middle years extracurricular athletics...

River East Transcona School Division

Middle Years

Extracurricular Athletics

Manual

Coaches Handbook

Interschool Constitution

Sport By-Laws

2011-2012


Revised June, 2011

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T A B L E O F C O N T E N T S

HANDBOOK FOR EXTRA CURRICULAR ATHLETIC PROGRAMS

RETSD MIDDLE YEARS PHYSICAL EDUCATION COUNCIL BELIEFS .......................................... 1-2

ROLES AND RESPONSIBILITIES ...............................................................................................................3

(A) PRINCIPALS ROLE ..............................................................................................................3

(B) PHYSICAL EDUCATION STAFF .......................................................................................3

(C) SCHOOL CONTACT ........................................................................................................ 3-4

(D) COACH ..................................................................................................................................4

(E) TEAM SUPERVISOR ...........................................................................................................5

QUALIFICATIONS AND BELIEFS OF COACHES ....................................................................................5

SAFETY AND EMERGENCY PROCEDURES ............................................................................................6

TRANSPORTATION GUIDELINES .............................................................................................................6

PARENTAL INFORMED CONSENT ...........................................................................................................6

TRANSPORTATION POLICY .................................................................................................................. 6-7

(A) SCHOOL BUSES ............................................................................................................... 7-8

(B) PASSENGER VANS .............................................................................................................8

SCHOOL ATHLETIC TRIP GUIDELINES...................................................................................................8

DIVISIONAL POLICY ....................................................................................................................9

GENERAL RULES ...........................................................................................................................9

OVERNIGHT.............................................................................................................................. 9-10

AUTHORIZATION ........................................................................................................................ 10

LIABILITY & LIABILITY INSURANCE20. ................................................................................ 11

COACHES FORMS

ATHLETIC FEES AND UNIFORMS .......................................................................................................... 13

PARTICIPATION INFORMATION CARD ................................................................................................ 14

ALL PARTICIPANT‘S INFORMATION SHEET ....................................................................................... 15

COACHES CHECKLIST .............................................................................................................................. 16

VOLUNTEER DRIVER FORM ................................................................................................................... 17

VOLUNTEER INFORMED CONSENT AND ACKNOWLEDGEMENT OF RISK FOR HIGHER CARE

OUT-OF-SCHOOL ACTIVITIES .......................................................................................................... 18-19

EXTRA CURRICULAR ATHLETICS

NAME ........................................................................................................................................................... 20

OBJECTIVES ................................................................................................................................................ 20

MEMBERSHIP ....................................................................................................................................... 20-21

VOTING RIGHTS AND PROCEDURES .................................................................................................... 21

MINUTES ..................................................................................................................................................... 22

COUNCIL ACTIVITIES .............................................................................................................................. 22

(A) PARTICIPATION.................................................................................................................... 22

(B) LEAGUES ............................................................................................................................... 22

(C) MEMBER SCHOOL COLOURS ............................................................................................ 22

CONVENOR RESPONSIBILITIES ............................................................................................................. 23

ELIGIBILITY ................................................................................................................................................ 24

(A) AGE AND LEVEL ............................................................................................................... 24

(B) REGISTRATION ................................................................................................................. 24

(C) LEVEL CHANGES .............................................................................................................. 24

GENERAL LEAGUE RULES ...................................................................................................................... 24

(A) GAME TIMES ..................................................................................................................... 24

(B) OUT-OF-SCHOOL PROGRAM .......................................................................................... 24

(C) HOME SCHOOL RESPONSIBILITY ................................................................................. 25

(D) PROTEST/APPEALS .......................................................................................................... 25

(E) APPROPRIATE ATTIRE .................................................................................................... 25

(F) AWARDS ............................................................................................................................. 25

SPORT BY-LAWS

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CROSS COUNTRY ...................................................................................................................................... 26

V0LLEYBALL GENERAL RULES ....................................................................................................... 27-28

GRADE 6 ........................................................................................................................................ 29

GRADE 7 ........................................................................................................................................ 30

GRADE 8 .................................................................................................................................. 31-32

GRADE 9 ........................................................................................................................................ 32

VOLLEYBALL CONVENOR GUIDELINES ............................................................................................. 33

BASKETBALL GENERAL RULES ............................................................................................................ 34

GRADE 6 ........................................................................................................................................ 35

GRADE 7 .................................................................................................................................. 36-37

GRADE 8 .................................................................................................................................. 37-38

GRADE 9 ........................................................................................................................................ 39

TEAM ―PERSON-TO-PERSON‖ DEFENSIVE RULES GUIDELINES .................................................... 40

BASKETBALL CONVENOR GUIDELINES.............................................................................................. 41

BADMINTON ..............................................................................................................................................42

BADMINTON CONVENOR GUIDELINES ............................................................................................... 43

TRACK AND FIELD .................................................................................................................................... 44

TRACK AND FIELD CONVENOR GUIDELINES .................................................................................... 45

APPENDIX

(A) GUIDELINES FOR SUPERVISION AND CONTROL OF GAMES ................................. 46

(B) FAIR PLAY & TRUE SPORT – PRINCIPLES FO SPORT ............................................... 47

(C) CONDUCT OF COACHES ................................................................................................. 48

(D) SCHEDULE OF EVENTS ............................................................................................. 49-50

(E) P.E. COUNCIL MEETINGS ................................................................................................ 51

(F) SITES FOR INTERSCHOOL ATHLETIC EVENTS.......................................................... 52

(G) MIDDLE YEARS BADMINTON PLAYOFFS .................................................................. 53

(H) PLAY OFF FORMATS ........................................................................................................ 54

(A) 4 TEAMS ...................................................................................................................... 54

(B) 5 TEAMS ...................................................................................................................... 54

(C) 6 TEAMS ...................................................................................................................... 54

(D) 7 TEAMS ...................................................................................................................... 55

(E) 8 TEAMS ...................................................................................................................... 55

(F) 9 TEAMS ....................................................................................................................... 56

(G) 10 TEAMS GRADE 8 AND GRADE 9 .................................................................. 57-58

(H) 11 TEAMS ..................................................................................................................... 59

(I) 12 TEAMS ...................................................................................................................... 60

(J) 13 TEAMS ..................................................................................................................... 61

(K) 14 TEAMS ..................................................................................................................... 62

(I) MIDDLE YEARS ATHLETICS DIVISIONAL EVENT REPORT.................................... 63-64

(J) RETSD BASKETBALL PLAYING TIME TRACKING SHEET ........................................... 65

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RIVER EAST TRANSCONA SCHOOL DIVISION HANDBOOK

FOR MIDDLE YEARS EXTRACURRICULAR ATHLETIC PROGRAM

RETSD MIDDLE YEARS PHYSICAL EDUCATION COUNCIL BELIEFS

Developmentally responsive middle schools help students develop and maintain healthy minds and bodies. These schools

also help students understand their own physical development through the Physical Education program. The Physical

Education program has three components; curricular, intramural and interscholastic. The interscholastic program should

follow practices that are developmentally responsive and improve students‘ cardiovascular fitness, muscular strength and

endurance, co-ordination, agility, skill level and self esteem. Positive attitudes and behaviours need to be developed and

reinforced to foster the competitive spirit which demonstrates good sportsmanship. In addition, interscholastics should

develop life-long sport participation and the ethical pursuit of excellence to support students to be the best they can be.

Interscholastic athletics should be open to the entire student body.

Grade 6

This program is viewed as an introduction to skills development, team concepts and sportsmanship.

True Sport philosophy is followed with minimal focus on competition.

The emphasis needs to be on character building, participation and fostering the development of positive attitudes.

It is important to provide a progression of skills development.

All students are invited to participate.

Students choosing to participate will be on teams.

All participants should be given the opportunity to play with equal time.

It is expected that coaches communicate to student athletes and parents that playing times are to be clearly

expressed in letter and parent meeting.

No banners/championships will be awarded at this level (participation ribbons and certificates).

Due to the developmental focus of the age group, no recorded score/points will be kept in any activity.

Grade 7

This program is a developmental approach to skill acquisition, team concepts and sportsmanship.

True Sport philosophy is followed with minimal focus on competition.


It is important to provide a progression of skill development.


It is important to have a defined selection process that still maintains a high level of participation.

All participants should be given the opportunity to play with equal time.




No out of town tournaments.

Weekly mini-tournament format for league exposure for volleyball and basketball.

Grade 8

This program has a training focus on skill acquisition which was introduced in Grade 7, increasing emphasis on

team concepts, tactics and sportsmanship.

True Sport philosophy is followed with increasing focus on competition.





The playing time of each participant should be significant and fair as defined by each individual sport by-laws.




No out of town tournaments.

Weekly mini-tournament format for league exposure for volleyball and basketball.

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Grade 9

This program focuses on the refinement of skill acquisition and sportsmanship from Grades 7 and 8 with a greater

emphasis on strategic fame skills.

True Sport philosophy is followed with increasing focus on competition.





The playing time of each participant should be significant and fair as defined by each individual sport by-laws.



Although divisional banners are awarded for team competition, it is important that the emphasis be placed on life-

long sport participation and the ethical pursuit of excellence to support students to be the best they can be.

Inter-league play will dictate the number of games a week.

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COACHES HANDBOOK FOR EXTRACURRICULAR ATHLETIC PROGRAMS

ROLES AND RESPONSIBILITIES

A. Principal’s Role

1.01 There is agreement to participate in an inter-scholastic sports program at Junior High/Middle Years in

RETSD.

1.02 The role of the principal for inter-scholastic sports is:

a) Responsible for soliciting of coaches.

b) Responsible for soliciting of supervisors for RETSD league and for all tournament play off games.

c) Shared responsibility for convenorship of inter-scholastics with physical education staff in the

respective schools.

d) Help promote sufficient staff support for inter-scholastics.

e) Responsible for planning, in consultation with the physical education teacher, the number of

tournaments entered and hosted by each team.

1.03 Principal‘s – Executive Council Meeting will convene up to twice per year (early December if necessary,

and late May). The chairperson may also call an emergency meeting if the need arises.

1.04 The Executive Council is responsible for final decisions re: Constitution and By-law changes.

1.05 A certified teacher should coach extracurricular athletic teams wherever possible and feasible. Where this

is not possible, and depending on the nature of the activity, number of students involved, time of day, etc.;

qualified volunteers may coach. Designate a certified school teacher as the school contact for outside

coaches. Designate a certified school teacher as the school contact for outside coaches.

1.06 Meet with the outside coach and welcome him/her to the school.

1.07 Ensure that a staff member(s) is/are supervising at home games. This does not include the persons who are

involved with coaching or team supervision duties.

B. Physical Education Staff

2.01 Distributes the Handbook to all coaches and school contacts and to ensure that they receive an orientation

prior to beginning of the season.

2.02 The orientation of the coach should include: expectations, guidelines, pertinent policy(ies) of the Division

vis-à-vis extracurricular activities, pupil safety, pupil conduct, coach‘s conduct, procedures to be followed

in an emergency.

2.03 Provides coaches with practice schedules, league schedules, tournament information and planning, team

progress, and Council Bylaws and Guidelines at each level.

2.04 Review personal safety and appropriate behavior practices with coaches. This will include common

practices such as not having discussions with individual students behind closed doors, not entering opposite

gender change rooms unless they are assigned, not allowing players to change tops at the bench, not

transporting individual students. Other practices may be discussed as deemed necessary.

2.05 The physical education department of the home school is to report team scores to the physical education

consultant and/or to the convenor as requested.

C. School Contact

3.01 Each volunteer coach who is not a teacher (outside coach) must have a designated school contact. The

school contact needs to be a certified teacher working in the school. The school contact needs to:

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i) Have regular communication with the volunteer;

ii) be readily available in the gym to provide consultation/advisement during the time(s) when the

volunteer has care and charge of pupils;

ii) assist with informing parents of any team arrangement.

D. Coach

4.01 Ensure that the team composition is based upon the school division‘s guiding principles, appropriate to

grade level. Please discuss procedures with a Physical Education staff member.

4.02 Conduct a parent meeting and provide parents with team and league information/guidelines prior to the first

competition.

4.03 Become familiar with all relevant divisional policies and guidelines. (e.g. confidentiality, transportation,

extended field trips)

4.04 Review with the school administration and/or physical education staff the emergency action plan.

4.05 Maintain accurate player information (e.g. name, age, date of birth, phone number, uniform number).

Coaches should have this information available to them at all times, as well as copies of the Student

Accident Incident Report form and the Advisory Notice of Head Injury form for immediate use.

4.06 Promote and practice safety during practice and play.

4.07 Coaches are reminded that a high standard of behaviour on the part of themselves and their players is

expected at all times. There must be no public criticism of officials and no evidence of displeasure at any

decisions an official may make. It is important that high standards of behaviour be set and adhered to by

both coaches and their students.

4.08 Be a good role model and instill in participants the values of sportsmanship and fair play with respect to the

following five fair play points:

Respect the rules of the game

Respect the officials and their decisions

Respect the opponent

Providing all participants with equitable playing time

Maintain your self-control at all times

4.09 Respect and follow good personal safety and appropriate behaviour practices for the benefit of the athletes

and one's own integrity.

4.10 Remain with his/her athletes and/or students until they are out of that school or until appropriate supervision

is obtained.

4.11 If a problem arises with regards to spectator, team member, or coach behaviour before, during, or after an

interschool activity, the following steps should be taken until the situation is resolved:

i) Inform the opposition coach (in person, by phone, or in writing) that a problem exists, explain the

nature of the concern, and that the issue may be taken further. If the coach is an "outside coach," the

staff supervisor must also hear the complaint.

ii) If a concern still exists, relate the details to a member of your physical education department (to the

department head if there is one).

iii) The two physical education departments will confer and attempt to settle the issue.

iv) If the problem situation is not settled, the physical education consultant will be informed.

v) If the problem situation is still unsettled, the consultant will involve the principals from the respective

schools.

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5. Team Supervisor (when a coach is under 18 years of age or out-of-school)

5.01 Ensure that the team composition is based upon the school division‘s guiding principles, appropriate to

grade level. Please discuss procedures with a Physical Education staff member.

5.02 Know and coordinate with the physical education staff the league schedule and team/school expectations.

5.03 Establish a reporting/consulting mechanism with the coach.

5.04 Be informed of all supervision and transportation policies of the Division as well as emergency procedures.

5.05 Maintain accurate records of registration forms (name, age, date of birth, phone number, medical numbers,

uniforms, practice plans, accident report forms) are at all practices and games. (Reminder: Player

information is confidential and protected under FIPPA and PHIA Guidelines.)

5.06 Practice and promote general and personal safety at all times.

5.07 Support the coach in acting appropriately with all officials.

5.08 Support the coach in promoting the values of sportsmanship and fair play.

5.09 Supervise by sitting on the bench during games.

5.10 Remain with his/her athletes and/or students until they are out of that school or until appropriate supervision

is obtained.

5.11 Acts as a liaison with the school contact and administration as required.

5.12 All Outside Coaches are subject to a criminal record check and the child abuse registry prior to volunteering

in the schools.

Supervising

Teacher Responsibilities

A teacher (from the school or school division) must be in charge of the team and be responsible for the conduct of

the members of the team.

- Ensure general safety and personal safety at all times.

- Ensure that a coach acts appropriately with all officials.

- Ensure that the coach instills the values of sportsmanship and fair play.

- Supervise by being on the bench during games.

- Ensure that transportation has been provided for students for all games.

- Ensure that the team is picked in a fair and respectful manner.

- Encourage an atmosphere of team play.

- Establish a communication system with the coach.

- The principal reserves the right to terminate the appointment at his/her discretion

QUALIFICATIONS AND BELIEFS OF COACHES

All coaches must complete Sport Manitoba Respect in Sport program before the beginning of their season.

1. Believes in the True Sport and fair play code for school athletics (see Appendix B).

2. Has a good knowledge of the sport and training methods. It is desirable that coaches have a minimum of Level 1 NCCP

in that sport or equivalent and basic first aid knowledge.

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3. Understands the place and purpose of extracurricular athletics in the educational system.

SAFETY/EMERGENCY PROCEDURES

1. Be aware of existing medical information for each player and respect the confidentiality of this information. (FIPPA

and PHIA Guidelines)

2. Where a student becomes ill or injured, use first aid measures immediately and contact the parent or guardian at the

earliest possible opportunity.

3. Have phone numbers and medical numbers with you in case of emergency.

4. Always have first aid supplies readily available. When traveling to another school the team will take a first aid kit.

5. Report the injury to the principal and complete a School Accident Incident Report form.

6. In the case of a head injury refer to the Advisory Notice of Head Injury Report form.

7. Follow up with a parent when a student is injured.

TRANSPORTATION GUIDELINES

1. Arrangements for school bus transportation should be made by calling the Transportation Department. As a general

rule, buses are available for athletic trips after 4:30 p.m. on weekdays and all day on most weekends, on a first-come,

first-served basis.

2. The Transportation Department policy requires two days' notice and a responsible adult person to accompany each trip.

3. Costs for each trip are charged to each school's allotted transportation budget and should be cleared with your

administration.

PARENTAL INFORMED CONSENT (as adapted from RETSD Policy IJOA)

Signed forms must be obtained from parents/guardians granting informed consent for the son/daughter to leave the school

grounds. All relevant information must be made available to parents/ guardians, including:

description of activity or activities,

method of transportation,

behaviour expectations,

grounds for possible dismissal,

information related to risk management procedures,

the potential of activity or event cancellation.

(1) A single permission form for inter-school athletics may apply to an entire season, consisting of a cover letter, as

well as a schedule for league and/or tournament play. This type of seasonal consent form and schedule may also

apply to other curricular areas. Trips out of town need separate permission forms.

(2) Any activity or event involving an overnight stay requires an information meeting for parents/guardians to ensure

that consent is informed.

TRANSPORTATION POLICY (as adapted from RETSD Regulation: IJOA-R)

(C) TRANSPORTATION

(1) In planning an out-of-school activity or event, a variety of modes of transportation may be considered, including:

(a) divisional transportation or private bus companies;

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(b) walking;

(c) public transit;

(d) private vehicles;

(e) bicycles.

(2) Transportation arrangements for any regularly scheduled activities or events (e.g., inter-school athletics,

tournaments within the perimeter, student practicums) are normally the responsibility of the participating student

and his/her parent or guardian. Students may have the opportunity to take advantage of a ride with a coach or

supervising teacher, on a space-available basis.

(3) When students travel in private vehicles, a clear distinction must be made between events for which the student or

parents/guardians are solely responsible (as in (2) above), and activities for which the school is taking

responsibility for arranging transportation (as in (4) below).

(4) When the school organizes transportation (e.g., for community-based instruction, out of town tournaments,

outdoor education activities or events), the following procedure must be followed:

(a) Parents or guardians must be informed before the start of the season or event of the mode of transportation

used for the activity.

(b) The school must ensure that any driver of a private vehicle has a valid license, and that the car is properly

insured. A copy of the license and insurance policy shall remain at the school.

(c) Any driver of a private vehicle must complete the Volunteer Driver Form (IJOA-E6 at end of handbook).

(d) The school must ensure that drivers providing transportation in private vehicles are permitted to do so

according to the restrictions of the Graduated Driver Licensing Stages (IJOA-E7 at end of handbook).

(e) The school will provide parents with an informed consent form, which will include information identified in

policy IJOA E (2) and the following information:

who is driving;

assurance that the driver meets the requirements of Graduated Driver Licensing (GDL);

that the vehicle is adequately insured.

(f) The teacher responsible must submit a list of names of students and drivers in each vehicle to the school prior

to the event happening.

(g) Students traveling in private vehicles shall normally originate the activity or event at school and return to the

school at the end of the activity or event. In exceptional circumstances (e.g., returning late or in inclement

weather), students may be dropped off at an alternate location (e.g., at home).

A. SCHOOL BUSES

On occasion, a school bus may be booked through RETSD Transportation Department. Please keep in mind the

following:

a) Inform the physical education department on a regular Trip Request form supplied by the Transportation

Department shall make trip requests for school buses. The Trip Request form must be received by the

Transportation Department not later than ten (10) working days before the trip. Should cancellation of a trip

be required, it should be received by the Transportation Department no later than the day prior to the

scheduled day of the trip except in unforeseen circumstances.

b) All trips will be recorded by the Transportation Department and the costs shall be charged against the school‘s

transportation allotment.

c) School buses may be used for out-of-school programs between the hours of 9:30 a.m. and 2:30 p.m. on school

days as well as evenings and weekends, depending on the availability of buses and drivers.

d) ON SCHOOL DAYS – school buses will not be available between (the hours of) 7:30 a.m. and 9:30 a.m. and

between 2:30 p.m. and 4:30 p.m. The cost of this service will be paid through Transportation Department

budget and charged to the school‘s transportation allotment.

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e) The distance a school bus shall be allowed to travel on out-of-school programs on a school day shall be no

greater than 100 miles/160 kilometers one way.

f) The use of school buses on trips greater than 100 miles/160 kilometers during a school day shall require the

approval of the Director of Transportation and also depend on the availability of a school bus and a driver.

g) Parents/guardians must be informed of the mode of transportation for out-of-school activity or event before

the season or event, and provide informed consent. Informed consent forms must include:

brief description of the nature of the program

destination and departure / arrival times

mode of transportation

B. PASSENGER VANS

Any van carrying over 10 passengers now requires the driver to have a class four license. The procedure to obtain

a class four license is as follows:

1) A permit fee must be paid.

2) A medical check up by your doctor.

3) Eye check up at motor vehicle branch.

4) Written test.

5) Driving test (with our own vehicle).

The Division does not allow the use of 15 passenger vans outside of the city of Winnipeg.

Register with the local Motor Vehicle Branch by setting an appointment and paying the test fee. The Health Records

department provides a medical form and eye test. The written test may be completed at anytime. There is often a one-

month waiting period for the road test.

SCHOOL ATHLETIC TRIP GUIDELINES

YOU AS A COACH MUST:

Seek approval for the activity from both the physical education department and the Administration, and complete an

activity form. Following are Divisional Guidelines and timelines for submission of forms for Out-of-School activities

requiring Superintendent‘s approval.

Many school initiated, curricular or co-curricular activities prevent students from following the regular daily timetable. All

school initiated student activities are marked as excused absences.

To be clear, consistent and fair, the following guidelines are proposed:

1) Communicate to all participating students the following expectations:

That students must advise subject teachers in advance of the activity in

order to resolve any difficulties due to missed instruction, and;

Students are responsible for missed instruction and all assignments.

Activity forms must be submitted prior to activity.

2) Provide parents/guardians with all activity details and expectations. Collect signed informed consent forms prior to

activity.

3) Submit details of the activity and a list of students participating, their phone numbers and medical information to the

Office.

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A. DIVISIONAL POLICY

General Guidelines For Coaches to Follow on Out-of-School Programs

There are certain guidelines, which have been found useful in conducting out-of-school programs. They are described

below with respect to general issues and liability.

GENERAL

1. Student safety and education value of program will be of prime importance on all out-of-school programs. All

extended trips should include an emergency action plan (see YS or Safety Guidelines).

2. When more than one coach is involved, one of them shall be designated as coordinator of the program and will

assume overall responsibility for the organization and ensures that sound decisions are made on the trip.

3. The teacher shall review the educational value of the program with the principal and receive the principal‘s

approval prior to making arrangements.

4. A parental informed consent form and medical information shall be completed and returned before any student

will be permitted to participate in the program.

5. The coach will provide the parent with information concerning the purpose and destination of the trip,

transportation, meal arrangements, date and time of departure, estimated time of return and a detailed itinerary for

overnight trips.

6. As well as providing written information to parents, a formal meeting should be held with them for all overnight

and out-of-country trips, explaining clearly the organizational expectations of the students.

7. The coach will review acceptable standards of behavior with the students prior to the trip and will conduct any

organizational or training meetings necessary.

8. Any significant changes in the plan will be communicated to the principal and the parents.

9. Should an emergency arise, the teacher is responsible for notifying the principal as soon as possible.

10. Before leaving, a list of all participants with their phone numbers must be submitted to the office. It is

recommended that a record of the vehicle(s) by which the student(s) will be transported be left with the school

office prior to leaving on the trip.

11. It is crucial that a high standard of morale is maintained on all excursions by providing good leadership, good

management, and proper control and supervision of the activity.

12. No eligible student may be denied participation solely on the basis of inability to pay the cost. The school shall

make every effort to provide funds in order that all eligible students may take part.

13. Students will have equal access to these educational experiences.

OVERNIGHT TRIPS

If the trip involves one or more overnights, the coach, teacher leader or director should:

Refer to the YouthSafe Manitoba document and Divisional Policy Guidelines.

1. Arrange for transportation (use school bus wherever feasible).

2. Arrange for accommodations while away.

3. Hold a meeting with the involved students outlining:

a) Trip itinerary

b) Student costs

c) Student responsibilities

d) Appropriate deportment

e) Curfew(s)

f) Safety rules

4. Prepare a parental information sheet containing the above information. Be sure to include appropriate phone

numbers and parent permission form and student information sheet to be returned by each student. Give a copy of

this information sheet to your principal.

5. Plan roommate arrangements before arrival.

6. Thirty minutes after ―check in‖, organize a brief meeting to review day, weekend, curfew, expectations, etc.

7. Exercise caution in releasing students for extended periods for personal freedom. Know where and how students

are going, and indicate a definite return time to home base. A buddy system can be effective.

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8. The Safety Guidelines for Physical Activity in Manitoba Schools indicates, ―In competition requiring an overnight

stay, chaperones of the same sex as the students must be present‖. Also refer to the YouthSafe Manitoba for more

guidelines for the supervising teacher.

AUTHORIZATION (Refer to IJOA-R, Section B)

(1) The principal is

in authority for all day activities or events.

(2) Extended activities or events require approval of the superintendent or designate when there is an overnight stay.

(3 Approval from the board is required for:

(a) all international activities or events

(b) all middle years activities or events for students below grade 7 beyond Manitoba/NW Ontario

Approval Procedure No. 2

(All trips involving an overnight stay; senior level trips to Canadian destinations beyond Manitoba/NW Ontario.)

These trips require the approval of the appropriate assistant superintendent. Requests for approval are to be

received by the assistant superintendent at least three months prior to the planned program. Requests for approval

must be made on the Out-of-School Program Approval Form (Exhibit IJOA-E4). All off-site student activity must

have parental informed consent (Exhibit IJOA-E2).

Approval Procedure No. 3

(All middle level trips to Canadian destinations beyond Manitoba/Northwestern Ontario, all middle and senior

level trips to North Dakota or Minnesota, and all senior level international trips beyond North Dakota or

Minnesota.)

Trips must have approval in principle from the appropriate assistant superintendent before proceeding with any

specific planning involving students or parents.

(a) Approval in Principle (at least three months prior to departure)

School personnel must present the trip to the appropriate assistant superintendent for approval in principle

before proceeding with any specific planning involving students or parents.

This request for approval in principle must be submitted on form IJOA-E3 to the appropriate assistant

superintendent.

(b) Documentation of Final Details (one month prior to departure)

One month prior to the program, the following documentation is to be submitted to the appropriate assistant

superintendent.

(i) IJOA-E5 – Final Details Cover Sheet;

(ii) IJOA-E4 – Out-of-School Program Approval Form;

(iii) a list of participating students;

(iv) a blank copy of the Student Information Form (see requirements IJOA-R D [6] below);

(v) a blank copy of the parental informed consent letter and verification that consent has been granted for

each participating student;

(vi) a copy of the insurance form indicating cost and coverage benefits;

(vii) a copy of agreements with agencies arranging the tour (if applicable).

The submission for approval of final details (IJOA-E4) must be sent to the appropriate assistant

superintendent for approval at one month before the program.

NOTE EXCEPTION: When a trip includes students in grade 6, approval in principle for the trip is

required from the board.

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Liability

Since Out-of-School Programs require an increased level of supervision, liability of supervisors is a concern.

Supervisors must have a clear idea of the standard of care that must be adhered to and the responsibility that they

have for the students in their care. There must be adequate supervision of the students both qualitatively and

quantitatively. Supervisors must ensure that proper instruction is given for activities that the students undertake.

It is also important that supervisors ensure that proper, safe equipment is used for any activity. A proper standard

of care must be given and this will vary depending on the activity. Supervisors must always act in a ―reasonable‖

manner when they have charge of students. It is important that supervisors understand how ―reasonable‖ care

should be maintained; therefore the following guidelines are emphasized:

Rules have been developed to govern the conduct of the students.

The supervisor is competent at that particular skill.

Good discipline is maintained and the students are orderly.

The supervising practices are consistent with past practice.

Liability Insurance

The River East Transcona School Division carries public liability insurance, which provides coverage to Trustees,

Administrators, Teachers, other employees, volunteers, and students for financial loss up to $30 million in the case

of legal liability, while transporting students on behalf of the Board. This amount acts as an extension of a person‘s

normal automobile insurance. For individual‘s using their own automobile to transport students, it is

recommended that the owner carry at least $1 million of public liability insurance.

Group insurance must be purchased for all out-of-country trips. Cost of this insurance will be charged to the

participants.

Coaches Forms

13

Revised June 2011

ATHLETIC FEES & UNIFORMS

TEAM: ____________________________________________________________

YEAR: ____________________________________________________________

COACHES: ____________________________________________________________

____________________________________________________________

Team Members (Names) Grade Paid Athletic

Fees

Uniform #

RETURN TO PHYSICAL EDUCATION DEPARTMENT A.S.A.P.

14

Revised June 2011

PARTICIPANT INFORMATION CARD

Name:________________________________ Birthdate:_____________________________ Day Month Year

Person to be contacted in case of emergency_____________________________________________

Phone #: Day_________Evening:___________

Alternative contact:__________________________________________________________________

Phone #: Day________Evening:____________

Family Doctor:_____________________________ Phone #_______________________________

MHSC#__________________________________

Medications:____________________________

Relevant medical history Allergies:_______________________________

Previous injuries:_________________________

Does the participant carry and know how to administer his/her own medications? Yes______ No______

Other conditions (braces, contact lenses, etc)______________________________________________ Note: Medical information is confidential. Keep this card with the team at all times. These cards should not be available to other than

authorized individuals.

---------------------------------------------------------------------------------------------------------------------------

PARTICIPANT INFORMATION CARD

Name:________________________________ Birthdate:_____________________________ Day Month Year

Person to be contacted in case of emergency_____________________________________________

Phone #: Day_________Evening:___________

Alternative contact:__________________________________________________________________

Phone #: Day_________Evening:____________

Family Doctor:_____________________________ Phone #_______________________________

MHSC#__________________________________

Medications:____________________________

Relevant medical history Allergies:_______________________________

Previous injuries:_________________________

Does the participant carry and know how to administer his/her own medications? Yes______ No______

Other conditions (braces, contact lenses, etc)______________________________________________ Note: Medical information is confidential. Keep this card with the team at all times. These cards should not be available to other than

authorized individuals.

15

Revised June 2011


ALL PARTICIPANT’S INFORMATION SHEET

Name Birthdate Emergency

Contact

Alternate

Contact

MHSC # Benefits # Family Dr. Relevant Medical

History

16

Revised June 2011

COACHES CHECKLIST

TO DO

DONE

TASK

Participants Information Sheet (see attached)

Practice Schedule given to athlete

League Schedule given to athlete

Tournament Schedule given to athlete

First aid kit (that travels with you to away games)

Divisional Forms

Parental Informed Consent for Out-of-School activities (with this form a

practice, league and tournament schedule; how students will be

transported to and from school; and any fees for uniforms)

Volunteer drivers information (if necessary)

RETSD Middle Years By-Laws for your sport (ask your physical education

teacher for the information

RETSD Coaches Booklet (make sure you are aware of its contents: Role

Modelling True Sport, Fairplay and Sportsmanship)

Safety Document Information on your sport (ask your physical education

teacher for the information; supervision issues need to be highlighted to the

coach)

Gym Equipment Safety and set-up rules

Collect fees for uniforms (if it is a school uniform an information sheet saying

that they will be collected, and washing instruction)

Keep an accurate log of your mileage and travel throughout the season (see

attached sheet)

Provide any write-ups of the team‘s year-end summary for the yearbook and

school newsletter

Take a team photo for the yearbook and school newsletter

Collect all uniforms at the end of season (if applicable)

Return any gym keys to the physical education department

Outside Coach (school must have on file Child Abuse form and Criminal

Record Check form)

****Physical Education offices are for coaches only. Players may use the phone with coach’s permission. Please

respect this space.****

17

Revised June 2011

IJOA-E6

VOLUNTEER DRIVER FORM

Volunteer Driver Form

For the Transportation of Students on

Approved Out-of-School Educational Events

Date: _____________________________

To: The River East Transcona School Division

I,

____________

______________________________________________________,

Name (please print)

of

____________

______________________________________________________,

Address (please print)

hereby agree to meet the following conditions before transporting students on any Out-of-School Education related

activities or events approved by the school and/or River East Transcona School Division during the current school year:

1. That I will be in possession of a valid driver‘s license for the class of vehicle I will use;

2. That I will use a licensed automobile which carries valid automobile Third Party Liability Insurance as required

under Manitoba legislation;

3. That the vehicle, which I will use, will be mechanically fit and that there are seat belts in working condition for all

passengers;

4. That I will comply with Manitoba‘s seat belt laws;

5. That NO student aged 12 or under will ride in the front seat of any vehicle, regardless of the presence of air bags;

6. That I will provide the River East Transcona School Division with prompt written notice, with particulars, of any

accident arising out of the use of a licensed automobile during a trip on division related business;

7. That I will update whenever there are changes to the information provided below.

Driver‘s license #: ____________________________ Class ______________________

Signature: __________________________________

Completion of the form ensures the above named driver is covered under the River East Transcona School Division general

liability insurance.

This coverage is valid only during the transporting of students on approved Out-of-School Education related activities or

events and will expire on the next ensuing June 30th

.

Effective Date: December 16, 2003 Policy

Amended Date: June 1, 2004 Regulation

Board Motion(s): 683/03; 370/04 Exhibit XXX

Legal/Cross Reference:

Exhibit IJOA-E8– Volunteer Informed Consent and Acknowledgement of Risk for Higher Care Out-of-School Activities

IJOA-E8

VOLUNTEER INFORMED CONSENT AND

ACKNOWLEDGEMENT OF RISK FOR HIGHER

CARE OUT-OF-SCHOOL ACTIVITIES

(SCHOOL LETTERHEAD) Volunteer Informed Consent and

Acknowledgement of Risk for Higher Care Out-of-School Activities Volunteer Name: ____________ Phone Number: ___________________________ E-Mail:__________________ Program/Activity:_______________Date(s): ____________ BOARD EXPECTATIONS FOR VOLUNTEERS

Volunteers are an important part of the leadership team for out of school activities and are expected to:

(a) review and comply with relevant board policy; (b) have qualifications appropriate for the activity; (c) know the details of the off-site activity and their specific duties, responsibilities, and authority prior to

departure; (d) exhibit positive behaviour and be an acceptable role model; (e) support and follow the school code of conduct; (f) report any inappropriate conduct to the teacher-in-charge; (g) adhere to the schedule or itinerary; (h) dress appropriately for the activity.

CONSENT AND ACKNOWLEDGEMENT OF RISK

(1) I acknowledge my right to obtain as much information as I require about this program or activity and the associated risks and hazards, including information beyond that provided to me by the school or board.

(2) I freely and voluntarily assume the risks/hazards inherent in the program or activity and understand and acknowledge that I may suffer personal and potentially serious injury due to unforeseen events associated with my volunteer involvement.

(3) I agree to abide by the rules and regulations including directions and instructions from the school’s service providers, administrators and staff while volunteering in the program or activity.

(4) I acknowledge that it is my duty to advise the school of any medical/health concerns that may affect my participation.

NOTE: This exhibit is intended as a template for volunteer informed consent for out-of-school activities that require

higher care. Volunteers who actively participate in higher care activities must complete this form. A complete list of

higher care activities is referenced in Appendix A of the ―Forms File‖ section of YouthSafe Manitoba School Field Trip

Resources, YouthSafe Outdoors, 2004. Activities included, but not limited to alpine skiing, aquatic activities, cycling,

archery, remote and semi-remote camping. The body of the letter must include the following information about the

specific out of school activity:

description of the activity,

information regarding risks and risk management procedures,

trip destination,

specific time and date of the activity or event,

supervision information,

mode of transportation,

specific costs,

cancellation information if applicable.

Exhibit IJOA-E8– Volunteer Informed Consent and Acknowledgement of Risk for Higher Care Out-of-School Activities

IJOA-E8

VOLUNTEER INFORMED CONSENT AND

ACKNOWLEDGEMENT OF RISK FOR HIGHER

CARE OUT-OF-SCHOOL ACTIVITIES

(5) I consent that the board, through its employees, agents, and officers, may secure such medical advice and services as they deem necessary for my health and safety, and that I shall be financially responsible for such advice and services.

(6) I acknowledge that the school may choose to cancel the trip for whatever reason and I accept that the school will not be liable for any costs associated with such cancellation.

(7) I understand, acknowledge and consent to the above as described herein.

Name: (please print): __________________ Signature: ____________________ Date: __________________ OUT OF SCHOOL PROGRAM EMERGENCY MEDICAL INFORMATION

Volunteer Name: _____________________ Birth Date: __________________________ Manitoba Health Registration No. (6 digit) ________________ Manitoba PHIN (9 digit) _____________________________ Extended Health Contract No. ________________________ Allergies: _______________________ EpiPen®: Yes: No: Medical/Physical conditions that may affect participation in the program/activity: _______________________________________________________________________________________

_______________________________________________________________________________________

Other Health or Dietary Concerns:

_______________________________________________________________________________________

_______________________________________________________________________________________

Emergency Contacts: (1) ________________________________ Phone: ____________________________

(2) ________________________________ Phone: ____________________________

Effective Date: March 20, 2007 Policy

Amended Date: Regulation Board Motion(s): 96/07 Exhibit XXX Legal/Cross Reference:

EXTRA CURRICULAR

ATHLETICS

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Revised June 2011

RIVER EAST TRANSCONA SCHOOL DIVISION MIDDLE YEARS EXTRACURRICULAR ATHLETICS

NAME

1.01 The name of the organization shall be the River East Transcona School Division Middle Years

Physical Education Council (the "Council").

1.02 The Council is comprised of:

Membership of the Council shall consist of all Middle Years and Grade 9 Schools in the River East

Transcona School Division as well as MBCI, Calvin Christian and The King‘s School.

OBJECTIVES

2.01 The Objectives of the Council shall be:

a. To encourage participation of students in Middle Year School Athletics through inter-school

programs;

b. To consider the welfare of the participants as the primary criteria upon which all policies of the

Council are based;

c. To plan, supervise, and administer the athletic competitions for the members of the Council;

d. To promote the qualities of fair play, leadership, good citizenship, and the general objectives of

education in Manitoba;

e. To provide an outlet for the skills learned and the appreciation developed through healthy

athletic competition;

f. To sponsor activities which promote the objectives of Middle Year School Philosophy;

g. To promote excellence in all phases of athletic competition; and

h. To coordinate those athletic activities under the jurisdiction of the Council with respect to:

i) Facilities;

ii) Schedules;

iii) Finances;

iv) By-Laws and regulations pursuant to the By-Laws;

v) Officials;

vi) Coaches and non-teacher supervision; and

vii) Introduction to new activities.

MEMBERSHIP

3.01 The membership of the Council shall consist of the following:

a. The Physical Education Teacher(s) from each member schools; and

b. The Principal and/or Vice-Principal from each member School.

c. Staff at large are welcome to attend as non-voting participants.

d. Council meetings will be held monthly, beginning at 3:45 p.m.

3.02 Officers of the Council:

a. The Officers of the Council shall consist of:

i) President;

ii) Vice President;

iii) Recording Secretary;

iv) Past President

b. Additional officers, if necessary, shall be appointed by, and at the discretion of the Council.

3.03 Duties of the Officers of the Council:

a. It shall be the duty of the President to:

i) Preside at regular meetings of the Council;

ii) Call meetings of the Council;

iii) Determine an Agenda that will be circulated at least one week prior to the meeting; and

iv) Represent the Council at special events or meetings.

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Revised June 2011

b. It shall be the duty of the Vice President to:

i) Assume the duties and responsibilities of the President during his/her absence.

ii) Record the minutes of all executive council meetings

c. It shall be the duty of the Recording Secretary to:

i) Record the Minutes of all regular meetings of the Council;

ii) Be the official custodian of all records and Minutes; and

iii) Have all Minutes typed and circulated to all member schools.

d. ELECTION OF OFFICERS - A nominating committee, consisting of the current President

and the Past-President, will prepare a slate of nominees for the May meeting for the positions of:

1) President, 2) Vice-President, 3) Recording Secretary. Nominations can also be made from

the floor.

VOTING RIGHTS AND PROCEDURES AT REGULAR MEETINGS

4.01 Schedule of Meetings

a. The regular meetings of the Council shall be held monthly, on a date to be determined by the

Council.

4.02 Voting Rights

a. Each member school has one eligible vote during Regular Meetings.

b. The Vice President will be given one vote.

c. The Recording Secretary will be given one vote.

d. The President shall only vote in the case of a tie.

e. There shall be no proxy votes (e.g., no person may carry more than one vote).

f. All votes are to be recorded.

g. Any issues that are deemed to have a potential impact on divisional policy or philosophy will be

referred to the Administrative Executive Council for direction.

4.03 Quorum

a. The quorum at any Regular Meeting shall be two-thirds of the voting membership (e.g., 2/3 of

14 voting members = 9 members).

4.04 Rules of Order

a. All meetings shall be conducted according to the Robert‘s Rules of Order.

4.05 Notice of Meeting

a. Except in an emergency and at the discretion of the President, every member shall be given at

least seven (7) days notice of all meetings, together with an Agenda.

4.06 Constitution and By-Law Changes

a. Constitution and By-Law changes shall be voted on with a written Notice of Motion given thirty

(30) days prior to the next regular meeting.

b. Constitution and By-Law changes shall be amended and effective immediately following the

Executive Council meetings held twice a year.

c. Notices of Motion may be formulated and voted upon without the required thirty (30) days prior

notice following seventy-five percent (75%) agreement of the voting delegates that the

amendment to the Constitution or By-Law be brought to the floor. The Notice of Motion

Without Notice would require a majority of two-thirds (2/3) to pass.

22

Revised June 2011

MINUTES

5.01 A copy of the Minutes of the Regular Meeting shall be sent to:

a. Each member of the Council; and

b. Each member of the Administrative Executive Council and Middle Years Assistant

Superintendent.

COUNCIL ACTIVITIES

A. PARTICIPATION

6.01 The activities administered by the Association include:

Grades 6 – Grade 9 a. Cross Country b. Volleyball c. Basketball d. Badminton e. Track and

Field

6.02 Schools may participate in any of the activities listed above.

B. LEAGUES

6.03 In order to constitute a "League," a minimum of four member schools must indicate their intentions

to participate.

6.04 To be eligible for financial support, a Council member is required to run a scheduled league.

6.05 If a Council sport is not offered for two consecutive years it is removed from the list of Council

activities.

6.06 An addition of any new sport not listed in the Council activities requires a two-thirds (2/3)-majority

vote of the Council.

C. MEMBER SCHOOL COLOURS

SCHOOLS PRIMARY SECONDARY

Arthur Day Red Black and White

Bernie Wolfe Gold Black

Chief Peguis Grey Black and Red

École Regent Park Red Black

John Henderson Black Red and White

John Pritchard White Black

John W. Gunn Blue White and Black

Munroe Dark Green Yellow

Robert Andrews Red Black

Salisbury Morse Place Navy Blue Grey

Valley Gardens Royal Blue Yellow

Calvin Christian Gold Black

Mennonite Brethren White Red

The King’s School Navy Blue Gold

23

Revised June 2011

CONVENOR RESPONSIBILITIES

7.01 Each school is responsible for convening one sport each year.

7.02 The convenorships are assigned at the May council meeting in preparation for the following year.

7.03 The council should encourage schools to rotate the convenorships every few years.

Divisional Activities:

Cross Country — first week in October

Volleyball — first week in October

Basketball — second week in January

Badminton — first week of May

Track & Field — first week in June

7.04 Each Council activity shall be under the direction of the Convenor(s). The Convenor(s) and the

Officers of the Council shall head each Council activity.

7.05 The Convenor(s) shall have jurisdiction of a particular interscholastic sport, subject to the

Constitution and By-Laws.

7.06 A Convenor(s) is responsible for organizing a pre-season meeting for Grade 7 to Grade 9 volleyball

and basketball coaches.

7.07 A Convenor is responsible for arranging the league/activity and play-off schedules.

7.08 A Convenor shall request that each school confirm their participation in an activity/league and

indicate any conflicting dates at least two weeks prior to developing a league or activity schedule.

7.09 A Convenor shall have league schedules circulated to all member schools at least one (1) week prior

to the commencement of an activity or league.

7.10 A Convenor shall hold a position for a two year term in the designated sport.

7.11 During his/her term, a Convenor is responsible for maintaining a file that will be passed on to the

succeeding Convenor.

7.12 A Convenor must consult with the division's Physical Education Consultant regarding any protests.

7.13 A Convenor shall formulate and submit all Notices of Motion and recommendations at the end of

each season for discussion at a Regular Meeting.

7.14 League play is not to be scheduled on Wednesday‘s of staff meeting days and during Middle Years

Council dates.

7.15 The Convenor(s) of each sport shall present to the Council a Summary Report. containing the

following information:

a) The number of teams and/or individual competitors per activity category;

b) The type(s) of schedule(s);

c) The number of games, in total, per category;

d) The "order of finish" per category;

e) The schools awarded banners;

f) The highlights and/or successes;

g) Any difficulties/failures;

h) Any personnel deserving credit;

i) Any recommendations and/or comments.

j) See appendix ―Divisional Event Report‖

24

Revised June 2011

ELIGIBILITY

A. AGE and LEVEL

8.01 Students are expected to play sports at their grade level.

B. REGISTRATION

8.02 A completed Team Registration Form must be submitted to the Sport Convenor prior to the

commencement of any league play.

8.03 Any subsequent participant must be registered prior to his/her participation in any league game.

8.04 Team members must be bona fide students of the same school and can only be allowed to register

and play on only one team.

C. LEVEL CHANGES

8.05 In schools where participant levels are insufficient to field a team at a given grade, players will be

allowed to participate at a higher level in basketball and volleyball without Council approval.

8.06 Any student who plays in an older classification cannot drop back down to their original

classification in that sport.

8.07 It is the intent of this form of classification/eligibility to allow students of similar maturity and

ability levels to compete with one another, and to not permit obvious mismatches or to allow one

team to gain an unfair advantage. The final decision as to the classification of a student will rest

with the physical education staff and administration of the school that the student attends.

8.08 In the event of an emergency, (i.e. illness, school-related event), players may be temporarily moved

to a higher level upon approval of the Convenor and the Physical Education Consultant/Council

President.

Approval may be granted in extreme cases only.

GENERAL LEAGUE RULES (Grade 7 - 9)

A. GAME TIMES

9.01 All games should commence as close to 4:00 p.m. as possible (with the exception of Robert

Andrews). All games (home and away) involving Robert Andrews will start at 4:15 p.m. Games

involving significant travel time for the visiting school require a 3:15 p.m. dismissal for the visiting

team to ensure arrival at the host school in time for a 4:00 p.m. start.

9.02 All games will commence no later than 4:30 p.m. unless special circumstances dictate otherwise

B. OUT-OF-SCHOOL PROGRAM

9.03 Prior to planning an out-of-town tournament, all divisional sporting activities must adhere to Board

Policy which can be found in the RETSD Policy Binder at each school. Application information is

available from school Administrators or the Divisional Physical Education Consultant.

C. HOME SCHOOL RESPONSIBILITY

9.04 It shall be the responsibility of the home school to:

25

Revised June 2011

a. Supply the necessary equipment for the competition;

b. Provide adequate dressing/changing facilities;

c. Provide minor officials and personnel necessary for the operation of the competition; and

d. Provide the official game sheets when required;

e. The physical education department of the home school is to report team scores to the physical

education consultant and/or to the convenor, as requested;

f. The home team will be responsible for securing certified referees and trained student

scorers/timers for their volleyball/basketball home games. (The school division will use an

outside assigner contacted by the consultant and convenor to schedule certified referees for the

basketball season.)

D. PROTESTS/APPEALS

9.05 A protest must be submitted, in writing, by the Physical Education Department, with authorization

from the member school's Principal, to the respective Convenor(s) and to the divisional Physical

Education Consultant within 24 hours of completion of the competition which is being protested. In

the case of a Friday competition, the protest must reach the Convenor(s) and the divisional Physical

Education Consultant not later than 3:30 p.m. on the Monday immediately following.

9.06 The Convenor(s) and the divisional Physical Education Consultant will deal with protests within 24

hours of receiving each protest.

9.07 A team may be withdrawn from a game and the game terminated for safety reasons by the referee,

coach or supervising teacher.

9.08 If a teacher-in-charge wishes to protest a competition, he/she should inform the officials that the

game is being continued under protest. In the event of any dispute of protests, the decision of the

divisional Physical Education Consultant is final.

9.09 A Discipline Committee shall be convened in situations involving students/athletes, coaches, and/or

officials when deemed necessary by a Convenor, consisting of:

a. The President;

b. The Vice President;

c. The respective Convenor(s); and

d. Other individuals and/or groups as each situation warrants.

E. APPROPRIATE ATTIRE

9.10 Proper gym attire must be worn during all inter-school competition (i.e. no bare feet or cut-offs).

See Safety Guidelines for Physical Activity in Manitoba Schools Document (page 8).

F. AWARDS

9.11 Championship and Finalist banners will be presented to the winners of the Grade 9 interschool

sports.

9.12 Grade 6, Grade 7 and Grade 8 no banners will be awarded. Certificates and participation ribbons

will be awarded.

SPORT BY-LAWS

26

Revised June 2011

A. CROSS COUNTRY

BY-LAWS

1. There will be cross-country competition for both boys and girls in the following classifications:

Grade 6, Grade 7, Grade 8 and Grade 9.

2. The meets will be held on consecutive weeks starting the last week in September.

Meet #1 will be hosted by one River East area school and one Transcona area school as separate meets

and at separate sites (Fraser Grove and Kern Park)

Meet #2 will be a dual convenorship with competition held at Kilcona Park.

Meet #3 will be a dual convenorship with competition held at Bird‘s Hill Park.

3. Run distances will be approximately:

Grade 6 Girls and Boys 1600m




4. The race order will be Grade 6, Grade 7, Grade 8, and 9. Girls will run first and boys second in each

category.

5. Awards shall include ribbons for the top ten finishers to be presented at the finish line. Grade 9 shall

have a team championship determined. A team will consist of five or more runners, but only the first

five finishers on each team will count toward the team score.

6. The total team score from Meet #3 will determine the champions.

7. Banners will be presented to the Grade 9 winning teams at the conclusion of the final race.

CONVENOR GUIDELINES

1. Each area will host Meet #1 at a site to be determined by the convenor(s) in consultation with the area

physical education teachers and PE/HE consultant. Meet #2 will be held at Kilcona Park. Meet #3 will

be held at Bird‘s Hill Park.

2. Results are to be compiled and distributed the next day.

3. Ensure that the course is:

a) Well marked,

b) Well supervised by course marshals,

c) Well controlled at the finish line.

4. There will be a coaches meeting 15 minutes prior to the start of each meet.

5. The convenors to arrange for mountain bike riders to lead and trail the runners at Bird‘s Hill Park.

Revised June 2011 27

B. VOLLEYBALL

BY-LAWS

GENERAL RULES

1. Rules of the Canadian Volleyball Association govern all games except where specified.

2. The net height will be 2.15 meters for all levels of competition except for senior boys the height will be

2.31 meters.

3. Competition will be convened in a Grade 6, Grade 7, Grade 8, and Grade 9 classification.

4. Grade 7, 8 and 9 - A minimum of four practices are needed before the selection process begins.

5. Grade 6 - Limit of two practices per week of one hour maximum.

Grade 7 - Limit three contacts per week (eg. two practices and one game night per week.

Grade 8 - Limit of three practices per week.

Grade 9 - Limit of four practices per week.

6. Grade 7 – Limit the amount of weekend tournaments to two.

Grade 8 – Maximum of three weekend tournaments.

Grade 9 – Maximum of four weekend tournaments.

7. A playoff tournament in Grade 9 categories will be an A and B side tournament with all teams

qualifying. The playoff format to be determined prior to the season base on the number of teams

participating in the league (see Appendix: Playoff Format).

8. The "A" finals for Grade 9 are to be played as sudden death at the home school of the higher ranked

team until the finals. See calendar for the hosting procedures. The "B" finals for Grade 9 to be played

as sudden death at the home site of the higher ranked team.

9. Names and numbers are required on the score sheet. The referee completes the rotation order.

10. All home schools should provide a qualified referee, scorer and a scoreboard.

11. The six and six rule is to be used throughout league and playoff games:

a) More than 12 players: No players OR substitutions used in the first set may play in the second set.

E.g. 16 players – 6+2 subs in 1st set, other 6+2 subs in the 2

nd set.

b) 12 players: No substitutions, except for illness/injury or coaches discretion for disciplinary action,

shall be allowed in the first or second game.

c) Fewer than 12 players: No substitutions, except for illness/injury or coaches discretion for

disciplinary action, shall be allowed in the first or second game. No player is permitted to play all

three sets unless the team fields less than 9 players.

d) The amount of playing time is at the discretion of the coach with the understanding that extenuating

circumstances (e.g. behaviour, attendance, etc.) may affect playing time. Coaches must make players

aware of the circumstances that may affect their playing time both verbally and in a letter to the

parents.

12. Unlimited substitution is allowed in league play and playoffs as long as players continue in their

original rotation and only two players per position are used in each game. i.e. You can only go in or

out for the same player.

13. The ball may be contacted by any part of the body above the knee.

14. Coaching from the bench is allowed.

15. Coaches are to turn in a lineup card to the referee prior to each game.


16. A player discovered "out of rotation" should be returned to her/his correct position immediately.

Penalty to the serving team is loss of serve and point to the receiving team; penalty to the receiving

team is a point awarded to the opposition.

17. If coaches cannot agree, the home team (during the finals and the tournament OR the higher placed

team) will have the option of determining which unit (i.e. "A" or "B") will play the first game of the

match.

18. Banners and ribbons will be awarded to the winners and finalists in Grade 9 categories, males and

females.

19. Volleyball Referees

I. R.E.T.S.D. is to organize a pre-season rules clinic each year.

a) All referees must attend a rules clinic offered by MVOA each year.

b) Referees must wear proper attire:

i) White shirt & dark pants

ii) No hats

c) Evaluation of referees should take place during the year.

II. Each school must submit 2 names (minimum) for referees clinic by early September.

III. Create a phone list of all referees in RETSD middle years schools.

IV. Referees pooled for final games.


Volleyball By-laws for Grade 6

Grade 6

A. General

Rules of Canadian Mini Volleyball govern all games except where specified

The net height will be 2.00 metres

Court size will be the doubles badminton court

Grade 6 Service Line – 2 metres in front of end line of badminton court

No scores to be kept

15 minute timed games

B. Technical Aspects

Games played 4 vs 4

Diamond serve receive pattern (Setter at net, 2 Outside attackers, 1 in deep court)

Underhand serves only

3 serves from one player, will result in a rotation

Option of a catch. On 2nd

contact the setter may toss to an attacker OR toss to self, and volley to

attacker

MINIMUM and MAXIMUM of 3 contacts per side

Blocks do not count as a contact

Teams can be comprised of up to 6 players (Clockwise rotation – Server rotates off, new player

comes on as the left side attacker)

Official game ball will be the Tachikara Volley Lite

C. Tournament Details

Self Officiated games. Coaches to assist in officiating.

1 timeout per game

If host school is able to provide senior leadership students to officiate, they can

Teams are encouraged to be co-ed. Schools are to attempt to divide girls and boys as equal as

possible among teams.



A. League competition will be open to all River East Transcona School Division schools and

surrounding private schools. Schools must declare intent to participate by the convenors

request.

B. League play to be exhibition only with no standings kept.

C. There will be no divisional championship tournament held at the conclusion of the league.

D. League play to be a maximum of one night per week.

E. League play to take the form of mini round robin tournaments with three to four schools at one

site with two courts being used simultaneously.

F. Schools will be permitted to enter multiple teams providing that there are not fewer than twelve

players per team. The expectation is that teams within the same school will be balanced. That is

to say schools should not create an "A" or more skilled team, and a "B" or less skilled team.

G. The expectation is that each school will be prepared to host one mini tournament. Whenever

possible the league play is to be scheduled for Wednesday.

H. Limit three contact per week. (eg two practices and one game night per week). The number of

scheduled contacts per week will be regulated to promote balance for MY students who have an

increasing number of other commitments.

I. Limit the amount of weekend tournament to two.

J. There will be a maximum of two tournaments per team at the Grade Seven level other than

divisional mini tournaments.

K. Grade 7 mini tournaments shall consist of two 25-point games with no two-point advantage

required to win a set.

L. Grade 7 league will underhand serve only (no exception). An individual player may serve a

maximum of 5 serves in a row following which the team must rotate to a new server.

M. TIME OUTS: Two per set.

N. The SIX AND SIX RULE is to be used throughout league and playoff games:

a) More than 12 players: No players OR substitutions used in the first set may play in the

second set. In the event of a 3rd

set, no player will play a second set before all players have

seen a first set. E.g. 16 players – 6+2 subs in 1st set, other 6+2 subs in the 2

nd set.

b) 12 players: No substitutions, except for illness/injury or coaches discretion for disciplinary

action, shall be allowed in the first or second set.

d) Fewer than 12 players: No substitutions, except for illness/injury or coaches

discretion for disciplinary action, shall be allowed in the first or second set. No

player is permitted to play all three sets unless the team fields less than 9 players

O. The amount of playing time is at the discretion of the coach with the understanding that

extenuating circumstances (eg behavior, attendance, etc.) may affect playing time. Coaches

must make players aware of the circumstances that may affect their playing time both verbally

and in a letter to the parents.


Volleyball By-Laws for Grade 8

A. League competition will be open to all River East Transcona School Division schools and

surrounding private schools. Schools must declare intent to participate by the convenors

request.

B. League play to be exhibition only with no standings kept.

C. There will be no divisional championship tournament held at the conclusion of the league.

D. League play to be a maximum of one night per week.

E. League play to take the form of mini round robin tournaments with three to four schools at one

site with two courts being used simultaneously.

F. Schools will be permitted to enter multiple teams providing that there are not fewer than twelve

players per team. The expectation is that teams within the same school will be balanced. That is

to say schools should not create an "A" or more skilled team, and a "B" or less skilled team.



North South

Robert Andrews MBCI

John Pritchard Valley Gardens

Chief Peguis Salisbury Morse Place

Calvin Christian John Henderson

John W. Gunn Munroe

Arthur Day Bernie Wolfe

The King‘s School École Regent Park

H. Limit of three practices per week. The number of scheduled contacts per week will be regulated

to promote balance for MY students who have an increasing number of other commitments.

I. Maximum of three weekend tournaments.

J. SERVING: Overhand serve is permitted in the first set if the team consists of Grade 8‘s only.

Teams with Grade 7 will play set #2 using an underhand serve only, unless both coaches

consent to overhand prior to the game.

K. An individual player may serve a maximum of 5 serves in a row in which the team must rotate

to a new server.

L. A match will consist of best two-out-of-three sets. Rally point scoring. All sets will be played

up to 25 points. Winning team must win by two points.

M. The third set, when or when not a deciding set, will be played up to 25 points. (see convenor

guidelines #7).

N. The SIX AND SIX RULE is to be used throughout league and playoff games:


second set. E.g. 16 players – 6+2 subs in 1st set, other 6+2 subs in the 2

nd set.




disciplinary action, shall be allowed in the first or second set. No player is permitted to play

all three sets unless the team fields less than 9 players.


d) The amount of playing time is at the discretion of the coach with the understanding that

extenuating circumstances (eg behavior, attendance, etc.) may affect playing time. Coaches



O. TIME OUTS: Two per set.


A. Open to all River East Transcona School Division schools and surrounding private schools with

Grade 9 students.

B. Intent to participate must be declared by the convenors request.

C. League format to be single round robin when 9 teams or less are competing. When the league has

10 teams or more the format will use the North and South division similar to the Grade 8 format.

There will be a 7 or 8 game schedule in which each team first plays a round robin within their

division then a possible crossover game against the other division (time permitted).

D. Game days to be Monday and Thursday with boys and girls playing at one site. Monday - Boys

play first game; Thursday - Girls play first game.

E. A match will consist of best two-out-of-three sets. Rally point scoring. All sets will be played up

to 25 points. Winning team must win by two points.

F. The third set, when or when not a deciding set, will be played up to 25 points. (see convenor

guidelines #7).

G. The SIX AND SIX RULE is to be used throughout league and playoff games:


second set. E.g. 16 players – 6+2 subs in 1st set, other 6+2 subs in the 2

nd set.




disciplinary action, shall be allowed in the first or second set. No player is permitted to play

all three sets unless the team fields less than 9 players.

H. Home teams are responsible for faxing/e-mailing results to the convenor no later than 8:00 a.m.

the morning following a home game.


VOLLEYBALL CONVENOR GUIDELINES

1. The convenor(s) should publicize, organize, and chair a pre-season and/or a post-season meeting of the

league's volleyball coaches. The meeting should be held at the end of the appropriate month's council

meeting. This group may make recommendations to be considered by the athletic council.

2. Topics of discussion at this meeting: 1) scheduling, 2) refereeing, 3) playing rules, 4) Coaches'

etiquette, 5) league bylaws.

3. Draw up and distribute: 1) a schedule, 2) an accompanying memo with all pertinent information.

4. The league should commence in the first week of October.

5. All games for Grade 9 will be played on Monday and Thursdays with the boys to play first on

Mondays and girls to play first on Thursday.

6. When time permits (league play only), there should be a ten-minute warm-up with both teams sharing

the court. The warm-up is as follows:(1) 5 minutes - skills (each team on opposite sides of the court);

(2) 4 minutes - hitting and setting (both teams hitting in the same direction over the net); (3) 1 minutes

- serving (each team serves across the net towards one another).

7. In the Grade 9 categories the third set (whether the deciding game or not) will be played to offer the

athletes maximum participation. If however, the third set in a match, which has already been decided,

is extending beyond 5:00 p.m. (1st game) or 6:00 p.m. (2nd game) both teams/coaches may agree to

terminate the game.

8. Playoffs should take place as soon as possible after the completion of the league round robin.

8. The finals are to be played on Thursday night for Grade 9.

9. Introduce team members at the beginning of the game. Hand out ribbons and banners following the

completion of the game.

10. Supervision for the finals is the responsibility of the convenors and coaches.


C. BASKETBALL

BY-LAWS

GENERAL RULES

1. All games are to be played according to FIBA and Manitoba High School Athletic Association rules,

except where specified.

2. Competition will be convened in a Grade 6, Grade 7, Grade 8, and Grade 9 classifications.

3. Grade 7, 8 and 9 - A minimum of four practices are needed before the selection process begins.

4. Grade 6 - Limit of two practices per week of one hour maximum.

Grade 7 - Limit three contacts per week (eg. two practices and one game night per week.

Grade 8 - Limit of three practices per week.

Grade 9 - Limit of four practices per week.

5. Grade 7 – Limit the amount of weekend tournaments to two.

Grade 8 – Maximum of three weekend tournaments.

Grade 9 – Maximum of four weekend tournaments.

6. The host school shall provide a trained scorekeeper and timekeeper, and a scoreboard. Referees are the

responsibility of the home school.

7. Names and numbers only are required on the score sheet.

8. Divisional equitable playing time rules exist for each grade level. Refer to each grade level‘s by-laws

for details.

9. Team Foul Penalty - 2 shots will be awarded at the 5th foul of each quarter.

10. No zone or zone pressing type defenses are to be used during a game.

11. There is no shot clock at all levels, meaning that no 24-second time violation will be applied.

12. All classifications will use the official women's size (size 6) basketball.

13. The official game ball to be the Spalding Top Flite 1000 or equivalent.

14. No player shall be allowed to ―slam dunk‖ the basketball during pre-game warm up or during the

game.

15. In Grade 9, all teams qualify for the playoffs. The playoff format to be determined by the number of

teams participating in the league (see ‗Playoff Formats‘ following the Appendix). There are no

playoffs at the Grade 7 and Grade 8 level.

16. In Grade 9, the playoff tournament will continue as an A and B side tournament except in the case

where fewer than six teams are participating in the league. In such case only an A side format will be

played with teams that lose their first game being eliminated.

17. The "A" finals for Grade 9 to be played as sudden death at the home school of the higher ranked team

until the finals. See calendar for the hosting procedures. The "B" finals for Grade 9 to be played as

sudden death at the home site of the higher ranked team following the completion of the "B" semi

final.

18. Pennants and ribbons will be awarded to the winners and finalists in the Grade 9 categories.

19. Basketball Referees

a) referees to be assigned by home team school,

b) R.E.T.S.D. will host a Junior High Referee Clinic.

20. Home teams are responsible for faxing/e-mailing results to the convenor no later than 9:00 a.m. the

morning following a home game.


Basketball By-Laws for Grade 6

A. No scores to be kept at the jamboree.

B. Rules to be modified to reflect skill level of grade 6 students:

No full court press at any time.

Games will be 20 minutes, running time.

Mandatory substitutions to happen at five-minute intervals with horn sounding, clock stopped.

The expectation is that all players will play as equally as possible throughout the entire game

(see five on five rules, five girls followed by five boys).

There is to be no pressure in the backcourt at any time in grade 6 games. Double-teaming is

not allowed in a team‘s frontcourt therefore allowing entry of the ball on the end line.

River East Transcona School Division person-to-person defensive rules to apply.



A. League play to be open to all River East Transcona School Division schools and surrounding

private schools with grade 7 students. Intent to participate must be declared by the convenors

request.

B. One team per school per category.

C. League play to be mini tournaments with three schools at one site playing a round robin format.

D. League play to be exhibition only with no standings kept.

E. A divisional championship tournament will not be held at the conclusion of the league.

F. League play to be a maximum of one night per week.



H. All teams will participate in five mini tournaments.

I. A minimum of four practices are needed before the selection process begins.

J. Limit three contacts per week (eg two practices and one game night per week). The number of

scheduled contacts per week will be regulated to promote balance for mY students who have an

increasing number of other commitments.

K. Limit the amount of weekend tournaments to two.

L. Rules to be modified to reflect skill level of grade 7 students:

Shortened foul line (2 feet)

No full court press at any time.

Four 10 minute running time quarters with the final two minutes of the game to be stopped

time. Half time is 3 minutes.

Three full time outs per game. The clock will stop during time-outs.

Team foul penalty – 2 shots will be awarded at the 5th

foul of each quarter.

The equitable playing time rule (also known as the five and five rule) will be in effect as

mandatory substitutions for both teams will take place every five minutes (i.e. 15, 10, 5

minute mark of each half). Five players will play the first five minutes and five different

players will play the next five minutes. As the intent of this rule is to allow equity of

playing time for the participants throughout the entire game, no player shall play a

second shift until all others have played their first shift. This is to continue throughout

the entire game with no player playing a third shift until all others have played their

second. a. In the event that a team has fewer or greater than 15 players, coaches are to play their

players in such a way so as to ensure that the equitable playing time rule is being

followed. Please refer to the Equitable Playing Time Shift Tracker Sheet (see

Appendix J- Page 49 )

The amount of playing time is at the discretion of the coach with the understanding that

extenuating circumstances (eg. behavior, attendance, etc.) may affect playing time. Coaches

must make players aware of the circumstances that may affect their playing time both

verbally and in a letter to the parents.

At each of the stoppages for mandatory substitutions, the clock will stop and the horn will

sound. Each coach must have their five players at the scorer's table prior to the sound of the

horn. The team that is in possession of the ball at the sound of the horn will remain in

possession when the new line begins play. If the ball is shot at the horn, the opposing team

gains possession at the resumption of play.

There is to be no pressure in the backcourt at any time in grade 7 games. Double-teaming is

not allowed in a team‘s frontcourt therefore allowing entry of the ball on the end line.



See general by-laws for further information


A. League play to be open to all River East Transcona School Division schools and surrounding

private schools with grade 8 students. Intent to participate must be declared by the convenors

request.

B. One team per school per category.

C. League play to be mini tournaments with three schools at one site playing a round robin format.

D. League play to be exhibition only with no standings kept.

E. A divisional championship tournament will not be held at the conclusion of the league.

F. League play to be a maximum of one night per week.



H. All teams will participate in five mini tournaments.

I. A minimum of four practices are needed before the selection process begins.

J. Limit of three practices per week. The number of scheduled contacts per week will be regulated to

promote balance for Middle Years students who have an increasing number of other commitments.

K. Maximum of three weekend tournaments.

North South

Robert Andrews MBCI

John Pritchard Valley Gardens

Chief Peguis Salisbury Morse Place

Calvin Christian John Henderson

John W. Gunn Munroe

Arthur Day Bernie Wolfe

The King‘s School École Regent Park

League play to begin the second week in January.

L. Intent to participate must be declared by the convenors request.

M. Rules to be modified to reflect skill level of Grade 8 teams:

Grade 8 games are to be played in four 8 minute quarters stop time. There will be 2 minutes

between quarters and a 5 minute half time. There will be a maximum warm-up time of 10

minutes. Basketball games that are tied after regulation and/or overtime will play an

additional 3 minute period.

There will be two full timeouts in the first half and three full timeouts in the second half,

which can not be carried over.Coach must request a timeout during a stoppage in play through

the referee.

The five and five rule will be in effect as mandatory substitutions for both teams will take

place every four minutes (i.e. 4 minute mark) in the first and second quarter. Five players

will play the first four minutes and five different players will play the next four minutes. At

each of these stoppages for mandatory substitutions, the clock will stop and the horn will

sound. Each coach must have their five players at the scorer's table prior to the sound of the

horn. The team that is in possession of the ball at the sound of the horn will remain in

possession when the new line begins play. If the ball is shot at the horn, the other team gains

possession at the resumption of play. The intent of this rule is to allow equity of playing

time for the participants throughout the first half of play.


The amount of playing time is at the discretion of the coach with the understanding that

extenuating circumstances (e.g. behaviour, attendance, etc.) may affect playing time. Coaches


and in a letter to the parents

a. No one player will play more than eight minutes in the first half unless the team has

fewer than ten players. If fewer than ten players, no player may play three shifts in a row

in the first half of the game.

b. If one team is unable to field ten players, the other team may "pare down" accordingly for

the second line or the second four minutes. No substitutions (except for injury or coaches

disciplinary action) shall be allowed in the 1st or 2nd four minutes if a team fields ten or

fewer players.

c. If a team fields more than 10 players - no substitutions used in the first 4 minutes may

play in the 2nd

second four minutes, (e.g. 14 players = 5 + 2 in 1st four minutes and

another 5 + 2 subs in the second four minutes.) This rule would be repeated in the third

and fourth four-minute blocks of playing time.

Free substitution is allowed in the second half.

A tracking sheet will be on the score table and coaches will be responsible for filling it out at

the start of each shift during the first half of play. The tracking sheet will not be used in the

second half. (See Appendix J for sheet)

There is to be no pressure in the backcourt during the first half of Grade 8 games. Backcourt

pressure is permitted in the second half. However, no backcourt pressure is allowed in the

second half when a team holds a lead of 10 or more points. Double-teaming is not allowed in

a team‘s frontcourt therefore allowing entry of the ball on the end line.


See general by-laws for further information


Basketball By-laws for Grade 9

A. Open to all River East Transcona School Division schools and surrounding private schools with

Grade 9 students.

B. Intent to participate must be declared by convenors request.

C. League format to be a single round robin when 9 teams or less are competing. When the league

has 10 teams or more the format will use the North and South divisions similar to the Junior

league. There will be a 7 or 8 game schedule in which each team plays a round robin within their

own division and/or crossover games against the other division.

D. Game days to be Monday and Thursday with boys and girls playing at one site. Boys will play the

first game on Monday and girls will play the first game on Thursday. Games may be scheduled on

Tuesday and Wednesday to accommodate the league.

E. Rules to be modified to reflect skill level of Grade 9 teams:

A. Grade 9 games are to be played in four 8 minute quarters stop time. There will be 2 minutes

between quarters and a 5 minute half time. There will be a maximum warm-up time of 10

minutes. Basketball games that are tied after regulation and/or overtime will play an

additional 3 minute period.

B. There will be two full timeouts in the first half and three full timeouts in the second half,

which cannot be carried over. Coach must request a timeout during a stoppage in play through

the referee.

C. The five and five rule will be in effect as mandatory substitutions for both teams will take

place every four minutes (i.e. 4 minute mark) in the first and second quarter. Five players will

play the first four minutes and five different players will play the next four minutes. No horn

will sound specifically for substitution, as substitutions will occur at the nearest stoppages in

play to each four-minute mark. Coaches are required to substitute in the spirit of the rules,

ensuring that their next five players are ready to enter the game at the scorer‘s table prior to

the time for designated substitutions. The intent of this rule is to allow equity of playing

time for the participants throughout the first half of play. D. The amount of playing time is at the discretion of the coach with the understanding that

extenuating circumstances (e.g. behaviour, attendance, etc.) may affect playing time. Coaches



i. No one player will play more than eight minutes in the first half unless the team has

fewer than ten players. If fewer than ten players, no player may play three shifts in a

row in the first half of the game.

ii. If one team is unable to field ten players, the other team may "pare down" accordingly

for the second line or the second four minutes. No substitutions (except for injury or

coaches disciplinary action) shall be allowed in the 1st or 2nd four minutes if a team

fields ten or fewer players.

iii. If a team fields more than 10 players - no substitutions used in the first 4 minutes may

play in the 2nd

second four minutes, (e.g. 14 players = 5 + 2 in 1st four minutes and

another 5 + 2 subs in the second four minutes.) This rule would be repeated in the third

and fourth four-minute blocks of playing time.

F. Grade 9 level coaches may choose to make substitutions at the end of each quarter in the first

half, rather than every 4 minutes. The expectation is that the coach choosing to substitute at

the quarter mark will communicate this with the opposing coach prior to the start of the game.

G. Free substitution is allowed in the second half.

H. A tracking sheet will be on the score table and coaches will be responsible for filling it out at

the start of each shift during the first half of play. The tracking sheet will not be used in the

second half.

I. Full court pressure can be used for the entire game up to a lead of 15 or more points for Grade

9 games. Double-teaming is not allowed in a team‘s frontcourt therefore allowing entry of the

ball on the end line.

J. River East Transcona School Division person-to-person defensive rules to apply.

K. See general by-laws for further information


TEAM “PERSON-TO-PERSON” DEFENSIVE RULES GUIDELINES

The River East Transcona School Division Junior High Basketball League does not allow "true" zone or

zone press type of defenses. Coaches should adhere to the following team person-to-person defensive

guidelines:

a) Each defensive player must be assigned to "guard" a specific offensive player (he/she should not be

assigned an "area").

b) Each defensive player must closely guard his/her check/assigned player when the offensive player is a

scoring threat (i.e. has the ball within 20' of the basket, or is within 20' of the basket, and is one

perimeter pass from the ball).

*20 feet is the radius of the end line and the top of the key (high school 3 point line)

c) The defensive player may sag and help if his/her check/assigned player is:

i) not a scoring threat

ii) is 2 perimeter passes away from the ball

NOTE: A ‗sagging‘ person defense is acceptable. Players do not have to follow their check outside

the key when the ball is on the far side of the key. The defense may sag to the middle of the court

provided that only one foot is in the key‖ (one foot must be maintained outside the key).

d) The defensive players may double team the ball, temporarily, to attempt a steal inside their back court,

however, the remaining 3 defensive players are not allowed to "zone". Any team defense which

employs planned or obvious traps (i.e. double teams) as the ball handler approaches or crosses the

centre line is essentially employing "zone" concepts.

e) "Closely guarded" is defined as being within 6' (i.e. 2 steps) of the assigned "check".

NOTE: If rules regarding pressure or person- to-person coverage are not adhered to‘ in the spirit‘ to

which they are designed, the official will have the jurisdiction to warn the offending team. A second

violation may result in a team technical foul.


BASKETBALL CONVENOR GUIDELINES

1. The convenor(s) should publicize, organize, and chair a pre-season and/or a post-season meeting of the

league's basketball coaches. The meeting should be held at the end of the appropriate month's council

meeting. This group may make recommendations to be considered by the athletic council.

2. Topics of discussion at this meeting: 1) scheduling, 2) refereeing, 3) playing rules, 4) coaches'

etiquette, 5) league bylaws.

3. Draw up and distribute: 1) a schedule, 2) an accompanying memo with all pertinent information.

4. In Grades 7, 8, and 9 the physical education teachers at the host sites should organize scorers, timers

and referees.

5. Process the final results (including playoffs) for distribution.

6. The finals are to be played on Thursday night for the grade 9.

7. Introduce team members at the beginning of the game. Hand out ribbons and banners following the

completion of the game.


D. BADMINTON

BY-LAWS

1. All games are played according to Canadian Badminton Association rules except where specified.

2. Competition will be convened in four classifications: Grade 6, Grade 7, Grade 8, and Grade 9.

Competition to be open to all River East Transcona School Division Middle Years schools and

surrounding private schools housing Grade 9.

3. Competition shall be held in singles, doubles, and mixed doubles.

4. Each school shall be allowed to enter two boys and two girls for each grade level in singles, and two

teams in doubles and mixed doubles. A competitor may enter only one event.

5. Grade 6: - to be hosted by the sister schools (like volleyball and basketball)

- competition shall be held in doubles and/or mixed doubles

- all games are to be timed (7 to 10 minutes each

- student leadership can be assisting the players with the rules and game procedures

- rules to be modified to reflect the skill level of grade 6 students.

6. Grade 7, Grade 8, Grade 9 POOL FORMAT – Round Robin: Each entry plays a single 21-point game( cap at 30) against all

entries in that pool.

- 4 Pools: when there are 20 or more entries Top 2 in each pool advance to the playoffs.

- 2 Pools when there are between 10 – 19 entries Top 4 in each pool advance to the playoffs.

- 1 Pool: when there are 9 or less entries Top 8 advance.

7. In the event of a tie the following procedure will be used:

i) The winner between the tied teams

ii) Points for/against in matches between tied teams

iii) Points for/against in all matches of the tournament

iv) A 21point playoff game between the tied teams.

8. Play-offs Grade 7, Grade 8, Grade 9

PLAYOFF FORMAT – the top entries from each pool (see # of pools above) will advance to a double

elimination playoff tournament. See Appendix H

- Games #1 – 15 will be a single 21-point game. (cap at 30)

- Badminton Scoring System: Point System –

- Points will be awarded from the playoff elimination tournament as follows:

1st Place 8 points

2nd

Place 7 points

3rd

Place 6 points

4th

Place 5 points

5th

& 6th

Place 3.5 points each

7th

& 8th

Place 1.5 points each

9. There will be a championship banner awarded for Grade 9 with ribbons awarded to all individuals

finishing 1st, 2

nd, 3

rd, or 4

th. Certificates will be awarded to each member of a team that finishes first.

10. Substitutions will be allowed for doubles provided that there is:

(1) a legitimate injury, and

(2) the substituted player is ineligible for the remainder of the tournament.

a. Grade 9 - substitution for singles will be allowed in the first match only. Substitution for

doubles may occur at any time.

11. Coaching is allowed only between games and /or matches.


BADMINTON CONVENOR GUIDELINES

1. Send out information sheet specifying times, dates, and pertinent rules.

2. Confirm entries and prepare the draw sheets.

3. Tournaments to begin at 4:00 p.m.

4. Convenors will place schools at sites and in pools in an attempt to provide a balance of area

participation at both sites.

Please see Playoff Formats for Badminton Appendix H

5. Process and distribute the final results


E. TRACK & FIELD

BY-LAWS

1 Competition will be convened for both boys and girls in four classifications: Grade 6, Grade 7, Grade 8

and 9.

2. I.A.A.F. rules will govern competition except where specified.

3. There will be competition in the following events for Grade 6:

100m

800m – note: this race is to be completed the evening prior to the meet at River East Collegiate

4x100 Relay

High Jump

Long Jump

Shot Put*

Note: * 4lb shot to be used for Grade 6 girls and boys

4. There will be competition in the following events for Grade 7, Grade 8 and Grade 9:

100m

200m

400m

800m

1500m

3000m - note: this race is to be completed the evening prior to the meet at River East Collegiate

4x100m Relay

Shot Put*

Discus ** note: for Senior 1 students only in keeping with the Safety Guidelines

High Jump

Long Jump

Triple Jump

Note: 100m, shot put and long jump - events to be provided for Special Needs participants (no points

are contributed to team totals)

* 6 lb shot is used for Grade 7, Grade 8 and Grade 9 girls and Grade 7 and Grade 8 boys; 8 lb. shot

is used for Grade 9 boys

** 1 kg (2 lb 3oz) discus is used for Grade 9 girls; 1.62 kg (3lb 9oz) for Grade 9 boys

5. Each school may enter two competitors in each event except relays, where only one team per school

will be allowed.

6. All participants are limited to any four events in their respective division. This does not include a

relay team (eg. four individual events and a relay or four individual events).

7. Ribbons are awarded to the top six finishers in each event.

8. Points will be awarded for the top six places. Scoring will be: 7,5,4,3,2,1.

9. Banners are presented to the both girls and boys champions and finalists in Grade 9.


TRACK AND FIELD CONVENOR GUIDELINES

1. Send out information sheet including: 1) entry forms, 2) duty rosters, 3) event rules, 4) schedule,

5) records, 6) league by-laws.

2. Phone each school a few days in advance to double check that the schools all understand their exact

duties and responsibilities.

3. Compile and distribute the final results.

Appendix

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Revised June 2011

APPENDIX A

GUIDELINGS FOR SUPERVISION AND CONTROL OF GAMES

1. The Administration is responsible for providing adequate supervision for games at their school. This does

not include teachers who are involved with coaching duties.

2. It is suggested that there be a minimum of one (1) teacher/staff member supervising and it be stressed that

this supervisor should periodically check all parts of the building to which the students have access.

3. The Administration assumes the responsibility for the conduct of any "designated" non-staff coach.

4. No students are allowed to loiter in the hallways. All students should either be seated in the gym or be out

of the school.

5. Spectators may not use garbage cans or garbage can lids as noisemakers at any Council activity.

6. Visiting teachers are responsible for the appropriate behaviour of their students and for maintaining order.

7. Teachers will take the steps necessary to ensure the safety of all students, players and spectators as per

divisional protocols and practice. Students deemed to be a potential danger to himself/herself or others will

have their parent or guardian contacted requesting immediate support. If the parent/guardian cannot be

reached, the police will be contacted depending on the situation. The teacher will strongly encourage the

student to remain onsite under their direct supervision until support arrives at the school. A report will be

filled with administration.

8. The Administration is responsible for applying their School Code of Behaviour to all students whose

behaviour is inappropriate as spectators or participants at, during, or after school hours including

interschool games or activities.

9. If there is a problem of student control (e.g., fighting, damage to school, etc.), the administrator of the

school directly involved will make the problem known to the Administrator whose student‘s behaviour was

inappropriate.

10. A team supervisor shall sit on the bench with an outside coach in all cases where the coach is under 18

years of age.

11. A visiting coach is not to leave a school until all his/her students are out of the building.

12. The home game supervisor will not leave a school until all students are out of the building.


APPENDIX B

TRUE SPORT – PRINCIPLES FOR SPORT

GO FOR IT

Always rise to the challenge

Discover how good you can be.

PLAY FAIR

Play honestly and obey the rules.

Winning is only real when competition is fair.

RESPECT OTHERS

Respect teammates, competitors and officials both on the field and off. Win with dignity and lose with

grace.

KEEP IT FUN

Have a good time.

Keep a positive attitude and contribute to a positive atmosphere.

STAY HEALTHY

Respect your body. Keep in shape.

Avoid unsafe activities.

GIVE BACK

Do something that helps your community.

FAIR PLAY

B1. FAIR PLAY PHILOSOPHY

The Council accepts and promotes the Principles of Fair Play as developed by the Fair Play Commission,

under the direction of the Federal Minister of Fitness and Amateur Sport 1986. Fair Play is about how

we behave and how we treat others when we play:

"Fair Play is a philosophy that provides beneficial sport experience by emphasizing the qualities of

integrity, fairness, and respect at all times. With them, the spirit of competition thrives, fueled by honest

rivalry, courteous relations and graceful acceptance of the results. The Fair Play philosophy is built on

the premise that sport is an ethical pursuit that develops character and shapes attitudes." (St. Vital All

Play-Fair Committee, December 10, 1992).

"Fair Play, the attitude lasts a lifetime." (MHSAA)

B2. THE FIVE PRINCIPLES OF FAIR PLAY

i) Respect for the rules

ii) Respect for the officials

iii) Respect for your opponents

iv) Give everyone an equitable chance to participate

v) Maintain self-control at all times


APPENDIX C

CONDUCT OF COACHES

C1. A CODE OF ETHICS FOR COACHES

Schools expect coaches to:

1. Be an integral part of the school system with its educational contribution.

2. Remember that wherever students of the Council play interschool sports, all school rules and

expectations apply.

3. Insist that students keep their attendance and learning as a high priority.

4. Enforce all rules of eligibility.

Athletes expect coaches to:

1. Maintain a genuine and up-to-date knowledge of what they propose to teach.

2. Maintain fair, unprejudiced relationships with all team members.

3. Pay careful attention to the physical condition of players.

4. Inspire a love of the game and a desire to compete fairly.

Sportsmanship demands coaches to:

1. Take a strong stand against profanity, unfair play and unsportsmanlike behaviour of their teams.

2. Maintain self-control at all times, accepting decisions of officials without outward appearance of

anger.

3. Teach athletes to win fairly and to lose graciously.

4. Believe in the honesty and integrity of opponents and officials.

5. Teach that to win is desirable, but to win at any costs, without integrity, fairness and respect defeats

the purpose of the game.


APPENDIX D


Middle Years Physical Education Council

Schedule of Events

2011-2012

EVENT DATES CONVENORS

Cross Country September 22 small meet (after school)

Fraser Grove and Kerns Park

September 29 big meet (after school)

Kilcona Park

Divisional Meet DATE: Thursday, October 6, 2011

start time 10:00 a.m. at

Bird‘s Hill Park (Pope‘s Hill)

(Alt: Tuesday, October 11)

École Munroe Junior High

École Regent Park

Volleyball

League:

October 3 – December 1

Playoffs:

Nov. 24 Grade 9 Quarters

Nov. 29 Grade 9 Semi Final

Nov. 30 Grade 9 B Final

Dec. 1 Grade 9 Finals

Final Games to start at 5;00 pm and & 6:30 pm

Hosting of Finals

1. In Grade 9 the higher placed team hosts the

playoffs until the finals.

2. Example:

2011-2012 Grade 9 finals will be hosted by the

highest ranked girls‘ team.

2012-2013 Grade 9 finals will be hosted by

the highest ranked boys‘ team.


the highest ranked girls team.


highest ranked boys‘

Note: If the top ranked team does not advance to

the final, the highest ranked advancing team would

then host the finals.

Grade 7 Arthur Day

Grade 8 Valley Gardens

Grade 9 John Pritchard


Basketball

League:

January 16 – March 8

Playoffs:

March 1 Grade 9 Quarters

March 6 Grade 9 semi final

March 7 Grade 9 B Final

March 8 Grade 9 Finals

Final Games to start at 5;00 pm and & 6:30 pm

Hosting of Finals

1. In Grade 9 the higher placed team hosts the

playoffs until the finals.

2. Example:


highest ranked girls‘ team.


the highest ranked boys‘ team.


the highest ranked girls team.


highest ranked boys‘

Note: If the top ranked team does not advance to

the final, the highest ranked advancing team would

then host the finals.

Grade 7 Bernie Wolfe

Grade 8 Calvin Christian

Grade 9 John Henderson

Badminton Grade 7: Monday, April 23

Grade 8: Tuesday, April 24

Grade 9: Wednesday, April 25

Semi finals/Finals: Thursday, April 26

SITE: MBCI/Murdoch &CPET

Grade 7 to 9: Robert Andrews

MBCI

Track & Field May 29 3:30 (3000m, possible grade 6 events)

May 31 (9:00 a.m. – 4:00 p.m.)

Alternate: June 1

Grade 6 to 9: Chief Peguis

John W. Gunn

John G. Stewart


APPENDIX E

MIDDLE YEARS

PHYSICAL EDUCATION COUNCIL MEETINGS

2011-2012

DATE TIME LOCATION

Tuesday, September 13

3:45 – 5:00 p.m. ERC

Wednesday, October 12

8:30 – 11:30 a.m. ERC

Tuesday, November 1

3:45 – 5:00 p.m. ERC

Tuesday , December 6

1:00 – 3:30 p.m. ERC

Tuesday , January 10

3:45 – 5:00 p.m. ERC

Tuesday, February 7 3:45 – 5:00 p.m ERC

Wednesday, March 7

8:30 – 11:30 a.m. ERC

Tuesday, April 10

3:45 – 5:00 p.m ERC

Wednesday, May 2

1:00 – 3:30 p.m. ERC

Tuesday , June 5

3:45 – 5:00 p.m ERC

Principals – Executive Council Meetings

DATE TIME LOCATION

Monday, December 12

8:30 – 11:00 a.m. ERC

Monday , June 4

1:00 – 3:30 p.m. ERC


APPENDIX F

Sites for Interschool Athletic Events

2011 – 2012

EVENT

SITES

Cross Country 1st meet Area parks – Fraser Grove & Kern Park (after

school)

2nd

meet Kilcona Park (after school)

3rd

meet only Birds Hill Park - Pope‘s Hill (during school

day)

Volleyball Finals- A side only

TBA

Basketball Finals- A side only

TBA

Badminton

April 23 (Grade 7)

April 24 (Grade 8)

April 25 (Grade 9)

April 26 (semis/finals grade 7, 8 &

9)

School Used for Badminton

MBCI

Murdoch Mackay

CPET

Track and Field

May 29, 3:30 (3000)

May 31 (start time 9:00 a.m.)

(alt. Friday, June 1)

River East Collegiate Track

53

Revised June 2011

Loser to move

GAME 1

GAME 2

GAME 3

GAME 4

G5

G6

G7

G8

G10

G

G11

G12

G13

G14

G15

Game 15 only necessary if b-side champion wins Game 14

Event Champion

B-side Champion must defeat A-side Champion twice

A1

A2

C1

C2

B1

D2

D1

B2

APPENDIX G

54

Revised June 2011

APPENDIX H

Playoff Format

A. 4 Teams:

B. 5 Teams:

C. 6 Teams:

10

5

CA

7

4th place

2nd place

4th place

1st place

2nd place

4th place

5th place

3rd place

1st place

5th place

2nd place

6th place

4th place

3rd place

A Champs

A Champs

B Champs A Champs


D. 7 Teams:

E. 8 Teams:

1st place

4th place

5th place

2nd place

7th place

3rd place

6th place

B Champs A Champs

1st place

4th place

5th place

2nd place

7th place

3rd place

6th place

8th place

B Champs A Champs

56

Revised June 2011

F. 9 Team Playoff

Qualifier Game 8th

vs 9th

3rd

Place

1st Place

4th

Place

2nd

Place

Qualifier

5th

Place

7th

Place

6th

Place

A Champs B Champs

3rd

Place

57

Revised June 2011

G. 10 Team Playoff

Grade 8 Format With 2 Pools

Qualifier #1

1st North

2nd

South

2nd

North

1st South

3rd

North

3rd

South

A Champs B Champs

Qualifier Game #1 = 4th

South vs 5th

North (loser eliminated)


North vs 5th

South (loser eliminated)

Qualifier #1

Qualifier #2

58

Revised June 2011

10 Team Playoff

Grade 9 Format With no Pool Play

1st Place

4th

Place

2nd

Place

3rd

Place

Qualifier #1

5th

Place

Qualifier #2

6th

Place

A Champs B Champs

7th

place team plays 10th

place = Qualifier #2

8th

place team plays 9th

place = Qualifier #1

59

Revised June 2011

H. 11 Team Playoff

Qualifier #1

1st South

2nd

North

1st North

2nd

South

3rd

South

Qualifier #2

A Champs B Champs


North vs 5th

South


South vs 5th

North

Qualifier Game #3 = 3rd

North vs 6th

South

Qualifier #1

Qualifier #3

60

Revised June 2011

I. 12 Team Playoff

1st North

4th

North

5th

South

6th

North

3rd

South

4th

South

5th

North

3rd

North

6th

South

B Champs A Champs

1st South

2nd

North

2nd

South

61

Revised June 2011

J. 13 Team Playoff

Qualifier = 7th

South vs 6th

North

4th

North

5th

South

Qualifier

3rd

South

4th

South

5th

North

3rd

North

6th

South

B Champs A Champs

1st South

2nd

North

1st North

2nd

South

62

Revised June 2011

K. 14 Team Playoff

Qualifier 1 = 7th

South vs 6th

North

Qualifier 2 = 7th

North vs 6th

South

4th

North

5th

South

Qualifier #1

3rd

South

4th

South

5th

North

3rd

North

Qualifier #2

B Champs A Champs

1st South

2nd

North

1st North

2nd

South

63

Revised June 2011

APPENDIX I

RIVER EAST TRANSCONA SCHOOL DIVISION MIDDLE YEARS ATHLETICS DIVISIONAL EVENT REPORT

EVENT: YEAR: -

CONVENOR(S):

DATE(S) EVENT HELD:

LOCATION(S):

STUDENTS: GRADE LEVELS TOTAL NO.

EQUIPMENT REQUIRED:

CONTACT PEOPLE:

AWARDS USED (ATTACH SAMPLE(S) WHERE APPLICABLE):

PROCEDURES & TIMELINES:

THINGS TO DO BEFORE EVENT, WITH APPROXIMATE DATES:

(ATTACH ADDITIONAL PAGE IF NECESSARY)

(OVER)

64

Revised June 2011

THINGS TO DO ON EVENT DAY:

(ATTACH ADDITIONAL PAGE IF NECESSRY)

THINGS TO DO AFTER EVENT DAY:

PUBLICITY USED:

- PRIOR TO EVENT:

- AFTER EVENT:

COMMENTS & RECOMMENDATIONS:

(ATTACH ADDITIONAL PAGE IF NECESSARY)

WHEN COMPLETE PLEASE MAIL BACK TO: MIDDLE YEARS P.E. CONSULTANT

EDUCATIONAL RESOURCE CENTRE

65

Revised June 2011

APPENDIX J

RETSD BASKETBALL PLAYING TIME TRACKING SHEET

GRADE _____ Location:

Date: Teams:

Team:

Team:

1st Quarter

1st Quarter

Shift 1 (5 min) Sub In


Player #

Player # Player #

Player #

Player #

Player # Player #

Player #

Player #

Player #



Player #

Player # Player #

Player #

Player #

Player # Player #

Player #

Player #

Player #

2nd Quarter

2nd Quarter



Player #

Player # Player #

Player #

Player #

Player # Player #

Player #

Player #

Player #



Player #

Player # Player #

Player #

Player #

Player # Player #

Player #

Player #

Player #

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middle years extracurricular athletics...

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