minutes 2 budget-march 10, 2009 special minutes for budget purposes

8/14/2019 Minutes 2 Budget-March 10, 2009 Special Minutes for Budget Purposes

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SPECIAL MEETINGS OF COUNCILFOR BUDGET PURPOSES

March 10, 2009 at 3:20 p.m.Fraser River Presentation Theatre

4 th Floor, 20338 65 Avenue, Langley, BC

M I N U T E S

Present: Mayor Green

Councillors J. Bateman, B. Dornan, S. Ferguson, C. Fox, M. Kositsky, B. Long,K. Richter and G. Ward

J. Armstrong, M. Bakken, P. Catlin, C. Corfe, D. Leavers, R. Seifi, D. Sparks,H. Tsikayi, D. Wade, J. Winslade and C. Wright

S. Palmer

A. APPROVAL OF MINUTES

1. Standing Committee of Council Finance Committee Meetings

The following Minutes of the Standing Committee of Council Finance Committee:January 7, 2009, January 13, 2009, January 20, 2009, January 27, 2009,February 3, 2009, February 10, 2009, February 11, 2009, February 17, 2009,February 24, 2009, and March 3, 2009 were circulated for information purposes.

B. REPORTS

1. Review of Financial Impacts of Standing Committee of CouncilFinance Committee Report

All Capital Carryforwards from 2008 to 2009, which have not been started, havebeen eliminated.

Capital program has been significantly reduced. $1.9 million ongoing revenue is available for 2010 for Capital or other uses. User Pay Utilities funding sources are not retained within the User Pay Utility

(Water funds used to fund Solid Waste shortfall). A tax increase of 0.93% on Universal Utilities/Functions amounts to $679,000.

Councillor Long entered the meeting at 3:26 p.m.

Councillor Fox left the meeting at 3:31 and rejoined the meeting at 3:32 p.m.

Water/Sewer/Solid Waste Utilities represent different customer bases than thegeneral tax population (i.e. water users are different from sewer and differentfrom solid waste).

The Finance Committee recommended reallocation of $10,879 million to fundcertain utilities such as Fire and Police out of Transportation.


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March 10, 2009Special Meetings of Council for Budget Purposes Minutes - 2 -

B. REPORTS

Councillor Richter entered the meeting at 3:31 p.m.

Financial Planning Strategies to Date :

No service enhancement so maintenance requests in draft budget except for FTFire Service implementation in 2009/10.

Reduction of 9 staff from vacancies. Significant reduction in capital program. No inflationary increases except for non discretionary expense sonly mainly

salaries, wages and contracts. Utilization of surplus for reducing immediate impact of Solid Waste levy

increases as a short term strategy.

The following comments were provided:

Major cost drivers are: Salary, wages, benefits & other; Firehall to full time salaries; Utilities/Contract cost increase; Policing contract increase; Garbagecollection contract; Recycling contract; GVSDD Levy; Water purchase from GVRD;and Provision for new Debt.

Taxes per capita for the Township is comparable to other municipalities. Five of thecomparators receive gaming revenue which helps fund their Contribution to Capitalthereby reducing capital funding from General Revenue.

Councillor Ferguson left the meeting at 4:10 p.m.

Councillor Kositsky entered the meeting at 4:10 p.m.

The comment was made that the Capital program consists of Capital Replacement,Upgrading, Maintenance and Renewal, and Repair.

Councillor Dornan left the meeting at 4:14 p.m. and rejoined the meeting at4:16 p.m.

Councillor Bateman left the meeting at 4:34 p.m. and rejoined the meeting at4:36 p.m.

C. 2009 WORK PROGRAM/BUDGET DISCUSSION

1. Water Utility Fund

H. Tsikayi provided a brief overview of Version 3 of the 2009 Draft OperatingBudget Summary for the Water Utility Fund. Earmarked contribution to Capitalwould be $356,030; new growth in 2009 is estimated at 3%, and if a tax increase of1% is applied, $96,961,000 would be raised.

Councillor Long left the meeting at 4:39 and rejoined the meeting at 4:41 p.m.

Councillor Dornan left the meeting at 4:52 p.m. and rejoined the meeting at


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C. 2009 WORK PROGRAM/BUDGET DISCUSSION

4:54 p.m.

2. Sewer Utility Fund

M. Bakken provided a brief overview of Version 3 of the 2009 Draft OperatingBudget Summary for the Sewer Utility Fund.

3. Solid Waste Utility Fund

M. Bakken discussed the 2009 Draft Operating Budget Summary for the SolidWaste Utility Fund. H. Tsikayi noted that there is no Capital program in the SolidWaste Utility Fund.

4. Parks Utility Fund

H. Tsikayi commented on the $650,000 transferred from prior years surplusearmarked for 2010 BC Summer Games (Transfer to Capital). D. Leavers notedthat #15 is a new request brought forward by Anna David with respect to theHarmony Park location.

5. Transportation Utility Fund

H. Tsikayi noted that contribution to Capital is earmarked at $1,324,194.

It was determined that the remainder of the items would be discussed at the March11, 2009 Standing Committee of Council Finance Committee meeting.

6. Stormwater Utility Fund

7. Fire Department Budget

8. Police Division Budget

9. Recreation and Culture

10. General Government

11. Community Development

12. Budget Summaries

D. MOTION TO RESOLVE INTO SPECIAL CLOSED MEETING

E. OTHER BUSINESS

F. ROUND TABLE


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G. NEXT MEETING

Date : March 11, 2009

Location : Fraser River Presentation Theatre4 th Floor, 20338 65 AvenueTime : 3:15 p.m. 5:15 p.m.

H. ADJOURNMENT

Moved by Councillor Fox,Seconded by Councillor Long,That the meeting adjourn to March 11, 2009 at 3:15 p.m.CARRIED

CERTIFIED CORRECT:

Mayor

Deputy Township Clerk

minutes 2 budget-march 10, 2009 special minutes for budget purposes

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