Microsoft Word

From the Richard Sugden LibrarySpencer, MAJillian M. Parsons

Introduction

• After completing this course,• you will be able to:• Create and edit a document. • Use menus and toolbars in Word to

accomplish basic tasks.• Use templates to write a letter or résumé.• Save and print a finished document.

My Credentials

• Bachelor of Arts from the University of Texas at Austin

• Continuing Education / Webmaster Training

• Masters of Science in Information Studies, The University of Texas at Austin

• Library Reference Work

Let’s Get Started!

What is Microsoft Word?

• Software• A tool• Word processing• Eons away from using a typewriter• Anything you write, you can create with

Microsoft Word…anything and more.• Opening a new document is the same as

getting out a fresh sheet of paper.

Why Microsoft Word is your friend

• Spell Check• Thesaurus• Backspace• Delete• Undo • Redo

Do not be afraid!

• You can not break the computer using only the keyboard and mouse.

However, save your documents!

• My dear Aunt Peggy

This is a Microsoft Word Window

There are three toolbars

The Menu Toolbar

The Standard Toolbar

And, The Formatting Toolbar

The Menu Toolbar

File

•New

•Open

•Save

•Save as…

•Page Setup

•Print Preview

•Print…

Edit•Undo Typing•Redo Typing•Cut•Copy•Paste•Select All•Find

View

•Normal•Print Layout•Toolbars•Ruler

Insert•Break•Page Numbers•Symbol•Picture•Diagram

Format

•Font•Paragraph•Bullets and Numbering•Columns•Change Case

Tools

•Spelling and Grammar•Language•Letters and Mailings

Table

•Draw Table•Insert•Delete•Select•Table Auto Format•Show Gridlines

Window

•New Window•Split

Help

Toolbars: The Standard Toolbar

What do these icons mean?

NEW

OPEN

SAVE

PRINT

PRINT PREVIEW

SPELL CHECK

CUT

COPY

PASTE

UNDO

REDO

INSERT TABLE

INSERT EXCEL

COLUMNS

HELP

Toolbars: The Formatting Toolbar

Formatting Toolbar and Icons

FONT

FONT SIZE

BOLD

ITALIC

UNDERLINE

ALIGN LEFT

ALIGN CENTER

ALIGN RIGHT

LINE SPACING

NUMBERING

BULLETS

OUTSIDE BORDER

HIGHLIGHTING FONT COLOR

Demo: Right Clicking Menu

This is what a Microsoft Word window looks like.

Creating and editing a document

Editing a Document

You will learn to use basic formatting to:• Select a font and font size• Add, delete, and move text around• Make text bold or italic• Change line spacing• Indent paragraphs• Create bulleted or numbered lists

Select a font and font size

•From the Formatting Toolbar

•Using the drop-down device:

Place cursor on this triangle

Slide the cursor up and down the types of fonts available

To select font, click on the font name

Select font size

To select a font size, do the same maneuver from the Formatting Toolbar, this time using the triangle to the right of the number

Add, delete, and move text around

1. From the Menu Toolbar

Edit Cut

Edit Copy

Edit Paste

2. From the Standard Toolbar

CUT COPY PASTE

Make text bold, italic or underlined

1. From the Formatting Toolbar

BOLD ITALIC UNDERLINED

Change case

1. From the Menu Toolbar

Format Change Case:Sentence case.

lowercase

UPPERCASE

Title Case

tOGGLE cASE

Change line spacing

1. From the Menu Toolbar

Format Paragraph

2. From the Formatting Toolbar

LINE SPACING

Indent Paragraphs

1. From the Menu Toolbar

Format Paragraph

Create bulleted or numbered lists

1. From the Menu ToolbarFormat Bullets and Numbering…

2. From the Formatting MenuNUMBERINGBULLETS

Writing Letters and Résumés

Writing Letters and Resumes

• From the Menu bar: File New »

On my Computer: Letters

Writing Letters and Resumes

• From the Menu bar: File New »

On my Computer: Resumes

Saving and Printing a Document

Saving a document

1. From the Menu ToolbarFile Save, or

File Save as…

Saving a document

2. From the Standard Menu

SAVE

Printing a document

1. From the Menu Toolbar

File Page Setup

File Print Preview

File Print

2. From the Standard Menu

PRINT

Overview

• Can you edit text?• Can you identify

– The different toolbars?

• Are you ready to try on a real document?

Questions?

To Practice and to Play

• Practice Writing Letters, or• Practice Writing a Resume

Upcoming Workshops

• February 29: 2 spots available for the Internet for Beginners class

• In March dates not definite: – Email class (6 spots available)– and another Internet for Beginners class (6

spots available)