Microsoft Office 2010for Medical Professionals - Illustrated

PowerPoint Unit C:Finalizing a Presentation

Objectives

• Insert text from Microsoft Word• Insert clip art• Insert and style a picture• Insert a table• Modify masters

Microsoft Office 2010 for Medical Professionals - Illustrated

Objectives (continued)

• Customize the background and theme

• Use slide show commands• Set slide transitions and timings• Animate objects

Microsoft Office 2010 for Medical Professionals - Illustrated

Inserting Text From MicrosoftWord• You can insert text into PowerPoint

from word processing programs, like Microsoft Word.

• Acceptable file formats include:• Microsoft Word format (.docx)• Rich Text Format (.rtf)• Plain text format (.txt)• HTML format (.htm)

Microsoft Office 2010 for Medical Professionals - Illustrated

Inserting Text From Microsoft Word (continued)• PowerPoint preserves the formatting:

• A Heading 1 style in Word becomes a slide title in PowerPoint.

• A Heading 2 style becomes the first level of text in a bulleted list.

• With plain text, PowerPoint creates an outline based on each paragraph.

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Inserting Text From Microsoft Word (continued)• To insert text, click the Home tab on

the Ribbon, click the New Slide button list arrow in the Slides group, then click Slides from Outline.

• To insert slides from another presentation, click the New Slide button list arrow in the Slides group, then click Reuse Slides.

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Inserting Text From Microsoft Word (continued)• Text imported from Word:

Microsoft Office 2010 for Medical Professionals - Illustrated

Inserting Clip Art

• In PowerPoint you have access to a collection of assorted types of media clips.

• The types of clips include:• Illustrations - called clip art• Photographs• Animations• Videos• Sounds

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Inserting Clip Art (continued)

• Microsoft Office clip art is stored in the Microsoft Clip Organizer and is recognized using keywords.

• The Clip Organizer is organized into folders called collections that you can customize by adding, moving, or deleting clips.

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Inserting Clip Art (continued)

• To insert Clip Art, click the Clip Art icon in the Content placeholder.

• The Clip Art task pane opens• At the top of the task pane in the

Search for text box, you can enter a descriptive keyword to search for clips.

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Inserting Clip Art (continued)

• Clip Art task pane:

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Inserting and Styling a Picture

• In PowerPoint, a picture is artwork created in another program and inserted into PowerPoint.

• Examples of pictures include:• digital photograph• a piece of line art or clip art• other artwork

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Inserting and Styling a Picture (continued)• There are 14 types of picture formats

that you can insert into PowerPoint.• Some examples include .jpeg

and .bmp.

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Inserting and Styling a Picture (continued)• You can hide a portion of the picture

by cropping it.• To insert a picture:

• Click the Picture button in the Images group on the Insert tab.

• Or click the Picture icon in a content placeholder.

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Inserting and Styling a Picture (continued)• Cropping a picture

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Inserting and Styling a Picture (continued)• Compressing a picture changes the

amount of color used in the picture with no loss of quality.

• By default, all inserted pictures in PowerPoint are automatically compressed using the settings in the PowerPoint Options dialog box.

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Inserting a Table

• Use a table when you have information that would look best organized in rows and columns.

• To insert a table, click the Table button in the Tables group on the Insert tab.

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Inserting a Table (continued)

• You can also click the Insert Table icon in the content placeholder.

• Enter text in each cell, then press [Tab] to go to the next cell.

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Insert Table icon

Inserting a Table (continued)

• Use the Design tab to apply color styles, change cell borders and add cell effects.

• Use the Layout tab to add rows and columns to your table, adjust the size of cells, and align text in the cells.

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Inserting a Table (continued)

• Table inserted into a slide:

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Modifying Masters

• Each presentation contains a slide master that stores information about the theme, layouts, fonts, and colors used in the presentation.

• To make changes that affect all of the slides in the presentation, edit the slide master.

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Modifying Masters (continued)

• To edit a slide master click the View tab on the Ribbon, click the Slide Master button in the Master Views group.

• There are three Master views:• Slide Master view• Notes Master view• Handout Master view

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Modifying Masters (continued)

• Slide Master view:

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Customizing the Background and Theme• Every slide has a background,

which is the area behind the text and graphics.

• A background graphic is an object placed on the slide master.

• Theme colors determine the colors for all elements in your presentation.

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Customizing the Background and Theme (continued)• To change the background, click the

Design tab on the Ribbon, click the Background Styles button in the Background group.

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Customizing the Background and Theme (continued)• Slide with new background style

applied:

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Customizing the Background and Theme (continued)• Theme colors:

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Customizing the Background and Theme (continued)• Slide with new theme colors and

fonts:

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Using Slide Show Commands

• Slide Show view allows you to show your presentation to an audience from your computer.

• During your presentation you can annotate (draw on) your slides to emphasize key points.

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Using Slide Show Commands (continued)• To access the annotation tools, move

the pointer to the lower-left corner of the screen to display the Slide Show toolbar.

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Using Slide Show Commands (continued)• Annotated Slide:

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Using Slide Show Commands (continued)• Slide Show keyboard commands:

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Setting Slide Transitions and Timings• Slide transitions – the visual and

audio effects that determine how a slide moves on and off the screen during a slide show.

• Slide timing – the amount of time a slide is visible on the screen during a slide show.

• Transitions and timing are set on the Transitions tab on the Ribbon.

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Setting Slide Transitions and Timings (continued)• Slide Sorter view showing transitions

and timing:

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Animating Objects

• Animations control how objects and text appear on the screen during a slide show.

• You can animate the following objects:• Text, pictures, sounds• Hyperlinks, SmartArt, and charts.

• Animation is set using the Animations tab on the Ribbon.

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Animating Objects (continued)

• Animation applied to a picture:

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Summary

In this chapter you learned how to:• Insert text from Microsoft Word• Insert clip art• Insert and style a picture • Insert a table• Modify masters

Microsoft Office 2010 for Medical Professionals - Illustrated

Summary (continued)

In this chapter you learned how to:• Customize the background and

theme• Use slide show commands• Set slide transitions and timings• Animate objects

Microsoft Office 2010 for Medical Professionals - Illustrated