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  • Microsoft

    PowerPoint

    2010

    Revised 2/2013

    Birmingham Public Library Regional Library Computer Center 2100 Park Place Birmingham, AL 35203 (205) 226-3680/226-3799 cenrtc@bham.lib.al.us rlccbpl.wordpress.com

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    Part 1: Introduction to Microsoft PowerPoint 2010

    PowerPoint 2010 is a presentation software that allows you to create dynamic slide presentations that may include animation, images, videos, music, and more. If you are familiar with PowerPoint 2007, you will notice some changes to the interface. Unlike previous versions, this version provides a base to create slides, demos, and presentations at a more professional level.

    Getting Started

    To Create a New, Blank Presentation

    1. There are two ways to open the program:

    a. Click the Start button and choose All Programs > Microsoft Office >

    Microsoft PowerPoint 2010. (Note: The Start button is disabled while in

    the RLCC training mode.)

    b. Double-click the Microsoft PowerPoint icon on your desktop.

    2. Whenever you start PowerPoint, by default, a new blank template will appear in

    the application window, and the Home tab is active.

    3. To create a New, Blank Presentation, select New under the File tab.

    4. Select Blank presentation under Available Templates and Themes. It will be

    highlighted by default.

    5. Click Create. A new, blank presentation appears in the PowerPoint window.

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    To Open an Existing Presentation:

    1. Click the File tab. This takes you to the Backstage view.

    2. Select Open. The Open dialog box appears.

    3. Select your desired presentation and then click Open.

    4. If you have opened the existing presentation recently, it may be easier to choose

    Recent from the File tab instead of Open to search for your presentation.

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    Microsoft PowerPoint Screen

    File Tab - The new File tab in the left corner of the ribbon, replaces the Office button. This is now known as your Backstage View.

    Quick Access Toolbar - This toolbar appears in the top left corner of the PowerPoint 2010 screen. The Quick Access Toolbar lets you access common commands no matter which tab you are on in the Ribbon. By default, it shows the Save, Undo, and Repeat commands. You can add other commands to make it more convenient for you.

    Help Button - This tiny question mark icon is how to access help for PowerPoint 2010.

    Slides/Outline Pane The Slides/Outline pane is located on the left side of the window. The Slides pane shows thumbnail versions of each of the slides in the presentation. The Outline pane shows a text outline of all the information on the slides.

    Notes The Notes section is a place for the speaker to jot down any hints or references for his presentation. Only the presenter will see these notes.

    http://presentationsoft.about.com/od/r/g/ribbon.htmhttp://presentationsoft.about.com/od/no/g/officebutton.htmhttp://presentationsoft.about.com/od/no/g/officebutton.htmhttp://presentationsoft.about.com/od/t/g/thumbnail.htm

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    Status Bar The Status bar shows current aspects of the presentation, such as the current slide number and what design theme was used. A tiny Common tools toolbar gives quick access to features that the presenter would use often.

    Ribbon - The ribbon replaces the toolbar in older versions of PowerPoint. The Ribbon contains all of the commands you will need in order to do common tasks. It has multiple tabs, each with several groups of commands, and you can add your own tabs to customize your favorites. In addition, special tools tabs will appear when you are formatting certain items like images or tables.

    You may maximize and minimize the ribbon by clicking the arrow in the upper-right corner of the Ribbon.

    Ribbon Tabs

    Home: This has features that allow you to edit Slides, Fonts, Paragraph, Drawing and Editing.

    Insert: This has features that allow you to add Tables, Images, Illustrations, Links, WordArt, and Media Clips.

    Design: This allows you to edit how your presentation will look. It includes features such as Page Setup, Themes, and Background Styles.

    Transitions: This allows you to edit Slide Transitions, Effects, and Transition Timing.

    Animations: This allows you to add custom animations to your presentation. You can select from Preview, Animations, Advance Animation, and Animation timing.

    Slide Show: This has features that allow you to select how your presentation will be displayed. From here, you can Start your Slide Show, Set Up your Slide Show, and Adjust Monitor Settings.

    Review: This allows you to Proofread, Translate Languages, Comment Slides, and Compare your Presentation.

    View: This has features that allow you to set the View of your Presentation, Create Master Views, Show/Hide Features, Zoom, Switch from Color to Grayscale, Adjust Windows, and Add Macros.

    http://presentationsoft.about.com/od/d/g/designtheme.htm

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    Templates

    When you start PowerPoint, the program displays a blank title slide by default. If you prefer, you can choose a template and build your own presentation using the preset themes.

    1. Open PowerPoint and create a New file. 2. Click the folder of the type of presentation you want to create or you can choose

    Themes for background design. 3. When you have made your choice, click Create.

    Note: Every presentation has a default theme that defines the color scheme, font, and graphic effects. These can be customizes as you create and manipulate the content of your slide.

    Managing Slides and Presentations

    It is important that you be able to access the different slide views and use them for various tasks. The slide view commands are located in two places: in the View tab located on the Ribbon tabs (as shown below)

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    or on the bottom right of the PowerPoint window in Normal View (as shown below).

    Normal View: This is the default view where you create and edit your slides. You can also move slides in the Slides tab in the pane on the left.

    Slide Sorter View: In this view, miniature slides are arranged on the screen. You

    can drag and drop slides to easily reorder them, and see more slides at one time.

    This is a good view to use to confirm that you have all the needed slides and that

    none have been deleted.

    Reading View: This view fills most of the computer screen with a preview of your

    presentation. Unlike Slide Show View, it includes easily accessible buttons for

    navigation, located at the bottom right.

    Slide Show View: This view completely fills the computer screen, and is what

    the audience will see when they view the presentation. Slide Show View has an

    additional menu that appears when you hover over it, allowing you to navigate

    through the slides, and access other features you can use during a presentation.

    Use the keys on your keyboard (including the arrow keys, Page Up and Page Down,

    space bar, and Enter) to move through the slides in Slide Show view. Press the Esc key

    to end the slide show.

    Slides

    When you add a new slide to

    a presentation, its displayed

    with its own set of

    placeholders, which are

    areas on the slide that are

    enclosed by dotted borders.

    Placeholders can contain

    many different items,

    including text, pictures,

    charts, and more. Some

    placeholders have

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    thumbnail-sized icons that represent specific commands such as Insert Picture, Insert

    Chart, and Insert Clip Art.

    Slide Layouts

    The placeholders are arranged in different layouts that can be applied to existing

    slides, or chosen when you insert a new slide. A slide layout arranges your content

    using different types of placeholders, depending on what kind of information you might

    want to include in your presentation.

    To Change the Layout of an Existing Slide:

    If you want to change the layout or look of your slide, you can choose a different layout from the menu under the New Slide command.

    1. Select the slide you wish to change.

    2. Click the Layout command in the Slides

    group on the Home tab. A menu will

    appear with your options.

    3. Choose a layout from the menu. The slide

    will change in the presentation.

    To Delete a Placeholder:

    You can easily customize your layout by deleting unwanted or "extra" placeholders from any slide. 1. Position your mouse on the dotted border

    of the placeholder so it changes to a

    cross with arrows . 2. Click the border to select it.

    3. Press Backspace or Delete on your keyboard. The placeholder will be removed from the slide.

    To Insert a New Slide:

    1. From the Home tab, click the bottom half of the New Slide command to open the menu of slide layout options.

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    2. Select the slide you want to insert. 3. A new slide will be added your presentation. 4. To instantly add a slide that uses the same layout as the one you have selected,

    simply click the top half of the

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