microsoft project user group september 2002 - chapter meeting resource pooling presented by james...
TRANSCRIPT
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Microsoft Project User GroupSeptember 2002 - Chapter
MeetingResource Pooling
Presented by James Nuthall
Brentford Technologies, Inc
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• © 2002 by Brentford Technologies, Inc.• ALL RIGHTS RESERVED. No part of this publication may be reproduced, stored in
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• All Brentford Technologies, Inc. copyrighted products are distributed exclusively by• Brentford Technologies, Inc.• Danville, California 94526 USA• TEL: (925) 831-9666
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Resource Pooling
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RESOURCE POOLING
• What is Resource Pool?• Why consider Resource Pool?• Initial Resource Pool Set-up• Sharer Project Schedule Set-up• Updating the Resource Pool• Reviewing the Resource Pool
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What is it?
• Ability to see combined resource work load across projects
• Ability to manage resource information in a single repository
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Resource on Multiple Projects
Project A
Time
Project D
Wo
rk
Project B
Project C
Project E
Project F
Work Week Hours
•Is Resource Over / Under Utilized ?•If so, where / when?•By how much?
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Schematic of Projects across country / continents
.mpp .mpp.mpp.mpp .mpp .mpp.mpp
•How long do you need them?•When will you need them?•How much work will they be doing?
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Why Consider it?
• Reduced work effort - Centralized Resource information & maintenance– Rates– Holidays– Vacations– Training classes– Un-Available time
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Initial Set-up – Gantt View
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Initial Set-up – Resources
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Add a Schedule to Res. Pool
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Add more Schedule(s)
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Resource Pool – Gantt
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Resource Pool - Resources
Auto filter Icon
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Resource Pool–Resource Usage
Resource Usage view icon
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Opening the Resource Pool
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Opening Resource Pool (1)
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Opening Resource Pool (2)
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Opening Resource Pool (3)
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Updating Sharer’s project
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Saving Sharer’s Changes
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Review Pool Information
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Resource Pool–Code & Group
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Some other Tips when using Resource Pooling
• Save Workspace…• Arrange All• Crtl+ F6 keys• Auto Filter – Custom filters
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Do and Don'ts
• Set–up a weekly process for when PM’s will have their .mpp’s up to date and ready for you to review
• Communicate with your PM’s on any updates that effect their schedules
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Last Word!!
• This is not a replacement for:– Project 2000 Central– Project 2002 Server
• However for 20+ project schedules and over 250 team members it worked for me!
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RECAP
• What is Resource Pool?• Why consider Resource Pool?• Initial Resource Pool Set-up• Sharer Project Schedule Set-up• Updating the Resource Pool• Reviewing the Resource Pool