Microsoft PowerPoint 2010Lesson 6: Working with Layout and Graphics

Learning Objectives

Change the layout of a slide

Insert an illustration

Scale an image

A clip art image

Insert and modify a picture

Insert and modify WordArt

Insert a Textbox in a slide

Modify a table

Insert a table in slide

• On completion of this lesson, students will be able to do the following:

Introduction

• In order to capture and maintain the interest of your audience, it is important to enhance your presentation.

• The same information can be presented in the presentation but graphical elements will appeal to your audience.

• Graphics can communicate messages that cannot be stated in words.

Changing the Layout of a Slide

• The Layout of a slide is the proposed design/rough draft as initially presented by the software, showing the relative positions of text and illustrations before the specific content of those elements has been added. It is used to build around.

• The layout of a slide can be changed at any time during the creation of the presentation.

Changing the Layout of a Slide

• To change the layout of a slide select the Layout button located in the Slides group of the Home Tab.

Slide Layout

There are 9 different layouts provided by PowerPoint 2010:

• Title slide• Title & content• Section Header• Two Content• Comparison• Title only• Blank• Content w/ caption• Picture w/ caption

You can also create custom layouts that meet your specific needs if none provided are suitable.

Slide Layout

• The default slide layout when opening a presentation is a title slide.

• You may alter the layout of any slide as you see fit. The slide content will be repositioned based upon the slide layout that is selected.

Inserting Clip Art

• Inserting clip art into a presentation can add interest for the audience. Microsoft stores clip art in the Microsoft Clip Organizer, but you may also download clip art using the web through Office Online.

• Clip art includes illustrations, photographs, videos and sounds as well as other graphical elements.

Clip Art

• To insert clip art, go to the insert tab on the ribbon and select clip art under the images group. The clip art task pane will appear on the right side of your screen.

• To search for a specific clip art, type your search criteria in the “Search For” box and select Go.

Scaling an Image

• Graphics can be scaled to the desired size after they are inserted into a slide.

• To open the Format Picture dialog box you can right-click and choose Format Picture from the shortcut menu, or simply select the graphic and then click on the Format tab under Picture tools on the Ribbon (this only appears once a photo/graphic is selected).

Scaling an Image

The Size group on the Picture Tools Format Ribbon will display the original dimensions of the image, in the event that the default settings need to be restored.

Using the corner sizing handles will help to maintain the ratio of the image

Sizing Handles

To optimize the image for a slide show, select the “Best Scale” check box.

Recoloring a Clip Art Image

To recolor an image select the image and choose the Color command in the Adjust group on the Picture Tools Format Ribbon.

Images can be recolored to coordinate with the presentation.

Inserting a picture

• Images from many sources can be used in conjunction with PowerPoint.

• To find a picture from an external source, on the Insert Ribbon, select Picture. Then browse your files until you locate the image you wish to use.• To resize the image remember to select the image and then

to use the corner sizing handles to make adjustments.

Modifying a Picture

• Changing image attributes such as size, brightness, and contrast can further enhance a slide.

• Cropping an image can allow the user to customize the image for their specific needs.• All of these options are located on the Picture Tools Format

ribbon (picture must be selected).

Inserting & Modifying WordArt

• WordArt allows the user to create a graphical image from text.

• To create a WordArt image, select the WordArt command on the Insert Ribbon.

• To edit a WordArt image, select the image and use the Edit text command on the Shortcut menu to make changes.

• To reshape the WordArt image, use the Edit Shape command on the Drawing Tools Format Ribbon once image has been selected.

• The color and style of the WordArt image can be changed on the Drawing tools menu.

Inserting a Table

• Tables are used to arrange text in columns(vertical) and rows(horizontal) and allow for organized data to be displayed in a presentation.

• To insert a table select the Table command on the Insert Tab.• You can insert a table by highlighting then selecting the amount

of rows and columns you desire, or by selecting Insert Table. (This option will allow you to enter in the number of columns & rows.

• The Table Tools include a Design Tab and a Layout Tab which will only appear when the table is selected (tabs disappear when table is not selected).

Modifying a Table

• Tables may be modified to enhance their appearance in a presentation. To do so, use the Styles under the Table Style group on the Table Design Ribbon.

• To merge (combine) or split cells or to change the alignment in the table, select the icon in the appropriate group under the Layout Tab once the table has been selected.• The table sizing tools are located here as well.• To control the view of gridlines (the lines separating each

column and row) use the Layout tab.

Insert a Textbox

• A textbox's purpose is to allow the user to input text into the presentation where a placeholder had not been used. A blank slide is the perfect location to place a blank textbox to create a customized slide.

• To insert a textbox use the Textbox command on the Insert tab. You then can add the desired text and format the text using the Font Group on the Home Tab.