microsoft office index - wordpress.com€¦ · 1.1 a little bit of history… it was not until 1989...

Microsoft OfficeMicrosoft OfficeIndex:Index:

1 1 Introduction to Microsoft Office.Introduction to Microsoft Office. A little bit of history...A little bit of history... Editions.Editions. Alternatives to Office.Alternatives to Office.

2 2 Desktop applications.Desktop applications. Microsoft Word.Microsoft Word. Microsoft Excel.Microsoft Excel. Microsoft Outlook.Microsoft Outlook. Microsoft PowerPointMicrosoft PowerPoint Microsoft Access.Microsoft Access. Microsoft FrontPage.Microsoft FrontPage.

3 3 Microsoft Word.Microsoft Word. Description.Description. Editions.Editions. Utilities.Utilities. Future editions.Future editions.

4 4 CriticismsCriticisms toto Office.Office.

1 Introduction to 1 Introduction to Microsoft OfficeMicrosoft Office

1.1 A little bit of 1.1 A little bit of history…history…

It was not until 1989 when the first It was not until 1989 when the first “Microsoft Office” appeared. “Microsoft Office” appeared.

Until that, “Microsoft Word”, “PowerPoint” Until that, “Microsoft Word”, “PowerPoint” and “Excel” were individual programs.and “Excel” were individual programs.

The first to appear was “Word 1.0” in The first to appear was “Word 1.0” in 1983.1983.

After that, in 1985 Microsoft launched After that, in 1985 Microsoft launched “Excel 1.0” “Excel 1.0”

Two years later the first edition of Two years later the first edition of “PowerPoint” was market for Macintosh “PowerPoint” was market for Macintosh computers.computers.


As it was told before, “Word” appeared in 1983 on IBM PC (runing on DOS) .

In 1984 Microsoft introduced “Word 1.0” on Mac OS.

It used the mouse (something strange in that moment).

It was able to open multiple documents and to select text by word, line or paragrahp.


““Word 1.0” runing on Mac OS 1.1 Word 1.0” runing on Mac OS 1.1 (1984)(1984)


““Excel 1.0” Excel 1.0” was a high quality graphic- was a high quality graphic-presentation spreadsheet. presentation spreadsheet.

It had a limited database and macro It had a limited database and macro capabilities.capabilities.

As Word 1.0, it used the mouse instead of As Word 1.0, it used the mouse instead of command keys.command keys.

It supposed an easy way to use a It supposed an easy way to use a spreadsheet what involved many people spreadsheet what involved many people who needed it for professional reasons.who needed it for professional reasons.


““Excel 1.0” for Mac OS (1985). Excel 1.0” for Mac OS (1985).


Microsoft “Microsoft “PowerPoint 1.0”PowerPoint 1.0” was in black was in black and white and generated transparencies and white and generated transparencies pagespages

It allowed to draw simple figures like lines It allowed to draw simple figures like lines or circles for adding to a presentation.or circles for adding to a presentation.

It had also simple text formatting in order It had also simple text formatting in order to manage a presentation.to manage a presentation.


““PowerPoint 1.0” running on Mac OS PowerPoint 1.0” running on Mac OS (1987)(1987)


In 1989 the first edition of Microsoft Office In 1989 the first edition of Microsoft Office was launched.was launched.

Microsoft Word, PowerPoint and Excel Microsoft Word, PowerPoint and Excel were included in that first version.were included in that first version.

It was launched on a Mac.It was launched on a Mac.

One year later, Office was launched on One year later, Office was launched on Windows.Windows.


From 1989 until now, Microsoft continued From 1989 until now, Microsoft continued developing the suite which had become in developing the suite which had become in the most important set of packages (in the most important set of packages (in sales volume) of this company.sales volume) of this company.

In 1994 the Access database was included In 1994 the Access database was included in the package and this was the last 16-in the package and this was the last 16-bits version.bits version.

Several versions succeded after that Several versions succeded after that version, and one important novelty was version, and one important novelty was introduced in 1998: it was included in the introduced in 1998: it was included in the suite the first version of Microsoft Outlook. suite the first version of Microsoft Outlook.


In 2001 Office XP was launched and it In 2001 Office XP was launched and it improved an important feature: it suports improved an important feature: it suports working in restricted accounts under working in restricted accounts under win2000 and XP.win2000 and XP.

The last version appeared on sale is The last version appeared on sale is Microsoft Office 2007. It was released with Microsoft Office 2007. It was released with the new operating system Vista. After the new operating system Vista. After many years without relevant changes in many years without relevant changes in the interface, it was greatly changed.the interface, it was greatly changed.

Changes in the interface:Changes in the interface: Microsoft Word 2003:Microsoft Word 2003:

Microsoft Word 2007:Microsoft Word 2007:


1.2 Current editions.1.2 Current editions.

All the 2007 editions includes Microsoft All the 2007 editions includes Microsoft Word , Excel and Outlook 2007.Word , Excel and Outlook 2007.

Basic edition: nothing more included.Basic edition: nothing more included. Home and Student: PowerPoint and Note Home and Student: PowerPoint and Note

included.included. Standard: PowerPoint.Standard: PowerPoint. Small buisness: PowerPoint, Publisher and Small buisness: PowerPoint, Publisher and

Outlook included.Outlook included.

1.2 Current editions.1.2 Current editions.

Professional: the Small buissness edition Professional: the Small buissness edition adding Access 2007.adding Access 2007.

Office Ultimate, Professional Plus and Office Ultimate, Professional Plus and Enterprise adds to the Professional edition Enterprise adds to the Professional edition Microsoft Communicator and Groove 2007 Microsoft Communicator and Groove 2007

1.3 Alternatives to 1.3 Alternatives to Office.Office.

Along the time, there were a few programs Along the time, there were a few programs alternatives to the suite of Microsoft.alternatives to the suite of Microsoft.

In the world of word processor, the most In the world of word processor, the most important was Corel WordPerfect, which important was Corel WordPerfect, which popularity in the 80’s and beggining of popularity in the 80’s and beggining of 90’s was even higher than Microsoft Word.90’s was even higher than Microsoft Word.

Another one was WordPro, included into Another one was WordPro, included into SmartSuite package, suite developed by SmartSuite package, suite developed by Lotus becoming very popular in the middle Lotus becoming very popular in the middle of 1990.of 1990.

Actually, the most important alternative Actually, the most important alternative package is OpenOffice, program written in package is OpenOffice, program written in open source and totally free.open source and totally free.

2 Desktop 2 Desktop ApplicationsApplications

2.1 Microsoft Word2.1 Microsoft Word

Microsoft WordMicrosoft Word is considered the main is considered the main program of Microsoft Office, although in program of Microsoft Office, although in the last years has lost relevance in the last years has lost relevance in favour of Outlook because in these favour of Outlook because in these years the electronic communication has years the electronic communication has taken relevance. Perhaps, Word is the taken relevance. Perhaps, Word is the most important word processor of the most important word processor of the market, being available for the market, being available for the platforms of Microsoft Windows and platforms of Microsoft Windows and Mac.Mac.

The first version of Word, (The first version of Word, (Word 1.0Word 1.0) ) appeared in 1983 for operating system appeared in 1983 for operating system DOS. This first version of Microsoft Word DOS. This first version of Microsoft Word introduced the introduced the mouse, mouse, which could be which could be bought with the program, although it bought with the program, although it was optional.was optional.


The common extension by defect of The common extension by defect of Microsoft Word has been always .DOC Microsoft Word has been always .DOC until the arrival of the version until the arrival of the version Word Word 2007, 2007, which introduces a new format which introduces a new format based on XML, DOCX, but it has the based on XML, DOCX, but it has the possibility of keeping and opening possibility of keeping and opening documents in .DOC format.documents in .DOC format.

Microsoft Word has been one of the Microsoft Word has been one of the programs offered with Microsoft Office programs offered with Microsoft Office package in all its editions, also has been package in all its editions, also has been available in some of the editions of available in some of the editions of Microsoft Works.Microsoft Works.


Microsoft Word 2003:Microsoft Word 2003:

2.2 Microsoft Excel2.2 Microsoft Excel Microsoft ExcelMicrosoft Excel is considered the most is considered the most

important spreadsheet program, as important spreadsheet program, as Word, it has great importance inside the Word, it has great importance inside the package of programs offered by package of programs offered by Microsoft Office.Microsoft Office.

In the past it was competing with the In the past it was competing with the popular Lotus 1-2-3 spreadsheet, but popular Lotus 1-2-3 spreadsheet, but Excel won the battle and it became the Excel won the battle and it became the program of spreadsheet by defect.program of spreadsheet by defect.

2.2 Microsoft Excel2.2 Microsoft Excel

The common extensions of The common extensions of ExcelExcel are .xls are .xls for all the versions available of this for all the versions available of this program until the present version of program until the present version of Microsoft Office 2007, (Microsoft Office 2007, (Excel 2007Excel 2007) ) which is .xlsx.which is .xlsx.

There are Microsoft Excel editions There are Microsoft Excel editions available for Windows and Mac.available for Windows and Mac.

2.2 Microsoft Excel2.2 Microsoft Excel

Microsoft Excel 2003:Microsoft Excel 2003:

2.3 Microsoft Outlook2.3 Microsoft Outlook

Microsoft OutlookMicrosoft Outlook is a PIM and a is a PIM and a complex e-mail client, that in the last complex e-mail client, that in the last years have gained fame and relevance years have gained fame and relevance inside the package of programs of inside the package of programs of Microsoft Office, because the use of Microsoft Office, because the use of electronic communication has grown electronic communication has grown much. much.

In fact it was in the 1997 version of In fact it was in the 1997 version of Microsoft Office, when its total domain Microsoft Office, when its total domain in the electronic communication began, in the electronic communication began, since it replaced to programs like since it replaced to programs like Microsoft Mail, Messaging Windows and Microsoft Mail, Messaging Windows and Schedule+. Schedule+.

This mail version included a e-mail This mail version included a e-mail client, calendar, an administrator of client, calendar, an administrator of tasks and a directory of contacts.tasks and a directory of contacts.


The common extensions of Microsoft The common extensions of Microsoft Outlook are .msg and .pst.Outlook are .msg and .pst.

As Microsoft Word and Microsoft Excel, As Microsoft Word and Microsoft Excel, Microsoft Outlook is avaliable for Microsoft Outlook is avaliable for Windows and Mac.Windows and Mac.


Microsoft Outlook 2003:Microsoft Outlook 2003:

2.4 Microsoft PowerPoint2.4 Microsoft PowerPoint

Microsoft PowerPointMicrosoft PowerPoint is one of the is one of the most popular programs of presentations, most popular programs of presentations, which allows to create slides composed which allows to create slides composed of text, graphs, films and other objects.of text, graphs, films and other objects.

The common extensions of Microsoft The common extensions of Microsoft PowerPoint are .ppt for all the versions PowerPoint are .ppt for all the versions except for the available version in except for the available version in Microsoft Office 2007 (Microsoft Office 2007 (PowerPoint 2007) PowerPoint 2007) whose extensions are .pptx and .potwhose extensions are .pptx and .pot..

2.4 Microsoft PowerPoint2.4 Microsoft PowerPoint

Microsoft PowerPoint 2003:Microsoft PowerPoint 2003:

2.4 Microsoft Access2.4 Microsoft Access

Microsoft AccessMicrosoft Access is considered the is considered the most complex application of the most complex application of the package, based on a visual database. package, based on a visual database. This program allows to work in under This program allows to work in under Windows, with databases just with a few Windows, with databases just with a few clicks on the tamplate to be used by any clicks on the tamplate to be used by any kind of user, although it contains tools kind of user, although it contains tools for designing and programming for for designing and programming for expert users.expert users.

The common extension of Microsoft The common extension of Microsoft Access is .mdb.Access is .mdb.

2.4 Microsoft Access2.4 Microsoft Access

Microsoft Access 2003Microsoft Access 2003

2.5 Microsoft FrontPage2.5 Microsoft FrontPage

Microsoft FrontPage Microsoft FrontPage is a program for is a program for designing Web pages of the package of designing Web pages of the package of Microsoft Office under Microsoft Microsoft Office under Microsoft Windows. Windows.

Expert users believe that HTML code of Expert users believe that HTML code of this application is too chaotic and this application is too chaotic and repetitive.repetitive.

The last version of Microsoft FrontPage The last version of Microsoft FrontPage is the one of the 2006.is the one of the 2006.

2.5 Microsoft FrontPage2.5 Microsoft FrontPage

Microsoft FrontPage enterprise Microsoft FrontPage enterprise editionedition

3-Microsoft Word3-Microsoft Word

3.1 Description3.1 Description

Microsoft WordMicrosoft Word is the most is the most important important word processor.word processor.

Originally his creator was Richard Brodie.Originally his creator was Richard Brodie. The first version appeared in 1983.The first version appeared in 1983. In 1989 was created his version to the In 1989 was created his version to the

platform Microsoft Windows.platform Microsoft Windows. The latest release is Word 2007.The latest release is Word 2007.

3.2 Editions3.2 Editions

Microsoft Word is a program that is Microsoft Word is a program that is suffering a constant change.suffering a constant change.

His first version of 1983 was designed to His first version of 1983 was designed to work with the operation system DOS.work with the operation system DOS.

Actually it has a lot of versions in many Actually it has a lot of versions in many operation systems like MS-DOS, Microsoft operation systems like MS-DOS, Microsoft Windows, Apple Macintosh.Windows, Apple Macintosh.


Editions for Ms-Dos:Editions for Ms-Dos: Word 1 (1983)Word 1 (1983) Word 2 (1985)Word 2 (1985) Word 3 (1986)Word 3 (1986) Word 4 (1987)Word 4 (1987) Word 5 (1989)Word 5 (1989) Word 5.1 (1991)Word 5.1 (1991) Word 5.5 (1991)Word 5.5 (1991) Word 6.0 (1993)Word 6.0 (1993)


Word 5.5 for Ms-Dos.Word 5.5 for Ms-Dos.

3.2 Editions3.2 Editions Editions for Apple Macintosh:Editions for Apple Macintosh:

Word 1 for the Macintosh (1985)Word 1 for the Macintosh (1985) Word 3 (1987)Word 3 (1987) Word 4 (1989)Word 4 (1989) Word 5 (1991)Word 5 (1991) Word 6 (1993)Word 6 (1993) Word 98 (1998)Word 98 (1998) Word 2001 (2000)Word 2001 (2000) Word v.X (2001)Word v.X (2001) Word 2004 (2004)Word 2004 (2004) Word 2008 (2008)Word 2008 (2008)

Word 2008 for Mac:Word 2008 for Mac:


3.2 Editions3.2 Editions Editions for Microsoft Windows:Editions for Microsoft Windows:

Word for Windows 1.0 (1989)Word for Windows 1.0 (1989) Word for Windows 1.1 (1990)Word for Windows 1.1 (1990) Word for Windows 1.1a (1990)Word for Windows 1.1a (1990) Word for Windows 2.0 (1991)Word for Windows 2.0 (1991) Word for Windows 6.0 (1993)Word for Windows 6.0 (1993) Word for Windows 95 (1995)Word for Windows 95 (1995) Word 97 (1997)Word 97 (1997) Word 98 (1998)Word 98 (1998) Word 2000 (1999)Word 2000 (1999) Word 2002 (2001)Word 2002 (2001) Word 2003 (2003)Word 2003 (2003) Word 2007 (2006)Word 2007 (2006)

3.2 Editions3.2 Editions Microsoft Word 2002: Microsoft Word 2002:

3.2 Editions3.2 Editions Microsoft Word 2003: Microsoft Word 2003:


Microsoft Word 2007 on Windows Microsoft Word 2007 on Windows Vista:Vista:


Editions of UNIX:Editions of UNIX: Microsoft Word for UNIX Systems Microsoft Word for UNIX Systems

Release 5.1Release 5.1

Editions of OS/2:Editions of OS/2: Microsoft Word for OS/2 version 1.1B Microsoft Word for OS/2 version 1.1B

(1992)(1992)

Word allows a lot of applications such as:Word allows a lot of applications such as: Write a letter or a faxWrite a letter or a fax Creation of web pagesCreation of web pages Creation of graphics or tablesCreation of graphics or tables

Creation of a notebook or a calendarCreation of a notebook or a calendar Designs with professional endingDesigns with professional ending Introduction of images, animations or sounds Introduction of images, animations or sounds

3.3 Word utilities3.3 Word utilities

3.4 Future editions3.4 Future editions

Actually Word is not only a word Actually Word is not only a word processor, it also permits a lot of processor, it also permits a lot of applications that in the future should be applications that in the future should be improve.improve.

There is no doubt that the future of Word There is no doubt that the future of Word and of Office in general is unlimited and and of Office in general is unlimited and the interactivity between users and the the interactivity between users and the programs every time go to be more programs every time go to be more intense.intense.

Definitely the future of Word is Definitely the future of Word is unpredictable and his enormous unpredictable and his enormous possibilities are the dream of any creator.possibilities are the dream of any creator.

4 Criticisms to 4 Criticisms to Microsoft Office.Microsoft Office.

4 Criticisms to Microsoft 4 Criticisms to Microsoft Office.Office.

Microsoft is accused in several times of Microsoft is accused in several times of creating Office’s aplications so unstable so creating Office’s aplications so unstable so users must download updates from users must download updates from Microsoft web page in Microsoft web page in orderorder to fix that. to fix that.

In addition, Microsoft Office has presented In addition, Microsoft Office has presented in its history critical failures in many of its in its history critical failures in many of its editions, in aplications like Word or Excel.editions, in aplications like Word or Excel.

These failures may allow any person to These failures may allow any person to take the control of the PC by expanding take the control of the PC by expanding virus or trojan horses.virus or trojan horses.


The last edition (2007) has changed The last edition (2007) has changed radically its interfaces, this caused the radically its interfaces, this caused the critics from many users who believe that critics from many users who believe that the applications are more difficult to use.the applications are more difficult to use.

In general, its performance is worst than in In general, its performance is worst than in previous editions. previous editions.

To sum up we can say that Microsoft is To sum up we can say that Microsoft is permanently accused of monopolistic permanently accused of monopolistic practises in the world of computer and practises in the world of computer and electronic communication.electronic communication.


““There are no significant bugs in our There are no significant bugs in our released software that any significant released software that any significant number of users want fixed.”number of users want fixed.” Bill Gates on Focus Magazine No 43 (23 Bill Gates on Focus Magazine No 43 (23

October 1995).October 1995).

Authors:Authors:

Carlos Martínez Germade Carlos Martínez Germade

Javier Martínez CastroJavier Martínez Castro

Carlos Chacón Buján Carlos Chacón Buján

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