT1397 01/10/2010 MIDWEST FINANCIAL Professional Fees - June, July and August 2010 -12375.00EFT1398 01/10/2010 MT MAGNET MEAT SUPPLY Football/Netball Windup - Bacon & Eggs -75.00EFT1399 01/10/2010 PAMELA BESSIE BROWN Tourist Information Centre - Consignment Stock

Sales - August 2010-11.00

EFT1400 01/10/2010 RON ASHLIN Tourist Information Centre - Consignment Stock Sales - August 2010

-160.64

EFT1401 01/10/2010 SLATER - GARTRELL SPORTS WA Week Activities - Sports Equipment -305.80EFT1402 01/10/2010 THE JAFFA ROOM/ARTISTRALIA Cinema Screening Rights - Clash of the Titans -165.00EFT1403 01/10/2010 THE LUSCOMBE SYNDICATE Caravan Park - Hygiene Supplies -33.00EFT1404 01/10/2010 WA CRICKET ASSOCIATION In2Cricket - Purchase of 10 Additional Packs -400.00

13001 01/10/2010 CASH Festival - Cash Payment to Festival Band Saturday 2010

-1500.00

13002 01/10/2010 HORIZON POWER Town Street Lighting August 2010 -3619.8413003 01/10/2010 PATH WEST Pre Employment Expenses - Warren Walsh -35.00

13004 01/10/2010 PIVOTEL SATELLITE PTY LIMITED Satellite Phone Account - 15/09/10 to 14/10/10 -220.39

13005 01/10/2010 TELSTRA Telephone Accounts Various -1625.66

13006 06/10/2010 AMANDA ZADOW Mount Magnet Art Exhibition - Winner of the Peoples Choice Award

-500.00

13007 06/10/2010 BRIAN BITTER Mount Magnet Festival 2010 - Musical Performance Saturday & Sunday

-1000.00

13008 06/10/2010 CHERYL BOND Mount Magnet Art Exhibition 2010 - Winner of Local Artist

-500.00

13009 06/10/2010 FRANK WALSH Mount Magnet Art Exhibition 2010 - Winner of the Indigenous Artist Prize

-500.00

13010 06/10/2010 JAMES BROCKMAN Winner of the Acquisitive - Mount Magnet Art Exhibition 2010

-5000.00

13011 06/10/2010 JANET MURRAY Mount Magnet Art Exhibition 2010 - Winner of Oils or Acrylics

-350.00

13012 06/10/2010 KATE DOWDEN Mount Magnet Art Exhibition 2010 - Winner of Artist Under 18 Years

-200.00

13013 06/10/2010 MARA ART ABORIGINAL CORPORATION Mount Magnet Art Exhibition 2010 - Art Purchase - Tallering Foods by Margaret Whitehurst

-525.60

13014 06/10/2010 MONICA SPARKS Mount Magnet Art Exhibition 2010 - Winner of Watercolours or Pastels

-500.00

13015 06/10/2010 MOUNT MAGNET GYMKHANA CLUB Mount Magnet Art Exhibition 2010 - Donation for Assistance at Art Exhibition

-200.00

13016 06/10/2010 MOUNT MAGNET SENIORS GROUP Mount Magnet Art Exhibition 2010 - Donation for Assistance with Art Exhibition & Food - Reimbursement

-320.00

13017 06/10/2010 STEPHEN THORPE Mount Magnet Art Exhibition 2010 - Winner of Drawing or Mixed Media

-500.00



of Payment Funds Trust13018 06/10/2010 VICTOR HAEVSLER Mount Magnet Festival 2010 - Travel Expenses

for Vintage Bikes-200.00

DIRECT 07/10/2010 PAYROLL PPE 05/10/2010 -39685.06EFT1405 08/10/2010 ATYEO'S ENVIRO HEALTH SERVICES EHO/Building Serveyor - Mr Bill Atyeo 16-20

Aug & 11-15 September 2010-4828.56

EFT1406 08/10/2010 AUSTRALIA'S GOLDEN OUTBACK Membership - Australia's Golden Outback 2010/2011

-95.00

EFT1407 08/10/2010 BATTERIES PLUS TECHNOLOGIES Caravan Park - Printer Cartridges -113.47EFT1408 08/10/2010 CALTEX SWAGMAN ROADHOUSE MOUNT Catering - Special Council Meeting -240.00EFT1409 08/10/2010 GERALDTON FUEL COMPANY Bulk Diesel - 7000 Litres, Airport Fuel 2 Drums -10276.60EFT1410 08/10/2010 MT MAGNET MEAT SUPPLY Mount Magnet Football - Food for Kalgoorlie

Carnival. Reimbursed to Shire by Ramelius Resources

-300.00

EFT1411 08/10/2010 MT MAGNET WASTE DISPOSAL Waste Oil Transport to Bunbury, Town Rubbish Collection August 2010

-12193.50

EFT1412 08/10/2010 MTF SERVICES Equipment Hire - New Rubbish Pit, Road Work - Wynyangoo/Wondinong Rd

-7810.00

EFT1413 08/10/2010 MURCHISON HARDWARE Hardware Account for August 2010, Caravan Park, Lot 460, Lot 151 - Gas Bottles

-1517.15

EFT1414 08/10/2010 TOLL IPEC PTY LTD Freight Account Various -419.69EFT1415 08/10/2010 TOTALLY WORKWEAR - GERALDTON Staff Uniforms - Outside Crew -453.97EFT1416 08/10/2010 WA TREASURY CORPORATION Loan 38 Repayment -6823.88EFT1417 08/10/2010 WINGZONE PTY LTD IGA Account - August 2010 -557.87EFT1418 08/10/2010 YOUNGS MOTORS GERALDTON Works Manager - Holden Colorado LX 4x4

Manual Crew Cab Ute 2010-39370.54

EFT1419 15/09/2010 TOYOTA FINANCE AUSTRALIA LIMITED Toyota Commuter Lease September 2010 -747.57EFT1420 29/09/2010 CBA MASTERCARD Museum - Trip to Geraldton Regarding Museum

Fittings, New Digital SLR Camera & Camera Bag, CEO - Prepaid Internet

-1548.68

EFT1421 13/10/2010 AERODROME MANAGEMENT SERVICES Airport Landing Data -21.64EFT1422 13/10/2010 AIT SPECIALISTS PTY LTD Professional Services - Fuel Tax Credits

September 2010-98.89

EFT1423 13/10/2010 ANDERSON MUNRO & WYLLIE 2009/2010 Interim Financial Year End Audit - Flights for Auditors 25/10 - 27/10 - Michael St John & Bill Thomas

-1853.76

EFT1424 13/10/2010 AUSTRALASIAN PERFORMING RIGHT ASSN LTD

Public Performance Licence 2010/2011 -72.86

EFT1425 13/10/2010 AUSTRALIA DAY COUNCIL OF WA Membership Renewal 2010/2011 - Australia Day Council

-200.00

EFT1426 13/10/2010 BUNNINGS BUILDING SUPPLIES PTY LTD Cinema - Torch, Carpet Square & Non Slip Tape, Festival - Hessian & Accessories, Recreation - Storage Containers & Shade Shelter, Anzac - Changeroom Mirrors

-540.58

EFT1427 13/10/2010 CADBURY FUNDRAISING Fundraising Chocolates - Netball Carnival -467.97EFT1428 13/10/2010 CANINE CONTROL Rangers Duties - 21 & 22 July, 10 & 11

September, 16 & 17 September 2010-5280.00

EFT1429 13/10/2010 CARAVAN, RV & ACCOMODATION INDUSTRY OF AUSTRALIA LTD

Membership 2010/2011 - Caravan, RV & Accommodation Industry of Australia Ltd

-485.00

EFT1430 13/10/2010 CORPORATE EXPRESS AUSTRALIA LTD Stationery, Consumables and Cleaning Product Order Various, Photocopying Charges - August & September 2010

-3335.63

EFT1431 13/10/2010 COURIER AUSTRALIA Freight Account Various -203.55EFT1432 13/10/2010 DATA #3 Adobe Acrobate Professional 9 WIN AOO Lic -

Govt CLP 4.5-1145.18

EFT1433 13/10/2010 FINBUILT PTY LTD Museum Building - Progress Claim #1 & Variation V01

-215413.42

EFT1434 13/10/2010 FX HANGING SYSTEMS Anzac Hall - Picture Hanging System - Art Exhibition

-1779.09

EFT1435 13/10/2010 GERALDTON TURF FARM Oval - Vertimowing of Town Recreation Oval -7399.15EFT1436 13/10/2010 GREENWOOD PARTY HIRE Netball Carnival - Marquee, Chair and Trestle

Hire-277.40

EFT1437 13/10/2010 HALLMARK EDITIONS Advertisement - LGJobs - Team Leader/Grader Driver

-275.00

EFT1438 13/10/2010 KWIK KOPY PERTH CBD Receipt Books x 50 - Shire of Mount Magnet -940.50EFT1439 13/10/2010 LANDGATE Tourist Information Stock - Touring Maps -129.69EFT1440 13/10/2010 LANDGATE Mining Tenement Schedule -288.00EFT1441 13/10/2010 LEADING EDGE ELECTRONICS Caravan Park - Televisions, Tourist Information

Centre - Television and Mounting Bracket-2207.20

EFT1442 13/10/2010 LOCAL GOVERNMENT MANAGERS AUSTRALIA

LGMA Community Development Network Conference, LGMA Council Corporate Membership 2010/2011

-1475.00



of Payment Funds Trust

EFT1443 13/10/2010 MARKET CREATIONS Web Site Maintenance - August & September 2010

-572.00

EFT1444 13/10/2010 MCDONALDS WHOLESALERS Festival, Art Exhibition, Junior Sports, Netball Carnival, Cinema & Disco - Cool Drink & Water

-530.65

EFT1445 13/10/2010 MIDWEST FINANCIAL Professional Services - Accounting Monthly Fee - September 2010

-4125.00

EFT1446 13/10/2010 MIDWEST MOWERS & SMALL ENGINES Ride on Mower - Tyres and Tubes, Brush Cutter - Trimmer Line

-441.00

EFT1447 13/10/2010 MITCHELL & BROWN Office - Replacement Kettle, Youth Centre - DVD Player

-145.00

EFT1448 13/10/2010 MODERN TEACHING AIDS PTY LTD Youth Group - Craft Supplies Plus Freight -780.77EFT1449 13/10/2010 MOMAR AUSTRALIA PTY LTD Cleaning Products - Various -1541.38EFT1450 13/10/2010 MOUNT MAGNET DISTRICT HIGH SCHOOL Contribution - Class Awards - Mount Magnet

District High School-500.00

EFT1451 13/10/2010 MT MAGNET WASTE DISPOSAL Town Rubbish Collection - September 2010 -9515.00EFT1452 13/10/2010 MURCHISON HARDWARE Hardware Account - September 2010 -427.15EFT1453 13/10/2010 MURCHISON MAIL & FREIGHT Freight - Safety Workwear - Outside Crew -52.91EFT1454 13/10/2010 NEXUS WA PTY LTD Freight - Recycling -204.46EFT1455 13/10/2010 ORICA AUSTRALIA PTY LTD Swimming Pool Chemicals - Chlorine Gas

Cylinders 70kg-779.46

EFT1456 13/10/2010 PERFECT COMPUTER SOLUTIONS Library Computer - New Computer with 500GB Hard Drive, Keyboard, Mouse and Installation of Software, Computer Services Various

-2852.50

EFT1457 13/10/2010 RELIANCE PETROLEUM Fuel Account - August & September 2010 -1753.13EFT1458 13/10/2010 RENDEZVOUS OBSERVATION CITY HOTEL CDO Conference - Accommodation & Meals -610.50EFT1459 13/10/2010 RURAL HEALTH WEST Rural Health West - 2010-2011 Membership -100.00EFT1460 13/10/2010 SUNNY SIGN COMPANY PTY LTD PVC Guide Post x 100 -1482.80EFT1461 13/10/2010 TRISET BOSS PTY LIMITED Rates Notices x 2000, Instalment Notices x 1500,

Final Notices x 500-2420.00

EFT1462 13/10/2010 WA LOCAL GOVERNMENT ASSOCIATION Local Government Convention, Advertising Account - August, Roman II Membership - 2010/2011

-13454.33

EFT1463 13/10/2010 WESFARMERS KLEENHEAT GAS PTY LTD Yearly Facility Fee - Gas Bottles Various -724.90EFT1464 13/10/2010 WESTNET PTY LTD Internet Account Various -334.64EFT1465 13/10/2010 WESTPRINT Tourist Information Centre Stock for Sale -352.81EFT1466 13/10/2010 WINGZONE PTY LTD IGA Account Various September 2010 -805.15EFT1467 13/10/2010 WYNYANGOO STATION Wondinong - Wynyangoo Road - Stockpile 8,000

Square Metres of Gravel-17600.00

13019 14/10/2010 COMMISSIONER OF POLICE Corporate Firearms Licence 2010/2011 -106.5013020 14/10/2010 HORIZON POWER Electricity Account - Airport from 15/09/09 to

15/09/2010, Town Street Lighting September 2010

-4930.36

13021 14/10/2010 JTAGZ PTY LTD Dog Registration Tags -506.0013022 14/10/2010 LEISURE INSTITUTE OF WESTERN

AUSTRALIA AQUATICS2010 Country Pool Managers Seminar - J.J. Amella

-50.00

13023 14/10/2010 MARINA BAKER Mount Magnet Art Exihibiton - Travel Expenses for Judging

-800.00

13024 14/10/2010 NEW IMAGE MODELLING ACADEMY School Holiday Program/Festival - Modelling Workshop for Youth in Geraldton

-350.00

13025 14/10/2010 TELSTRA Telephone/Internet Account Various -178.94

Municipal Fund …. …. …. …. …. …. …. …. -548874.36 0.00

Trust Fund Accounts …. …. …. …. …. …. …. …. 0.00 0.00Loan Capital Accounts …. …. …. …. …. …. …. …. 0.00 0.00Trading Fund Accounts …. …. …. …. …. …. …. …. 0.00 0.00Other Fund Accounts …. …. …. …. …. …. …. …. 0.00 0.00

Total …. …. …. …. -548874.36 -$

……………………...……………..…...…..………..……….….CHAIR22nd October 2010


9.1.2 Monthly Report to 30 September 2010

File: FI-REP Officer: Jim Dillon – Financial Consultant Amended By: Nil Disclosure of Interest: Nil Date: 15 October 2010

Application To consider the Financial Reports for 30 September 2010. Background Financial Activity Statement Report – s.6.4 (1) A local government is to prepare each month a statement of financial activity reporting

on the sources and applications of funds, as out in the annual budget under regulation 22(1)(d), for that month in the following detail – (a) Annual budget estimates, taking into account any expenditure incurred for an additional purpose under section 6.8(1)(b) or(c); (b) Budget estimates to the end of the month to which the statement relates; (c) Actual amounts of expenditure, revenue and income to the end of the month to which the statement relates; (d) Material variances between the comparable amounts referred to in paragraphs (b) and (c); and (e) The net current assets at the end of the month to which the statement relates.

(2) Each statement of financial activity is to be accompanied by documents containing-

(a) an explanation of the composition of the net current assets of the month to which the statement relates, less committed assets and restricted assets; (b) An explanation of each of the material variances referred to in sub-regulation (1)(d); and (c) Such other supporting information as is considered relevant by the local government.

(3) The information in a statement of financial activity may be shown –

(a) According to nature and type classification, (b) By program; or (c) By business unit.

(4) A statement of financial activity, and the accompanying documents referred to in sub-regulation (2), are to be – (a) presented to the council –

(i) at the next ordinary meeting of the council following the end of the month to which the statement relates; or (ii) if the statement is not prepared in time to present it to the meeting referred to in subparagraph (i), to the next ordinary meeting of the council after that meeting; and

(b) Recorded in the minutes of the meeting at which it is presented.

(5) Each financial year, a local government is to adopt a percentage or value, calculated in accordance with AAS 5, to be used in statements of financial activity for reporting material variances.


(6) In this regulation –} committed assets~ means revenue unspent but set aside under the annual budget for a specific purpose; } restricted assets~ have the same meaning as in AAS 27.[Regulation 34 inserted in Gazette 31 Mar 2005 p. 1049-50.] [35. Repealed in Gazette 31 Mar 2005 p. 1050.]

Comment A monthly financial report is to be presented to Council at the next ordinary meeting following the end of the reporting period. Statement of Financial Activity Significant Accounting Policies Graphical Representation Net Current Funding Position Cash and Investments Major Variances Budget Amendments Receivables Grants and Contributions Cash Backed Reserves Capital Disposals and Acquisitions Trust

Consultation Jim Dillon - Midwest Accounting Service Statutory Environment Local Government Act 1995 Section 6.4 Financial Report Financial Management Regulations 34 & 35 Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority

OFFICER RECOMMENDATION / COUNCIL RESOLUTION

Moved: Cr W Scott Seconded: Cr Davies That the financial report for the period ending 30 September 2010 be received. Resolution 2010-10-04 CARRIED 9/0


Shire of Mount Magnet

MONTHLY FINANCIAL REPORT

For the Period Ended 30th September 2010

TABLE OF CONTENTS

Statement of Financial Activity

Note 1 Significant Accounting Policies

Note 2 Graphical Representation

Note 3 Net Current Funding Position

Note 4 Cash and Investments

Note 5 Major Variances

Note 6 Budget Amendments

Note 7 Receivables

Note 8 Grants and Contributions

Note 9 Cash Backed Reserves

Note 10 Capital Disposals and Acquisitions

Note 11 Trust

LOCAL GOVERNMENT ACT 1995LOCAL GOVERNMENT (FINANCIAL MANAGEMENT) REGULATIONS 1996


Revised Annual Budget

YTD Budget

(a)

YTD Actual

(b)Var. $(b)-(a)

Var. % (b)-(a)/(b)

Note 4 3 3

Operating Revenues $ $ $ $ %Grants, Subsidies and Contributions 8 2,946,423 773,029 4,204 (768,825) (18287.9%) Profit on Asset Disposal 10 51,533 51,533 0 (51,533) (100.0%) Fees and Charges 614,892 233,885 213,794 (20,091) (9.4%)

Service Charges 0 0 0 0

Interest Earnings 124,729 31,179 13,122 (18,057) (137.6%)

Other Revenue 284,214 14,860 25,954 11,094 42.7% Total (Excluding Rates) 4,021,791 1,104,486 257,074 (847,412)

Operating ExpenseEmployee Costs (1,685,339) (452,534) (388,075) 64,459 16.6% Materials and Contracts (769,821) (205,887) (285,701) (79,814) (27.9%) Utilities Charges (133,200) (33,279) (23,952) 9,327 38.9%

Depreciation (Non-Current Assets) (1,745,090) (436,236) (442,802) (6,566) (1.5%)

Interest Expenses (7,508) (3,754) 0 3,754 100.0%

Insurance Expenses (96,664) (84,764) (58,778) 25,986 44.2% Loss on Asset Disposal 10 (27,123) (27,123) 0 27,123 100.0% Other Expenditure (305,185) (114,844) (4,268) 110,576 2590.8%

Total (4,769,930) (1,358,421) (1,203,576) 154,845Funding Balance AdjustmentAdd Back Depreciation 1,745,090 436,236 442,802 6,566 1.5% Adjust (Profit)/Loss on Asset Disposal 10 (24,410) (24,410) (7,000) 17,410 (248.7%)Adjust Provisions and Accruals 0 0 0 0Adjust Amounts C/F from Previous Year 155,000 0 0 0

Net Operating (Ex. Rates) 1,127,541 157,891 (510,700) (668,591)

Capital RevenuesGrants, Subsidies and Contributions 8 356,889 356,889 198,305 (158,584) (80.0%) Proceeds from Disposal of Assets 10 219,500 219,500 7,000 (212,500) (3035.7%) Proceeds from New Debentures 300,000 0 0 0

Proceeds from Sale of Investments 0 0 0 0Proceeds from Advances 0 0 0 0Self-Supporting Loan Principal 0 0 0 0Transfer from Reserves 9 1,044,195 0 0 0

Total 1,920,584 576,389 205,305 (371,084)Capital ExpensesLand Held for Resale 0 0 0Land and Buildings 10 (1,984,632) 0 (205,957) (205,957) (100.0%) Plant and Equipment 10 (596,000) 0 (35,988) (35,988) (100.0%) Furniture and Equipment 10 (48,764) (48,764) (4,831) 43,933 909.4% Infrastructure Assets - Roads 10 (593,751) (140,901) (12,177) 128,724 1057.1% Infrastructure Assets - Other 10 (240,642) (24,498) (3,165) 21,333 674.0% Realisation of Sale of Assets (212,500) (212,500) 0Purchase of Investments 0 0 0 0Repayment of Debentures (28,936) (3,070) 0 3,070 100.0% Advances to Community Groups 0 0 0 0Transfer to Reserves 9 (574,759) (21,780) (8,154) 13,626 167.1% Total (4,279,984) (451,513) (270,273) (31,260)Net Capital (2,359,400) 124,876 (64,968) (402,344)

Total Net Operating + Capital (1,231,859) 282,767 (575,668) (1,070,935)

Rate Revenue 1,082,245 1,082,245 1,038,489 (43,756) (4.2%)Opening Funding Surplus(Deficit) 723,496 723,496 728,800 5,304 0.7%

Closing Funding Surplus(Deficit) 3 573,882 2,088,508 1,191,621 (1,109,387)

Shire of Mount MagnetSTATEMENT OF FINANCIAL ACTIVITY

For the Period Ended 30th September 2010 (Nature or Type)


Revised Annual Budget

YTD Budget

(a)

YTD Actual

(b)Var. $(b)-(a)

Var. % (b)-(a)/(b) Var.

Note 4 3 3

Operating Revenues $ $ $ $ %

Governance 2,250 558 100 (458) (458.00%)

General Purpose Funding 1,806,408 336,595 13,515 (323,080) (2390.53%) Law, Order and Public Safety 25,950 5,986 1,546 (4,440) (287.19%)

Health 1,532 381 500 119 23.80%

Education and Welfare 463,131 1,371 0 (1,371) (100.00%)

Housing 36,580 14,395 9,833 (4,562) (46.39%)

Community Amenities 88,500 83,620 80,230 (3,390) (4.23%)

Recreation and Culture 520,900 114,364 10,931 (103,433) (946.24%) Transport 826,212 562,336 212,045 (350,291) (165.20%) Economic Services 177,382 54,599 70,507 15,908 22.56%

Other Property and Services 190,212 47,547 56,172 8,625 15.35% Total (Excluding Rates) 4,139,057 1,221,752 455,379 (766,373)

Operating ExpenseGovernance (330,532) (112,586) (75,457) 37,129 49.21% General Purpose Funding (265,535) (72,190) (36,984) 35,206 95.19% Law, Order and Public Safety (69,227) (18,561) (18,292) 269 1.47%

Health (38,303) (8,796) (7,713) 1,083 14.04%

Education and Welfare (55,941) (14,676) (5,213) 9,463 181.53%

Housing (60,271) (21,332) (19,448) 1,884 9.69%

Community Amenities (296,023) (73,216) (95,749) (22,533) (23.53%)

Recreation and Culture (890,413) (255,517) (195,185) 60,332 30.91% Transport (1,905,180) (466,366) (510,580) (44,214) (8.66%)

Economic Services (630,792) (187,219) (137,541) 49,678 36.12% Other Property and Services (200,591) (100,839) (101,414) (575) (0.57%)

Total (4,742,808) (1,331,298) (1,203,576) 127,722Funding Balance AdjustmentAdd back Depreciation 1,745,090 436,236 442,802 6,566 1.48% Adjust (Profit)/Loss on Asset Disposal 10 (24,410) (24,410) (7,000) 17,410 (248.71%)Adjust Provisions and Accruals 0 0 0 0Adjust Amounts C/F from Previous Year 155,000 0 0 0

Net Operating (Ex. Rates) 1,271,929 302,280 (312,395) (614,675)

Capital RevenuesProceeds from Disposal of Assets 10 219,500 219,500 7,000 (212,500) (3035.71%) Proceeds from New Debentures 300,000 0 0 0Proceeds from Sale of Investments 0 0 0 0Proceeds from Advances 0 0 0 0Self-Supporting Loan Principal 0 0 0 0Transfer from Reserves 9 1,044,195 0 0 0

Total 1,563,695 219,500 7,000 (212,500)Capital ExpensesLand Held for Resale 0 0 0 0Land and Buildings 10 (1,984,632) 0 (205,957) (205,957) (100.00%) Plant and Equipment 10 (596,000) 0 (35,988) (35,988) (100.00%) Furniture and Equipment 10 (48,764) (48,764) (4,831) 43,933 909.38% Infrastructure Assets - Roads 10 (593,751) (140,901) (12,177) 128,724 1057.11% Infrastructure Assets - Other 10 (240,642) (24,498) (3,165) 21,333 674.03% Purchase of Investments 0 0 0 0Repayment of Debentures (28,936) (3,070) 0 3,070 100.00% Advances to Community Groups 0 0 0 0Transfer to Reserves 9 (574,759) (21,780) (8,154) 13,626 167.10% Total (4,067,484) (239,013) (270,273) (31,260)Net Capital (2,503,789) (19,513) (263,273) (243,760)

Total Net Operating + Capital (1,231,860) 282,767 (575,668) (858,435)

Rate Revenue 1,082,245 1,082,245 1,038,489 (43,756) (4.21%)Opening Funding Surplus(Deficit) 723,496 723,496 728,800 5,304 0.73%

Closing Funding Surplus(Deficit) 3 573,881 2,088,508 1,191,621 (896,887)

Shire of Mount MagnetSTATEMENT OF FINANCIAL ACTIVITY

For the Period Ended 30th September 2010 (Statutory Reporting Program)


1. SIGNIFICANT ACCOUNTING POLICIES

The significant accounting policies which have been adopted in the preparation of this statement offinancial activity are:

(a) Basis of AccountingThis statement is a special purpose financial report, prepared in accordance with applicable AustralianAustralian Accounting Standards, other mandatory professional reporting requirements and the LocalGovernment Act 1995 (as amended) and accompanying regulations (as amended).

(b) The Local Government Reporting EntityAll Funds through which the Council controls resources to carry on its functions have been included in thisstatement.

In the process of reporting on the local government as a single unit, all transactions and balancesbetween those funds (for example, loans and transfers between Funds) have been eliminated.

All monies held in the Trust Fund are excluded from the statement, but a separate statement of thosemonies appears at Note 11.

(c) Rounding Off FiguresAll figures shown in this statement are rounded to the nearest dollar.

(d) Rates, Grants, Donations and Other ContributionsRates, grants, donations and other contributions are recognised as revenues when the local government obtains control over the assets comprising the contributions. Control over assets acquired from rates isobtained at the commencement of the rating period or, where earlier, upon receipt of the rates.

(e) Goods and Services TaxIn accordance with recommended practice, revenues, expenses and assets capitalised are stated netof any GST recoverable. Receivables and payables are stated inclusive of applicable GST.

(f) Cash and Cash EquivalentsCash and cash equivalents comprise cash at bank and in hand and short-term deposits that are readilyconvertible to known amounts of cash and which are subject to an insignificant risk of changes in value.

For the purposes of the Cash Flow Statement, cash and cash equivalents consist of cash and cash equivalents as defined above, net of outstanding bank overdrafts. Bank overdrafts are included asshort-term borrowings in current liabilities.

(g) Trade and Other ReceivablesTrade receivables, which generally have 30 - 90 day terms, are recognised initially at fair value andsubsequently measured at amortised cost using the effective interest rate method, less any allowance foruncollectible amounts.

Collectability of trade receivables is reviewed on an ongoing basis. Debts that are known to be uncollectibleare written off when identified. An allowance for doubtful debts is raised when there is objective evidencethat they will not be collectible.

Shire of Mount MagnetNOTES TO THE STATEMENT OF FINANCIAL ACTIVITY



1. SIGNIFICANT ACCOUNTING POLICIES (Continued)

(h) InventoriesGeneralInventories are valued at the lower of cost and net realisable value. Net realisable value is the estimatedselling price in the ordinary course of business less the estimated costs of completion and the estimatedcosts of necessary to make the sale.

Inventories held from trading are classified as current even if not expected to be realised in the next 12 months.

Land Held for ResaleLand purchased for development and/or resale is valued at the lower of the cost and net realisable value.Cost includes the cost of acquisition, development and interest incurred on the financing of that land duringits development. Interest and holding charges incurred after development is complete are recognised asexpenses.

Revenue arising from the sale of property is recognised in the operating statement as at the time of signing a binding contract of sale.

Land held for resale is classified as current except where it is held as non-current based on Council'sintentions to release for sale.

(i) Fixed AssetsAll assets are initially recognised at cost. Cost is determined as the fair value of the assets given asconsideration plus costs incidental to the acquisition. For assets acquired at no cost or for nominalconsideration, cost is determined as fair value at the date of acquisition. The cost of non-current assetsconstructed by the local government includes the cost of all materials used in the construction, directlabour on the project and an appropriate proportion of variable and fixed overhead.

Certain asset classes may be revalued on a regular basis such that the carrying values are not materiallydifferent from fair value. Assets carried at fair value are to be revalued with sufficient regularity to ensurethe carrying amount does not differ materially from that determined using fair value at reporting date.

(j) Depreciation of Non-Current AssetsAll non-current assets having a limited useful life are systematically depreciated over their usefullives in a manner which reflects the consumption of the future economic benefits embodied inthose assets.

Depreciation is recognised on a straight-line basis, using rates which are reviewed each reportingperiod. Major depreciation rates and periods are:

Buildings 2%Furniture and Equipment 10-25%Plant and Equipment 15-25%Motor Vehicles 25%

Roads - Aggregate 25 yearsRoads - Unsealed - Gravel 35 yearsDrains and Sewers 75 yearsAirfield - Runways 12 years

NOTES TO THE STATEMENT OF FINANCIAL ACTIVITYFor the Period Ended 30th September 2010




(k) Trade and Other PayablesTrade and other payables are carried at amortised cost. They represent liabilities for goods and servicesprovided to the local government prior to the end of the financial year that are unpaid and arise when theShire becomes obliged to make future payments in respect of the purchase of these goods andservices. The amounts are unsecured and are usually paid within 30 days of recognition.

(l) Employee BenefitsThe provisions for employee benefits relates to amounts expected to be paid for long service leave, annual leave, wages and salaries and are calculated as follows:

(i) Wages, Salaries, Annual Leave and Long Service Leave (Short-term Benefits)The provision for employees’ benefits to wages, salaries, annual leave and long service leave expected tobe settled within 12 months represents the amount the Shire has a present obligation to pay resulting from employees services provided to balance date. The provision has been calculated at nominal amounts based on remuneration rates the Shire expects to pay and includes related on-costs.

(ii) Annual Leave and Long Service Leave (Long-term Benefits)The liability for long service leave is recognised in the provision for employee benefits and measured as the present value of expected future payments to be made in respect of services provided by employees up to the reporting date using the project unit credit method. Consideration is given to expected future wage and salary levels, experience of employee departures and periods of service. Expected future paymentsare discounted using market yields at the reporting date on national government bonds with terms to maturity and currency that match as closely as possible, the estimated future cash outflows. Where theShire does not have the unconditional right to defer settlement beyond 12 months, the liability is recognised as a current liability.

(m) Interest-bearing Loans and BorrowingsAll loans and borrowings are initially recognised at the fair value of the consideration received lessdirectly attributable transaction costs.

After initial recognition, interest-bearing loans and borrowings are subsequently measured at amortisedcost using the effective interest method. Fees paid on the establishment of loan facilities that areyield related are included as part of the carrying amount of the loans and borrowings.

Borrowings are classified as current liabilities unless the Council has an unconditional right to defersettlement of the liability for at least 12 months after the balance sheet date.

Borrowing CostsBorrowing costs are recognised as an expense when incurred except where they are directly attributableto the acquisition, construction or production of a qualifying asset. Where this is the case, they arecapitalised as part of the cost of the particular asset.

(n) ProvisionsProvisions are recognised when: The council has a present legal or constructive obligation as a result ofpast events; it is more likely than not that an outflow of resources will be required to settle the obligation;and the amount has been reliably estimated. Provisions are not recognised for future operating losses.

Where there are a number of similar obligations, the likelihood that an outflow will be required in settlementis determined by considering the class of obligations as a whole. A provision is recognised even if the likelihood of an outflow with respect to any one of item included in the same class of obligations may besmall.

(o) Current and Non-Current ClassificationIn the determination of whether an asset or liability is current or non-current, consideration is given to thetime when each asset or liability is expected to be settled. The asset or liability is classified as currentif it is expected to be settled within the next 12 months, being the Council's operational cycle. In thecase of liabilities where Council does not have the unconditional right to defer settlement beyond 12 months,such as vested long service leave, the liability is classified as current even if not expected to be settledwithin the next 12 months. Inventories held for trading are classified as current even if not expected to berealised in the next 12 months except for land held for resale where it is held as non current based onCouncil's intentions to release for sale.





(p) Nature or Type Classifications

RatesAll rates levied under the Local Government Act 1995. Includes general, differential, specific arearates, minimum rates, interim rates, back rates, ex-gratia rates, less discounts offered. Exclude administration fees, interest on instalments, interest on arrears, service charges and sewerage rates.

Operating Grants, Subsidies and ContributionsRefer to all amounts received as grants, subsidies and contributions that are not non-operating grants.

Non-Operating Grants, Subsidies and ContributionsAmounts received specifically for the acquisition, construction of new or the upgrading of non-current assets paid to a local government, irrespective of whether these amounts are received as capital grants, subsidies, contributions or donations.

Profit on Asset DisposalProfit on the disposal of assets including gains on the disposal of long term investments.Losses are disclosed under the expenditure classifications.

Fees and ChargesRevenues (other than service charges) from the use of facilities and charges made for local government services, sewerage rates, rentals, hire charges, fee for service, photocopying charges, licences, sale of goods or information, fines, penalties and administration fees. Local governments may wish to disclose more detail such as rubbish collection fees, rental of property, fines and penalties, other fees and charges.

Service ChargesService charges imposed under Division 6 of Part 6 of the Local Government Act 1995. Regulation 54 of the Local Government (Financial Management) Regulations 1996 identifies these are televisionand radio broadcasting, underground electricity and neighbourhood surveillance services. Exclude rubbish removal charges. Interest and other items of a similar nature received from bank and investment accounts, interest on rate instalments, interest on rate arrears and interest on debtors.

Interest EarningsInterest and other items of a similar nature received from bank and investment accounts, interest on rate instalments, interest on rate arrears and interest on debtors.

Other Revenue / IncomeOther revenue, which can not be classified under the above headings, includes dividends, discounts, rebates etc.

Employee CostsAll costs associate with the employment of person such as salaries, wages, allowances, benefits such as vehicle and housing, superannuation, employment expenses, removal expenses, relocation expenses, worker's compensation insurance, training costs, conferences, safety expenses, medical examinations, fringe benefit tax, etc.

Materials and ContractsAll expenditures on materials, supplies and contracts not classified under other headings. These include supply of goods and materials, legal expenses, consultancy, maintenance agreements, communication expenses, advertising expenses, membership, periodicals, publications, hire expenses, rental, leases, postage and freight etc. Local governments may wish to disclose more detail such as contract services, consultancy, information technology, rental or lease expenditures.

Utilities (Gas, Electricity, Water, etc.)Expenditures made to the respective agencies for the provision of power, gas or water. Exclude expenditures incurred for the reinstatement of roadwork on behalf of these agencies.





(q) Nature or Type Classifications (Continued)

InsuranceAll insurance other than worker's compensation and health benefit insurance included as a cost of employment.

Loss on asset disposalLoss on the disposal of fixed assets.

Depreciation on non-current assetsDepreciation expense raised on all classes of assets.

Interest expensesInterest and other costs of finance paid, including costs of finance for loan debentures, overdraft accommodation and refinancing expenses.

Other expenditureStatutory fees, taxes, provision for bad debts, member's fees or levies including WA Fire Brigade Levy and State taxes. Donations and subsidies made to community groups.

(r) Statement of Objectives

In order to discharge its responsibilities to the community, the Council has developed a set ofoperational and financial objectives. These objectives have been established both on an overallbasis and for each of its broad activities/programs.

Council operations as disclosed in this statement encompass the following service orientatedactivities/programs:

GOVERNANCEThis includes those income and expenses relating to Councillors, and Council's Governance role, and a portion of Administration which cannot be reliably allocated or linked to other programs.

GENERAL PURPOSE FUNDINGThis includes income relating to Rating; the Untied Financial Assistance Grants; and Interest onInvestments. It also includes expenses related to Rating functions.

LAW, ORDER, PUBLIC SAFETYIncludes items of Bushfire prevention actions; Ranger services & Animal control; & SES items; as well as supervision, related costs, & enforcement of Local Laws.

HEALTHInvolves food inspection, control and licencing of food outlets, food hygiene and promotion,Mosquito Control, & other Health issue including Aboriginal Health issues

EDUCATION AND WELFAREThe program includes Prizes/Donations applicable to School events; & certain Youth related items

HOUSINGThis mainly involves the Pensioner Units; Staff Housing has been generally allocated to specific programs.

COMMUNITY AMENITIESThis includes Rubbish/Sanitation collection & disposal items; FloodMitigation works; Town Planning;Public Toilets; & Cemeteries.

RECREATION AND CULTUREPublic Halls & Community Centres; Swimming Pool & Recreation Centre; Parks & Gardens items;The Recreation/Physical Activities Officer & related expenses; The Rec Centre & Oval; other Recreation items; Library operations; as well as TV & Radio broadcasting;

TRANSPORTMaintenance & construction of roads, bridges, drainage, footpaths; cleaning & lighting of streets; verge & trees maintenance; large plant & machine replacements.

Airport operations are alson involved, but shown separately as an important Council service

ECONOMIC SERVICESTourism operations; Building control matters; Community Development Officer; & Caravan Park;.

OTHER PROPERTY & SERVICESPrivate works; Administration; Public works overheads, Plant operating costs, & various other UnclassifiedServices. This section also includes Administration costs in gross terms, which have then been reallocatedto the other Functions/Programs via an allocation system known as Activity Based Costing 'ABC allocated'.

NOTES TO THE STATEMENT OF FINANCIAL ACTIVITYFor the Period Ended 30th September 2010

Shire of Mt Magnet




Note 2 - Graphical Representation - Source Statement of Financial Activity

Comments/Notes ‐ Operating Expenses

Comments/Notes ‐ Operating Revenues

Budget Operating Expenses -v- YTD Actual

0

500

1000

1500

2000

2500

3000

3500

4000

4500

5000

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May JunMonth ending

Amount $ ( '000s)

Budget 2010‐11

Actual 2010‐11

Budget Operating Revenues -v- Actual

0

1000

2000

3000

4000

5000

6000

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Amount $ ( '000s)

Budget 2010‐11

Actual 2010‐11




Note 2 - Graphical Representation - Source Statement of Financial Activity

Comments/Notes ‐ Capital Expenses

Comments/Notes ‐ Capital Revenues

Budget Capital Revenue -v- Actual

0

200

400

600

800

1000

1200

1400

1600

1800


Month ending

Amount $ ( '000s)

Budget 2010‐11

Actual 2010‐11

Budget Capital Expenses -v- Actual

0

500

1000

1500

2000

2500

3000

3500

4000

4500


Month ending

Amount $ ( '000s)

Budget 2010‐11

Actual 2010‐11


Note 3: NET CURRENT FUNDING POSITION

Note This Period Last Period Same Period

Last Year $ $ $

Current AssetsCash Unrestricted 190,172 158,560 1,046,576Cash Restricted 2,080,985 2,078,394 1,367,955Investments 0 0 0Receivables - Rates and Rubbish 1,401,274 300,591 1,246,389Receivables - Sundry Debtors 150,235 164,018 132,721Receivables -Other 38,803 38,615 10,413Inventories 34,226 34,226 34,386

3,895,695 2,774,404 3,838,440

Less: Current LiabilitiesPayables (533,323) (156,690) (233,511)Provisions (89,765) (89,765) (89,765)

(623,088) (246,455) (323,276)

Less: Cash Restricted (2,080,985) (2,078,394) (1,367,955)

Net Current Funding Position 1,191,622 449,555 2,147,209

Comments - Net Current Funding Position

2010-11



Positive=Surplus (Negative=Deficit)

Note 3 - Liquidity Over the Year

0

500

1,000

1,500

2,000

2,500


2008-09

2009-10

2010-11


Note 4: CASH AND INVESTMENTS

Interest Unrestricted Restricted Trust Investments Total Institution Maturity

Rate $ $ $ $ Amount $ Date

(a) Cash DepositsAt Call Variable 190,172 21,434 211,606 CBA Call

(b) Term DepositsTD 36129101A 4.74% 668,669 668,669 CBA 30/10/2010TD 36129101B 5.40% 1,412,316 1,412,316 CBA 28/10/2010

0(c) Investments

Nil 0 0 0 0 0Total 190,172 2,080,985 21,434 0 2,292,591

Comments/Notes ‐ Investments




Note 4A: CASH INVESTMENTS

Comparative rate

Up to 30 30‐60 60‐90 90‐120 120+

Average

Interest

time of

deposit

Interest

Rate at

time of

Report

Annual

Budget

Year to Date

Actual Var.$ General Municipal

- - Subtotal - - - - - - - 25,000 4,468 20,532

RestrictedTD 36129101A CBA 30 4.74% 2,595 668,669 668,669 4.74%TD 36129101B CBA 92 5.40% 19,223 1,412,316 1,412,316 5.40%

Subtotal 21,818 - 668,669 1,412,316 - - 2,080,985 87,129 8,154 78,975 Trust Fund

- - Subtotal - - - - - - - -

Total Funds Invested 21,818 - 668,669 1,412,316 - - 2,080,985 112,129 12,622 99,507

CBATD 36129101A 30 4.74% 668,669 TD 36129101B 92 5.40% 1,412,316

Subtotal 2,080,985 100.0%

Total Funds Invested 2,080,985 100.0%

CBA 100.0%

0.0%

0.0%100.0%

Deposit

Date Institution

Graph Data - Portfolio Diversity

Percentage of

Portfolio Deposit Ref

Deposit

Date

Term

(Days)

Invested

Interest

rates

Amount

Invested

Shire of Mount MagnetMonthly Investment ReportFor the Period Ended 30th September 2010

Budget v Actual Amount Invested (Days)

Total

Invested

Interest rates

Expected

Interest

Term

(Days)

Deposit

Ref

Portfolio Diversity

CBA

Investment Maturity Timing

‐

200,000

400,000

600,000

800,000

1,000,000

1,200,000

1,400,000

1,600,000

Up to 30 30‐60 60‐90 90‐120 120+


NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

Note 5: MAJOR VARIANCES

Comments/Reason for Variance

5.1 OPERATING REVENUE (EXCLUDING RATES)

5.1.1 GRANTS, SUBSIDIES AND CONTRIBUTIONS

5.1.2 PROFIT ON ASSET DISPOSAL

5.1.3 FEES AND CHARGES

5.1.6 SERVICE CHARGES

5.1.7 INTEREST EARNINGS

5.1.8 OTHER REVENUE

5.2 OPERATING EXPENSES

5.2.1 EMPLOYEE COSTS

5.2.2 MATERIAL AND CONTRACTS

5.2.3 UTILITY CHARGES

5.2.4 DEPRECIATION (NON CURRENT ASSETS)

5.2.5 INTEREST EXPENSES

5.2.6 INSURANCE EXPENSES

5.2.7 LOSS ON ASSET DISPOSAL

5.2.8 OTHER EXPENDITURE

5.3 CAPITAL REVENUE

5.3.1 GRANTS, SUBSIDIES AND CONTRIBUTIONS

5.3.2 PROCEEDS FROM DISPOSAL OF ASSETS

5.3.3 PROCEEDS FROM NEW DEBENTURES

5.3.4 PROCEEDS FROM SALE OF INVESTMENT

5.3.5 PROCEEDS FROM ADVANCES

5.3.6 SELF-SUPPORTING LOAN PRINCIPAL

5.3.7 TRANSFER FROM RESERVES (RESTRICTED ASSETS)




5.4 CAPITAL EXPENSES

5.4.1 LAND HELD FOR RESALE

5.4.2 LAND AND BUILDINGS

5.4.3 PLANT AND EQUIPMENT

5.4.4 FURNITURE AND EQUIPMENT

5.4.5 INFRASTRUCTURE ASSETS - ROADS

5.4.6 INFRASTRUCTURE ASSETS - OTHER

5.4.7 PURCHASES OF INVESTMENT

5.4.8 REPAYMENT OF DEBENTURES

5.4.9 ADVANCES TO COMMUNITY GROUPS

5.4.10 TRANSFER TO RESERVES (RESTRICTED ASSETS)

5.4.11 TRANSFER FROM RESERVES (RESTRICTED ASSETS)

5.5 OTHER ITEMS

5.5.1 RATE REVENUE

5.5.2 OPENING FUNDING SURPLUS(DEFICIT)


Note 6: BUDGET AMENDMENTSAmendments to original budget since budget adoption. Surplus/(Deficit)

No Budget amendments to date.

Shire of Mt MagnetNOTES TO THE STATEMENT OF FINANCIAL ACTIVITY



Note 7: RECEIVABLESReceivables - Rates and Rubbish Current Previous Total Receivables - General Current 30 Days 60 Days 90 Days 90+Days

2010‐11 2009‐10 $ $ $ $ $$ $ $ 27,466 14,996 308 0 107,465

Opening Arrears Previous Years 307,230 259,442 307,230 Total Outstanding 150,235

Rates Levied this year 1,119,237 1,038,040 1,119,237Less Collections to date (25,193) (990,252) (25,193) Amounts shown above include GST (where applicable)Equals Current Outstanding 1,401,274 307,230 1,401,274

Net Rates Collectable 1,401,274% Collected 1.77%

Comments/Notes ‐ Receivables Rates and Rubbish Comments/Notes ‐ Receivables General



Note 7 ‐ Rates % Collected

0

10

20

30

40

50

60

70

80

90


Amount $('000s)

Last Year 2009‐10

This Year 2010‐11

Note 7 ‐ Accounts Receivable (non‐rates)Current

18%

30 Days

10%

60 Days

0%

90 Days

0%90+Days

72%


Note 8: GRANTS AND CONTRIBUTIONS

Program/Details Provider Approval 2010‐11 Variations Revised Recoup Status

GL Yes Budget Additions Grant Received Not Received

No (Deletions)

(Yes/No) $ $ $ $ $GENERAL PURPOSE FUNDING

Royalties for Regions (R4R) Grant Department of Local Govt. Yes 460,000 460,000 460,000LGGC Financial Assistance Grant FAGS Yes 857,832 857,832 857,832LGGC Local Road Grant FAGS Yes 343,647 343,647 343,647

LAW, ORDER, PUBLIC SAFETYFire Preventiion Grant FESA Yes 7,000 7,000 7,000CCTV - Crime Prevention Grant Yes 15,000 15,000 15,000Safer WA Grant Yes 1,200 1,200 1,200

EDUCATION AND WELFAREAdhoc Youth Grant Yes 5,000 5,000 5,000Royalties for Regions Grant Yes 452,631 452,631 452,631

RECREATION AND CULTURESwimming Pool Grant Dep't Treasury & Finance Yes 3,000 3,000 3,000Dependant Activities Grant Yes 5,000 5,000 545 4,455Play Equipment Upgrade Grant Federal Govt. Yes 30,000 30,000 30,000Foster Park (Tourist Info & BBQ) MWRD Yes 12,000 12,000 12,000Other Grants Yes 12,000 12,000 12,000Museum Grant MWDC Yes 300,000 300,000 300,000Disabled Access Cinema RLCIP Yes 30,000 30,000 30,000

TRANSPORT Direct Grants MRWA Yes 67,606 67,606 67,606

Road Project Grants MRWA Yes 95,757 95,757 95,757Swagman Crossover Grant MRWA Yes 30,000 30,000 30,000Street Lighting Subsidy MRWA Yes 4,000 4,000 4,000Mt Farmer Rd, Floodways Grant - 09/10 Carry Over MRWA Yes 23,742 23,742 23,742Mt Farmer Rd, Resheet Grant - 09/10 Carry Over MRWA Yes 50,000 50,000 50,000RRG Minimum Allocation 2010/2011 MRWA Yes 50,000 50,000 50,000RTR Grant Funding Dep't Trans & Reg Serv. Yes 227,147 227,147 198,305 28,842RTR Past Years Carry Over Dep't Trans & Reg Serv. Yes 6,000 6,000 6,000Flood Damage Past Years Unclaimed Grant MRD Yes 168,750 168,750 168,750Swagman Crossover Contribution Yes 10,000 10,000 10,000

ECONOMIC SERVICESTourist Trail Intepretive Signage Grant MWDC Yes 8,000 8,000 8,000General Community Events & Projects Grants Yes 10,000 10,000 873 9,127

OTHER PROPERTY & SERVICESEnergy Credit Scheme Grants ATO Yes 18,000 18,000 2,786 15,214

TOTALS 3,303,312 0 3,303,312 202,509 3,100,803

Comments ‐ Grants and Contributions




Note 9: Cash Backed Reserve

Name

Opening

Balance

Budget

Interest

Earned

Actual

Interest

Earned

Budget

Transfers In

(+)

Actual

Transfers In

(+)

Budget

Transfers Out (‐

)

Actual

Transfers

Out (‐)

Transfer out

Reference

Budget

Closing

Balance

Actual YTD

Closing

Balance$ $ $ $ $ $ $ $ $

Employee Liability Reserve 29,199 1,460 0 0 0 0 0 30,659 29,199Airport Reserve 114,630 5,731 0 30,000 0 0 0 150,361 114,630Building Reserve 685,614 34,281 0 0 0 (383,680) 0 336,215 685,614Plant Reserve 82,186 4,109 0 5,000 0 0 0 91,295 82,186Community Bus Reserve 35,686 1,784 0 0 0 0 0 37,470 35,686Roads Reserve 32,441 1,622 0 0 0 0 0 34,063 32,441Infrastructure Reserve 432,560 21,628 0 452,631 0 0 0 906,819 432,560Museum Reserve 660,515 16,513 8,154 0 0 (660,515) 0 16,513 668,669

2,072,831 87,128 8,154 487,631 0 (1,044,195) 0 1,603,395 2,080,985



Note 9 ‐ Year To Date Reserve Balance to End of Year Estimate

0

100,000

200,000

300,000

400,000

500,000

600,000

700,000

800,000

900,000

1,000,000

Employee Liability

Reserve

Airport Reserve Building Reserve Plant Reserve Community Bus

Reserve

Roads Reserve Infrastructure

Reserve

Museum Reserve

Budget Closing Balance

Actual YTD Closing Balance


Note 10: CAPITAL DISPOSALS AND ACQUISITIONS

CostAccum Depr Proceeds

Profit(Loss) Budget Actual Variance

$ $ $ $ Land $ $ $7,000 7,000 Vacant Land - Lot 69 Attwood Street 0 0

Plant0 Works Manager Vehicle 50,000 35,796 (14,204) 0 Nissan Prime Mover 0 00 Isuzu Six Wheeler Tip Truck 195,000 (195,000) 0 Ingersoll Rand Vib Roller 186,000 (186,000) 0 Bobcat 70,000 (70,000)

0 0 7,000 7,000 Totals 501,000 35,796 (465,204)

Comments ‐ Capital Disposal

Grants Reserves Borrowing Total Budget Actual Variance$ $ $ $ $ $ $

Property, Plant & Equipment0 0 0 0 Land for Resale 0 0 0

300,000 1,044,195 300,000 1,644,195 Land and Buildings 1,984,632 205,957 (1,778,675) 0 0 0 0 Plant & Property 596,000 35,988 (560,012) 0 0 0 0 Furniture & Equipment 48,764 4,831 (43,933)

Infrastructure356,889 0 0 356,889 Roadworks 487,561 12,177 (476,735)

0 0 0 0 Drainage 30,190 0 (30,190) 0 0 0 0 Bridges 0 0 00 0 0 0 Footpath & Cycleways 76,000 0 (76,000) 0 0 0 0 Parks, Gardens & Reserves 152,642 365 (152,277) 0 0 0 0 Airports 0 0 00 0 0 0 Sewerage 0 0 00 0 0 0 Other Infrastructure 88,000 2,800 (85,200)

656,889 1,044,195 300,000 2,001,084 Totals 3,463,789 262,119 (3,203,021)

Comments ‐ Capital Acquisitions

Current Budget

Disposals

Current Budget Replacement

Contributions InformationSummary Acquisitions



Profit(Loss) of Asset Disposal


Grants Reserves Borrowing Total Budget ActualVariance

(Under)Over$ $ $ $ $ $ $

0 Lecturn 1,300 (1,300) 0 Portable PA System 3,000 (3,000) 0 Records Archive - Insulated 20" Sea Container 11,000 (11,000) 0 Library Checkout Computer 2,250 1,959 (291) 0 Ice Maker 5,000 (5,000) 0 3 x TV/DVD Players 1,714 1,560 (154) 0 Single Beds & Matresses 3,000 (3,000) 0 Camera & Accessories 1,500 1,312 (188) 0 4 x Computers (Admin Staff) 9,000 (9,000) 0 CEO Office Fitout 10,000 (10,000) 0 Laminator 1,000 (1,000)

0 0 0 0 Totals 48,764 4,831 (43,933)


(Under)Over$ $ $ $ $ $ $

123,742 123,742 Mount Farmer Road - Infrastructure 123,743 (123,743) 170,147 170,147 Attwood Street - RTR 167,627 (167,627) 30,000 30,000 Lockyer Street - RTR 21,120 (21,120) 1,500 1,500 Welcome Street - RTR 0 905 1,500 1,500 Iowna - Meeline Access Road - RTR 0 446

30,000 30,000 Dowden Place - RTR 19,200 (19,200) 0 Mount Farmer Road 61,871 (61,871) 0 Burnerbinmah Nalbarra Access Rd - Install Grid 24,000 (24,000) 0 Swagman Crossover - Ashphelt Seal 40,000 (40,000) 0 Rubbish Tip Road Floodway 0 4,581 4,581 0 Naughton Street Floodway 0 5,545 5,545 0 Yoweragabbie Access Road 0 700 700 0 Tourist Trail Upgrade - Signage 30,000 (30,000)

356,889 0 0 356,889 Totals 487,561 12,177 (476,735)


(Under)Over$ $ $ $ $ $ $

0 Kennedy Court - Clean Drains 30,190 (30,190) 0 00 00 00 00 0

0 0 0 0 Totals 30,190 0 (30,190)

ContributionsRoads

ContributionsDrainage

Current Budget This Year

ContributionsFurniture & Equipment

Current BudgetThis Year



Grants Reserves Borrowing Total Budget Actual Variance$ $ $ $ $ $ $

0 Shire/Professional Centre Planning 25,000 (25,000) 0 Youth/Community Centre Planning 25,000 (25,000) 0 Housing Improvements - Lot 43 Hepburn Street 7,000 (7,000) 0 Housing Improvements - Lot 151 Hepburn Street 22,500 (22,500) 0 Housing Improvements - Lot 157 Hepburn Street 23,500 6,359 (17,141) 0 Housing Improvements - Lot 226 Watson Street 3,000 (3,000) 0 Housing Improvements - Lot 343 Laurie Street 22,500 (22,500) 0 Housing Improvements - Lot 397 Hepburn Street 6,500 (6,500) 0 Housing Improvements - Lot 452 Dowden Place 69,500 (69,500) 0 Housing Improvements - Lot 453 Jensen Close 11,000 (11,000) 0 Housing Improvements - Lo 460 Jensen Close 7,500 (7,500) 0 Upgrade Switchboards at 3 x Pensioner Units 4,500 (4,500) 0 Recreation Centre - Building Improvements 8,500 57 (8,443) 0 Rural Transaction Centre - Building Improvements 25,000 (25,000)

300,000 1,044,195 300,000 1,644,195 Museum Construction 1,618,132 199,541 (1,418,591) 0 Outdoor Picture Gardens - Cinema Paths 30,000 (30,000) 0 Depot Construction 40,500 (40,500) 0 Building Improvements - Caravan Park 15,000 (15,000) 0 Administration Building Repairs 20,000 (20,000)

300,000 1,044,195 300,000 1,644,195 Totals 1,984,632 205,957 (1,778,675)


(Under)Over$ $ $ $ $ $ $

0 CCTV Units 30,000 192 (29,808) 0 Works Manager Vehicle - Dual Cab 50,000 35,796 (14,204) 0 Six Wheel Tipper 195,000 (195,000) 0 Tandem Dolly - Second Hand 15,000 (15,000) 0 Steel Roller 186,000 (186,000) 0 Rubber Roller - Second Hand 10,000 (10,000) 0 Bobcat 70,000 (70,000) 0 Semi Tanker - Second Hand 40,000 (40,000)

0 0 0 0 Totals 596,000 35,988 (560,012)

ContributionsPlant & Equipment


ContributionsLand & Buildings




(Under)Over$ $ $ $ $ $ $

0 Hepburn Street - Footpath Construction 37,000 (37,000) 0 Richardson Street - Footpath Construction 19,000 (19,000) 0 Naughton Floodway - Foothpath Construction 20,000 (20,000) 0 0

0 0 0 0 Totals 76,000 0 (76,000)


(Under)Over$ $ $ $ $ $ $

0 Ferderation Park Irrigation 18,842 (18,842) 0 Federation Park BBQ, Table & Gazebo 20,950 (20,950) 0 Foster Park - Play Equipment 50,000 365 (49,635) 0 Install Lighting - Recreation Centre Car Park & Path 10,000 (10,000) 0 Upgrade 3 x Oval Light Control Box 4,000 (4,000) 0 Resurface 2 x Basketball Courts & Rings 48,850 (48,850) 0 0

0 0 0 0 Totals 152,642 365 (152,277)


(Under)Over$ $ $ $ $ $ $

0 New Rubbish Tip Pit 5,000 2,800 (2,200) 0 Security Fence to Efluent Site 14,500 (14,500) 0 Cemetery Irrigation 6,500 (6,500) 0 Swimming Pool Works - Carried Forward 20,000 (20,000) 0 Oval Bore 10,000 (10,000) 0 Museum Parking off Great Northern Highway 32,000 (32,000)

0 0 0 0 Totals 88,000 2,800 (85,200)

ContributionsOther Infrastructure


This Year

ContributionsParks, Gardens & Reserves


ContributionsFootpaths & Cycleways

Current Budget

Note 11: TRUST FUND

Funds held at balance date over which the Shire has no control and which are not included in this statement are as follows:

Opening Balance Amount Amount

Closing Balance

Description 1-Jul-10 Received Paid 30-Jun-11$ $ $ $

History Books 8,967 0 0 8,967

Future Directions Committee 390 0 0 390

Mt Magnet Chamber of Commerce 924 0 0 924

Tennis Club 185 0 0 185

Safer WA Committee 549 0 0 549

Shire Practice 8,542 0 0 8,542

Other Deposits 1,877 0 0 1,877

21,434 0 0 21,434




9.2 MANAGEMENT AND POLICY

9.2.1 Executive Committee

INFORMATION ONLY

SHIRE OF MOUNT MAGNET Minutes for Executive Committee Meeting 13 October 2010


The President declared the meeting open at 3:44 pm. 2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE

President Cr Ashley Dowden Deputy President Cr Greg Scott Member Cr Kevin Brand Member Cr Wendy McGorman Member Cr Jorgen Jensen Member Cr Karen Williams Chief Executive Officer Mr David Burton Deputy Chief Executive Officer Mr Cameron Watson APOLOGIES Cr William Scott, Cr David Jones, Cr Marilyn Davies

3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE

Nil 4. PUBLIC QUESTION TIME

Nil 5. CONFIRMATION OF MINUTES OF PREVIOUS MEETING

5.1 Minutes of the Executive Committee Meeting held on 16 June 2010.

OFFICER RECOMMENDATION/COUNCIL RESOLUTION Moved: Cr Jensen Seconded: Cr Brand That the minutes of the Executive Committee Meeting held on 16 June 2010 be confirmed as a true and correct record of proceedings. CARRIED 6/0


Nil 7. PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS

Nil 8. AGENDA ITEMS FROM EXECUTIVE COMMITTEE


9.2.1.1 Review of Wards and Representation

File: CR-ELEC Officer: David Burton - Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 06 October 2010

Application To consider a review of the Wards and Representation for the Shire of Mount Magnet. Background Under the Local Government Act 1995, Council is required to periodically review its ward boundaries and representation. The last review of this was in April 2002. Comment As part of the Reform Submission, there was mention of the possibility of reducing the number of Councillors from 9 to 8 for the 2011 Elections and then to 7 for the 2013 Election. Advice from the Departments of Local Government is that this can be done in two ways, these are: Option 1 The Shire can conduct a review of wards and representation in accordance with clause 5(a) of Schedule 2.2 of the Act. Should Council resolve to conduct a review, it must comply with the requirements of clause 7 of Schedule 2.2. After the review is completed, the Shire is required to forward a report to the Board proposing that an Order be made under section 2.2(1), 2.3(3) or 2.18(3). Option 2 The Shire can propose to the Board that it deal with the reduction as a minor matter in accordance with clause 5(b) of Schedule 2.2 of the Act. As the Shire is due for a review of the wards, the first option which is a full review would be more practical. This process requires 6 weeks notice to be given from the first notice. We would be looking at having notices on the notice board by 25th October, which means submission would be open until 6th December. This will still allow Officers time to prepare a report for the December Meeting. Consultation Department of Local Government Statutory Environment Local Government Act 1995 Schedule 2.2.

6. Local government with wards to review periodically

(2) A local government the district of which is not divided into wards may carry out reviews as to —

(a) whether or not the district should be divided into wards; and

(b) if so —


(i) what the ward boundaries should be; and

(ii) the number of offices of councillor there should be for each ward,

from time to time so that not more than 8 years elapse between successive reviews. 7. Reviews

(1) Before carrying out a review a local government has to give local public notice advising —

(a) that the review is to be carried out; and

(b) that submissions may be made to the local government before a day fixed by the notice, being a day that is not less than 6 weeks after the notice is first given.

(2) In carrying out the review the local government is to consider submissions made to it before the day fixed by the notice.

Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Absolute Majority

OFFICER/COMMITTEE RECOMMENDATION / COUNCIL RESOLUTION Moved: Cr McGorman Seconded: Cr Jensen That 1. The Chief Executive Officer give public notice of the review of the wards and

representation, including the proposal to reduce the number of Councillors to 8 at the 2011 elections and further reduce the number of Councillors to 7 at the 2013 elections, as required under the Local Government Act 1995; and

2. The Submission be reported for consideration at the December 2010 Ordinary Meeting of Council.

Resolution 2010-10-05 LOST 5/4


COUNCIL RESOLUTION

Moved: Cr Davies Seconded: Cr G Scott That Standing Orders be suspended. Resolution 2010-10-06 Carried 9/0

Cr McGorman left the meeting at 2:56 pm.

COUNCIL RESOLUTION Moved: Cr Jones Seconded: Cr Jensen That Standing Orders be resumed. Resolution 2010-10-07 Carried 8/0

COUNCIL RESOLUTION Moved: Cr Williams Seconded: Cr Jensen That the meeting be suspended at 2:57 pm. Resolution 2010-10-08 Carried 8/0

Cr McGorman returned to the meeting at 3.00pm.

COUNCIL RESOLUTION Moved: Cr W Scott Seconded: Cr Williams That the meeting be resumed at 3:09 pm. Resolution 2010-10-09 Carried 9/0


Cr Brand declared an Impartiality Interest in Item 9.2.1.2

9.2.1.2 Tourism Centre for 2011 Year

File: CO-TOUR Officer: David Burton - Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 16 April 2009

Application To consider options for the location of the Tourism Information Centre. Background The Shire currently has a Memorandum of Understanding with the Tourist Information Office to provide staff for the Tourist Information Centre from 2010 to 2015. With the construction of the Mount Magnet Mining and Pastoral Museum scheduled to be completed later this year, the building should be fitted out and ready to open for the 2011 Tourist Season. Comment The Memorandum of Understanding (MOU) signed with the Tourist Information Centre Inc (TIC Inc) was signed in 2009 and was to cover a period of 5 years. Under the MOU the Shire was obligated to several actions. These were: Shire of Mount Magnet The Shire of Mount Magnet commits to the following:

Ensure that the Tourist Centre is open for a minimum of 38 hours per week during the tourist period from April to October or as required by tourist activity;

Provide staff and their supervision for the Centre; Provide a computer and internet access for public use; Install reverse cycle air conditioning in the Centre, sealing of eaves, internal &

external painting; Maintain the facility to not less than its current standard; Meet all operational costs including insurance expenses; Promote the town of Mount Magnet & Golden Outback Zone; Distribute promotional materials to other Centres, regions and tourist

operators; Report to the Tourism Advisory Committee of operations of the Centre at

their monthly meeting That if the operations of the Tourist Centre are shifted to another location, that

the Shire will return control of the current centre to the TIC if required or find another suitable use for the facility.

That if the Tourist Centre is to be shifted, there will be extensive public consultation including the TIC and a public meeting, before the shift is considered by Council.

There was an undertaking that if the Shire was to consider relocating the Tourist Information Officer, then consultation with the public and the Tourist Information Centre Inc would take place.


There are several possible ways that the shire can staff the Tourist Centre and the Museum. These are:

1. Staff for both facilities 2. Shared staff for the facilities with staff spending time in each location 3. Shift the Tourist Officer to the Museum and hand control of the TIC Inc

building back to the TIC Inc.

When considering the staffing of the museum, it was initially suggested that it be staffed in the afternoons. Visitors to the museum may be encouraged to stay another night in town after spending time to go through the artefacts. This would increase the number of nights tourists would stay in town.

Staff For Both Facilities To employ staff for both facilities would appear to be a duplication of services and the most costly option. The Museum will have the ability to display tourism information and is likely to be the major attraction for the town. To have this as an information service would seem a practical addition. Several comments have been made from people involved in the tourism industry also FACET members that the Tourist Centre is an ideal facility as it is located central to town near the business district. The Museum is on the far end of town and visitors going south will be on the outskirts of town when receiving information and may not return to the town. Shared Staff For Both Facilities This option would have the staff starting in the Tourist Information Centre in the morning and relocating in the afternoon to the Museum to continue services. While this will utilise both buildings, it is also impractical as the officers would have to transfer works, etc to the different locations. It would also be confusing for tourist as to which venue they should be going to for information. Shifting Tourism Information Services to the Museum This option would seem to be the most practical solution. Being that the Museum will be the major attraction in town, it is likely that most visitors will wish to have a look through the facility. The visitors going to the Museum for information may also encourage more people to enter the facility. This solution does not support the previous idea of having the visitors enter the museum facilities in the afternoon only as the centre would be open all day. Under the terms of the MOU signed with the TIC Inc there were two clauses inserted specifically for the relocation of the Tourist Centre with the Museum. These clauses are:

That if the operations of the Tourist Centre are shifted to another location, that the Shire will return control of the current centre to the TIC if required or find another suitable use for the facility.

That if the Tourist Centre is to be shifted, there will be extensive public consultation including the TIC and a public meeting, before the shift is considered by Council.

For this option, Council also may need to consider an alternative use for the current building.


If we are to look at the third option as Councils preference, then we will need to advise the public of this, the reasons why and have a public meeting to comply with the MOU. It may be easier to do this sooner rather than later while tourism is still in everyone’s thoughts, but also may be better later when the Museum is further into construction and people will have a better idea of the facility. It may also be argued that a decision be delayed until the construction is completed. Consultation Nil Statutory Environment Nil Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority

OFFICER/COMMITTEE RECOMMENDATION / COUNCIL RESOLUTION Moved: Cr Jensen Seconded: Cr G Scott That the Chief Executive Officer arrange for a mailbox drop off 1. Councils consideration to change the location of the Tourist Information Centre

from the current location to the new Mount Magnet Mining and Pastoral Museum; and

2. Notification of a public meeting to be held on the 17 November to discuss the change with the public. and

3. The Chairperson of the Tourist Information Centre Inc Committee be notified of Council intentions and be invited to comment prior to holding a public meeting.

Cr Davies made an Amendment to the Motion. The President put the Amended Motion to Council.


AMENDMENT TO THE MOTION

Moved: Cr Davies Seconded: Cr W Scott That the Chief Executive Officer arrange for a mailbox drop off regarding; 1. Councils consideration to change the location of the Tourist Information

Centre from the current location to the new Mount Magnet Mining and Pastoral Museum to coincide with the 2011 tourist season;

2. Notification of a public meeting to be held on the 17 November to discuss the change with the public.

and 3. The Chairperson of the Tourist Information Centre Inc Committee be

notified of Council intentions and be invited to comment prior to holding a public meeting.

CARRIED 8/1

The Amended Motion became the Substantive Motion.

COUNCIL RESOLUTION

Moved: Cr Davies Seconded: Cr W Scott That the Chief Executive Officer arrange for a mailbox drop off regarding; 1. Councils consideration to change the location of the Tourist Information

Centre from the current location to the new Mount Magnet Mining and Pastoral Museum to coincide with the 2011 tourist season;

2. Make Notification of a Public Meeting to be held on 17 November to discuss

the change with the public. and 3. The Chairperson of the Tourist Information Centre Inc be notified of

Council intentions and be invited to comment prior to holding a public meeting.



Cr McGorman declared an Impartiality Interest in Item 9.2.1.3

9.2.1.3 Local Purchasing Policy

File: PO-ACC Officer: David Burton - Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 08 October 2010

Application To consider a local purchasing policy to give local businesses the opportunity to compete effectively with larger companies. Background Council does not currently have an allowance in its purchasing policy to give preference to local businesses to remain competitive with larger businesses. The practice of giving a local preference amount is widely used in Local Government. Comment A Local Purchasing Policy will enable the local businesses to remain competitive with larger companies. The practice of giving preference of a percentage is fairly common in Local Government as it allows the Shire the option of supporting local businesses rather than all works going out of the town due to costs. Several Councils that I have spoken to or been involved with allow a regional price preference of 10% for local businesses. This regional preference is usually not for tenders as tenders are covered under regulations. Regulations are in place to control a regional price preference for tenders. This process can be drawn out as submissions need to be considered before Council can adopt a policy. The regulations are: Local Government Act 1995 Functions and General Regulations 1996 24B. Interpretation

(1) In this Part —

regional price preference, in relation to a tender submitted by a regional tenderer, involves assessing the tender as if the proposed tender price were discounted in accordance with regulation 24D;

regional tenderer means a supplier of goods or services who satisfies the criteria in subregulation (2).

(2) A supplier of goods or services who submits a tender is regarded as being a regional tenderer for the purposes of this Part if —

(a) that supplier has been operating a business continuously out of premises in the appropriate region for at least 6 months before the time after which further tenders cannot be submitted; or

(b) some or all of the goods or services are to be supplied from regional sources.


24C. Regional price preference may be given

A local government located outside the metropolitan area may give a regional price preference to a regional tenderer in accordance with this Part.

24D. Price percentage within which preference may be given

(1) A preference may be given to a regional tenderer by assessing the tender from that regional tenderer as if the price bids were reduced by —

(a) up to 10% — where the contract is for goods or services, up to a maximum price reduction of $50 000;

(b) up to 5% — where the contract is for construction (building) services, up to a maximum price reduction of $50 000; or

(c) up to 10% — where the contract is for goods or services (including construction (building) services), up to a maximum price reduction of $500 000, if the local government is seeking tenders for the provision of those goods or services for the first time, due to those goods or services having been, until then, undertaken by the local government.

(2) Although goods or services that form a part of a tender submitted by a tenderer (who is a regional tenderer by virtue of regulation 24B(2)(b)) may be —

(a) wholly supplied from regional sources; or

(b) partly supplied from regional sources, and partly supplied from non-regional sources,

only those goods or services identified in the tender as being from regional sources may be included in the discounted calculations that form a part of the assessments of a tender when a regional price preference policy is in operation.

(3) Despite subregulation (1), price is only one of the factors to be assessed when the local government is to decide which of the tenders it thinks would be most advantageous to that local government to accept under regulation 18(4).

24E. Preparation of policy

(1) Where a local government intends to give a regional price preference in relation to a process, the local government is to —

(a) prepare a proposed regional price preference policy (if no policy has yet been adopted for that kind of contract);

(b) give Statewide public notice of the intention to have a regional price preference policy and include in that notice —

(i) the region to which the policy is to relate;

(ii) details of where a complete copy of the proposed policy may be obtained; and

(iii) a statement inviting submissions commenting on the proposed policy, together with a closing date of not less than 4 weeks for those submissions;

and

(c) make a copy of the proposed regional price preference policy available for public inspection in accordance with the notice.

(2) A regional price preference policy may be expressed to be —


(a) for different regions in respect of different parts of the contract, or the various contracts, comprising the basis of the tender;

(b) for different goods or services within a single contract or various contracts;

(c) for different price preferences in respect of the different goods or services, or the different regions, that are the subject of a tender or tenders (subject to the limits imposed by regulation 24D),

or for any combination of those factors.

(3) A region specified under this Part —

(a) must be (or include) the entire district of the local government; and

(b) cannot include a part of the metropolitan area.

(4) A policy cannot be adopted by a local government until the local government has considered all submissions that are received in relation to the proposed policy and, if that consideration results in significant changes to the proposed policy, then the local government must again give Statewide public notice of the altered proposed regional price preference policy.

24F. Adoption and notice of policy

(1) A policy cannot be adopted by a local government until at least 4 weeks after the publication of the Statewide notice of the proposed policy.

(2) An adopted policy must state —

(a) the region or regions within which each aspect of it is to be applied;

(b) the types and nature of businesses that may be considered for each type of preference; and

(c) whether the policy applies to —

(i) different regions in respect of different parts of the contract, or the various contracts, comprising the basis of the tender;

(ii) different goods or services within a single contract or various contracts;

(iii) different price preferences in respect of the different goods or services, or the different regions, that are the subject of a tender or tenders,

or to any combination of those factors.

(3) An adopted policy cannot be applied until the local government gives Statewide notice that it has adopted that policy.

(4) The local government is to ensure that a copy of an adopted regional price preference policy is —

(a) included with any specifications for tenders to which the policy applies; and

(b) made available in accordance with regulation 29 of the Local Government (Administration) Regulations 1996.


24G. Adopted policy applies

A local government that has adopted a regional price preference policy in relation to a certain type of contract may choose not to apply that policy to a particular tender in the future for a contract of that type but, unless it does so, the policy is to apply to all like tenders. Consultation Nil Statutory Environment Local Government Act 1995 Functions and General Regulations 1996 Policy Implications New Policy Financial Implications Nil Strategic Implications A Local Purchasing Policy will allow Council to give preference for local operators. Voting Requirements Simple Majority

OFFICER/COMMITTEE RECOMMENDATION / COUNCIL RESOLUTION Moved: Cr Jensen Seconded: Cr McGorman That the Chief Executive Officer give notice that the Draft Local Purchasing Policy as required with any submissions being considered at the December Ordinary Meeting of Council. Resolution 2010-10-11 CARRIED 9/0


9.2.1.4 Discussion on Purchase and/or Upgrade to Staff Housing

File: FI – APAY Officer: Cameron Watson Deputy Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 10 Sept 2010

Application Cr Williams has requested a discussion on the possible purchase of Lot 431 Dowden Street and the disposal of Lot 452 Dowden Street. Background On the bus tour prior to the Council meeting held 27 August 2010, Council inspected the property located at Lot 431 Dowden Street, which is up for sale. At the time there were informal discussions on the possibility of purchasing this property and disposing of the Council owned premises at Lot 452 Dowden Street (located diagonally across the road). Comment After receiving Cr Williams request for this item, the Deputy Chief Executive Officer in consultation with Mr Jim McGorman, a local builder, inspected both Lots 431 & 452 Dowden Street with the intent to ascertain the condition of each. Mr McGormans’ opinion after these inspections was that both properties are of a similar condition. While the exterior of Lot 431 is of a better appearance the internal condition of the two premises is on par with each other. The following are some issues identified: 1. Both require repairs and modernisation to the bathroom. Both have the damp

penetration problem at the base of the wall near the bath tub. Once this repair is started it would require a complete finish to be carried out.

2. In the kitchen, both carcasses are in a good, usable condition, however both

require new door and cupboard fascias & counter tops (including new stainless steel bowls and new taps and spigots) and both current stoves are dated and may not comply with current standards. To finish both kitchens off to an acceptable standard would require new tiling.

3. The floor coverings in both are worn and torn in places and would require

replacing. 4. Both residences require crack patching and cornice repairs and as such both

would require internal painting. It also must be noted that there are some places in the ceiling of Lot 431 that have recently been repaired and look like there may still be remedial works to be undertaken.

5. The hot water system at Lot 431 is a small 80 litre electric system. While this

system is in good order, it may need to be replaced for a larger size or instantaneous system if a family was to occupy the residence.

6. Both residences rely primarily on evaporative air-conditioning, both of which are

aging. Lot 431 does have a near new reverse cycle split system in the master bedroom.

If Council was intent on acquiring a new residential property then it should be noted that staff have recently inspected Lot 429 Dowden Street. This residence is 4 bedroom one


bathroom and has been recently extensively renovated. The bathroom has been completely renovated and modernised, the kitchen has had new cupboard fascias and a new stove installed. The residence has both chilled air-conditioners in most rooms and evaporative operational. It has also been painted inside and out. This residence, in its current condition, is near a level that Council could expect at the conclusion of the budgeted renovations to Lot 452 Dowden Street. At the time of inspection Mr McGorman was unavailable to consult, however he is aware of the work that has been carried out and has been consulted on, or completed much of it. His opinion is that the residence is sound and the works have been completed to a good standard. With this in mind the asking price for Lot 429 Dowden Street of $125,000 is reasonable, however discussions with the owner revealed that there is room to move if required. Consultation David Burton – Chief Executive Officer Maureen Murat – Senior Finance Officer Jim McGorman – Murchison Carpentry Statutory Environment Nil at this time Policy Implications Nil Financial Implications An amount of $69,500 has been allowed for in the 2010/11 budget for the renovation of Lot 452 Dowden Street. There is no inclusion for the purchase of staff housing in the 2010/11 budget. Strategic Implications Nil Voting Requirements Simple Majority

OFFICER/COMMITTEE RECOMMENDATION / COUNCIL RESOLUTION Moved: Cr Jones Seconded: Cr Jensen That staff investigate; 1. The possibility of renovating to a suitable level the residence located Lot 343

Laurie Street and the sale of Lot 452 Dowden Place; and 2. Costing for suitable new staff housing options for future construction. Resolution 2010-10-12 CARRIED 9/0


INFORMATION ONLY

9. CONFIDENTIAL BUSINESS

Nil 10. NEW BUSINESS

Cr Williams 1. Enquired about the cleaning up of broken glass that is spread throughout town.

CEO Response: The Council owned small sweeper is unsuitable and a contract sweeper is being utilised.

Cr Brand 1. The Honour Board needs to be updated. 2. Councillor and Council photos need to be updated. 3. The dumping of rubbish around town needs to be prosecuted more rigorously. 4. Illegal camps on the outskirts of town need to be moved on.

11. NEXT MEETING

The next Executive Committee Meeting to be held on 08 December 2010. 12. CLOSURE OF MEETING

The meeting closed at 5:15 pm. 13. CERTIFICATION BY CHAIRMAN

END OF EXECUTIVE COMMITTEE MINUTES


COUNCIL RESOLUTION Moved: Cr Davies Seconded: Cr Williams That Standing Orders be suspended. Resolution 2010-10-13 Carried 9/0

COUNCIL RESOLUTION Moved: Cr W Scott Seconded: Cr Jones That Standing Orders be resumed. Resolution 2010-10-14 Carried 9/0


9.2.2 Community Development Trainee

File: PE-STAP Officer: David Burton - Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 06 October 2010

Application To consider possible employment of a Community Development Trainee Background Staff have been advised of funding available for the employment of a Community Development Trainee. The funds are for $11,000 with the balance of funds for the position being supplied by the trainer. Comment The traineeship will focus on all of the duties for a Community Development Officer with the main aim of training the person to be able to take on such a position once the training is completed. The Shire is under no obligation to employ the person at the end of the traineeship or may wish to take on another trainee in place. The trainee will also allow us to have direct communication with the youth of town and may assist when it comes to youth matters. We are currently looking into several youth programs to assist with the development of youth and provide opportunities. We are also pursuing the Department of Child Protection to see if we can get funding to engage a Youth Officer. This is an excellent opportunity to engage a youth from town and provide training in the area of Community Development and give an opportunity in training that otherwise may not be available. The Trainee would also be able to assist the Development Officer with activities such as discos and cinema. The first step of this will be to apply for the funding to see if we are successful. Is so, a budget alteration will be required to fund this position. Councils contribution is unknown at the moment as we do not have any particular person in mind for this position. The trainee will be considered while we wait for the application for funding to be approved. Once we have the funding and an idea of the incumbent and wages we will be in a better position to request the additional funding for wages for the budget. Consultation Danelle Fauntleroy – Community Development Officer Statutory Environment Nil Policy Implications Nil Financial Implications If funding for the trainee is approved, a budget alteration will be required for the balance of wages if this position is to proceed.


Strategic Implications The traineeship will allow for training of a local that otherwise may not have been available, providing greater opportunities for the local youth. Voting Requirements Simple Majority

OFFICER RECOMMENDATION / COUNCIL RESOLUTION Moved: Cr Jones Seconded: Cr Jensen That the Chief Executive Officer and Community Development Officer apply for funding for a Community Development Trainee. Resolution 2010-10-15 LOST 9/0


9.2.3 WALGA Zone Meeting

File: CR-WALGA Officer: David Burton - Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 15 October 2010

Application To consider the WALGA Zone Agenda Background The next meeting for the WALGA Zone will be held on the 05 November at Cue. Comment A copy of the current Agenda will be circulated with the Shire of Mount Magnet Ordinary Meeting Agenda. This information will need to be considered and a voting direction given to the delegates on behalf of the Shire of Mount Magnet. Consultation Nil Statutory Environment Nil Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority

OFFICER RECOMMENDATION / COUNCIL RESOLUTION Moved: Cr Jensen Seconded: Cr McGorman That the Delegates for the Murchison WALGA Zone Meeting, being Cr Dowden and Cr G Scott, be given direction for voting for items included in the agenda for the meeting to be held on the 05 November 2010. Resolution 2010-10-16 CARRIED 9/0


9.2.4 Change of Budget Consideration for Footpaths

File: FI-BUDG, EN-TWNM Officer: David Burton - Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 18 October 2010

Application To consider changing the budget allocations for footpath to be constructed in the Mount Magnet Townsite. Background The 2010/2011 Budget contains funding for footpaths to be constructed in the following locations: Hepburn Street – Caravan Park towards Museum $37,000 Richardson Street $19,000 Comment Staff have been advised that we were successful in obtaining grant funding for the construction of a footpath along the length of Laurie Street in front of the school. The grant is for $50,000 which was expected to be 50% of the total cost. This was omitted in the current budget. Grant funding for dual purpose footpaths usually comes out in January when the submissions are made. We are now requesting that Council consider transferring the budgeted works from Hepburn Street and Richardson Street to Laurie Street to be able to use the grant funding. We have approached Department of Transport - BikeWest with regards to the grant and we unfortunately can not transfer the grant to another street. The footpath along Laurie Street has been estimated by staff to cost $110,000. Therefore the project is likely to require additional funds of approximately $10,000 which can be provided for from the budget surplus. The transfer of the works is still in keeping with the Sports and Recreation Facilities Study and Laurie Street was identified for a footpath. The transfer of the works will also allow staff, time to submit a grant request to get funding for Richardson Street and Hepburn Street. These footpaths can be completed either latter this financial year pending budget review, or included in the 2011/2012 budget. Consultation Nil Statutory Environment Nil

Policy Implications Nil Financial Implications The changing of the paths will require additional funds of $10,000 which can be taken from the budgeted surplus for 2010/2011.


Strategic Implications Grant funds have been allocated for the footpath in Laurie Street. This change will also give staff time to apply for additional funds for Hepburn Street and Richardson Street which may allow for additional path area to be constructed. Voting Requirements Absolute Majority

OFFICER RECOMMENDATION / COUNCIL RESOLUTION Moved: Cr Jones Seconded: Cr McGorman That

1. The budgeted footpaths for the 2010/2011 financial year be transferred to Laurie Street with additional budget funds of $10,000;

and 2. Staff apply for additional funds for footpaths in Hepburn Street and

Richardson Street for consideration at budget review or for the 2011/2012 budget.

Resolution 2010-10-17 CARRIED BY ABSOLUTE MAJORITY 8/1


9.3 HEALTH / TOWN PLANNING 9.3.1 Towns Planning Scheme

File: TP-TPMM Officer: David Burton - Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 14 October 2010

Application To consider the objectives and intentions of the Town Planning Review. Background The Shire of Mount Magnet Town Planning Scheme is being reviewed to have amendments to ensure that it meets the requirements of the Shire with any changes and also to comply with legislative requirements for the review of the Town Planning Scheme. Part of the process is to formalise the intentions and objections of the review and have a formal resolution for the review of the Town Planning Scheme. Comments Paul Bashall from Planwest has suggested the attached Objection, intentions and proposed format to be used for the review of the Town Planning Scheme. Adoption of this may reduce complications faced with the planning process as we proceed with this procedure. The resolution for this is to confirm that Council agrees to the processes. If this step is not completed, there may be some difficulties getting the scheme passed through other government agencies. Consultation Paul Bashall - Planwest Statutory Environment Planning and Development Act 2005

Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority


OFFICER/COMMITTEE RECOMMENDATION / COUNCIL RESOLUTION

Moved: Cr McGorman Seconded: Cr Davies That that the Council, in pursuance of Section 72 of the Planning and Development Act 2005, prepare the Shire of Mount Magnet Local Planning Scheme No. 2 (District Scheme) with reference to an area situated wholly within the Shire of Mount Magnet and enclosed within the broken black border on the plan now produced to the Council and marked and certified by the Chief Executive Officer under his hand dated the 15 October 2010.



9.4 WORKS

Nil


9.5 TOURISM 9.5.1 Tourism Advisory Committee

INFORMATION ONLY

SHIRE OF MOUNT MAGNET Minutes for Tourism Advisory Committee Meeting

14 October 2010


The meeting opened at 2.10pm.

2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE

Chairperson Cr Karen Williams Member Cr Marilyn Davies Member Mrs Tarnyia Scott Guest Mr Geoff Schafer APOLOGIES Member Mr Matthew Leonard Member Ms Ronnie Hamilton Member Mrs Penny Pierce

3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE Nil 4. PUBLIC QUESTION TIME Nil 5. CONFIRMATION OF MINUTES OF PREVIOUS MEETING

Minutes of Tourism Advisory Committee Meeting 17 September 2010

OFFICER RECOMMENDATION/COMMITTEE RESOLUTION Moved: Cr Seconded: Cr That the Minutes of the Tourism Advisory Committee Meeting held on 19 August 2010 be confirmed as a true and correct record of proceedings. CARRIED


Welcome to this October meeting of the Tourism Advisory Committee. I would like to take this opportunity in thanking the Shire of Mount Magnet for hosting the “Art Competition & Exhibition – Golden Outback theme”. Opening night on Friday 1st


October was a most enjoyable evening by all who attended this event, as feedback on the evening. The quality of paintings entered was of a high standard as relayed by the judge, so we as a town should be extremely proud of this fact. Congratulations firstly to all the winners, well done you should be encouraged to take your talent to the next level. Unfortunately in any competition some artists are not winners, however you should be thanked for all your time, costs and effort in entering this time and showing us your considerable talent. You all made this event a success. Special mention of thanks to Barry Haase for opening the competition, he certainly enjoyed himself, a model in the making. Our judge for the most difficult task of choosing the winners, thanks. Thank you to the volunteers, staff and residents who participated over the weekend in various activities. For the statistics this month, could we please have breakdowns of all costs to the Shire, this will enable Council in their decision making process for future events. Fri 1st Art Comp. - prize monies costs visitor numbers sales Drinks Food Wait staff Anzac hall decorations Advertising Sat 2nd TIC visitor numbers sales costs(inc wages) Art Exhib “ “ “ Market stalls Music Vic’s bike display Childrens bike parade Gold prospecting Museum & Rock display Sun 3rd TIC visitor numbers sales costs (inc wages) Art Exhib “ “ “ Market stalls Music Food Museum & Rock display Should any member have further input for this event, I would welcome their comments. My main focus was for this particular event, however the usual stats from the TIC since last meeting are encouraged as usual. Thank you Cr Karen Williams Chairperson 11th October 2010

7. PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS Nil

8. AGENDA ITEMS Nil


Cr’s Davies and Williams declared an Impartiality Interest in Item 9.5.1.1 but were allowed to remain in the meeting and vote.

9.5.1.1 Desert Knowledge Conference – Alice Springs

File: CO-TOUR Officer: David Burton - Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 08 October 2010

Application To consider participation in the Outback Tourism Exchange Conference in Alice Springs Background We have been advised by Barbara Thompson of Desert Knowledge Australia Outback Business Networks of a Conference to be held in Alice Springs focusing on Pastoral Tourism and Indigenous Tourism. Barbara has managed to secure accommodation and flights for three people to attend, two from this area and one from one of the other towns. Comment Being that Pastoral and Indigenous Tourism are something that we are trying to promote and something that was identified in the FACET as a target area, I believe it would be advantageous to send two people to this Conference to gain additional knowledge. Costs of attending the Conference are minimal as accommodation and airfares are covered by Desert Knowledge Australia. The representative will need to either get to Geraldton to meet up with Barbara or get to Perth to fly to the Conference. Other expenses may be incurred for meals. I have spoken with several people about attending the Conference, some can attend, others unfortunately can not make the conference. I also have a few other people to speak to. Cr Karen Williams TAC can attend Tarnyia Scott TAC cannot attend Anne Pilkington Business cannot attend Monica Watson TIC Officer can attend Marlene (Wogarno) Business Mary Ford Business I would like to get some people involved in Pastoral Tourism to attend as I believe they can bring additional information back for others. I would also like for Council to consider covering the other expenses for the representatives. Consultation Nil Statutory Environment Nil


Policy Implications Nil Financial Implications Funds are available in the budget for Conferences Strategic Implications Attendance to this Conference will enable the attendees to gain additional insight and information which may assist in the promotion of tourism for Mount Magnet Voting Requirements Simple Majority

OFFICER/COMMITTEE RECOMMENDATION Moved: Cr Williams Seconded: Cr McGorman That 1. Mount Magnet be represented at the (Our Outback Tourism Exchange) Desert

Knowledge Conference by Cr Williams and Mary Ford and Jim Nash; and 2. That Council cover reasonable costs for meals and travel to Geraldton or

Perth for the flights. Cr Davies proposed an Amendment to the Motion. The President put the Amended Motion to Council.

AMENDMENT TO MOTION

Moved: Cr Davies Seconded: Cr G Scott That 1. Mount Magnet be represented at the (Our Outback Tourism Exchange)

Desert Knowledge Conference by Cr Williams and Mary Ford and Jim Nash; and 2. That Council covers up to $250.00 of each delegates costs. CARRIED 5/4 The Amended Motion became the Substantive.

COUNCIL RESOLUTION

Moved: Cr Williams Seconded: Cr G Scott That 1. Mount Magnet be represented at the (Our Outback Tourism Exchange)

Desert Knowledge Conference by Cr Williams and Mary Ford and Jim Nash; and

2. That Council covers up to $250.00 of each delegates costs. Resolution 2010-10-19 CARRIED 5/4 Cr Jensen, Cr W Scott, Cr Brand and Cr Dowden voted against the motion.


The CEO left the meeting at 4:29 pm. The CEO returned to the meeting at 4:30 pm.

9.5.1.2 Mount Magnet Art Exhibition and Festival


Application To consider information from the Arts Exhibition and Festival. Background The Mount Magnet Arts Exhibition and Festival were held over the weekend of the 1st to 3rd October. Comment The Art Exhibition was quite well attended for the opening night. There were approximately 60 people attending the opening. The art exhibition included over 40 paintings of various styles with most categories being included in the exhibition. Unfortunately the replay of the Grand Final for AFL made Saturday afternoon very quiet for the festival. There were a few mishaps with tents being blown away as well. The Development Officer will provide details of the events along with financial costings. This event was talked about being either an annual or bi-annual event. This is something that will need to be considered soon. If the event is going to be annual, then we will need to start working on the details for the Art Exhibition almost straight away to allow time for the artists to complete the works. Consultation Nil Statutory Environment Nil Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority


OFFICER/COMMMITTEE RECOMMENDATION / COUNCIL RESOLUTION

Moved: Cr Williams Seconded: Cr Davies That the report on the festival be received and the Art Exhibition/Festival be continued as an Annual Event and other dates for the Festival be considered. Resolution 2010-10-20 LOST 9/0


Cr Davies left the meeting 4:38 pm Cr Davies returned to the meeting 4:42 pm

9.5.1.3 Opening of Museum


Application To consider an event for the opening of the Mount Magnet Mining and Pastoral Museum. Background The Mount Magnet Mining and Pastoral Museum is currently under construction with the building anticipated to be completed in December 2010. This will allow a couple of months to arrange the display and have the centre ready to open for tourist season in April 2011. Comment Being that the Mining and Pastoral Museum will be one of the major attractions in town and that the facility will be a show piece for the town and something to be proud of, the opening of the centre is something that we can use to show off the town and the museum. One suggestion that has been made by Councillor Brand is that we can have a “Back to Mount Magnet” event which includes the opening of the museum. Being that the Museum will contain memories for past residents of Mount Magnet, the event would be applicable for the opening. This can be discussed with TAC and Council further, to develop the event and what we want to happen for the opening. Consultation Nil Statutory Environment Nil Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority


OFFICER/COMMITTEE RECOMMENDATION / COUNCIL RESOLUTION

Moved: Cr Williams Seconded: Cr Jensen That Council consider a “Back to Mount Magnet” event to be held in conjunction with the opening of the Museum. Resolution 2010-10-21 CARRIED 9/0


INFORMATION ONLY

9. NEW BUSINESS 10. NEXT MEETING The next Tourism Advisory Committee Meeting to be held on 18 November 2010. 11. CLOSURE OF MEETING The meeting closed at 3.10pm. 12. CERTIFICATION BY CHAIRMAN

END OF TOURISM ADVISORY COMMITTEE MINUTES


10. CONFIDENTIAL BUSINESS

COUNCIL RESOLUTION

Moved: Cr G Scott Seconded: Cr Jensen That the meeting be closed to the Public for Item 10.1.1. Resolution 2010-10-22 Carried 9/0

COUNCIL RESOLUTION Moved: Cr Davies Seconded: Cr Williams That Standing Orders be suspended. Resolution 2010-10-23 Carried 9/0

Cr McGorman left the meeting at 5:13 pm. Cr McGorman returned to the meeting at 5:14 pm.

COUNCIL RESOLUTION

Moved: Cr W Scott Seconded: Cr McGorman That Standing Orders be resumed. Resolution 2010-10-24 Carried 9/0


10.1 Works Manager – Annual Review

File: PE-STAP Officer: David Burton - Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 06 October 2010

CONFIDENTIAL

Application To consider the Annual Review of the works Manager In accordance with Section 5.23 of the Local Government Act 1995, the meeting is closed to members of the public for this item as the following subsection applies: (2) If a meeting is being held by a council or by a committee referred to in subsection

(1)(b), the council or committee may close to members of the public the meeting, or part of the meeting, if the meeting or the part of the meeting deals with any of the following —

(a) a matter affecting an employee or employees;

OFFICER RECOMMENDATION / COUNCIL RESOLUTION Moved: Cr W Scott Seconded: Cr Jensen That the review of the Works Manager be noted and the cash component of remuneration increased by $13,000 and the utilities allowance be increased to $4,000. Resolution 2010-10-25 CARRIED 9/0


COUNCIL RESOLUTION

Moved: Cr Williams Seconded: Cr W Scott That the meeting be reopened to the Public. Resolution 2010-10-26 Carried 9/0

11. NEW BUSINESS

11.1 New Business of An Urgent Nature Introduced by Resolution of Council 11.1.1 Request for Donation for Hire of Recreation Centre by the MRBA

OFFICER RECOMMENDATION / COUNCIL RESOLUTION Moved: Cr Brand Seconded: Cr

That the late item 11.1.1 Request for Donation for Hire of Recreation Centre by the

MRBA, be introduced as an item of an urgent nature. Motion lapsed due to lack of seconder

11.1.2 Shed for Museum

COUNCIL RESOLUTION Moved: Cr Jensen Seconded: Cr W Scott That the late item 11.1.2 Shed for Museum, be introduced as an item of an urgent nature. Resolution 2010-10-27 CARRIED 9/0

COUNCIL RESOLUTION Moved: Cr Jensen Seconded: Cr Jones That Standing Orders be suspended. Resolution 2010-10-28 CARRIED 9/0

COUNCIL RESOLUTION Moved: Cr W Scott Seconded: Cr G Scott That Standing Orders be resumed. Resolution 2010-10-29 CARRIED 9/0


11.1.2 Shed for Museum

File: CP-MUS Officer: David Burton - Chief Executive Officer Amended By: Nil Disclosure of Interest: Nil Date: 21 October 2010

Application To consider the purchase of a shed for the Museum. Background In the current budget there is an allocation of $250,000 for the purchase of a shed for the Museum. With the current level of trades personnel at the site for the building construction, there may some savings available if we can utilise services already there. The main concern for this is the requirement to go to tender. Under regulations, any purchase over $100,000 must be tendered. When considering the museum shed, the total project is for $250,000, however the separate components for the shed are under the $100,000 threshold i.e. Shed cost $90,000 (ex GST), construction $78,000, pad $65,500. I have contacted WALGA for advice on the purchasing, and was advised that they would err on the side of caution and tender, however if it can be justified that Council can save funds and have the job completed quicker by separating the jobs and not going to tender, then it is possible. Comment Some of the quotes for works have been completed on the basis of trades being in the area, or reduced rates for the Council due to the project. This may allow Council to tap into these savings and have the building completed at a reduced cost. The savings to Council for the project could be considerable if the tender process is followed then prices will be comparable to the open market with an allowance for increases in prices. If we can act on the quotes received, then works can begin almost immediately and the shed may be finished at a similar time to the main building or before. If we go through the tender process, then the tenders would likely go to the November meeting (if a late item is approved for the weightings) or to the December meeting. Since most construction businesses close down over the Christmas period, it may be March before the shed is completed. Cost for the project is as follows (all prices including GST):

Shed Kit $99,064.27 Construction $52,800.00 Elevated Work platforms $10,450.00 Electrical Work $22,638.00 Concrete Pad $72,000.00 Total $256,952.27 (with GST) $233,592.97 (GST exclusive)

The shed is a 42m x 20m shed with 5 metre sliding doors on the side and 2 personnel doors. It also has a division in the middle to section it into two rooms. If the tender process is followed and commercial rates used, the project is likely to go over the $250,000 and a budget amendment will be required for the construction of a shed.


One of the concerns with itemising the project is that some companies do completed shed constructions in full from the construction of the shed to the pad and installation. It can also be argued that there are a significant number of shed construction businesses that just do the shed construction and no the erection. WALGA have advised that if the project will be cheaper and quicker by going through the process if itemising the activities instead of treating the project in total, then it may be justified to not use the tender processes, however due to the cost, WALGA would err on the side of caution and would use the tender process. Consultation WALGA Cr Kevin Brand – Historical Society Cr Ashley Dowden Statutory Environment Regulations are in place that purchases over $100,000 must be tendered. Policy Implications Nil Financial Implications Budget funds are available for the amount of $250,000 for the shed construction. Strategic Implications Nil Voting Requirements Simple Majority

OFFICER RECOMMENDATION

Moved: Seconded: That 1 The construction of the shed at the museum be broken into separate

components to take advantage of savings that can be made in cost and construction time; and

2 The Chief Executive Officer action the quotes received as soon as possible to take advantage of the savings.

Council decided that as it is a financial matter, the Item 11.1.2 Shed for Museum should be discussed at a Special Meeting.

COUNCIL RESOLUTION Moved: Cr W Scott Seconded: Cr Jones That Item 11.1.2 Shed for Museum be presented at a Special Meeting. Resolution 2010-10-30 CARRIED 9/0


COMMENTS BY COUNCILLORS Cr Jones 1. Excess water flow is an issue on Wondinong Rd. Why not dig the water storage pit

deeper? 2. Gravel pits should be rehabilitated as soon as they are done with.

Cr Williams 1. What was the cost of the contract street sweeper? Cr Davies 1. Notice of motion for more structure during Council Ordinary Meeting.

“That Council have a half hour lunch break at noon and a break in the afternoon around 4pm.”

Cr G Scott 1. Have staff taken any further action on the artificial turf for the main street?

12. NEXT MEETING The next meeting to be held on 26 November 2010. 13. CLOSURE OF MEETING

The meeting closed at 6:47 pm. 14. CERTIFICATION BY CHAIRMAN

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