microsoft office excel 2007 english
TRANSCRIPT
Content
Methodology
1.Convert text to columns 2.Apply quick styles to tables 3.Modify pictures 4.Use Count Function 5.Copy a series 6.Hide and show rows and columns 7.Use advanced formulas 8.Move and resize graphic objects 9.Summarize data using functions (average) 10.Rules for conditional formatting 11.Custom format of the cell 12.Delete duplicated data within a table 13.Change the size of ranges 14.Restrict data using data validation
15.Apply the feature for compatibility 16.Apply quick styles to tables (design) 17.Find data using a formula 18.Vlookup and Hlookup functions 19.Calculate subtotals 20.Mark workbooks as final 21.Save a book with enable macros 22.Format painter 23.Select sources of data 24.Use the document inspector 25.Insert, modify and delete comments 26.Sort data using criteria 27.Add and remove graphic elements 28.Copy and move spreadsheets to another workbook 29.Change the type of charts 30.Filter and sort data
Content
31.View tab 32.Allow multiple users 33.Use Functions CountIf 34.Draw shapes 35.Formulas with absolute references 36.Show and print formulas 37.Use topics to give format to spreadsheets 38.Protect workbooks and sheets 39.Split screen
Methodology•Each slide has a color box that corresponds to a topic to develop, focused on a particular objective.•Topics are developed with specific exercises in each slide. They are included in a .zip folder with this presentation.•Finally, there is a set of steps to graphically follow the use of the tool.
Color box : It mentions the certification topics that are covered in that slide.Objective box :
It explains the required objective and emphasizes the learning of the certification topics.
Preview box :You will find a quick visual guide about the topic to easily locate the exercise to be done.
Certification exercises box : Sometimes you will find a link to a practical exercise with the data you need for reviewing what you know.
Home button : Press this button to return to the topic index.
Convert text to columns
Objective:
Split the content of cells into different columns
Certification exercises:
Use practice 11 for Excel
Approximate time: 10 minutes
Convert text to columns1.- Data tab2.-Data Tools group3.-Text to columns4.-Follow the wizard
Preview
Apply quick styles to tables
Objective:
Apply table format
Certification exercises:
Use practice 11 for Excel
Approximate time: 10 minutes
Format a table with a style1.- Home tab2.- Styles group3.- Format as Table
Preview
Modify pictures
Objective: Change the way that pictures are viewed
by changing attributes, size, etc.
Certification exercises:
Use practice 21 for Excel
Approximate time: 15 minutes
Preview
Pictures format1.-Select the picture2.-Picture tools tab3.-Picture Styles group4.-Picture Effects5.- Glow
Use the Count function
Objective:
Calculate how many cells contain values in a range of cells
Certification exercises:
Use practice 21 for Excel
Approximate time: 15 minutes
Count Function1.- Formulas tab2.-Functions Library group3.-Insert Function3.-Count
Preview
Copy a series
Objective:
Create a series of data, numbers, arrows or lists
Certification exercises:
Use practice 12 for Excel
Approximate time: 15 minutes
Copy a series1.-Home tab2.-Editing group3.-Series
Preview
Hide and show rows and columns
Objective:
Hide or show rows and columns to better view the work area
Certification exercises:
Use practice 12 for Excel
Approximate time: 15 minutes
Hide and show1.- Home tab2.- Cells group3.-Format
Preview
Use advanced formulas
Objective:
Determine the state of a specific condition or the answer to a logical question
Certification exercises:
Use practice 2 for Excel
Approximate time: 40 minutes
IF function1.- Formulas tab2.- Function Library group3.- Logical
Preview
Move and resize graphic objects
Objective:
Resize pictures
Certification exercises:
Use practice 2 for Excel
Approximate time: 40 minutes
Size of the graphic objects1.- Select the graphic object2.- Picture Tools tab3.- Size group3.- Height and Width
Preview
Summarize data using functions (average)
Objective: Excel includes a broad range of
functions for different uses, we will learn how to use them with parameters
Certification exercises:
Use practice 14 for Excel
Approximate time: 15 minutes
Average function1.- Formulas tab2.-Function Library group3.-Insert Function3.-Select Statistical4.- Average5.-Select several ranges
Preview
Conditional formatting rules
Objective:
Analyze the data in a spreadsheet under different criteria.
Certification exercises:
Use practice 17 for Excel
Approximate time: 20 minutes
Conditional Formatting1.- Home tab2.-Styles group3.-Conditional Formatting
Preview
Custom format of a cell
Objective:
Create special cell formats to apply them to cells
Certification exercises:
Use practice 17 for Excel
Approximate time: 20 minutes
Cell format1.- Home tab2.- Number group3.-Number arrow4.- Custom[Blue]0 “ Text”
Preview
Eliminate duplicated data within a table
Objective:
Learn to filter a list of data by removing the duplicated data
Certification exercises:
Use practice 1 for Excel
Approximate time: 15 minutes
Remove duplicates1.-Data tab 2.-Data Tools group3.-Remove Duplicates
Preview
Change the size of the ranges
Objective:
Modify the default ranges without changing their names
Certification exercises:
Use practice 1 for Excel
Approximate time: 15 minutes
Change range1.- Formulas tab2.-Defined names group3.-Name manager
Preview
Restrict data using data validation
Objective: Restrict the type of data that can be
entered into a cell to provide integrity
Certification exercises:
Use practice 5 for Excel
Approximate time: 15 minutes
Restrict access to data1.- Data tab2.- Data Tools group3.- Data Validation
Preview
Apply the feature for compatibility
Objective: Learn how to save files that are
compatible with previous Excel versions
Certification exercises:
Use practice 5 for Excel
Approximate time: 15 minutes
Apply compatibility features1.- Office button2.-Save As3.-Excel 97-2003 Workbook
Preview
Apply quick styles to tables (design)
Objective: Learn how to create tables to manage
data in them
Certification exercises:
Use practice 10 for Excel
Approximate time: 10 minutes
Quick styles1.- Select the table2.- Table Tools tab3.- Table Styles group4.- Select the style
Preview
Find data using a formula
Objective:
Set the values to perform a sum based on criteria
Certification exercises:
Use practice 3 for Excel
Approximate time: 20 minutes
Sumif function1.-Formulas tab2.- Function Library group3.-Select Insert Function4.-Select SUMIF
Preview
Vlookup and Hlookup functions
Objective:
Learn how to find a value in a cell when it is stored somewhere else
Certification exercises:
Use practice 3 for Excel
Approximate time: 20 minutes
VLOOKUP function1.- Formulas tab2.- Function Library group4.-Select Insert Function5.-Select VLOOKUP
Preview
Calculate the subtotal of data
Objective: Learn how to organize large groups of
data in more manageable groups
Certification exercises:
Use practice 4 for Excel
Approximate time: 20 minutes
Subtotals1.- Data tab2.-Outline group3.-Subtotal
Preview
Mark workbooks as final
Objective: Mark a document as final and make it
read-only to avoid changes
Certification exercises:
Use practice 4 for Excel
Approximate time: 20 minutes
Mark as final1.- Office button2.-Prepare3.-Mark as Final
Preview
Save as Macro enabled workbook
Objective: Learn how to save workbooks that run
macros when opened
Certification exercises:
Use practice 9 for Excel
Approximate time: 5 minutes
Save files with enabled macros1.- Office button2.-Save As3.-Excel Macro-Enabled Workbook
Preview
Format painter
Objective: Apply existing formats to other cells
using the Format painter feature
Certification exercises:
Use practice 13 for Excel
Approximate time: 5 minutes
Format painter1.- Home tab2.- Clipboard group3.- Format painter tool
Preview
Select appropriate sources of data for charts
Objective:
Learn how to choose the type of chart for your data to make it meaningful to your audience
Certification exercises:
Use practice 7 for Excel
Approximate time: 10 minutes
Choose the appropriate chart1.-Insert tab2.-Charts group3.-Columns
Preview
Use the document inspector
Objective: Check the document before sharing it,
be sure it does not have hidden or personal information before sharing it
Certification exercises:
Use practice 7 for Excel
Approximate time: 10 minutes
Documents inspector1.- Office button2.-Prepare3.-Inspect document
Preview
Insert, show, modify and remove comments
Objective:
Learn how to insert comments or notes to specify information related to a cell
Certification exercises:
Use practice 15 for Excel
Approximate time: 10 minutes
Comments1.-Review tab2.-Comments group3.-New Comment
Preview
Sort data using one or several criteria
Objective:
Data can be sorted using one or several criteria (columns)
Certification exercises:
Use practice 16 for Excel
Approximate time: 20 minutes
Sort data by several criteria1.- Home tab2.-Editing group3.-Sort &Filter button4.-Custom Sort5.- Sort on field
Preview
Add and remove chart elements
Objective:
Change the format of the parts in a chart manually
Certification exercises:
Use practice 16 for Excel
Approximate time: 20 minutes
Chart format1.- Select the chart2.-Chart Tools tab3.-Labels group4.- Axis Titles
Preview
Copy and Move spreadsheets to another workbook (Spreadsheet format)
Objective: Excel workbooks include 3
spreadsheets. The user may add, remove, move and copy the spreadsheets he or she wants.
Certification exercises:Use practice 22 for Excel
Approximate time: 10 minutes
Organize spreadsheets1.-Right click on the spreadsheet tab2.-Select the option you want from the menu
Preview
Change the type of chart
Objective:
Give different aspects to 2D and combined charts
Certification exercises:
Use practice 6 for Excel
Approximate time: 15 minutes
Change the aspect of charts1.-Select the chart2.-Chart Tools tab3.-Type group4.-Change Chart Type
Preview
Filter and sort data using cells attributes
Objective:
Sort data through their cell attributes (colors)
Certification exercises:
Use practice 6 for Excel
Approximate time: 15 minutes
Sort data by attributes1.- Select the cells2.-Press the arrow at the right of the column to be filtered3.-Select Filter by Color4.- Select the indicated option
Preview
View tab
Objective:
Learn how to hide or show elements
Certification exercises:
Use practice 8 for Excel
Approximate time: 10 minutes
Gridlines1.- View tab2.-Show/Hide group3.-Gridlines
Preview
Allow that multiple users make changes to workbooks
Objective:
Learn how to share a workbook
Certification exercises:
Use practice 8 for Excel
Approximate time: 10 minutes
Share a workbook1.-Review tab2.-Changes group3.-Share Workbook4.-Turn on the check box
Preview
Use the COUNTIF function
Objective:
Count the cells that match specific criteria
Certification exercises:
Use practice 20 for Excel
Approximate time: 20 minutes
Preview
COUNTIF function1.- Formulas tab2.- Function Library group3.-Select Insert Function4.-Select COUNTIF
Draw shapes
Objective:
Use shapes to highlight important information
Certification exercises:
Use practice 20 for Excel
Approximate time: 20 minutes
Basic shapes1.- Insert tab2.-Illustrations group3.-Shapes
Preview
Create formulas that use absolute and relative cell references
Objective: Avoid that the reference to a cell
changes when copying or moving it, the method might be full (Absolute) or just in rows or columns (Mixed)
Certification exercises:
Use practice 18 for Excel
Approximate time: 30 minutes
Absolute references1.- Select the cells in the formula2.-Press F4 to make the value absolute3.-Press F4 again for mixed values
Preview
Show and print formulas
Objective:
View all the formulas on screen to audit them
Certification exercises:
Use practice 18 for Excel
Approximate time: 30 minutes
View formulas on screen1.- Formulas tab2.-Formula Auditing group3.-Show Formulas
Preview
Use themes to format spreadsheets
Objective: Apply themes to give a standard look in
colors, fonts and effects
Certification exercises:
Use practice 19 for Excel
Approximate time: 15 minutes
Themes1.-Page Layout tab2.-Themes group3.-Themes
Preview
Protect workbooks and spreadsheets
Objective:
Protect documents to avoid that a user changes, moves or deletes important data
Certification exercises:
Use practice 19 for Excel
Approximate time: 15 minutes
Preview
Protect workbooks and spreadsheets1.- Review tab2.-Changes group3.- Allow Users to Edit Ranges
Split the screen horizontally
Objective:
Split the spreadsheet to view different sections
Certification exercises:
Use practice 19 for Excel
Approximate time: 10 minutes
Preview
Split the screen1.- View tab2.- Window group3.- Turn on or off the button to view different sections of the spreadsheet.