minutes 04-18-13 (joint session)

7/30/2019 Minutes 04-18-13 (Joint Session)

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We are your sole autonomous student government. We voice out your concerns. We protect your welfare.We form the community. We are entrusted to lead and committed to serve.

We are your SANGGUNIAN.

A member of BUKLOD ATENISTA, the alliance of student governments of Jesuit tertiary education institutions in the Philippines.

Room 200, MVP Student Leadership Center, Ateneo de Manila University

0916 750 6661 | [email protected]

JOINT SESSION

Date: April 18, 2013

Venue: MVP 217-218

Time: 4:30pm to 6:00pm

AGENDA (underlined = to be continued, italics = postponed/deferred):1) Privilege Speech by Dan Remo2) CB Briefing3) Ratification of CB CIP4) School/CB Committee Appointments

5) Thrust Discussion6) Unit Reports7) Privilege Speech by AJ Elicao8) Reminders

ATTENDANCE (underlined = absent, italics = late/early departure):

1Proxied by Matt Olivares.

2Proxied by Josh Agpoon.

3Proxied by Paul Sajulla.

4Proxied by Leo Abot.

Daniel Antonio Remo

President

Ryan Carl Yu

Vice-President

Antonio Rafael Elicao

Secretary-General

Kristine Mae Andujare

Finance Officer

Redentor John Dimla1

SOH Chairperson

Matthew Daniel Olivares

SOH Secretary-Treasurer

Jose Javier Poe IV

JGSOM Chairperson

MariaAlexandraTanjangco

JGSOM Secretary-Treasurer

4 SOSE Exec Officer

4 SOH CB Rep

Alisandro Joshua Agpoon

4 JGSOM Exec Officer

Larisse Jem Mondok2

4 JGSOM CB Rep

Mary Allyson Ty

3 SOSE Exec Officer

Jose Norberto Reyes

3 SOH CB Rep

John Paul Racines


Luis Miguel De Jesus

3 JGSOM CB Rep

2 SOH Exec Officer

2 SOH CB Rep

Jose Iigo Acosta


Ray Cristofer Gomez

2 JGSOM CB Rep

SOSE Chairperson

SOSE Secretary-Treasurer

SOSS Chairperson

SOSS Secretary-Treasurer

4 SOSE Exec Officer

4 SOSE CB Rep

4 SOSS Exec Officer

4 SOSS CB Rep

3 SOSE Exec Officer

3 SOSE CB Rep

3 SOSS Exec Officer

3 SOSS CB Rep

Melisse Andreana Yutuc

2 SOSE Exec Officer

Pamela Anne Gaerlan

2 SOSE CB Rep

2 SOSS Exec Officer

2 SOSS CB Rep

Michaella Paula Aldea

COA President

Von Vincent Cruz3

ARSA President

Aldwin Maynard Dykimching

DSLD Chairperson

Rachel Mina

DSWS Chairperson

Cathrina Dumancas

DCR Chairperson

Jose Enrico Abesamis

DEA Chairperson

PaoloMiguelDeLosReyes

DIA Chairperson

Samantha Hillary Co

DPR Chairperson

Kristoffer Tadeo Chua

DRS Chairperson

Kevin Thomas Sison

COMELEC ChiefCommissioner

Roy Lambert Guerra4

SJC Chief Magistrate


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OTHER ATTENDEES:

Leo Abot, SJC Internals Magistrate

Kyla Javellana, OP Chief of Staff

Izo Lopez, OSG Chief of Staff

Toby Tobias, SOSE Freshman Night TF Head

Nikko Dela Paz, OSG Secretariat Team

JB Bautista, OSG Logistics Head

Louis De Jesus

Guio Martinez

Paul Sajulla, ARSA Secretary-General

Shaun Que, OVP Chief of Staff

Betty Caronogan, OFO Chief of Staff

Astrid Ocampo, OP Special Assistant for the HoR

Misha Samonte, OSG Knowledge Mgt Team

Dan Manglinong, 4th

Year BFA CW Course Rep

Mawe Duque

Nick Lucero


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MINUTES

Privilege Speech by Dan Remo

Remo: Year of many firsts. What we're going to be doing will be very difficult, need collaboration. What

I'd like to impart is, whatever you bring into this meeting, come in here with an open mind and the

willingness to work. It will be difficult, structure is complicated, but we do this because we want to serve.

Let's leave Sanggu better than we found it.

Briefing

Structure of the Central Board

o Parliamentary procedure meant to keep order and be as efficient as possibleo Start of every meeting

Call to order by the presider (usually the President) National anthem (because we are Filipino and are nationalistic) Prayer Roll call by the Sec-Gen Approval of agenda

Agenda is usually published early.

Gone through motions--plans of action, decisions, etc.

o Motions Motions to approve (agenda pts, any course of action the board will take) Motion to suspend parliamentary procedure OSG does not record what goes

on during suspended parpro

Motion to divide the house During voting on a particular stand. Call on everymember of the Central Board to vote. Records the vote of every CB member

Motion to caucus suspend recording of minutes, breaks the board into smallgroups to discuss

Motion to defer to delay the discussion either later on or to next meeting Motion to adjourn at any time, but has to be seconded, done at the end

o Rules of CB meetings Voting process

Who can vote in a CB meeting: CB Reps and sectoral representatives.

Whenever there's a motion, only CB Reps can give votes. Everyone can

join the discussion, but only CBs vote.

Voting is for whenever you make a policy, or a resolution.

EDTAF Early Departure, Tardiness, and Absence Form. Used to checkattendance, allow proxy. Repeated failure to submit may be grounds for

impeachment. To ensure accountability.

Everything you say is taken down public record even if you are not a CB Rep.Beginning usually has approval of minutes of previous CB meeting.

Minutes remind us and require us to enforce the things we do pass,

helped by SJC who audit what we do/say.


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Rules exist for a reason, but do not let them discourage you from joining thediscussion.

Joint sessions whenever the President feels he needs the entire board andschool reps for whatever reason, something critical to discuss.

Conducting discussionsPoint of information wait for presider to acknowledge you before you

raise a point.

Point of Contention to say a point against the speaker.

Point of order ask regarding procedure; for example what rule do we

follow or to clarify rules. So that the speaker can prepare, and for the

sake of the minutes.

Motion to extend the time extension because there is not enough

time. Has to be said by CB member.

Questions

Acosta: If a joint session is SB and CB, can members from the School Board raise motions?

Remo: CB reps can raise for the SB. You can participate in the discussion, ask your partner to ask

for an extension and then raise points yourselves. Require everyone to be there for critical

institutional discussions. For example, now, levelling off all units plans, etc.

Remo: What happens when we run out of time and we are forced to extend for very long, to the point

that we have to leave the room? Meeting extends until motion to adjourn.

Maki De Jesus: Clarify why the proxy can still vote.

Remo: You are an elected rep, so the powers of the position are given to you. Part of the

privilege are that you can delegate the power provided that you go through the process and is

acknowledged by Sec-Gen. You're not just here as an individual, you're here representing a

constituency. Appointees conversely can't because constitution says they do not have the

legitimacy to represent in that way.

Maki De Jesus: If I'm not engaged in that topic, but there's a member of my SB who's more involved, can

I just give that someone the proxy power?

Remo: Given that you're an elected CB Rep, the vote is your responsibility. If you have any

resource persons, encourage them to come, have them present, but you as a representative

should still be the one to vote for your batch. We do not have particular rules on who you give

your proxy power to, so it's for your batch to judge who you give your proxy power to. We don't

encourage it, but you can.

Gomez: Can votes by proxies be [withdrawn by us later]?

Remo: No. Proxy power assumes that the proxy is representative of the constituency. And the

moment the proxy votes for you, unless we go back to the topic later on, that's the only time

you can re-vote on an issue.


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Elicao: Thats why in Certificate of Proxy, theres an option to not give your proxy the votw. But

youll have to explain why, and the assumption is youll send a proxy you trust to vote for you.

Remo: Where does the president come in? Enacts the decision on behalf of the Central Board.Presidential VetoI can't officially vote, conflict of interest with role of presider. Presider has to be

neutral. Who can be presider besides VP? Presider can ask for motion to move presidership in case he

wants to join discussion. When you come into a meeting and you want to bring up something with me

personally, we discuss it outside formal CB session. Not to say that CB work starts and ends here; this is

just a small part of it. The CB is a place where we formally ratify and discuss, but work is done outside.

Reyes: Who can assume presidership?

Remo: Anyone, but the body will decide.

o Reyes: Limited to CB? Remo: Yes.

Gomez: Presiders can't vote?

Remo: Yes, which is part of why we have change of presidership.

Ratification of CB CIP

Questions

Louis De Jesus: Given that you're opening the process of appointment for OIC CB Reps to constituents,

why are there no CB Reps for SOSS?

Remo: Constitutionally, and given the SJC decision/interpretation, we cant.

Elicao: Given the lack of chairpersons for SOSS and SOSE, there is no body to forward these

recommendations for appointment.

Yu: For the CB Standing Committees, I dont think they should have to meet twice a week necessarily. It

should be up to the members of the committees.

Motion to amend Title V, Section 48 by Yu, seconded by Elicao, as follows: The CAA, CEA, CFS, and CAS

are mandated to meet as often as deemed necessary by the members of the corresponding

committees. Motion approved unanimously.

Motion to change presidership to the VP by Yu, seconded by Maki De Jesus. Motion approvedunanimously.

Poe: Will we also approve the SB CIP?

Remo: No need. Up to School Boards. I intend to give them all the necessary autonomy.

o Poe: Can we have a template? Remo: Sec-Gen, please provide.


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Motion to change presidership to the President by Remo, seconded by Gomez. Motion approved

unanimously.

Poe: I noticed that the CB CIP points that concern the SB, and the CB. Why can't SB have a say in generalSanggu rules? Why are these points included when they apply to all of us?

Remo: We cant craft it and isolate the CB alone. You are free to speak up, ask your CB Reps to

lobby. The CIP includes the jurisdiction of the facilities, the Sanggu room. This falls under the

Office of the Sec-Gen, which is under the CB, so these rules must be ratified by the CB. We have

to abide by them, convenient or not. Consti has CB as highest policy-making body, so for now,

this is how it has to work. Keep in mind for when we open constitutional review.

Louis De Jesus: What governs the behavior of a CB rep in a school committee?

Remo: We cannot write the behaviors down or restrict our reps that much. Up to the CB to write

up benchmarks if you will. We are bound by the constitution and also the Magna Carta, We

cannot enforce behaviors upon others.o Louis De Jesus: Wouldn't the CB be imposing behaviors upon itself?

Remo: It is up to the CB if it feels that we have to add those benchmarks toregulate behavior.

Motion to change presidership to the President by Yu, seconded by Elicao. Motion approved

unanimously.

Yu: PoC for Title V, Section 44, its unclear exactly who does the appointing.

Motion to revise Title V, Section 44 to "The members of the Board, except sectoral representatives,

President, Vice-President, Secretary-General, and Finance Officer, are to be appointed by the

President.... by Yu.

Objection by Maki De Jesus - why should the president be the only one who has the say in what

committees we join?

o Yu: It's not that only the president will pick, but the board talks about it first, thenforwarded to president to be formalized.

Objection withdrawn.Objection by Elicao, motion to instead amend the section to read ...to be appointed by the

president with the consent of the Board.

o Yu motion withdrawn, Elicao motion approved unanimously.Yu: PoC quorum is described as 50% + 1 of the Board, not just simple majority. Given that we have 11

CB Reps, is the Central Board alright with idea that to reach a quorum, seven is needed instead of six.

Poe: PoI - The CB CIP is just presented to the CB's, and only now. Shouldn't we have had more time to

review?

Elicao: The draft has been in the Sanggu top officers Dropbox s ince Wednesday; you should've

read it already.


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Motion by Yu to approve the CB CIP for the school year.

Objection by Andujare: Have you all actually read it? When this document is already approved,

everyone has to follow it. Youre sure?

o Objection withdrawn.

Motion approved unanimously.

Appointments

School Committees

Yu: We only have five CB Reps. Traditionally, we assign CBs to these committees and they become the

reps for the year. This year, Top 4 talked about recommendations, based on what you told the president,

what we know about you, and workload. School Committees part of your job as CBs. Traditionally, seats

are held for the entire year, but since we only have five CB Reps, seats will be temporary until SpecEl.

Remo: Each name we'll give will be approved per committee.

Temporary appointment recommendations:

Budget Committee (goes with Finance Officer to the university budget committee) Ray Gomez

Standards Committee (selecting valedictorian, appeals for probation) - OVP and Pam Gaerlan

Curriculum Committee (curriculum-related/course-related affairs) Pam Gaerlan

Nutrition Committee Larisse Mondok

Cafeteria Committee Juno Reyes and Maki De Jesus

Off-Campus Housing ARSA and Ray Gomez

Discipline Committee Larisse Mondok and OP

Remo: These are School Committee recommendations as made by Top 4 officers. Concerns?

Louis De Jesus: Who in OP and OVP?

Yu: Us.

Remo: And whoever we send, as necessary, but will usually be us.

Gomez: PoI - Why was I recommended for Budget?

Yu: With regard to the number, you only have one other committee. With regards to experience,

we feel you have more mathematical expertise as an ME major.

Maki De Jesus: PoI - Why am I in the Cafeteria Committee?

Remo: Related to CAS/administrative work. Juno is there for org/student group perspective.

Maki De Jesus: PoC - What does the Caf Committee do?

Motion to change presidership to FO by Andujare, seconded by Gomez. Motion approved unanimously.


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Remo: Caf Committee deals with the three concessionaires of the Loyola Schools; they

regulate them and the sub-concessionaires. Very administrative in nature.

Maki De Jesus: PoI - So the power is limited to the cafs? What about JSEC?Yu: JSEC falls under the SOM Dept, but if you feel you have a issue with JSEC and you're part of

the Caf Com, bring it up with them.

Gomez: PoC Whats the difference between Nutrition Council and Caf Com? Can we make them have

the same rep, or merge them?

Remo: Caf Comm is administrative in nature, technical. Why storage freezers at this

temperature, size of loading bays, etc. Nutrition is nutrition-based, particularities of the food.

Separated by the school, so we can't modify or change them. We can vote in them, but that's it.

Gomez: PoC For Off-Campus Housing, until where is their jurisdiction?

Yu: These are the types of questions should be forwarded to the committee itself.Remo: Summary: Ateneo-accredited off-campus housing. Inspections, check-ups, approvals.

ARSA as dormers, Ray as off-campus house person.

Motion to change presidership back to President by Remo, seconded by Yu. Motion approved

unanimously.

Motion to approve school council appointments until special elections by Gomez, seconded by Elicao.

Divide the house, voting via vicavoce, approved unanimously.

CB Committees

CAA (academic related issues) Larisse

CAS (admin, reservations, trike matrix, facilities, etc) Maki

CFS (formation, guidance) Pam

CEA (all extracurricular affairs) Juno, Ray

Maki De Jesus: When will these be effective?

Remo: Immediately.

Maki De Jesus: How do we work?

Yu: Transitioning from previous years to these individuals, and from there, you start working.

Still not permanent, and subject to change based on SpecEl.

Reyes: Effective immediately, but chairmanship isn't decided yethow will we work?

Yu: The members can talk among themselves rather than having the Top 4 decide everything.

You can start working immediately even without your chair being appointed, because you

choose your chair.

Remo: If approved tonight, you will take responsibility for appointing.


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Elicao Are we deciding auxiliary committees tonight?

Yu: No. Theyre assembled on a need basis, and theres no urgent need right now. We do need

to appoint, but not all CB reps have given preferences, so deferred till then.

o Gomez: So there are no auxiliary committees? Yu: Need basis, not as urgent as standing. There will be, but when the other CB

Reps give their preferences.

Elicao: Implication of CIPRyan, Tin, and I are already ex-officio parts of ourcommittees.

Motion to approve recommended CB appointments by Yu, seconded by Gaerlan. Motion approved

unanimously.

Motion to change presidership to VP by Yu, seconded by Maki De Jesus. Motion approved unanimously.

Thrust

Remo: The direction that this admin will take is integration and institutionalization. We have asked

different affected units to direct their efforts to institutionalize their units--manuals, org charts, etc. the

hope is that we can transition better for our successors. Integration because we have so many efforts

but they're not focused. Want to make sure that Sanggu runs as efficiently as possible, become more

involved and engaged in student life. Integrate all our efforts as unit heads so we can deliver on our

respective platforms. Have asked the different units to present updates and org charts, to be finalized at

Top 55 PlanSem.

Unit Reports

Yu: Each unit has five minutes. Order: SOH, SOM, SOSE, SOSS, DCR, DEA, DIA, DPR, DRS, DSLD, DSWS,

ASCC, ATF, HOR.

Motion to change presidership to president by Remo, seconded by Elicao. Motion approved

unanimously.

Remo: Hold all questions until after the meeting.

SOH

Olivares: Summary of PlanSem: prep for FreshNight, theme, headed by the sophomores, have already

presented to the Dean. Dean will pitch in money, venue yet to be gotten. Receipts to be worked on forreimbursement. Rest of the year, music and arts festival, form a Humanities cluster to break cliques

among courses, harmonize school and orgs, emphasize school unity as SOH. Revive Women's Week, or

at least Women's Day--include the Vagina Monologues as spearheaded by Missy Maramara but has died

down since she disappeared. Two exhibits per sem in order to make noise for SOH, preview SOH Week.

Continue Short and Brief which was successful. SOH Week as Art is Dead, hanging dolls, go all-out during

the week itself, "art is alive" during the week itself. Tie up with Fine Arts Festival.


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JGSOM

Poe: PlanSem: how we would institutionalize and integrate the entire School Board. Thrust: to master

basic functions of a student government, basic representation, and basic services. Key projs: SECplansem, other unit plansems. Key ops: establishing systems and lines of communication, consultation

with student body, training of student unit reps, SONA for JGSOM, launch of various basic services,

ratifying internal SB CIP.

SOSE

Tobias: Already held PlanSem. Theme for freshman night: Space! Drafted a program flow, Location: GS

Cov Courts. Sponsorship letters. Meeting this Friday and Saturday. Other projects: SOSE Formation Team,

Career Orientation Talks, SOSE shirts to promote school unity, Science Exhibit, SOSE Week (Quiz Bee,

Cyber SportsFest, etc.)

DCR

Dumancas: Department of Corporate Relations. Already met with SB chairpersons and deputies. Fixed

database for sponsors. Projects: Marketing Kit, Training Series (series 1: old calls, series 2: up close and

personal). Mix'n'Match sponsorships revised. All School Boards will pass their events to DCR so they can

meet with sponsors, combines sponsorships with different events. Institutionalization and integration:

market Sanggu as a whole, modules through training and trackers.

DEA

Abesamis: Projects: PolEd Committee, relationship with NUSP, reform Katipunan Consortium. Internals:

set application process for officers, officers from scratch. PlanSem for last week of April. ATF needs

volunteers, can use Sanggu's communication channels. For PolEd: Coordinating with ADC, meeting orgs

by May, include ATF.

DIA

De Los Reyes: Projects and Plans: PlanSem on Saturday, Rep Training (SB involvement), induction mixer,

shirts and lanyards and body tags (coordinate with DPR), Sanggu Sportsfest, social and spiritual

involvement (outreach, tie-ups).

DPR

Co: Order form for all units: submit seven days before promo is due. Also handling ORSEM Video,

revision of SB logos. June: branding manual. Designing Sanggu shirts and lanyards.


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DRS

Chua: Makes studies that are feasible, actionable, and impactful. Cycle: Curriculum - grand consultation.

Facilities - facilities improvement. Services office review. Formation - non-quantifiable. External Efforts- student perception and expectations study, offices (redo study), systems for evaluating Sanggu.

Internal Efforts Constitution, CIP, trainings, member selection and activities, internship program.

DSLD

Yu (for Dykimching): Summer: team-building, module-making. First Sem: team-building, block rep

training, Ateneo GS/HS leadership training (not sure). Second Sem: team-building, block rep training,

leadership forum, requested trainings from orgs. Done: Core Meetings, PlanSem April 26-28. Integrate:

formation, systematizing internal processes

DSWS

Mina: Automated systems testing for consignment and sales and lockers, EvSem, PlanSem May 23-24,

general clean-up of office.

ASCC

Yu (for Odulio): Like page/Twitter, issues DM, and private message communication with students.

Templates for like page and infographics by DPR. Sanggu App containing Magna Carta, officer contact

info, FAQ, calendar.

HOR

Ocampo: Drafts house rules, forwarding all the lobby motions, House of Reps solely managed by the

reps.

Lower house-upper house scenario, everything that happens will be forwarded to the CB. I will be in

charge of drafting the house rules, will be Sec-Gen for the first session, will be Sgt-at-Arms for floor

management.

Not composed of School Board and Core Board reps alone; parties and coalitions will send reps to

participate in HOR.

Induction will be when we introduce house rules to reps.

First HOR session after freshman and special elections.

Motion to move Elicaos privilege speech to the next meeting by Andujare, seconded by Yu. Motion

approved unanimously.


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Announcements

Elicao: Reminding everyone about ATF Purple Thumb Forum and Gabay Halalan. Also Top 55 PlanSem

on May 4-5.

Maki De Jesus: Do we need to prepare anything for PlanSem?

Remo: Wait for announcements.

Acosta: Can SBs join?

Remo: It's for everyone, not just CB.

Motion to adjourn by Gomez, seconded by Reyes. Motion approved unanimously.

PREPARED BY:

Jan Nikko I. Dela Paz

Secretariat Team

Office of the Secretary-General

Sanggunian ng mga Mag-aaral ng mga

Paaralang Loyola ng Ateneo de Manila

Antonio Rafael N. Elicao

Secretary-General

Sanggunian ng mga Mag-aaral ng mga

Paaralang Loyola ng Ateneo de Manila

minutes 04-18-13 (joint session)

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