ministry of justice
TRANSCRIPT
Israeli Ministry of Justice: Providing Various EMC Documentum-Based Solutions Using One Shared Framework
Presented by: Ronnen Brunner, CIO
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Agenda
> The ministry of Justice in brief
> The Challenges
> SOA as the solution for MOJ
> How does Documentum fit in ?
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60 seconds on The Ministry of Justice
> Over 35 different, disintegrated departments– including State Attorney; Civilian Legal Aid; Public
Defender; Land Settlement Registration; Chief Government Appraiser; National Center for Mediation; Companies Registrar; Patent, Designs, and Trademark Registrar; Information Storehouse Registrar; and Council of Chartered Accountants
> 140 Information Systems, some distributed, significant technology variance
> 3000 employees, 35 departments, 40 locations, serving 6.8M constituents and 250,000 businesses
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Ministry of Justice – State of Israel
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Business and Technology Pain Points
> High TCO
> Dynamic legislation demands IT flexibility
> Politics may cause changes in organization, either merger of another unit or separation of an existing one
> Most of the units were created to support specific laws, which mean that each system is very unique and has very little, if any, resemblance to other systems
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… Some more Challenges
> Long cycle time from Initiation to production
> High costs of development ‘From Scratch’ systems
> Each system is completely unique, thus, requires proprietary solution
> Inability to respond quickly to changes
> No standardization
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Business and Technology Challenges
> Consolidation
> Standardization
> Transform large number of units from disadvantage to advantage
> Re-use of services
> Lower TCO
> Do more with less
> Achieve agility
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SOA as the Solution
> Build systems as a collection of components
> Use your infrastructure and appli-structure as much as possible
> Re-Use services
> Focus on business needs more then on technology
> Allow revolutionized evolutions as parts of legacy systems can be replaced
> Decide on infrastructure based on the horizontal needs of the organization
> Start small
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The Value of a General Business Platform – The SOA approach
SOA at the Ministry of Justice will make these buzz-
words a reality
> Agility, Scalability, Robustness
> Do more with less
> Time to Market
> One Size fits all
> Lower TCO
> Reusable Assets
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Infrastructure Layers C
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ECMBI
DWH
ETL
EAI
Enterprise Portal
WF
State Attorney
Land Registration Legal Aid
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Another look at ECM
Can we grab the rope in both ends?
Archives• Large Volumes• Large Files• Mostly Read
Office Management• Incoming/Outgoing
mail• Small Volumes• Small Files• Simple Read/Write
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The Value of a General Business Platform
Documentum’ advantages
> Documents are the common outcome from all units
> One integrated platform – yet fully modular for flexible implementation
> Application integration becomes easier and simpler
> Much better content management then any custom made solution for content
> Lower the risk
> Allow for a dynamic solutions as product continues to evolve over time
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Currently 3 Types of ECM Solutions
> Services
> Webtop based applications
> Custom applications based on WDK
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1. ECM Services
> Framework of ECM services for the different applications:
– e.g. State Attorney, Land Registration and all other applications serving
> (Planned) Web Services for variety of document management options. D6 DFS & self-developed WS.
> (Exists) URL for simple services such as opening a specific document.
– Example: to open a Mortgage document using a specific value of object_name: http://moj-apps4:8080/docservices/component/inlineview?docType=moj_mortgage_doc&attrNames=object_name&attrValues=2007000001
> The goal: to create ONE framework that serves all units and applications despite the versatility of needs
1 framework – multiple applications
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2. Webtop based Applications DoCenter-Files
> Purpose: Allow direct access to scanned documents
> Will be used temporarily by old applications that can’t use Web-Services.
> DoCenter-Files include:
– Improved Webtop interface
– Each unit works with its own types of folders and documents.
– XML based Application-Generator
> Elapsed time for building a new application: 3 days
> First phase – 11 applications
1 framework – multiple applications
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Sources of Documents
> On-going files scan
> On-Going incoming and outgoing letters, fax, e-mails
> MASSIVE scanning of historic files.
– Started 18 months ago, with several hundred millions documents left to scan.
– Examples:• Land Registration: 73 TB
• Patents Bureau: 130 GB
• Legal Aid: 1.3 TB
• Registrar of Pledge: 900 GB
• Administrator General & Official Receiver: 1.4 TB
• Etc.
– The scanned documents are loaded automatically to Documentum using XML-Applications
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DoCenterFiles | State Attorney, Search Screen
Search by attributes
This screen does not exist in Webtop and is generated by our XML Application-Generator
Tools – new folder, new binder, new doc, scan, import, 1 level up
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DoCenter-FilesAuditors’ Council Search Result | Folders List
Search string
Back to search screen
Search result - list of folders
Many folders –> no browse tree
Webtop Screen. Columns generated automaticaly by our XML Application-Generator
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DoCenter-FilesLand Assesment – New folder
Customized 1-step screen for creating folders / documents
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DoCenterFiles | Scan a Document into Webtop
Scanning options: zoom-in, zoom-out, rotate, etc.
Java Applet for scanning based on JTwain libraries
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3. Custom WDK based Applications DoCenter | Office
> Purpose: Managing incoming and outgoing letters> Main functions:
– Wise templates– Reply to sender– Easy search– Reminders– Contacts management– Handling cycle (using the BPM engine)– Connecting documents– DCO integration for easy filing of incoming mails– and much more…
> UI based on Webtop - heavily customized. Clean design.> Used by main chambers and offices including CEO
Same application for all units
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DoCenterOffice | Main Window
browse tree
Press for search
MailContactsTasks
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DoCenterOffice | Search Window Opened
Search area
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DoCenterOffice | Document’s Meta-Data
Attachment
Reminder
Subject
Unique ID
Contacts
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DoCenterOffice | Contacts’ Selection
Search internal or external contacts
Categorize: to/from/cc
Choose contacts from Search results
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DoCenterOffice | Contacts Search
Search by first letter
Search by fields
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Documentum Team at MOJ
> Development team
> Project Managers / System Analysts
> Training / Support team
> System Administrators
> Total: 15 employees
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Presentations will be
available on the Momentum
Monaco Website
www.momentumeurope.com
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Business Services
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