Midland Council of Governments

Midland Council of Governments

Full Membership Meeting

May 19,2005

Full Membership Meeting

May 19,2005

Agenda

• State Technology Initiatives– DA-Site Rule Changes– Regionalization– eTEC – Technology Education Community– Third Frontier Network– Data Exchange D3A2

– Budget Status

Agenda

• Local Technology Initiatives– OnBase Document Management– SESSI Grant Award– Unicenter ServiceDesk– Student Administration Software migration– Technical Professional Development– DASL - demonstration

DA-Site Rules - 3301-3-n

• Information Technology Center (ITC)• New Permit validity and revocation• Definition of eligibility to become a new ITC

(grandfathered existing DA-Sites)• 20 entities / 25,000 students

• Maintain “Core” services• Fiscal, Student Admin, State reporting, library

automation, Internet access

Regionalization

• HB115 – Rep. Setzer– DA-Sites (ITCs) boundaries remain– School Districts may receive services from any

DA-Site (ITC)– EMIS has been removed from earlier bill– 4-7% agency fee on set-asides– DA-Site (ITC) representation on Regional Advisory

Council– _No_ DA-Site (ITC) representation on education

technology subcomittee

eTEC Technology Education Community *New Agency*• Consolidation of Ohio SchoolNet Commission

and Ohio Educational Telecommunications• Core Services

• Network and Infrastructure• Grants and Subsidies• Planning and Coordination• Professional Development and Training• Research and Evaluation• Content Management• Client Support Services• Applications development

eTEC Governing Board

• Ohio Chief Information Officer• Superintendent of Public Instruction• Chancellor of Board of Regents• 4 – Private Citizens• 4 – Legislative representatives

Serving 4-yr terms• Combined personnel from both agencies

Third Frontier Network

• MOU – Last mile DA-Site (ITC) network• Returned to ODE

• Local TCCSA fiber is ready for installation

• TCCSA – TFN Wooster POP

D3A2 – Data Driven Decision for Academic Achievement

• ODE Initiative– Pilot training (Summer, 2005)– DA-Site (ITC) product Development

• DSL Rewrite?

Budget StatusOECN 200-426

ODE Recommendation For OECN Line 426

Line 426 FY 05 FY 06 & FY 07 %

Connectivity 16,733,487 16,536,691 -1.2

OECN Operating 8,174,969 8,633,130 +5.6

Non-Pub Connectivity 3,071,250 1,600,000 -47.9

SSDT 1,430,290 2,835,231 +98.2

INFOhio 1,771,294 1,700,000 -4.0

OECN Coordination 123,762 0 -100

Fund Total 31,305,052 31,305,052 0.0

Sub HB 66 OECN Line 200-426

Line 426 FY 05 ODE 06-07 % House %

Connectivity 16,733,487 16,536,691 -1.2

18,136,691 -8.4Non-Pub Connectivity 3,071,250 1,600,000 -47.9

OECN Operating 8,174,969 8,633,130 +5.6 8,338,468 2

INFOhio 1,771,294 1,700,000 -4.0 1,700,000 -4

SSDT 1,430,290 2,835,231 +98.2 1,501,805 5

OECN Coordination 123,762 0 -100 0 -100

Fund Total 31,305,052 31,305,052 0.0 29,676,964 -5.2

Local Technology Initiatives

• Onbase

• Student Admin Software migration

• SESSI Grant

• Unicenter ServiceDesk

• Server Farm

OnBase Document Management*New Service*

• 2 Sites – Pilot implementation – training is complete

• 7 Sites – Document Discovery Scheduled

• Training to begin in two weeks

OnBase

• Server Web-base document storage and retrieval

• Board reports/documentation• Financial records• Student records• Human resources – workflow management• Legal compliance for records retention

Student Admin Software migration

• 20 districts running live in 3 DA-Sites (including JVS)

• “Day 3” project development thru June,2005• April 1 – Release of v1.0• ProgressBook integration on schedule• New Project personnal

– Project Manager– Programmer– Documentalist

TCCSA Migration Plan

• Beginning 1st Semester of 05-06

• Complete migration by the start of 06-07

• District planning for training and equipment needs

SESSI Grant Award

• Award = $77,217• Training grant designed to meet the need of a

subset of users• Grant timeline extension has been requested

• Materials development – June-July, 2005• Begin training in August, 2005• Completion by the end of September, 2005

Unicenter ServiceDesk

• All DA-Sites (ITC) have attended the training at TCCSA

• ODE requirement for use in Fiscal and INFOhio support services

• TCCSA is currently using the application in all business units

• Response has been favorable

• TCCSA has begun training district personnel for local implementation

Server Installs

• 13 new servers have been purchased and are currently being installed

• Newer, faster technology• Modular configuration for reduced overlap

• Applications to be moved over in the next three months

Technical Professional Development

• PD Staff– Mary Barber - Curriculum integration– Joanne Porr - Curriculum integration– Tom Grandy - Web applications, Webmaster– Rebecca Rosecrans – Multimedia, Video

applications– Dan Erickson – Multimedia, Video applications

Technical Professional Development

• Other Initiatives– Software Preview Site– Hardware test and demo site– Research (hardware, software, internet

resources)– IPDP Manager

Technical Professional Development

• ProgressBook– Statistics– Parent and Student comments– District Point Personnel– What’s Coming

*New* Student Administration Software Application

• DASL demonstration