minutes of the meeting no. 1
TRANSCRIPT
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National Federation of Junior Philippine Institute of Accountants
Date: May 11, 2013
Time Started: 9:01p.m
Time ended: 11:53 pm
Venue: via Facebook Chat
Attendance:
Matthew U. Gopez- President
Gerrecz Py Truzan- Vice President for Non-Academics
Sheila Marie Subingsing- Vice President for Audit
Neil Martin E. Pilapil- Vice President for Membership
Jettli Abesamis- Vice President for Communications-Luzon
Ruth D. Mackay- Vice President for Communications-Visayas
Kaori Kaye L. Manga- Vice President for Media and Documentation
Janine Nicole C. Orcena- Secretary General
Marlon Balisi Mabazza- former Vice President for Academics
Richard Yatar- former Vice President for Audit
Jerahneil Dichos- former Vice President for Membership
Jofari Pua- former VP for Communications-Mindanao
Liz Janille Ycong- former Vice President for Media and Documentation
Subject: Turnover, Team Planning Event, Executive Board Meeting and Elections
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National Federation of Junior Philippine Institute of Accountants
Agenda:
I. CALL TO ORDER
The Meeting was called to order by the National President, Matthew U. Gopez.
II. QUORUM AND PURPOSE
As majority of the members of the National Executive Officers were present, a
quorum was duly determined. The National President announced the agenda
for the meeting as follows:
1. Turnover2. Team planning event on May 27-29
3. EBM on May 30-June 2
4. Elections
III. TURNOVER
1. Formal Turnover
During the meeting, National President Matt facilitated a formal turn over.
2. The former Executive Officers were to turn over these files to their respective
successors:
a. Application forms
b. Important contacts
c. Implementing Rules and Regulations
d. Communication letters
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National Federation of Junior Philippine Institute of Accountants
e. Financial documents
f. Pictures
g. Inventory that are still in your hands
h. Money of NFJPIA that may be in your hands
i. General reminders
j. AVPs and Posters
k. Calendar of Activities
l. Other Important Files
The former Executive Officers must give the past IRRs by May 12, 2013
IV. TEAM PLANNING EVENT
1. Team Planning Event
In the meeting,
Executive Officers must perform the tasks as indicated in the Team Event
Planning.xlsx file sent by Nyce. Deadline for files to be sent to Matthew:
Logo and final letterheads: May 13
Digital Signatures: May 13
All IRRS: May 21
The review of the said files will be done by Matthew and will be returned to
the concerned Executive Officers on May 23rd with reviews. All Executive
Officers involved must turn it in on May 24th for the final draft. By May 25 th,
all final drafts will be given to the incoming Regional Council Presidents for
review.
Memorandum number 1 and 2 will be sent by Nyce to all Executive
Officers as per reference to Agenda Number 3 as indicated in the Team
Planning Event.xlsx file.
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National Federation of Junior Philippine Institute of Accountants
V. EXECUTIVE BOARD MEETING
1. EBM
Will start on May 30 to June 2, 2013
Registration of each RCP will be Php1500inclusive of 9 meals and 3
days accommodation
Venue: Golden Panda Dormtel, 447 E. Rodriguez Sr. Avenue corner
Banawe Street, Quezon City 1113, Philippines.
All expenses by individual EOs will be borne by each. Reimbursable upon
presentation of valid financial document when funds are in.
The Sponsorship letter will be sent to all Executive Officers
The batch name of the Executive Board for this year will be Banuhaya
change.
The tagline for this years Federation is: Challenging Conventions- 31
years of honesty, integrity and service towards one NFJPIA.
VI. ELECTIONS
1. Election Matters
Review of the Consolidated Application Results for Special Elections:
2 for VP for Academics
3 for VP for Finance
1 for VP for Communication-Min
2 for VP Communications-NCR
Refer to Jea Tamayo regarding the applicants information and text her if
anyone has queries. Consolidation of votes will be done by Nyce.
The Executive Board will vote as per COMELEC.
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National Federation of Junior Philippine Institute of Accountants
Whoever has the majoritys vote will be the official vote for the Executive
Officers ballot for special elections. The Executive Officers single
collective vote will mean one vote to the vacant positions
During the meeting, the application of Mr. Sayat as Vice President for Financeand the appointment of Ms. Subingsubing and Mr. Pilapil as Vice President
for Audit and Vice President for Membership, respectively, were discussed.
Mr. Sayat ran for the position after the President, Matthew, allowed Mr.
Sayat to resign his position as the COMELEC. It was said that the claim is
valid as per the CBL of NFPIA.
The appointment of Subingsubing and Pilapil are valid as per incoming
Executive Officers right to vote as stated by Matthew, as mandated by the
Constitution and By-Laws and Memorandum on Elections during Mr.
Sayats tenure. Mr. Sayat, while still being the COMELEC Chair claimedthat the incoming Executive Officerss can vote for the two to be seated.
Motion that the Executive Board should be informed and asked about their
stand regarding Mr. Sayats candidacy as Vice President for Finance was
raised by Dichos and Yatar. There were no objections from the Executive
Officers.
Motion that the solution to Mr. Sayats issue is to pool down the undiscounted
decision of the board and to endorse it to proper authorities to decide upon
the matter was raised by Gopez. There were no objections from the ExecutiveOfficers.
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National Federation of Junior Philippine Institute of Accountants
VII. ADJOURNMENT
There being no further business to discuss, the National Executive Officers
meeting was declared adjourned at 11:53pm. Done this 11th day of May, Two
Thousand and Thirteen, via Facebook chat.
CERTIFIED CORRECT:
___________________
Janine Nicole C. Orcena
National Secretary General
Ateneo de Davao University
APPROVED BY:
____________________ ____________________
Matthew U. Gopez Gerrecz Py N. Truzan
National President National Vice President for Non-Academics
Angeles University Foundation Ateneo de Davao University
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National Federation of Junior Philippine Institute of Accountants
____________________ ____________________
Neil Martin E. Pilapil Jetlli C. Abesamis
National Vice President for Membership National Vice President for
University of San Jose-Recoletos Communications-LuzonSaint Louis University
____________________ ____________________
Sheila Marie D. Subingsubing Ruth D. Mackay
National Vice President for Audit National Vice President for
University of San Jose-Recoletos Communications-Visayas
University of San Carlos
____________________
Kaori Kaye L. Manga
National Vice President for Media and Documentation
Far Eastern University-Manila