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MINUTES

ORDINARY MEETING OF COUNCIL

28 SEPTEMBER 2012

Ordinary Council Meeting 28 September 2012 of 46

SHIRE OF MOUNT MAGNET Minutes for the Ordinary Meeting of Council

In Council Chambers, Lot 163 Hepburn Street, Mount Magnet 28 September 2012 at 1:00pm

TABLE OF CONTENTS

1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS ........................................ 3

2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE ..................................... 3

3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ............................... 3

4. PUBLIC QUESTION TIME AND ADDRESS BY MEMBERS OF THE PUBLIC ........................ 3

4.1 Public Question Time .................................................................................................... 3 4.2 Address by Members of the Public................................................................................ 4

5. APPLICATIONS FOR LEAVE OF ABSENCE .......................................................................... 4

6. DEPUTATIONS / PRESENTATIONS / SUBMISSIONS ........................................................... 4

7. CONFIRMATION OF MINUTES OF PREVIOUS MEETING .................................................... 4

7.1 Minutes of the Ordinary Meeting held on 24 August 2012 ............................................. 4

8. ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION.............................. 5

9. PETITIONS .............................................................................................................................. 5

10. DECLARATIONS OF INTEREST ............................................................................................. 5

11. BUSINESS DEFERRED FROM PREVIOUS MEETING .......................................................... 5

12. REPORTS ............................................................................................................................... 6

12.1 Monthly Report - Chief Executive Officer ...................................................................... 6 12.2 Monthly Report - Works Manager ............................................................................... 15 12.3 Monthly Report - EHO/Building Surveyor .................................................................... 20 12.4 Monthly Financial Report to 31 August 2012 ............................................................... 23 12.5 Accounts for Payment ................................................................................................. 25 12.6 Disability Access and Inclusion Plan 2012 .................................................................. 30 12.7 Country Local Government Fund – Regional Groupings – 2012/2013 ........................ 32 12.8 2012/2013 Shire of Mount Magnet Firebreak Order .................................................... 34 12.9 Mount Magnet Courthouse ......................................................................................... 35 12.10 Vacancies – Mid West Development Commission Board ............................................ 37 12.11 Capital Budget Variation – Installation of Bores .......................................................... 38 12.12 Mount Farmer Road Diversion .................................................................................... 40 12.13 Sale of Land for Overdue Rates – Lot 174 Attwood Street .......................................... 42 12.14 Sale of Land for Overdue Rates – Lot 239 Watson Street ........................................... 44

13. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ........................................... 46

14. NOTICE OF MOTIONS FOR THE NEXT MEETING .............................................................. 46

15. CONFIDENTIAL BUSINESS .................................................................................................. 46

16. LATE AGENDA ITEMS .......................................................................................................... 46

17. ELECTED MEMBER MATTERS ............................................................................................ 46

18. NEXT MEETING .................................................................................................................... 46

19. CLOSURE OF MEETING ...................................................................................................... 46


SHIRE OF MOUNT MAGNET Minutes for the Ordinary Meeting of Council

In Council Chambers, Lot 163 Hepburn Street, Mount Magnet 28 September 2012 at 1:00pm

1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE Attendance President Cr Ashley Dowden Deputy President Cr Greg Scott Member Cr Jason Homewood Member Cr Robby Davis Member Cr Wendy McGorman Member Cr Jorgen Jensen Member Cr Bob Ford Member Cr Will Scott Chief Executive Officer Mr Geoff Brooks Leave of Absence Member Cr Kevin Brand Visitors Resident Mr Paul Noble Resident Mrs Karen Noble Resident Ms Karen Williams Resident Sergeant Jock Rankin

3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE Nil

4. PUBLIC QUESTION TIME AND ADDRESS BY MEMBERS OF THE PUBLIC

4.1 Public Question Time

Mr Paul Noble Mr Noble presented a copy of a letter which he forwarded to Member for North West Mr Vincent Catania MLA including photographs of Council facilities taken in March 2012. Mr Noble requested;

Removal of sand covering the Town Oval cricket pitch and mowing of grass in the cricket nets.

Reinstatement of the water bubble in Foster Park.

Repairs to the effluent line crossing the creek below the Commercial Hotel.

Return of his ladder from the Scout Hall.


Ms Karen Williams Suggested the following:

That new categories should be introduced for the 2013 Garden Competition and that the Water Corporation should be approached for sponsorship.

Training on how to operate the cinema projector should be arranged for interested community members.

4.2 Address by Members of the Public

Nil

5. APPLICATIONS FOR LEAVE OF ABSENCE

Moved: Cr Jensen Seconded: Cr Homewood

That Cr Robby Davis should be granted leave for the next Ordinary meeting on 26 October 2012

RESOLUTION 2012-09-01 CARRIED 8/0

6. DEPUTATIONS / PRESENTATIONS / SUBMISSIONS

Sergeant Jock Rankin Discussed the following issues with Elected Members:

The requirement for street numbers in town.

Arrangements for security personnel at community events.

Anti-social behaviour associated with court hearings in the Council Chambers.

Yarding/trucking of goats from the Common.

The impact and inconvenience caused by liquor bans.

Cr Homewood MRVC Meeting 4 September 2012 LEMC/Bushfire Meeting 27 September 2012

Cr G Scott MRVC Meeting 4 September 2012 LEMC/Bushfire Meeting 27 September 2012

Cr Jensen LEMC/Bushfire Meeting 27 September 2012

Cr Ford Outlined details of the Garden Competition conducted in conjunction with the Senior Citizens.

7. CONFIRMATION OF MINUTES OF PREVIOUS MEETING

7.1 Minutes of the Ordinary Meeting held on 24 August 2012

COUNCIL RESOLUTION

Moved: Cr Davis Seconded: Cr W. Scott

That the minutes of the Ordinary Meeting held on 24 August 2012 as circulated be confirmed as a true and correct record of proceedings.



8. ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION The President advised that he chaired the LEMC and Bushfire Meetings on 27 September 2012.

9. PETITIONS Nil

10. DECLARATIONS OF INTEREST Cr W. Scott Item 12.11 - Direct Financial Interest - Potential contractor for Council road works project. Cr G. Scott Item 12.11 - Direct Financial Interest - Potential contractor for Council bore project.

11. BUSINESS DEFERRED FROM PREVIOUS MEETING Nil


12. REPORTS

12.1 Monthly Report - Chief Executive Officer

File: AD-REP Officer: Geoff Brooks - CEO Amended by: Nil Disclosure of Interest: Nil Meeting Date: 28 September 2012

Voting Requirements Simple Majority Current Personnel Based on the Organisation Structure, staff and works depot personnel as at 24 August 2012 are as follows:

Administration Chief Executive Officer Geoff Brooks

Finance Manager Maureen Murat

Administration Manager Vacant

Finance Assistant Helga Goerigk

Administration Assistant Ronella Kelly

Customer Service Officer Cobie Coumbe

Library Officer Amber Seivwright

Relief Library Officer Vacant

Tourism Promotions & Development Officer

Karen Morrissey

Youth & Community Events Officer

John McKrill

Works Department Works Manager Jon Jones

Works Supervisor Vacant

Works Leading Hand - Town

Peter Lethborg

Plant Operator Norm Mikoz

Noel Curley

Neville Kelly

Labour/Gardener Clayton Gilbert

Vacant

Cleaner/Relief Caravan Park

Sophie Singh

Cleaner Kathy Shaw

Swimming Pool Manager JJ Amella

Caravan Park Manager Phil Bell

Ranger Contract Peter Smith

EHO/Building Surveyor

Contract Bill Atyeo

Grant Writing and Administration Services

Contract Empress Administration & Others

ORGANISATIONAL STRUCTURE

MMSC Organisational Structure September 2012

COUNCIL

CEO Contract

Geoff Brooks

WORKS MANAGER

Contract

Jon Jones

Maintenance of Roads and all Council owned properties

Airport Manager

FINANCE MANAGER

LGO Level 9 + 12%

Maureen Murat

Accounts Payable

Accounts Receivable

Payroll

Rates

Budget

Reporting

Information Technology

Insurance

MRVC Financials

YOUTH & COMMUNITY EVENTS OFFICER LGO Level 4 + 12%

John McKrill (Casual)

Youth Engagement

Community Events

Community Liaison

TOURISM PROMOTIONS & DEVELOPMENT OFFICER

LGO Level 4 + 12%

Karen Morrissey

Tourist Information Centre

Tourist Promotion & Marketing

ADMINISTRATION MANAGER

LGO Level 8-9 + 12%

Vacant

Administration

Elected Member Support

Council Meetings

Records

Website

Housing

Cemetery Registry

HR Recruitment & Training

MRVC Administration

EHO/BUILDING SURVEYOR

Contract

Bill Atyeo

Town Planning

Building

Health

WORKS SUPERVISOR

MEIA O/Award Negotiated

Vacant

FINANCE ASSISTANT LGO Level 3-5 + 12%

Helga Goerigk

Synergy Data Processing

Finance Filing

CUSTOMER SERVICE OFFICER LGO Level 2-3 + 12%

Cobie Coumbe

Customer Service

Reception

Mail

Banking

ADMINISTRATION ASSISTANT LGO Level 3-5 + 12%

Ronella Kelly

Advertisements

Central Records Maintenance

Compile Council Comments

Council Meetings

Purchase Orders

Register of Resolutions

Reception; and

General Office Duties

CLEANERS

MEIA Level 2 + $5.00

Sophie Singh Kathy Brand

CARAVAN PARK MANAGER Contract

Phil Bell

SWIMMING POOL MANAGER Contract

JJ Amella

WORKS CREW

MEIA Level 5 + $5.00 Plant Operator

Norm Mikoz Noel Curley

MEIA Level 4A + $5.00

Labourer/Gardener Clayton Gilbert

Neville Kelly Vacant

RANGER Contract

Peter Smith

LIBRARY OFFICER LGO Level 3-4 + 12%

Amber Seivwright

Library Operations

LGO ...........Local Government Officers (Western Australia) Interim Award 2011 MEIA ..........Municipal Employee (Western Australia) Interim Award 2011 Contract ....Negotiated with Employee, other award. Or contractor.

SEPTEMBER 2012

GRANT WRITING & ADMINISTRATION SERVICES

Contract

Empress Administration

Research Grants

Grant Submissions

Grant Administration Services

LEADING HAND

MEIA O/Award Negotiated

Peter Lethborg


Library Statistics Historical patronage statistics for the Library for the financial year 2011/2012 and year to date are as follows:

LIBRARY 2011 - 2012

MONTH Patrons Enquiries Books

Borrowed Internet Access

July N/A 20 63 33

August N/A 68 57 44

September N/A 103 71 25

October N/A 160 63 46

November N/A 183 77 30

December N/A 7 48 31

January N/A 21 90 28

February N/A 38 78 51

March N/A 52 48 96

April N/A 282 68 58

May N/A 100 68 56

June N/A 34 51 59

TOTAL N/A 1068 782 557

LIBRARY 2012 - 2013

MONTH Patrons Enquiries Books

Borrowed Internet Access

July 125 52 37 39

August 92 49 34 66

September

October

November

December

January

February

March

April

May

June

TOTAL 217 101 71 105


Visitor Centre

VISITOR CENTRE STATISTICS 2011 - 2012

MONTH

Visitors (Total)

Visitors (Museum) Museum

Visitor % Visitor

Centre Sales

Museum Entry

Income Adult Child Adult Child

July - - - - - - -

August - - - - - - -

September - - - - - - -

October - - - - - - -

November - - - - - - -

December - - - - - - -

January - - - - - - -

February - - - - - - -

March - - - - - - -

April 174 23 117 9 69% $154.80 N/A

May 400 5 254 2 63% $392.80 N/A

June 433 0 260 10 60% $315.05 N/A

TOTAL 1,007 28 631 21 63% $862.65 N/A

VISITOR CENTRE STATISTICS 2012 - 2013

MONTH

Visitors (Total)

Visitors (Museum) Museum

Visitor % Visitor

Centre Sales

Museum Entry

Income Adult Child Adult Child

July 553 22 318 14 58% $2785.25 $835.00

August 663 3 292 0 44% $2114.80 $1460.00

September

October

November

December

January

February

March

April

May

June

TOTAL 1,216 25 610 14 51% $4,900.05 $2,295.00

Note: 1. Visitor Centre opened at the Museum on 10 April 2012.

2. $5 Museum entrance charge implemented 16 July 2012.


Caravan Park Patronage statistics for the Mount Magnet Caravan Park for the financial year 2012 – 2013 are as follows:

CARAVAN PARK 2012-2013

MONTH TOTAL

VISITORS

CABINS POWERED SITES

TOTAL REVENUE

Cabins (8) (Ensuite)

Cabins (9) (No Ensuite)

Sites (36)

Cabin Nights

Occupancy Cabin Nights

Occupancy Site

Nights Occupancy

July 1192 129 52% 33 13% 716 64% $26,292

August 1030 64 26% 119 43% 655 59% $30,231

September

October

November

December

January

February

March

April

May

June

TOTAL 2222 193 39% 152 28% 1371 62% $56,524


Airport Patronage statistics for the Bluey Osmond Mount Magnet Airport including landings and inbound/outbound passenger numbers are as follows:

BLUEY OSMOND MOUNT MAGNET AIRPORT STATISTICS 2011 - 2012

MONTH Landings Income Inbound Outbound Income

July 54 $7,947 113 133 $1,680

August 67 $8,276 247 181 $1,927

September 64 $8,080 330 301 $2,109

October 85 $11,823 398 373 $1,360

November 83 $10,999 410 424 $1,535

December 78 $10,844 408 388 $829

January 71 $10,552 413 421 $1,004

February 67 - 421 421 -

March 82 $23,659 876 880 $41,469

April 73 $11,309 839 805 $11,956

May 72 $9,493 941 950 $13,753

June 78 $11,186 869 878 $12,705

SUB TOTAL 874 $124,168 6,265 6,155 $90,327

TOTAL $214,495

BLUEY OSMOND MOUNT MAGNET AIRPORT STATISTICS 2012 - 2013

MONTH Landings Income Inbound Outbound Income

July 81 $11,589 903 885 $13,491

August 80 $12,429 955 967 $14,503

September

October

November

December

January

February

March

April

May

June

SUB TOTAL 161 $24,018 1,858 1852 $27,994

Current Year to Date Income $52,012


Note: Current fees and charges for the Airport are:

Landing charges – per 1000kg certified maximum takeoff weight $16.75 including GST.

Passenger Service charges – per head, inbound and outbound $8.30 including GST.

Swimming Pool Swimming Pool attendance rates for the year to date are:

SWIMMING POOL STATISTICS 2011 - 2012

MONTH Adult Child School Total Total $

July

August

September

October 81 273 354 $510.00

November 337 406 88 831 $1,108.50

December 492 612 21 1,125 $1,564.00

January 443 621 9 1,073 $1,376.00

February 327 499 505 1,331 $1,286.50

March 234 237 97 568 $1,086.00

April

May

June

TOTAL 1,914 2,648 720 5,282 $6,931

Note: The Swimming Pool closed on 31 March 2012.


Ranger

Peter Smith was in attendance during July 2012. Ranger statistics for the period are as follows:

RANGER ATTENDANCES

DATE COMMENT

13 August 2012 Patrols conducted of town site and surrounding areas.

Licence enquiries made.

Patrols were conducted of the granites. No illegal campers were sighted.

Registration files were checked for compliance.

A complaint was dealt with regarding illegal camping.





A complaint was dealt with regarding theft of goats from the Common





A complaint was dealt with regarding a fire hazard on Jones street.

A complaint was dealt with regarding a dangerous dog chasing and attacking horses. The dog was surrendered and destroyed.


Grants Statistics Empress Administration

PROJECT GRANT GRANT

AMOUNT TOTAL COST

STATUS CLOSE DATE

RESULT

Development of Recreation Centre Use Master Plan

CSRFF – Small Grant (DSR)

$11,195 $22,390 Submitted NA Pending

Upgrade Irrigation System to Town Oval CSRFF – Small Grant (DSR)

$27,210 $54,420 Submitted NA Pending

Upgrade to Children’s Swimming Area CSRFF – Annual Grant (DSR)

$80,000 $240,000 Application in progress

28/09/2012 Pending

Upgrade Recreation Centre, Youth Centre and Skatepark

CSRFF – Forward Planning Grant (DSR)

$400,000 $800,000 Application in progress

28/09/2012 Pending

Shared Pathway Link Regional Bicycle Network (DoT)

Approx $12,000

$25,000 Application in progress

26/10/2012 Pending

Rural Transaction Centre Upgrades Conservation of Cultural Heritage (Lotterywest)

Approx $40,000

$80,000 Application in progress

02/11/2012 Pending

Development of Main Street Master Plan Mid West Development Scheme

$15,000 $25,000 Awaiting advice from MWDC

To be advised

Pending

COUNCIL RESOLUTION

Moved: Cr W. Scott Seconded: Cr Jensen

That during construction works at the Memorial Swimming Pool entrance charges are waved.

CARRIED 8/0

Moved: Cr W. Scott Seconded: Cr Davis

That Council receives the Chief Executive Officer’s report.



At 3:20pm prior to the consideration of item 12.2 the meeting adjourned for ten minute recess. Moved: Cr W. Scott Seconded: Cr Homewood That the meeting adjourn for a ten minute break. RESOLUTION 2012-09-04 CARRIED 8/0 Moved: Cr Jensen Seconded: Cr Homewood That the meeting resumes. RESOLUTION 2012-09-05 CARRIED 8/0

12.2 Monthly Report - Works Manager

File: AD-REP Officer: Jon Jones – Works Manager Amended by: Nil Disclosure of Interest: Nil Meeting Date: 28th September 2012

Voting Requirements Simple Majority

WORKS REPORT TO 20th September 2012

ROAD WORKS/MAINTENANCE & GRADING - COMPLETED

Tourist Road Maintenance grade to remove corrugations and scours.

Palmer’s Well Road Maintenance grade to remove corrugations and scours.

Tip Road Maintenance grade end of seal to general waste disposal pit and waste compactor truck disposal pit (subject to shire owned grader availability)

Town Streets Road Pothole/Edge Patching

Wynyangoo – Wondinong Rd Maintenance grade from Hwy T Junction SLK 0.00 to Gravel Pit @ SLK 5.650 to remove corrugations and scours.

ROAD MAINTENANCE /GRADING - COMMENCED

Mount Farmer Rd Maintenance and form-up grade sections

- SLK 0.00 – 11.00

Clean and clear runoff drains.

ROAD MAINTENANCE/GRADING - PLANNED

Richardson Street (Hill Fifty Rd) Carry out bitumen surface and edge repairs.

Town Streets (General) Verge backfill repairs (continuing)

Sign/delineator and guide post replacement

Wondinong - Paynseville Road Install Guide posts


Attwood Street Carry out bitumen surface repairs & traffic island crossover asphalt surfacing

Laurie Street Carry out bitumen surface repairs

Lennonville Road Carry out patching and edgebreak repairs to bitumen section

Watson Street Carry out traffic island crossover asphalt surfacing

Wynyangoo/Wondinong Road Realignment -

1. Prepare scope of works and invitation to quote survey and peg of planned realignment.

2. Prepare scope of works/tender document and Invitation to tender advertisement for planned realignment of 2 x road works projects at SLK 47.00 and SLK53.55 respectively. (R2R/Council funded)

Mount Farmer Road Re-form and Resheet –

Mount Farmer Road Re-form and Resheet – Prepare scope of works/tender document and invitation to tender advertisement for 1 x road works projects starting @ SLK 27.5. (RRG funded)

Urban Roads Reseal/Repair Program

Prepare scope of works and invite quotes to carry out urban bitumen re-seal program

Unsealed Rural Roads – Establish Bores and Soaks

Verbal request made to drilling companies to provide P/Metre + Mobe and de-mobe costs to drill water bores (no response as yet)

TOWN MAINTENANCE

Town Gardens, Lawns, Parks and Oval – maintenance carried out as per week/fortnight program.

Litter and broken glass removed from streets, reserves and laneways – ongoing.

Weed spraying carried out within town site – ongoing.

Town Streets and Laneways –

Whippersnip grass growth on street verges and traffic islands

Whippersnip dead grass in laneways

Sweeping Town CBD and town streets with Shire Sweeper

Refuse Site – Waste burial and site maintenance

Empty Tourist Loop Rd Bins and Litter pick surrounds

Building, Plumbing, Air-conditioning and Electrical maintenance carried out as required –

Repair vandalised toilet plumbing at Federation Park, Repair vandalised Toilet doors at Federation Pk, Unblock toilet urinal & water pipes @ aerodrome, replace emergency exit fluro tubes @ aerodrome terminal, replace faulty hot water system @ recreation centre, repair leaking pipe behind cinema, clear blocked effluent drain @ 452 Dowden Pl, repair hot water system & leaking effluent drain @ N.o 4 Pensioner Unit

Town Pool – Off season maintenance

OTHER WORKS - COMPLETED

Waste Disposal Site –

Tidy Site – back blade scrub growth

Remove loose paper - ongoing

Level and Cover Compactor truck disposal area,



Aerodrome –

Daily/Weekly inspections/lighting checks and tests/minor maintenance carried out and recorded.

RFDS notification of aircraft arrival – Carry out ARO RNY 16/34 Inspection/security

Thursday 26th July @ 6:30 – 7:30am

Monday 3rd August @ 1:30am (Geoff Brooks attended)

Re - Spray weed growth around terminal building and Mill

Paint Markers and Cones where serviceable

Remove woody weeds growing against perimeter fences

Remove broken Asbestos Runway markers

Replace worn cones and markers as necessary – partially completed (new cones now available)

Remove larger rocks <50mm (on-going)

Remove Shrubs and thick grass growth in Fly-over strip of both RNY’s 16/34 & 04/22

Grade perimeter fire breaks

Submitted September DAMP report

Authority granted and letter sent to Mount Magnet Gold to allow refuelling of aircraft

Invite Quotes for the –

“Documentation and Specification” of ensuing Site Works for its Mount Magnet Aerodrome. (Resealing of runway 16/34 Turn Nodes, Taxiway, Apron and re – paint)

“Project Management and Supervision” of ensuing Site Works for its Mount Magnet Aerodrome. (Resealing of runway 16/34 Turn Nodes, Taxiway, Apron and re – paint)

Carry out general herbicide weed control throughout town site including laneways, traffic islands and verges and dry reserves.(ongoing weed control program)

Spray Cemetery and Waste Site Firebreaks

Spray Cemetery grounds

Council Administration Building –

Prep and Paint Window frames and Iron Work – commenced

Prepared “Scope of Works” and Invited Quotes to carry out immediate Facade repairs.

Quote accepted from Stone Mason “Keboda Stone” to carry out facade repairs

Assist Dental Surgeons with Caravan and Car + transport to Airport

Cinema Complex –

Infill new footpaths with compacted water bound gravel & sheet.

Private Works –

Deliver Gravel to Outback Gold

Roses – Both Main Street and Rural Transaction Centre

Weed and monitor for aphid activity

Town Oval –

Locate Valve’s and Valve Boxes

Verify Reticulation Plan information

Adjustment to sprinkler spray patterns to improve coverage

Prepare “Scope of Works” and Invite Quotes for improvement to existing reticulation system including – Filtration (suction & pressure), delivery pipeline upgrade, motor/pump upgrade, pump/control/filtration shed and improved water storage security.



Racetrack –

Clear scrub line and grade strip to allow placement of outside rail

Grade car park and internal vehicle access tracks

Prepare Grave-site for funeral 27th July

Carry out signage replacement and maintenance in town site due to vehicle damage and vandalism

Pool – Assist with off season water quality maintenance

Pool cont.

Prepare “Scope of Works” and Invite quotes to 1. Repair and Seal Ballast Tank.

2. Remove Circulation pump and install supplied refurbished unit.

PLANNED WORKS

Waste Disposal Site –

Hand pick windblown litter and bury (commenced)

Grade internal roads and Tipping access areas.

Straighten and re-tie perimeter fence were loose/broken or fallen

Federation/Foster Park – Prepare scope of works and invite quotes for reticulation improvements.

Street Trees – Arrange suitable contractor to carry out power line tree clearing

Basketball Courts –

Repair Perimeter Fencing

Electrician to install timer for court lights

Clear and level dirt build – up around court edges

Aerodrome –

Invite a quote and arrange suitable technition to install AWIS equipment/connect and commission.

Organise technician to test and repair AFRU/PALC “voice back” radio transmission.

Carry out Runway 16/34 Light repairs as required.

Replace 3 x fence star pickets.

RNY 34 Gables – ground surrounding right hand gables to be levelled

Paint Apron markers and cones

Organise and carry out maintenance works to reflect items listed in CASA audit and recommendations report.

Town Oval –

Carry out Sprinkler maintenance – remove, clean filters, and replace at specified level.

Spray Burr Medic weed infestation with selective herbicide (subject to prevailing weather/wind conditions) – in October School Holidays

Fertilise with Turf fertiliser 20grams per m/3 in October School Holidays

RSL Memorial – Clean scale from memorial stone work


PLANNED WORKS

Pool – Change out recirculation pump with refurbished unit (subject to quote)

Street Sweeping – Arrange contract truck mounted sweeper to carry out periodic sweep of town arterial streets. (October)

Hepburn Traffic Islands – Remove dead plants including Palm tree at southern end

Foster Park – Remove playground shade sail for repairs (vandalised)

Staff Housing/Public Buildings/Pensioner Unit – develop program and arrange upgrades and repairs (awaiting for full cost assessment to be returned from builder)

Berimala Creek – Prepare scope of works and survey

Rural Transaction Centre – Prepare scope of works and invite quotes from suitable builder to stabilize foundations/stumps.

Rural Transaction Centre Conservation Plan – Prepare scope and invite quotes from suitable builder to prepare program of works and estimated costs.

Urban Roads Street Numbering System – Plan for house numbers to be painted onto kerb.

TOOLBOX MEETINGS/TRAINING

Works Department Toolbox/Safety Meeting – Meeting held 31st July 2012

Managers Meetings – Attend meetings as required

Durack Institute –

Carry out Workplace Assessment of Works Employees 31st July

Carry out Chainsaw refresher training 1st August

Accompany Councillors and CEO on road maintenance inspection 23rd August

PLANT

Grader – Transmission fault repairs completed under warranty by Westrac Geraldton.

Submit – P221 Insurance Claim for damaged radiator – Murchison Mechanical to carry out repairs.

Submit – Insurance Claim for damaged Pump Station Power supply pole and meter box – Wellington Electrical to carry repairs.

Prepare specification and invitation to quote “Replacement Vehicles” as per plant replacement program 2012/13.

Prepare invitation to quote outright purchase of vehicles as per plant replacement program 2012/13

Replacement Fogger – Quote received & Purchase Order placed (Black Hawk Pro Thermal Fogger) delivery expected by 1st or 2nd week October.

COUNCIL RESOLUTION

Moved: Cr G Scott Seconded: Cr Ford That Council receives the Works Manager’s report. RESOLUTION 2012-09-06 CARRIED 8/0


12.3 Monthly Report - EHO/Building Surveyor

File: AD-REP Officer: Bill Atyeo – EHO/Building Surveyor Amended by: Nil Disclosure of Interest: Nil Meeting Date: 28 September 2012

I was in attendance at the Shire from the 10th to the 14th September 2012. Building Licenses Issued There was One (1) Building Permit issued in this timeline.

BP12-003 was processed for Aluwincon Pty Ltd Trustee for Chesters Unit Trust T/as P S Chester and Son, P.O. Box 65, Geraldton 6530 for the construction of the administration/Fitness and toilet building on the swimming pool land Lot 398 Hepburn Street Mount Magnet.

BL06/11 was finally issued to Jacobs Roelof VAN DIJKEN for the construction of the “Quad” building on Lot 17 Hepburn Street – Mount Magnet. This has taken over 12 months to finally have the fees paid in order for me to issue this Building License.

Statistics The statistics as required by the ABS and WorkSafe, and others were dispatched accordingly within the required framework as laid down by WorkSafe. These are now submitted at the end of each month, whereas they used to be submitted on a quarterly basis. The requirement to notify WALGA in regard to our weekly statistics has been lifted as they were only trying to gain data which indicated whether or not (overall) building permit applications had decreased and the time it is taking Local Government to process all applications. Demolition licenses There were Nil (0) Demolition License issued during this period. General Matters

Trading from Lot 222 Hepburn Street – Mount Magnet The following letter was handed to the operator of a Ken’s Bargains business selling furniture etc from Sea containers on the allotment. The sale from Residential zoned premises is not permitted under the Town Planning Scheme.

―This letter is to inform you that the sale of any goods from Lot 222 Hepburn Street is

not permitted under the Shire of Mount Magnet’s Town Planning Scheme and as such must cease immediately. The land is zoned ―Residential‖ under the Scheme which means that a business is not permitted to be conducted on it unless Council has approved it following the application for a Town Planning Permit.

Also the placement of sea-containers on properties within Mount Magnet requires a

building license, which the two sea containers on Lot 222 Hepburn Street do not have. It is therefore also imperative that these be removed as soon as possible.

Council was trying to contact you earlier than this, but were unable to do so as your

contact details were not known. Your immediate action is required to address these problems.


In the meantime, should you require further information or clarity on any issues raised in this letter to you, please contact me on 0409981144 or Email [email protected]"

Ken has contacted me on this matter and has indicated that he will take approx. 3

weeks to arrange for the uplift of the sea containers.

Lots 423 and 424 Kennedy Court – Mount Magnet There have been concerns raised by residents in Kennedy Court about the state of the Lots above following the uplift of two dwellings by Mr Garvey. I sent Mr Garvey a letter stating that if he did not clean-up as required by a condition of the Demolition Permit issued to him then Council may determine to carry out the clean-up and charge him for all expenses incurred.

I have had no correspondence from Mr Garvey but have been approached by a Mr

Barclay and the Department of Regional Development in regard to the two allotments. I noted and expressed my concerns to both Mr Barclay and the Department in regard to the block not being tidied up, and that the large gum trees that were on the lots were felled and there had been no cleaning up carried out.

Mr Barclay stated that he was going to replace the gum trees with trees that offer better

shade and that he was starting the cleaning up of the allotments. I also answered other inquiries from Mr Barclay which I trust will allow him to make good decisions for the future of the Lots.

This will be monitored.

New Mines Department Building – Lot 37 Hepburn Street Council has received a copy of the building that will replace the current Mines Department building. It is quite stylish and will look good on the corner of Richardson and Hepburn Streets. They have changed the entry for parking on the lot to Richardson Street as requested, and will divert all stormwater to Richardson Street as requested. A copy of the layout and architectural drawings is located in my nice clean and organised office (Thank you Maureen).

Beach Entries – Swimming Pool I have again approached Aquatic Construction Services for approx. costing for “beach entries” for the smaller pools at the swimming pool complex. It is becoming quite frustrating when people say that they will get to you soon with prices and they never ever seem to come. It is hoped that Geoff will have received something before the meeting so that these matters can at least be considered.

Lot 223 Hepburn Street - Security I have contacted (emailed) the owner once again to ask for him to have the dwelling secured so that he may avoid further vandalism. The tenants have moved out and have taken all the items they required. It is noted that there are car bodies in the shed and adjacent to the shed, plus refuse and rubbish throughout the allotment.

While some cleaning up has occurred it is noted that the tenants were attending court

to answer to claims by the owner for damages to the dwelling, water bills, and also non-payment of rent. Noted that the owner has not cleaned the property, has not repaired the dwelling, or even set foot on the place to secure it from further entry by unauthorised persons.

This matter will also be followed up on.

mailto:[email protected]


Thus ends my report to Council.

W.V.Atyeo (M.E.H.A.A.) Principal Environmental Health Officer Building Surveyor

COUNCIL RESOLUTION

Moved: Cr Jensen Seconded: Cr McGorman That Council receives the EHO/Building Surveyor’s report. RESOLUTION 2012-09-07 CARRIED 8/0


12.4 Monthly Financial Report to 31 August 2012

File: FI-REP Officer: Jim Dillon – Financial Consultant Amended By: Nil Disclosure of Interest: Nil Meeting Date: 28 September 2012 Application To consider the Financial Reports for the period ending 31 August 2012, attached. Background Financial Activity Statement Report – s.6.4 (1) A local government is to prepare each month a statement of financial activity reporting

on the sources and applications of funds, as out in the annual budget under regulation 22(1)(d), for that month in the following detail –

(a) Annual budget estimates, taking into account any expenditure incurred for an additional purpose under section 6.8(1)(b) or(c);

(b) Budget estimates to the end of the month to which the statement relates; (c) Actual amounts of expenditure, revenue and income to the end of the month to

which the statement relates; (d) Material variances between the comparable amounts referred to in paragraphs

(b) and (c); and (e) The net current assets at the end of the month to which the statement relates.

(2) Each statement of financial activity is to be accompanied by documents containing- (a) an explanation of the composition of the net current assets of the month to which

the statement relates, less committed assets and restricted assets; (b) An explanation of each of the material variances referred to in sub-regulation

(1)(d); and (c) Such other supporting information as is considered relevant by the local

government. (3) The information in a statement of financial activity may be shown –

(a) According to nature and type classification, (b) By program; or (c) By business unit.

(4) A statement of financial activity, and the accompanying documents referred to in sub-

regulation (2), are to be – (a) presented to the council – (i) at the next ordinary meeting of the council following the end of the month to

which the statement relates; or (ii) if the statement is not prepared in time to present it to the meeting referred to

in subparagraph (i), to the next ordinary meeting of the council after that meeting; and

(b) recorded in the minutes of the meeting at which it is presented. (5) Each financial year, a local government is to adopt a percentage or value, calculated in

accordance with AAS 5, to be used in statements of financial activity for reporting material variances.

(6) In this regulation –} committed assets~ means revenue unspent but set aside under the

annual budget for a specific purpose; } restricted assets~ have the same meaning as in AAS 27.[Regulation 34 inserted in Gazette 31 Mar 2005 p. 1049-50.]

[35. Repealed in Gazette 31 Mar 2005 p. 1050.]


Comment A monthly financial report is to be presented to Council at the next ordinary meeting following the end of the reporting period. Statement of Financial Activity

Significant Accounting Policies

Graphical Representation

Net Current Funding Position

Cash and Investments

Major Variances

Budget Amendments

Receivables

Grants and Contributions

Cash Backed Reserves

Capital Disposals and Acquisitions

Trust Consultation Jim Dillon - Midwest Financial Statutory Environment Local Government Act 1995 Section 6.4 Financial Report Financial Management Regulations 34 & 35 Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority

COUNCIL RESOLUTION

Moved: Cr W. Scott Seconded: Cr Homewood That the Financial Report for the period ending 31 August 2012 be received. RESOLUTION 2012-09-08 CARRIED 8/0


12.5 Accounts for Payment

File: FI-APAY Officer: Maureen Murat - Finance Manager Amended By: Nil Disclosure of Interest: Nil Meeting Date: 28 September 2012

Application Accounts for payment totalling $357,363.66 Represented by-

EFT’s 3037 to 3111 $333,913.62 Municipal Account Cheques 13284 to 13289 $23,450.04 Municipal Account

Total $357,363.66 Background Nil

Comment Nil

Consultation Nil

Statutory Environment Local Government Act 1995

Policy Implications Nil

Financial Implications Nil

Strategic Implications Nil

Voting Requirements Simple Majority

COUNCIL RESOLUTION

Moved: Cr W. Scott Seconded: Cr G. Scott That Council note the payment of accounts for payment totalling $357,363.66. Represented by:

EFT’s 3037 to 3111 $333,913.62 Municipal Account Cheques 13284 to 13289 $23,450.04 Municipal Account

Total $357,363.66 RESOLUTION 2012-09-09 CARRIED 8/0


List of Accounts submitted to the Ordinary Meeting of Council held on 24 August 2012 Confirmation in respect of Accounts Authorised for payment by the Chief Executive Officer

Voucher No

Date Payee’s Name Particular Amount of Payment

Other Funds Trust

EFT3037 01/08/2012 WESTNET PTY LTD Internet Service 01/08/09 to 01/09/12 -504.54

EFT3038 02/08/2012 CANINE CONTROL Rangers Duties - 26/07/12 & 27/07/12 -1837.00

EFT3039 02/08/2012 COMMERCIAL CLUB HOTEL MT MAGNET

Catering - Lunch for Council Meeting Friday 27 July 2012

-264.00

EFT3040 02/08/2012 CORPORATE EXPRESS AUSTRALIA LTD

Printing & Stationery Supplies; Photocopier Service/Travel

-1622.93

EFT3041 02/08/2012 COURIER AUSTRALIA Freight - Various -57.46

EFT3042 02/08/2012 FLETCHER COMMUNICATIONS

Bush Fire Brigade - 3 x Hand Held Radios; Office & Visitor Centre - UPS Units

-4098.60

EFT3043 02/08/2012 GREAT NORTHERN RURAL SERVICES

2 x 20ltr Wipeout Accelerate -234.20

EFT3044 02/08/2012 HISCO HOSPITALITY & HEALTHCARE

Caravan Park - Linen & Manchester -1100.80

EFT3045 02/08/2012 JK PLUMBING GAS & MAINTENANCE

Lot 452 Jensen & Lot 460 Jensen Close - Gas

-420.00

EFT3046 02/08/2012 MARKET CREATIONS Website Management Contract - July 2012

-286.00

EFT3047 02/08/2012 MCINTOSH & SON Howard Rotaslasher - Parts -26.33

EFT3048 02/08/2012 MIDWEST FINANCIAL Professional Services - July 2012 -4125.00

EFT3049 02/08/2012 MTF MINE MAINTENANCE PTY LTD

Oval - Fabricate pipework and Install" supplied Water Meter with Flanges to Mount Magnet Reticulation Water Supply

-740.25

EFT3050 02/08/2012 MTF SERVICES Transport Cat 12H Grader from Mount Magnet Shire Depot to Westrac Geraldton

-1963.50

EFT3051 02/08/2012 MURCHISON COUNTRY ZONE WALGA

Membership Subsriptions to Murchison Country Zone of WALGA - 2012/13

-2100.00

EFT3052 02/08/2012 MURCHISON MECHANICAL SERVICES

Fogger Trailer - Lamp; 1DPA933 - CEO Prado - Replace Windsreen; MA 2132 - Mirror Head; MA 2190 - Idler Pulley; MA 80 - Community Bus - Vehicle Inspection & Repairs

-1052.15

EFT3053 02/08/2012 SPOTLIGHT PTY LTD Caravan Park Units - Curtain Rods & Fittings

-143.67

EFT3054 02/08/2012 SPOTLIGHT PTY LTD Caravan Park Units - Curtain Rods & Fittings

-225.67

EFT3055 02/08/2012 THINKWATER GERALDTON Oval - 1 x TORO 212 Irrigation Controller

-293.40

EFT3056 02/08/2012 TOLL IPEC PTY LTD Freight - Various -38.46

EFT3057 02/08/2012 VIDGUARD SECURITY SYSTEMS

Lot 43 Hepburn - Security Monitoring -66.00

EFT3058 02/08/2012 WA LIBRARY SUPPLIES Visitor Centre - Display Easels -286.00

EFT3059 02/08/2012 WESTRAC PTY LTD MA 2170 - Grader - Parts -281.75

EFT3060 02/08/2012 CBA MASTERCARD Annual Charge -40.00

EFT3061 02/08/2012 PIVOTEL SATELLITE PTY LIMITED

Satellite Phone Account to 14/08/12 -203.36


Voucher No


Other Funds Trust

EFT3062 02/08/2012 LGISWA 2012/2013 Insurance -Property/First Instalment; Fidelity Guarantee; Workers Comp/First Instalment; Casual Hirers; Bush Fire; Public Liability/First Instalment

-61746.26

EFT3063 02/08/2012 LGIS INSURANCE BROKING 2012/2013 Insurance - Aviation Liability; Marine Cargo; LG Business Practices; Motor Vehicle; Personal Accident; Councillor & Officers Liability

-37159.82

EFT3064 02/08/2012 STEPHEN THORPE Basketball Courts - Prepare Metal Supports for Basket Ball Rings and Backboards; Visitor Centre - Install FX Hanging System; Baby Change Table; Airport Terminal - Repair Sliding Door & Pelmet

-3776.00

EFT3065 02/08/2012 TELSTRA Telephone Accounts - Various -1928.61

EFT3066 02/08/2012 TELSTRA Lot 151 Hepburn Street - Internet & Data to 12/08/12

-43.99

EFT3067 02/08/2012 TELSTRA Mobile Phone Account -154.91

EFT3068 02/08/2012 MCLEODS BARRISTERS & SOLICITORS

Various - Debt Recovery Expenses -15419.52

DIRECT 09/08/2012 PAYROLL PPE 07/08/2012 -31097.70

EFT3069 10/08/2012 HILLSBOROUGH SUPER FUND

Superannuation Contributions -1476.92

EFT3070 20/08/2012 EMPRESS ADMINISTRATION

Creation of Grants Application -2860.00

EFT3071 22/08/2012 LANDGATE Visitor Centre Stock - Touring Maps -73.92

EFT3072 22/08/2012 AERODROME MANAGEMENT SERVICES PTY LTD

Airport Training - Geoff Brooks - Aerodrome Reporting Officer Course 31/07/12 - 03/08/12

-2255.00

EFT3073 22/08/2012 AIT SPECIALISTS PTY LTD Professional Services - Fuel Tax Credits - July 2012

-50.16

EFT3074 22/08/2012 ALL DECOR Lot 460 - Security Doors & Blinds; Lot 161 Hepburn, Lot 452 Dowden & Lot 453 Jensen - Security Doors

-18327.00

EFT3075 22/08/2012 AUSTRALIA POST Postage - July 2012; Pallet A4 Copy Paper

-1247.46

EFT3076 22/08/2012 AUSTRALIAN COMMUNICATIONS & MEDIA AUTHORITY

6JJJ - Licence Renewal Fees to 22.08.13

-40.00

EFT3077 22/08/2012 BUNNINGS BUILDING SUPPLIES PTY LTD

Administration Office - Exterior Paint for Window Treatments

-251.31

EFT3078 22/08/2012 CORPORATE EXPRESS AUSTRALIA LTD

Office - Photocopying Charges 20/06/12 - 20/07/12

-560.54

EFT3079 22/08/2012 COURIER AUSTRALIA Freight - Various -313.84

EFT3080 22/08/2012 DEBORAH ANICK Visitor Centre - Consignment Stock Sales July 2012

-68.00

EFT3081 22/08/2012 FLETCHER COMMUNICATIONS

TV Transmission - Repair Fault GWN 19/06/2012

-627.00

EFT3082 22/08/2012 GEOFFREY BROOKS Reimbursement Accommodation to attend Aerodrome Reporting Officer Training in Perth 30/07/12 -03/08/12

-550.00

EFT3083 22/08/2012 GREAT NORTHERN RURAL SERVICES

2 x 20ltr Whipeout Accelerate -234.20

EFT3084 22/08/2012 HILLSBOROUGH SUPER FUND


EFT3085 22/08/2012 JONATHON JONES 1DXJ543 - Reimbursement Diesel Purchases

-62.00

EFT3086 22/08/2012 KENNETH CURLEY Visitor Centre - Consignment Stock Sale July 2012

-36.00


Voucher No


Other Funds Trust

EFT3087 22/08/2012 LARA JENSEN - DUSTY TRACKS PHOTOGRAPHY

Visitor Centre - Consignment Stock Sales July 2012

-43.20

EFT3088 22/08/2012 MIDWEST MOWERS & SMALL ENGINES

Ride on Mower - 2 x Blade Sets; Whippersnipper Cord

-245.00

EFT3089 22/08/2012 MIDWEST SWEEPING CONTRACTORS

Town Street Maintenance - Wet Hire of Sweeper Truck - Carry out Road Sweep of all Sealed Roads

-6339.30

EFT3090 22/08/2012 MT MAGNET WASTE DISPOSAL

Town Rubbish Collection - July 2012 -8963.90

EFT3091 22/08/2012 MURCHISON MECHANICAL SERVICES

1DXJ543 - 1000km Service; MA 029 - O Ring; Trailer - Tyre; MA 17 - Battery; 1DOZ344 - Hydraulic Hose; Aiport Generator - Service; 1CZS671 - Globe

-1032.60

EFT3092 22/08/2012 Mulga Mail/Yamaji Language Centre

Visitor Centre Stock -331.00

EFT3093 22/08/2012 NEXUS WA PTY LTD MRVC - Freight on Delivery from Direct Trading Supply - Fence Maintenance Materials

-456.94

EFT3094 22/08/2012 Peter Bridge HESPERIAN PRESS

Visitor Centre - Consignment Stock Sales July 2012

-399.90

EFT3095 22/08/2012 RELIANCE PETROLEUM Fuel Account - July 2012 -336.38

EFT3096 22/08/2012 ROBERT ARTHUR FORD Swimming Pool - Carry out Off Season Pool Maintenance 06/06/12 - 31/07/12

-1320.00

EFT3097 22/08/2012 RON ASHLIN Visitor Centre - Consignment Stock Sales July 2012

-62.20

EFT3098 22/08/2012 Ronin Films NAIDOC Week 2012 - Movies - Shire Auspicing Grant for Bidi Bidi

-3330.00

EFT3099 22/08/2012 TOLL IPEC PTY LTD Freight - Various -150.33

EFT3100 22/08/2012 WA LOCAL GOVERNMENT ASSOCIATION

Advertising - June 2012 - Tender Swimming Pool Upgrade; Position Vacant - Administration Manager; Change of Meeting Dates; Local Planning Scheme; 2012/2013 WALGA Annual Subscriptions - Association Membership; Procurement Consultancy Services; LG Act; Roman II Services

-18727.88

EFT3101 22/08/2012 WELLINGTON ELECTRICAL Squash Courts - Replace Fluros; Basketball Courts - Upgrade to Lighting; Visitor Centre - Install GPOs & Ducting

-15158.00

EFT3102 22/08/2012 WESFARMERS KLEENHEAT GAS PTY LTD

Caravan Park - Bulk LPG & Decant -557.40

EFT3103 22/08/2012 WINGZONE PTY LTD IGA Account - July 2012 -299.72

EFT3104 22/08/2012 WYNYANGOO STATION Youanmi Road - Maintenance Grade from End of Bitumen Seal to Shire of Mount Magnet Boundary; Iowna-Meeline Road - Maintenance Grade

-22110.00

EFT3105 22/08/2012 TELSTRA Lot 157 - Internet - Underpayment of Invoice

-0.30

EFT3106 22/08/2012 MURCHISON REGIONAL VERMIN COUNCIL

Precepts - Shire of Mount Magnet 2012/2013

-5848.74

EFT3107 22/08/2012 AUSTRALIAN TAXATION OFFICE

BAS - July 2012 -6248.00

DIRECT 22/08/2012 PAYROLL PPE 21/08/2012 -30434.09

EFT3108 29/08/2012 HORIZON POWER Town Street Lighting; Electricity Accounts - Various

-5247.01

EFT3109 29/08/2012 TELSTRA Telephone Accounts - Various -2172.52

EFT3110 29/08/2012 WATER CORPORATION Lot 398 Hepburn Street - Water Use Charges 20/02/12 to 28/05/12

-47.70


Voucher No


Other Funds Trust

EFT3111 29/08/2012 PIVOTEL SATELLITE PTY LIMITED

Satellite Phone Account -203.36

13284 31/08/2012 HOST PLUS Superannuation Contributions -367.24

13285 31/08/2012 AMIST Superannuation Contributions -573.06

13286 31/08/2012 AMP LIFE LIMITED Superannuation Contributions -340.52

13287 31/08/2012 WA LOCAL GOVT SUPER PLAN PTY LTD


13288 31/08/2012 HORIZON POWER Electricity Accounts - Various -15049.06

13289 31/08/2012 CASH Petty Cash Reimbursement - August 2012

-178.05

Municipal -$ 357,363.66 0.00

Trust Fund Accounts 0.00 0.00

Loan Capital Accounts 0.00 0.00

Trading Fund Accounts 0.00 0.00

Other Fund Accounts 0.00 0.00

Total -$ 357,363.66 $ -


12.6 Disability Access and Inclusion Plan 2012

File: CO-DAI Officer: Geoff Brooks – CEO Amended by: Nil Disclosure of Interest: Nil Meeting Date: 28 September 2012 Application To endorse the Shire of Mount Magnet Disability Access and Inclusion Plan 2012 Background In 2008 Council endorsed the Mount Magnet Disability Access and Inclusion Plan as required by the Western Australia Disability Services Act 1993. The objectives of the Plan are to ensure that people with disabilities:

Have the same opportunities as others.

Have the same opportunities as others to access public buildings and facilities.

Receive information from public authorities in a format that enables them to access the information.

Receive the same level and quality of service from staff in public authorities as others.

Have the same opportunities as other to lodge a complaint and to be involved in the consultation process of public authorities.

Current Position The Disability Services Act requires that Disability Access and Inclusion Plans are reviewed at intervals not exceeding five years and that public submissions are sought. To meet the requirements of the Disability Services Regulations public notice was given in the July 2012 “Council Comments” of Council’s intention to review the 2008 Mount Magnet Disability Access and Inclusion Plan. “Council Comments” are mailed to all residents and also uploaded to the Shire web site. Whilst at the time of closing no submissions had been received much has been achieved under the Plan over the last five years. In particular infrastructure projects such as the Mount Magnet Mining and Pastoral Museum, Foster Park Toilets and Outdoor Cinema Upgrade have assisted greatly in meeting the objective set out in the Plan. Attached is the Mount Magnet Disability Access and Inclusion Plan 2012 for consideration by Elected Members. Consultation Mount Magnet Community via “Council Comments” and the Web site Statutory Environment Western Australia Disabilities Service Act 1993 Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority


COUNCIL RESOLUTION

Moved: Cr Jensen Seconded: Cr Davis That Council endorses the attached Mount Magnet Disability Access and Inclusion Plan 2012. RESOLUTION 2012-09-10 CARRIED 8/0


12.7 Country Local Government Fund – Regional Groupings – 2012/2013

File: AL-AGR053 Officer: Geoff Brooks – CEO Amended by: Nil Disclosure of Interest: Nil Meeting Date: 28 September 2012 Application To endorse projects for inclusion in the 2012/2013 Country Local Government Fund (CLGF) Regional Groupings Program Background On 17 August 2012 a CLGF regional grouping workshop arranged by the Mid West Development Commission (MWDC) was held in Cue. The workshop was attended by Presidents and CEOs from the Shires of Wiluna, Sandstone, Yalgoo, Cue and Mount Magnet. Pooled group funding available for distribution to agreed regional projects was $2,021,675 of which Mount Magnet’s component was $397,885. Current Position At the workshop unanimous agreement was achieved for the allocation of group funding to the following two projects:

Vermin Exclusion Cell (Mount Magnet to Lead) - $1,021,675

Wiluna Interpretive Centre – Gunbarrel; Highway and Canning Stock Route – (Wiluna to lead) - $1,000,000

Both these projects require the preparation of a Business Case which it is expected will be funded in full by the MWDC. Nominations for 2012/2013 Group projects are required to be submitted initially to the MWDC for review prior to recommendation to the Minister by the Department of Regional Development and Lands. Projects must be submitted by 31 May 2013. Council’s endorsement of the above projects is required as a prerequisite for submission to the MWDC. The creation of a Vermin Exclusion Cell is addressed in Council’s approved 2012/2013 – 2015/2016 Corporate Business Plan with funding of $50,000 per year allocated in the Four Year Capital Works Program for the years 2013/2014 and 2014/2015. In addition to inclusion in the Corporate Business plan it is considered prudent to approve a variation to Council’s Forward Capital Works Program, as adopted in November 2010, to include the Vermin Cell as a priority project. Consultation Mid West Development Commission Statutory Environment Royalties for Regions Act 2009 Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Absolute Majority


COUNCIL RESOLUTION

Moved: Cr Jensen Seconded: Cr Homewood That Council endorses the following projects for funding under the Country Local Government Fund 2012/2013 Regional Groupings Program:

Vermin Exclusion Cell (Mount Magnet to Lead) - $1,021,675

Wiluna Interpretive Centre – Gunbarrel Highway and Canning Stock Route – (Wiluna to lead) - $1,000,000

That Council approves a variation to the Forward Capital Works Program to indentify the Vermin Exclusion Cell as a project spanning the period 2012/2015 involving both CLGF funding and own source funding as per the Corporate Business Plan. RESOLUTION 2012-09-11 CARRIED 8/0


12.8 2012/2013 Shire of Mount Magnet Firebreak Order

File: EM-FESA Officer: Geoff Brooks – CEO Amended by: Nil Disclosure of Interest: Nil Meeting Date: 28 September 2012 Application To seek Council approval of the 2012/2013 Shire of Mount Magnet Firebreak Order Background Firebreak Orders are sent out annually with rate notices and for 2012/2013 rate notices were issued on 8 August 2012. To ensure that Firebreak Orders are enforceable formal approval by Council is required. Current Position The attached Firebreak Order is a simplified, more practical version, of the one distributed with the rate notices. The major changes recommended by FESA relate to requirements for firebreaks outside the Mount Magnet Town Site and correction of the dates for the Prohibited Burning Period. It is proposed to distribute the attached Firebreak Order with the September edition of Council comments. Consultation FESA Statutory Environment Section 33 – Bush Fires Act Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority

COUNCIL RESOLUTION

Moved: Cr Jensen Seconded: Cr McGorman That Council approves the attached 2012/2013 Mount Magnet Firebreak Order. RESOLUTION 2012-09-12 CARRIED 8/0


12.9 Mount Magnet Courthouse

File: GB-AGD Officer: Geoff Brooks – CEO Amended by: Nil Disclosure of Interest: Nil Meeting Date: 28 September 2012 Application To note correspondence relating to the construction of a new Courthouse and temporary use of the Mount Magnet Council Chambers as a courtroom. Background In mid 2011 the Mount Magnet Courthouse building was closed on health and safety grounds and it was agreed at the time that the Council Chambers would be made available as a temporary courtroom. This was on the understanding that funding for a new Courthouse would be included in the 2012/2013 State Capital Works Budget. A formal agreement was not entered into. Current Position Unfortunately funding for a new Courthouse was not allocated by the Government for 2012/2013. In addition concerns have been expressed by community members that the Council Chambers are not suited to the role of a temporary courtroom facility. Correspondence relating to this issue from the President to the Attorney General is attached for information. To date a response to both letters has not been received. Consultation Attorney General’s Department Mount Magnet Police Statutory Environment Nil Policy Implications Nil Financial Implications A daily charge of $300 plus GST is applicable for use of the Council Chambers as a temporary courtroom. Strategic Implications Nil Voting Requirements Simple Majority

COUNCIL RESOLUTION

Moved: Cr W. Scott Seconded: Cr Davis That the CEO negotiates an increase in the charge for use of the Council Chambers as a Courthouse up to $300 plus GST per hour. Cr Jensen requested that his vote against the motion is recorded in the Minutes. RESOLUTION 2012-09-13 CARRIED 7/1


Moved: Cr Homewood Seconded: Cr G Scott That Council notes the attached correspondence from the President to the Attorney General relating to the construction of a new Courthouse and temporary use of the Mount Magnet Council Chambers as a courtroom and the initial response from the Attorney General dated 12 September 2012 RESOLUTION 2012-09-14 CARRIED 8/0


12.10 Vacancies – Mid West Development Commission Board

File: CR-CUE Officer: Geoff Brooks – CEO Amended by: Nil Disclosure of Interest: Nil Meeting Date: 28 September 2012 Application To note a call for the nomination of Local Government Representatives on the Mid West Development Commission Board. Background By letter of 5 September 2012 the Chairman of the Mid West Development Commission has called for the nomination of two Local Government Representatives on the Mid West Development Commission Board. Current Position An information sheet on the two vacancies prepared by the Mid West Development Commission is attached. Nominations close on Friday 26 October 2012. Nominations forms are available on request. Consultation Nil Statutory Environment Nil Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority

COUNCIL RESOLUTION

Moved: Cr W. Scott Seconded: Cr Jensen The President Ashley Dowden is nominated by Council as a Local Government Representative on the Mid West Development Commission Board. RESOLUTION 2012-09-15 CARRIED 8/0


Prior to consideration of Item 12.11 Crs W.Scott and G. Scott left the meeting.

12.11 Capital Budget Variation – Installation of Bores

File: FI-BUGD and EN-RURM Officer: Geoff Brooks – CEO Amended by: Nil

Disclosure of Interest: Nil Meeting Date: 28 September 2012

Application At the ordinary Meeting on 24 August 2012 Councillor W Scott gave notice of the following motion: ―That the 2012/2013 Capital Works Budget is amended to provide for additional bores/soaks to facilitate Council’s road works program.‖ This report has been prepared in response to this notice of motion. Background Council’s Corporate Business Plan provides $8,000 for each of three years commencing in 2012/2013 for the installation of bores and soaks in support of Council’s road works program. As discussed at the Ordinary Meeting on 24 August 2012 provision of a convenient water supply is a prerequisite for efficient road construction and maintenance activities. Further, due to high mobilisation costs, the installation of a number of bores at the one time is a more cost effective approach than installation of bores on an individual basis. Current Position It is proposed to incorporate the installation of five bores in the 2012/2013 Capital Works Program at the following locations:

Wondinong/Wynyangoo Road (2)

Youanmi Road (1)

Yoweragabbie Road (1)

Mt Farmer Road (1) The estimated cost of the five bores is $25,000 including an allowance for contingencies. It is proposed to fund the installation of the bores utilising part of the $35,000 2012/2013 capital works allocation for drainage works in Laurie Street. As approved at the Ordinary Meeting on 27 July 2012 the drainage work in Laurie Street is being funded in full, at an updated estimated expenditure of $52,000, under Council’s 2012/2013 Urban Roads to Recovery Program. As a consequence, the $35,000 capital allocation is not longer required for the Laurie Street project. Consultation Mid West Financial Elected Members Road Inspection – 23 August 2012 Statutory Environment Local Government Act Part6, Division 6 Local Government (Functions and General) Regulations Part 4 Policy Implications Nil Financial Implications Nil


Strategic Implications Nil Voting Requirements Absolute majority

COUNCIL RESOLUTION

Moved: Cr Jensen Seconded: Cr Homewood That the 2012/2013 Capital Works Budget is amended to provide $25,000 for the provision of five bores to facilitate Council’s road works program with funding to be reallocated from the $35,000 capital provision for drainage works in Laurie Street. RESOLUTION 2012-09-16 CARRIED 6/0


Prior to consideration of Item 12.12 Crs W. Scott and G. Scott returned to the meeting.

12.12 Mount Farmer Road Diversion

File: EN-RURM Officer: Geoff Brooks – CEO Amended by: Nil Disclosure of Interest: Nil Meeting Date: 28 September 2012 Application To note the response from Ramelius Resources to Council’s resolution regarding blasting times on the Mount Farmer Road and approve a variation to Council’s resolution of 24 August 2012 that allows for the closure of the Mount Farmer Road at the end of shift, for blasting operations, on an approximately once per month basis. Background At the Ordinary Meeting on 24 August 2012 Council resolved as follows: ―That Council notes the letter from Ramelius Resources dated 3 August 2012 and agrees to the closure of the Mount Farmer Road for blasting operations, pending completion of the diversion estimated to occur by 31 January 2013 subject to; 1. Blasting times restricted to 10:00am to 2:00pm daily. 2. Ongoing confirmation that each activity on the timeline is being achieved. 3. Advice to Ramelius Resources that closure of the Mt Farmer Road for blasting operations

beyond 31 January 2013 will not be approved.‖ Current Position In response to item 1 of Council’s resolution Ramelius Resources have requested approval for end of shift blasting to occur on “odd occasions” of approximating once per month. The end of shift is at 6.00pm. Consultation Ramelius Resources Chief Operating Officer Statutory Environment Road Traffic Act 1994 Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority


COUNCIL RESOLUTION

Moved: Cr Homewood Seconded: Cr Davis That Council approves a variation to Item 1 of the resolution of 24 August 2012 as follows:

1. Blasting times are restricted to 10.00am to 2.00pm daily with the exception that on an average of once per month blasting is permitted to occur at the end of shift (6.00pm).



12.13 Sale of Land for Overdue Rates – Lot 174 Attwood Street

File: FI-RATG Officer: Geoff Brooks – CEO Amended by: Nil Disclosure of Interest: Nil Meeting Date: 28 September 2012 Application To exercise Council’s power of sale over Lot 174 Attwood Street for the non payment of rates and charges. Background As directed at the Ordinary Meeting on 16 December 2012 approval was given to engage McLeods Barristers and Solicitors to assist with the recovery of unpaid rates and charges. With respect to Lot 174 Attwood Street, McLeods have advised that correspondence has been forwarded to the known address of the owner based on searches carried out with Landgate, CITEC (bankruptcy database), the Australian Electoral Commission and the Supreme Court Office of Probate and no response has been received. On this basis McLeods advise that the most cost effect course of recovering unpaid rates and charges is for the Shire to take possession and exercise the power of sale under Part 6, Subdivision 6 of the Local Government Act. Further McLeod advise that that the Shire is constrained by the provisions of section 6.68 of the Local Government Act which provides as follows:

6.68. Exercise of power to sell land

(1) Subject to subsection (2), a local government is not to exercise its power under

section 6.64(1)(b) (in this Subdivision and Schedule 6.3 referred to as the power of

sale) in relation to any land unless, within the period of 3 years prior to the exercise of

the power of sale, the local government has at least once attempted under section 6.56

to recover money due to it.

(2) A local government is not required to attempt under section 6.56 to recover money due

to it before exercising the power of sale where the local government —

(a) has a reasonable belief that the cost of the proceedings under that section will

equal or exceed the value of the land; or

(b) having made reasonable efforts to locate the owner of the property is unable to do

so.

(3A) A local government is to ensure that a decision to exercise a power of sale without

having, within the period of 3 years prior to the exercise of the power of sale, attempted

under section 6.56 to recover the money due to it and the reasons for the decision are

recorded in the minutes of the meeting at which the decision was made.

(3) Schedule 6.3 has effect in relation to the exercise of the power of sale. Current Position As Council has not attempted under section 6.56 to recover the money due within the last three years and reasonable efforts to locate the owner of the property have been unsuccessful a Council resolution under section 6.68 (3A) is required to enable McLeods to proceed with the sale process. Consultation Geoff Owen – Partner – McLeods Barristers and Solicitors


Statutory Environment Part 6 Subdivision 6 of the Local Government Act Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority

COUNCIL RESOLUTION

Moved: Cr W. Scott Seconded: Cr G. Scott That Council instructs McLeods Barristers and Solicitors to commence legal proceedings that will enable the Shire to take possession and exercise the power of sale under Part 6 Subdivision 6 of the Local Government Act over Lot 174 Attwood Street and in so doing notes that attempts under section 6.56 of the Act to recover the money due within the last three years have not been made and that reasonable efforts to locate the owner of the property have been unsuccessful. RESOLUTION 2012-09-18 CARRIED 8/0


12.14 Sale of Land for Overdue Rates – Lot 239 Watson Street

File: FI-RATG Officer: Geoff Brooks – CEO Amended by: Nil Disclosure of Interest: Nil Meeting Date: 28 September 2012 Application To exercise Council’s power of sale over Lot 239 Watson Street for the non payment of rates and charges. Background As directed at the Ordinary Meeting on 16 December 2012 approval was given to engage McLeods Barristers and Solicitors to assist with the recovery of unpaid rates and charges. With respect to Lot 239 Watson Street, McLeods have advised that correspondence has been forwarded to the known addresses of the owner based on searches carried out with Landgate, CITEC (bankruptcy database), the Australian Electoral Commission and the Supreme Court Office of Probate and no response has been received. On this basis McLeods advise that the most cost effect course of recovering unpaid rates and charges is for the Shire to take possession and exercise the power of sale under Part 6, Subdivision 6 of the Local Government Act. Further McLeod advise that that the Shire is constrained by the provisions of section 6.68 of the Local Government Act which provides as follows:

6.68. Exercise of power to sell land

(1) Subject to subsection (2), a local government is not to exercise its power under

section 6.64(1)(b) (in this Subdivision and Schedule 6.3 referred to as the power of

sale) in relation to any land unless, within the period of 3 years prior to the exercise of

the power of sale, the local government has at least once attempted under section 6.56

to recover money due to it.

(2) A local government is not required to attempt under section 6.56 to recover money due

to it before exercising the power of sale where the local government —

(a) has a reasonable belief that the cost of the proceedings under that section will

equal or exceed the value of the land; or

(b) having made reasonable efforts to locate the owner of the property is unable to do

so.

(3A) A local government is to ensure that a decision to exercise a power of sale without

having, within the period of 3 years prior to the exercise of the power of sale, attempted

under section 6.56 to recover the money due to it and the reasons for the decision are

recorded in the minutes of the meeting at which the decision was made.

(3) Schedule 6.3 has effect in relation to the exercise of the power of sale. Current Position As Council has not attempted under section 6.56 to recover the money due within the last three years and reasonable efforts to locate the owner of the property have been unsuccessful a Council resolution under section 6.68 (3A) is required to enable McLeods to proceed with the sale process. Consultation Geoff Owen – Partner – McLeods Barristers and Solicitors


Statutory Environment Part 6 Subdivision 6 of the Local Government Act Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority

COUNCIL RESOLUTION

Moved: Cr G. Scott Seconded: Cr W. Scott That Council instructs McLeods Barristers and Solicitors to commence legal proceedings that will enable the Shire to take possession and exercise the power of sale under Part 6 Subdivision 6 of the Local Government Act over Lot 239 Watson Street and in so doing notes that attempts under section 6.56 of the Act to recover the money due within the last three years have not been made and that reasonable efforts to locate the owner of the property have been unsuccessful. RESOLUTION 2012-09-19 CARRIED 8/0


13. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN Refer to Item 12.11

14. NOTICE OF MOTIONS FOR THE NEXT MEETING Nil

15. CONFIDENTIAL BUSINESS Nil

16. LATE AGENDA ITEMS Nil

17. ELECTED MEMBER MATTERS Cr G. Scott Advised that a Give Way sign was missing in Attwood Street. Cr Ford Advised of concerns about a residential block that is a fire hazard in Jones Street. Advised of motorbikes causing a disturbance in the area north of Council's depot. Cr Homewood Requested that a letter is sent to the Minister for Transport advising of the unsatisfactory condition of the southern access to the Swagman Roadhouse. Cr Davis Sought clarification of access arrangements for the Waste Management Facility. Cr Jensen Foreshadowed discussion of the requirement to fence the Common in the context of the 2013/2014 Corporate Business Plan. Cr McGorman Suggested that members of the community may wish to nominate categories and gardens in the 2013 Garden Competition. Advised that the footpath on the southern end of Naughton Street crossing on the Badimia Creek should be constructed as originally planned as a matter of urgency.

18. NEXT MEETING 26 October 2012

19. CLOSURE OF MEETING Meeting closed at 6:05pm

minutes ordinary meeting of council 28 … · minutes for the ordinary meeting of council in...

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