Microsoft Office 2010: Introductory BTWs –

PowerPoint Chapter 3 PowerPoint 2010 Video Enhancements (PPT 138)

New video tools in PowerPoint 2010 enable you to develop a presentation filled with

professional-quality features. You now can embed and edit videos from within

PowerPoint instead of needing to use a separate program to customize your media files.

You can add fades and effects to captivate your audience, and you can trim specific

pieces of the video file to show the exact scenes needed to make a point. Video and audio

files now are embedded in your PowerPoint file, so they become part of the entire

presentation. These enhanced features help make your media fit the message you are

sending to your audience.

The Ribbon and Screen Resolution (PPT 140)

PowerPoint may change how the groups and buttons within the groups appear on the

Ribbon, depending on the computer’s screen resolution. Thus, your Ribbon may look

different from the ones in this book if you are using a screen resolution other than 1024 x

768.

Inserting Text Boxes (PPT 141)

If you want to add text in an area of the slide where a content placeholder is not located,

you can insert a text box. This object allows you to emphasize or set off text that you

consider important for your audience to read. To create a text box, click the Text Box

button (Insert tab | Text group), click the slide, and then drag this object to the desired

location on the slide. Click inside the text box to add or paste text. You also can change

the look and style of the text box characters by using formatting features (Home tab |

Font group).

Q&As (PPT 142)

For a complete list of the Q&As found in many of the step-by-step sequences in this

book, visit the PowerPoint 2010 Q&A Web page (scsite.com/ ppt2010/qa).

BTWs (PPT 148)

For a complete list of the BTWs found in the margins of this book, visit the PowerPoint

2010 BTW Web page (scsite.com/ ppt2010/btw).

Reusing Placeholders (PPT 149)

If you need to show the same formatted placeholder on multiple slides, you may want to

customize a slide master and insert a placeholder into a slide layout. Using a slide master

saves you time because you do not need to type the same information in more than one

slide. The slide master is useful when you have extremely long presentations. Every

document theme has several slide masters that indicate the size and position of text and

object placeholders. Any change you make to a slide master results in changing that

component in every slide of the presentation.

Using Codecs (PPT 164)

Digital media file sizes often are quite large, so video and audio content developers use a

codec (compressor/decompressor) to reduce the required storage space and to transfer the

files across the Internet quickly and smoothly. Your computer can play any compressed

file if the specific codec used to compress the file is available on your computer. If the

codec is not installed or is not recognized, your computer attempts to download this file

from the Internet. Microsoft Windows Media Encoder is a free program that makes some

media files compatible with PowerPoint.

Playing Audio Continuously (PPT 171)

You can play one audio file throughout an entire presentation instead of only when one

individual slide is displayed. When you select the ‘Play across slides’ option in the Start

box (Audio Tools Playback tab | Audio Options group), the audio clip will play

continuously as you advance through the slides in your presentation. If you select this

option, be certain the length of the clip exceeds the total time you will display all slides in

your slide show.

Revising Your Text (PPT 176)

Generating ideas, revising slides, editing graphics and text, and then proofreading all

slide text are required as part of the development process. A good PowerPoint developer

has the ability to write and then revise slide content. Multiple drafts generally are needed

to complete a successful presentation. PowerPoint’s Find and Replace feature is useful if

you need to change all instances of a word throughout a large presentation when you are

revising slides.

Matching Case and Finding Whole Words (PPT 176)

Two options in the Replace dialog box are useful when revising slides. Match case

maintains the upper- or lowercase letters within a word, such as a capitalized word at the

beginning of a sentence. In addition, the ‘Find whole words only’ option specifies that

PowerPoint makes replacements only when the word typed in the Find what box is a

complete word and is not embedded within another word. For example, if you want to

change the word ‘diction’ to ‘pronunciation,’ clicking the ‘Find whole words only’ option

prevents PowerPoint from changing the word, dictionary, to ‘pronunciationary.’

Foreign Language Synonyms (PPT 178)

The thesaurus contains synonyms for languages other than English. To look up words in

the thesaurus of another language, click the Thesaurus button (Review tab | Proofing

group), click Research options (Research task pane), select the desired languages in the

Reference Books area, and then click the OK button.

Using AutoCorrect Features (PPT 180)

Microsoft Office programs use the AutoCorrect feature to correct typing mistakes and

commonly misspelled words. When you install Microsoft Office, a default list of typical

misspellings is created. You can modify the AutoCorrect list with words you are apt to

misspell. The first column of this list contains the word that you often mistype, and the

second column contains the replacement text. The AutoCorrect feature also inserts

symbols, such as replacing (c) with the copyright symbol, ©.

Quick Reference (PPT 189)

For a table that lists how to complete the tasks covered in this book using the mouse,

Ribbon, shortcut menu, and keyboard, see the Quick Reference Summary at the back of

this book, or visit the PowerPoint 2010 Quick Reference Web page

(scsite.com/ppt2010/qr).

Certification (PPT 189)

The Microsoft Office Specialist (MOS) program provides an opportunity for you to

obtain a valuable industry credential — proof that you have the PowerPoint 2010 skills

required by employers. For more information, visit the PowerPoint 2010 Certification

Web page (scsite.com/ppt2010/cert).