microsoft project beginners workshop
DESCRIPTION
This is one of my self put-together manuals for beginners who want to learn how to use Microsoft Project. By using this step-by-step guide, the delegate should be able to grasp the basic planning skills and the logical thinking behind planning a programme from a blank sheet of paper.TRANSCRIPT
Holiday Plan
Microsoft Project Training
Set Project’s
Microsoft Project Training
•Audience
•Timescale
•Objectives
•Assumptions
•Constraints
Microsoft Project Training
Project Name
Project Start dateWork with your calendar
Enter the activities
Save file now !!!
Microsoft Project Training
Microsoft Project Training
Set Project Start Date Schedule Date / Data Date
Microsoft Project Training
Set holidays
Microsoft Project Training
Activities Skip lines to prepare for inserting Sub Headings
Initial Planning•Establish Structure
•Sequencing (establish relationship between activities)•Apply elements / constraints:
•Start / Finish date (split or no split)•Human Factors (resource availability)•Allow Nature (snow, storm, gale wind)•Methodology•Plant (accessibility, availability)
•Establish activities under each sub heading•Set Milestones
Microsoft Project Training
Microsoft Project Training
Milestones
Change Duration to 0day
Microsoft Project Training
Milestone appearance
Microsoft Project Training
Decide durations of each activity
Microsoft Project Training
Microsoft Project Training
Can these activities start at the same time?
Microsoft Project Training
Save file now !!!
Microsoft Project Training
Work the rest of the relationship between other activities
Microsoft Project Training
Microsoft Project Training
Move to MSP Manual
Microsoft Project Training
Input Constraints
Microsoft Project Training
Notice the changes when the holiday start time changes
Add Sub Headings&
Indentations
Microsoft Project Training
Microsoft Project Training
Use In-dents & Out-dents accordingly
Formatting
Microsoft Project Training
Microsoft Project Training
Microsoft Project Training
Microsoft Project Training
Microsoft Project Training
Microsoft Project Training
Microsoft Project Training
Microsoft Project Training
Microsoft Project Training
Microsoft Project Training
Microsoft Project Training
Notes Page
Microsoft Project Training
De-select to avoid printing notes page
Don’t forget to save your file !!!
Microsoft Project Training
Progress Planning•Actuals but must be a true view
•Recovery plan must be in place ASAP
•Corrective actions must be minuted and monitored on a regular basis
•Shortfall must be identified EARLY
Microsoft Project Training
Key Performance Indicators
•S•M•A•R•T
Specific
Meaningful
Accurate
Reliable
Timely
Microsoft Project Training
Microsoft Project Training
Microsoft Project Training
Key Performance Indicators
Easy to obtain
Easy to present
Easy to understand
Easy to correct
Keep staff informed
how well they do !!!
Microsoft Project Training
A quick reminder……
Microsoft Project Training
Key questions before planning
•What is the plan for? What project?
•Who are the recipients? Who will be using the plan?
•When is the plan needed? When is the deadline?
•Why are we involved? What is the company’s role?
•Where will the plan be followed up? On Site / off site?
How to make Planning tools available?
Microsoft Project Training