Microsoft PowerPoint 2010 - ?· Microsoft PowerPoint 2010 ... pictures, audio, videos, animations, transitions…
Post on 09-Feb-2019
Microsoft PowerPoint 2010 Lesson 1
Introduction to Power Point 2010
What is Power Point?
Power Point is one of the most popular presentation design programs. Power Point makes possible to
combine text, pictures, audio, videos, animations, transitions and graphic elements to transmit information to
a group of people.
Power Point Editors main Elements
Main Power Point 2010 editors components are:
Title Bar: Contains the file and program
Ribbon: Displays most of commands
organized in different tabs and group of
Task Pane: Is the panel to do general
tasks like add new slide, delete slides,
Task Pane has two tabs:
Slides: Is used to make operations with
slides like: Change Slide Order, Create
new slide, delete slide, etc.
Outline: Is used to display all texts of
Slide: Is the page where we are working
Notes Pane: Is a pane where presentation creator adds notes to himself to remind or to explain something.
Status Bar: Displays general information about opened presentation. It contains slide we are working on
and number of slides, presentation theme, check spelling and grammar language, view buttons, zoom in/out
buttons and slider.
View Buttons: Are used to display the presentation in different views.
Normal View: Is default working area view.
Slide Sorter: Is used to change slide order.
Reading View: Is used to read information of slides.
Slide Show: Is used to display information to others.
Zoom in/out buttons and Slider: Are used to increase and decrease the view of slide (s).
A page of Power Point editor is called Slide.
Default Power Point file extension is *.pptx
A file prepared by Power Point is called Presentation.
Lesson - 2
Creating a new Presentation and New Slide
Creating a new Presentation
Some of the ways to create a new Presentation are:
File / New Select the way to create the
presentation and click Create
Ctrl + N
New Button ne QAT
We can create a new Presentation based on:
Blank Presentation: Creates a new blank presentation.
Sample Templates: Creates a new presentation based on sample templates already installed on your
Themes: Creates a new presentation based on a theme.
New from existing Presentations: Creates a new presentation based on presentations created
Microsoft Office Online: Creates a new presentation based on samples and themes which can be
downloaded from Microsoft Office official web site.
Recent Templates: Creates a new presentation based on recently created templates.
Creating a new Slide
There are several ways to create a new Slide, and some of
these ways are:
Home /Slides / New Slide
Press Ctrl + M from keyboard
Right Click on Task Pane and select New Slide
Right Click on Slide Sorter View and select
Slide Layouts (Structures)
Microsoft Power Point 2010 has nine layouts and each of them is used for predefined intention.
These slide layouts are Title Slide, Title and Content, Section Header, Two Content, Comparison, Title
Only, Blank, Content with Caption and Picture with Caption.
Slide layout can be defined while you create a new Slide or can be changed later, but it is
recommended to define it while you create a new Slide, so you dont have to change Slide content and
Define slide Structure
To define Slide Structure click:
Home / Slides /Layout
Default Slide Structures
Power Point offers 9 Slide structures and those are:
Title Slide: It is used at beginning of slide.
It contains two text boxes, for Presentation
Title and Author.
Title and Content: It has two text boxes,
one for Slide Title and one for content to
explain the Slide Title.
Section Header: It has two text boxes and it
is used to divide the presentation in two
parts or two subtopics.
Two Content: It has three text boxes, one
Title and two contents. Generally on the left
text box we place text and on right one we
place pictures, charts, video, images, etc.
Comparison: It has five text boxes, one title, two sub titles and two contents. It is used to compare
Title Only: It has one text box, and it is used to increase the importance of explained topic.
Blank: It doesnt have any text boxes, and its usage is free of choice. Generally it contains
caricatures, relaxing images, etc.
Content with Caption: It has three text boxes, one short title, one short explanation and larger box
for chart or image. It is used to explain a chart or image.
Picture with Caption: It has three text boxes, Picture Title, Picture short explanation and larger box
Slide Themes (Designs)
A theme is a way how slide colors, text colors, type and style, text boxes and different objects are
displayed. It is a combination of text colors, type and style, colors, borders, boxes, different objects, etc. To
apply slide design use Design Tab.
Applying a Slide Design
To apply a slide Design select the Slide you want to apply a theme and click:
Design / Themes
When we click More button we have following image:
Theme groups are:
This presentation: This section displays theme or themes applied to active presentation.
Custom: This section displays the themes you have modified, customized.
Built-in: This section displays the list of themes came together with power point 2010.
Detailed options of theme are:
Colors: Displays a list of theme colors and is used to change the theme colors.
Fonts: Displays a list of theme fonts and is used to change the theme fonts.
Effects: Displays a list of theme effects and is used to change the theme effects.
To apply different slide Design on presentation right click on
Slide Design you want and select:
Apply to All Slides: Selected theme is applied to all
slides of presentation.
Apply to Selected Slides: Selected theme is applied to
selected slides of presentation.
Set as Default Theme: Selected theme is default theme for all new created presentations.
Format Background window
To apply a slide backgrounds follow:
Background / Background Styles / Format
Format Background group of commands dialog box
Format Background window has following options:
Fill: Is used to fill the slide background with a color,
colors, image, texture, etc.
Picture Correction, Picture Color and Artistic
Effects are active when your slide background is an
Fill options are:
Solid Fill: Fills the slide background with one
solid fill color.
Gradient Fill: Fills the slide background with
Picture or texture fill: Fills the slide
background image or texture.
Pattern Fill: Fills the slide background with a
To delete slides firstly select slides from Task Panel (Slides) or From Slide Sorter and then:
Right Click on Slide you want to delete and select Delete Slide.
Select the Slide you want to delete and press Delete from Keyboard.
Animating object is one of most commonly used property of power point. Animating and object
means playing it, or moving it.
To animate objects firstly select it and animate it from:
Animations / Animation / Animation Type
Animations / Advanced Animation / Add
Animation / Animation Type
After we click More button or Add Animation button
we have following options:
None: Is used to remove applied animation.
Entrance (More Entrance Effects): Are used
to define how objects are going to enter on
Slide during Slide Show.
Exit (More Exit Effects): Are used to define
how objects are going to exit from Slide during
Emphasis (More Emphasis Effects): Are used
to emphasis more important texts or images on
the Slide during Slide Show.
Motion Paths (More Motion Paths): Are used
to animate objects on a motion path we define on the Slide during Slide Show.
Effect Options: This button is used to change advanced effects of selected effect option. Options of Effect
Options changes according to selected effect.
Animation Pane: Asnimation Pane button is used to show or hide Animation Panel.
Timing group of commands has following commands:
Start: Is used to define the way how the animation is
going to Start. Options of Start button are:
o On Click: The animation starts when you click a
keyboard key of mouse button during Slide Show.
o With Previous: The animation starts automatically on the same time with previous animation
during Slide Show.
o After Previous: The animation starts automatically after the previous animation has finished
during Slide Show.
Duration: Here we define the duration of animation during Slide Show.
Delay: Here we define the delay between two consecutive animations during Slide Show.
Transition Tab is used to define how one Slide switches to another one.
Applying a Transition
In order to apply a transition to a Slide click:
Transitions / Transition to this Slide
There are three different groups of Transitions.
Subtle: Are used when you want to apply soft transition between slides during Slide Show.
Exciting: Are used when you want to apply exciting transition between slides during Slide Show.
Dynamic Content: Are used when your slides have dynamic content and you want to apply dynamic
transition between slides during Slide Show.
Effect Options: Changes according to selected transition, and are used to customize selected Slide
Timing group of commands has following commands:
Sound: Here we define the sound which will be
played on slide transition during Slide Show
Duration: Here we define the duration of Transition
during Slide Show.
Apply to All Slides: Is used to set the transition between all slides in the presentation to be like the
transition you have set up for the current slide.
o On mouse Click: Passing to the advance slide will be when you stroke a keyboard key or
mouse click during the Slide Show.
o After 00:02:00: Passing to the advance slide will be automatically after predefined time
during the Slide Show. Ex: After 2 minutes.
Inserting Objects into a Slide
Most of the object which can insert into a Slide can be inserted by using Insert Tab. Some of the objects
which can be inserted into a Slide are: Tables, Pictures, Clipart, Screenshots, Photo Albums, Shapes, Chart,
Textboxes, WordArt, Videos, and Audios.
To insert a table on a Slide follow one of following ways:
Insert / Tables / Table / Drag the mouse over rows and
Insert / Tables / Table / Insert Table
Insert / Tables / Table / Draw Table
Some of the commands under Insert tab are:
Picture: Is used to insert images from files on a slide. To insert
a picture click: Insert / Images / Picture
Clipart: Is used to insert images, audio and video from Microsoft Gallery on a slide. To insert a
clipart click: Insert / Images / Clipart
Screenshot Insert / Images / Screenshots
Photo Album: Is used to make a new presentation of photos you select. To create a photo album
click: Insert / Images / Photo Album
Shapes: Is used to insert different drawings into slide. To insert drawings click: Insert / Illustration
Chart: Is used to insert different graphics into slide. To insert a chart click: Insert / Illustration /
Textboxes: Is used to insert different textboxes into slide. Generally it is used to write texts over
images or drawings. To insert textboxes click: Insert / Text / Textbox
WordArt: It is used to insert artistic writings into slide. To insert artistic writings click: Insert /
Text / WordArt
Videos: It is used to insert video information into slide. Videos can be inserted as embedded and
linked. To insert video information click: Insert / Media / Video
Audios: It is used to insert audio information into slide. Audios can be inserted as embedded and
linked. To insert audio information click: Insert / Media / Audio
To play the audio information during all slides of presentation from Start
options select Play across slides option. To hide the audio icon during slide
show of presentation from Audio Options select Hide During Show.
Slide Show a Presentation
Two most commonly used outputs of power point presentations are Printed outputs and Slide Show
output. To print a presentation means to have hard copy of information of presentation. Slide Show
presentation means to display to others presentation into digital environment.
Slide Show Tabs basic commands
Slide Show Tab contains commands to Set Up and Present a Presentation to others into digital environment.
Basic and most commonly used commands of Slide Show tab are under Start Slide Show group of
commands. These commands are:
From Beginning (F5): Is used to start the Slide Show from first slide or presentation.
From Current Slide (Shift + F5): Is used to start the Slide Show of presentation from the slide you
are working on or from the slide you have selected.
Broadcast Slide Show: Is used to present the slide show to audience indifferent places of the world
Custom Slide Show: Is used to create and present custom slide shows of selected presentation. It is
used when you want to display on slide show the slides you wish.
Before printing a Presentation you have to prepare it for printing. Preparation for printing of presentation is
done by using Design Tab / Page Setup group of commands.
These commands are:
Page Setup: Is used to change the slide size, and orientation of Slides and Notes, handouts &
Slide Orientation: Is used to change only the slide orientation of presentation.
Printing a Presentation
Before printing presentation you have to open printing backstage (Print Preview) from File / Print. Main
settings of printing backstage are:
Print: Is used to print Presentation.
Copies: Is used to define number of copies
of presentation to be printed.
Printer: Is used to select the printer where
you want to print the presentation.
Settings: Is used to define the printing
Options like, slides you want to print, slide
size, slide orientation, etc
Print All Slides: Is used to print all slides
Print Selection: Is used to print only
Print Current Slide: Is used to print only
the Slide you are working on.
Custom range: Is used to define the slides
you want to print.
Print Layout Options:
Full Page Slides: Is used to print one slide on one
Notes Pages: Is used to print the Slide and notes of
Slide in the same sheet.
Outline: Is used to print all the texts of presentation.
To print a presentation click File / Print / Print.