SEAZNA Area Service Committee

Minutes 3/10/19

SEAZNA AREA SERVICE Call to Order: 2:00 pm Ward opened the mtg with the Serenity Prayer Service Prayer, Statement of Purpose, and the 12 Concepts were read

Minutes/Agenda Approval:

Motioned to approve February Minutes and March Agenda; approved by consensus Group Reports submitted by GSR’s (see below)

Welcome New Groups and New GSR’s Robert Alt GSR Midtown Nooners Mike GSR A Moment of Clarity Zellman GSR Candle Light Angela Alt GSR Northside

Question and Answer / Open Forum / Group Announcements:

• Does Literature and H&I Subcommittees have budgets?

• Yes

• Does the proposed expense estimate cover these budgets?

• Yes

• Generations is the facility new name where Before Relapse & Recovery and Relapse meet

• Sahuarita Serenity – Monthly donation $250/$2,000 to NAWS

• Woman’s Retreat – Saturday April 6th, 11am-3pm, Event

• 1, 2, 3, Step Up Meeting – Time change to 6pm

• Str8 Outta Addiction – Updated email

Idea Request Forms

• IDR 1 Idea Request Regarding Money Matters – Asst Treasurer

• Reserve $6,250.00

• Earmark for Northern AZ Convention Seed $2,000.00

• Local SEAZNA Service Projects 30%

• ARSC 70%

• IDR 2 Idea Request Regarding Literature Orders – Asst Treasurer

• To give the treasurer a copy of all subcommittee literature orders prior to handing

out orders allotted per budgets, i.e. PR, H&I, etc

• To have an accurate accounting of subcommittee literature budgets vs spending

• IDR 3 Idea Request Regarding Basic Text Purchase for H&I Facilities – GSR Tim B

• To have SEAZNA Area Service purchase 100 paperback Basic Text, cost

$1,212.00 plus shipping. These texts will be brought to the H&I committee mtg in

April and distributed to those in attendance who believe they would be able to take

to the institutions they visit and given to addicts who are seeking recovery. This

donation is not to have any effect on the H&I budget, it is to be given as a gift above

and beyond their budget.

• Our main purpose in NA is to carry the message of recovery to the addict who still

suffer. Our message can be found in our literature, meetings, relationships with

other people in recovery. Addicts in various institutions have very limited access to

these things. For many of them, they are limited to one meeting, one hour a week.

Having a Basic Text in hand would give the addict seeking recovery access to our

message when meetings aren’t available. Government bureaucracy and budget

constricts for private institutions, limit the amount of material to their residents. The

intent of this IDR is to alleviate some of the suffering found by those addicts without

other access.

• IDR 4 Idea Request Regarding ASC Donation – Sahuarita Serenity

• Donate $250.00 to Arizona Region Monthly

• To cover the cost of services provided to Southeast Area by the Arizona Region –

meeting list, insurance for meetings and events, banking and IRS, filling of yearly

reports. Also, support subcommittees on the regional level

• IDR 5 Idea Request Regarding NAWS Donation – Sahuarita Serenity

• Donate $2,000.00 to NAWS

• To carry the Primary Purpose on a World Level and forward funds onto another

service body

• IDR 6 Idea Request Regarding a Money Matters Ad Hoc – Young & Alive Chris C

• Propose creating an Ad Hoc committee to look at surplus funds and potential uses

of the money to create some specific suggestion for the Area Service Committee to

vote on

• IDR 7 Idea Request Regarding Money Matters – Northside Angela N

• Use remaining/holding funds to seed Northern Arizona Convention then us

remaining money to send to specifically Region – set a percentage (10%) to give to

Region when there is an average take back to Groups to vote. Money to be

assessed bi annually.

• Fall in line with Concept 2. To be responsible with the spiritual, personal, and

financial resources we have provided you – to seek our advice and not to ignore our

direction. The NA Groups bear the final authority in all fellowship affairs.

• IDR 8 Idea Request Regarding Budget Funds – Activities

• $61.40

• To purchase 2 Basic Text, 2 It Works How & Why, 2 Just for Today for give aways

at Bingo

Executive Committee Reports:

• Chair Report: Ward S. gave report

• Vice-Chair Report: Dan B. gave report

• RCM Report: Jay B. gave report WWW.Arizona-NA.org All functions need to make sure they have insurance

• Treasurer Report: Paul gave report

Beginning Balance of $14,671.00 Expenses $3,500.00

Prudent Reserve $7,000.00 (2x one month expenses)

• Vice Treasurer – Recommends $3,000.00-month Exp

Asking what split of Region and World

Figure a standard percentage or amount each month to send (see IDR) Subcommittee Reports:

Activities: Margo W. gave report,

• March 30 – Bingo in Sierra Vista

• May 11 – Movie Night 7p, to 10pm

• Jun 8th – Game Night 6pm to 10pm

• H&I: Report given by Vice Chair

• 1477 addicts seen during month, Panel Speakers Needed Literature: Jessica S. gave report

• $1475.73 in orders from groups

• $708.00 H&I order

• $2,398.73 spent to restock this month

Literature Reporting for 4-14-2019

• In March, the literature sales to Area GSR’s was $1,008.36, of which $53.49 was paid by money order.

• $61.40 worth of literature was provided to Activities.

• $56.10 worth of literature was provided to Public Relations.

• $1,890.16 was spent to re-stock the area literature inventory, including $708.00 to support H & I literature.

• SEAZNA Area maintains an inventory of approximately $4,000.00 Thanks for letting me be of service!! Jessica S. Please see attachments below for spreadsheets and inventories

Mt. Lemmon Bash: Marque gave report

• Preregistration $40 guarantees parking

• First off, thanks to everyone who came out and supported our event last month!! We loved

seeing everyone and we had a blast!!

• MLB is hosting a potluck fundraiser this month at Fort Lowell Park Ramada 1 this coming

Saturday, March 16th from 12 to 4 p.m. The best Irish dish gets a free MLB registration!! There

is a balloon race at 12:30, auction at 2:30, and speaker meeting at 3!!! There is a $5 suggested

donation but no one will be turned away. Please announce this at your meetings, flyers are

available!!

• Right now we have a balance of approximately $1500. Our treasurer will provide an exact

amount to me on Monday when the bank opens as he does not have online access.

• T-shirts are arriving early this coming week!! They will be available to you soon!! They will be

available for $15 each!!

• If you pre-register for the bash you are guaranteed parking for the event!! Parking is limited, only

60 spaces, so please be mindful. If you bring a full car of people you get free parking!! Pre-

registration is until June 1st. It's $40, full registration is $45.

• Just a reminder, the 2019 Bash is on June 28th-30th.

• Any questions??

• Thank you for letting me be of service, Marquie

Newsletter: Joe C gave report/no written report submitted Outreach: Kathleen L gave report

• Outreach is going great, good times, fun trips

• Next Outreach adventure will be to Nogales, AZ Phone Line: Mark C. gave report Mark C. 602-423-5246 phoneline@natucson.org

• The SEAZNA Phone Line received a total 79 calls, and 16 of those calls were

forwarded to a live addict, and 3 went to voicemail for the month of March 2019. • If you’re on the phoneline and have any issues or questions please feel free to call,

text, or email me my cellphone, and phoneline email has been added to this email,

and is also available on the SEAZNA Website @ natucson.org

Thank you for the privilege to serve as your phone line chair. Public Relations: Mariel M. gave report

• March 14 – Grand Lux Hotel: Vet’s Stand-down

• Date/Time/Location: 3/10/2019 @ Streams In The Desert, Chairperson: Mariel M, Secretary: Mariel M

(Acting Secretary), People in attendance: Paul R, Kathleen L, Juan A, Mariel M, Sheryl

Old Business/Past Events:

• Desire V filled the Vice Chair position

• Juan and Paul are continuing to work on a list for our literature racks to be placed in community spaces

• Tentative Date for Subcommittee Learning Day: Need to create sign up sheet for planning committee

New Business/Upcoming Events:

• Juan A has stepped up as our secretary – to begin in April!!! All positions are now filled!!

• All Subcommittee Learning Day has a date locked in for November 17th 2019

• Literature Racks were placed at 3 locations in the community last week. We will check back in a month

to see how this is going. We decided to give the locations a start-up kit which includes a rack purchased

on Amazon and an order form, in case they decide to purchase more literature.

• PR Week is June 3-9. The committee is going to brainstorm some ideas and bring it up and decide next

month exactly what we will be doing. Some ideas included a Basic Text drive, flyer hanging and an

inventory of current supplies.

• Veteran Stand Down: Thursday, March 14th 9am – 2pm (Bruce, Desiree, Mariel & Paul)

• Tucson Palooza: Saturday, May 4th 9am – 2pm ( Desiree, Mariel & Juan)

Next Meeting: April 14th 11am Streams in The Desert Next Meeting: 2/10/18

SEAZNAC: bodhi. gave report

• All contracts are with Board of Directors in Phoenix

• Hotel contract has been signed and rooms are available to reserve

• Convention Registration is up on the website and registration forms are available

• Preconvention merchandise is available along with Keys to Freedom key chains

• Welcoming committee has launched the Basic Text Book Drive (flyers available)

• H&I information letters are drafted and ready for the treatment centers

• The kick off Spaghetti dinner and karaoke night was a great success with lots of Fellowship Brought

in $778 so made $128

• We were able to have the MACCNA registration exchange and will have a drawing for the ARCNA

registration exchange at the April event

• Current Balance $3773.63 Upcoming Happenings

• SignUp Genius links will be available for Hospitality Room, Welcoming/Huggers, and Marathon Meetings

• April 20th Event either Benson or Sierra Vista

• June 22nd Auction at Hotel Tucson

• Speaker Jam August 29th at Hotel Tucson

• GiGi and the Glow will be the live entertainment on Saturday Night at the convention

Roll Call:

• Roll call of Groups:

• Total Active Groups = 44. GSR’s present = 31. Required for a Quorum = 22. Quorum met = Yes

New business / Idea Requests (IDR):

• IDR 1: Pass

• IDR 2: Pass

• IDR 3: Tabled

• IDR 4: Withdrawn

• IDR 5: Withdrawn

• IDR 6: Withdrawn

• IDR 7: Withdrawn

• IDR 8: Withdrawn/Once annual budget is approved, no need for request if within budget Meeting Adjourned at 4:37pm Meeting closed by Ward Next Area Meeting will be on 14th of April 2 PM at Streams in the Desert on Pima Road

Literature Stock on Hand March 2019