microsoft office 2003- illustrated introductory, second edition with excel 2003 getting started

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Microsoft Office 2003- Illustrated Microsoft Office 2003- Illustrated Introductory, Second Edition Introductory, Second Edition with Excel 2003 with Excel 2003 Getting Getting Started Started

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Page 1: Microsoft Office 2003- Illustrated Introductory, Second Edition with Excel 2003 Getting Started

Microsoft Office 2003- Illustrated Introductory, Microsoft Office 2003- Illustrated Introductory, Second EditionSecond Edition

with Excel 2003with Excel 2003Getting StartedGetting Started

Page 2: Microsoft Office 2003- Illustrated Introductory, Second Edition with Excel 2003 Getting Started

2Getting Started with Excel 2003

Define spreadsheet softwareDefine spreadsheet software Start Excel 2003Start Excel 2003 View the Excel windowView the Excel window Open and save a workbookOpen and save a workbook Enter labels and valuesEnter labels and values

ObjectivesObjectives

Page 3: Microsoft Office 2003- Illustrated Introductory, Second Edition with Excel 2003 Getting Started

3Getting Started with Excel 2003

ObjectivesObjectives

Name and move a sheetName and move a sheet Preview and print a worksheetPreview and print a worksheet Get HelpGet Help Close a workbook and exit ExcelClose a workbook and exit Excel

Page 4: Microsoft Office 2003- Illustrated Introductory, Second Edition with Excel 2003 Getting Started

4Getting Started with Excel 2003

Defining Spreadsheet SoftwareDefining Spreadsheet Software

Microsoft Excel is an electronic Microsoft Excel is an electronic spreadsheet programspreadsheet program– An An electronic spreadsheetelectronic spreadsheet program program

allows you to perform numeric allows you to perform numeric calculationscalculations

– The spreadsheet is called a The spreadsheet is called a worksheetworksheet• Individual worksheets are stored in a Individual worksheets are stored in a

workbookworkbook which is the Excel file which is the Excel file

– By default, a new workbook contains By default, a new workbook contains three worksheetsthree worksheets

Page 5: Microsoft Office 2003- Illustrated Introductory, Second Edition with Excel 2003 Getting Started

5Getting Started with Excel 2003

Defining Spreadsheet Software Defining Spreadsheet Software (cont.)(cont.) Advantages of using ExcelAdvantages of using Excel

– Enter data quicklyEnter data quickly– Recalculate data easilyRecalculate data easily– Perform what-if analysisPerform what-if analysis– Change the appearance of dataChange the appearance of data– Create chartsCreate charts– Create new worksheets from existing Create new worksheets from existing

onesones

Page 6: Microsoft Office 2003- Illustrated Introductory, Second Edition with Excel 2003 Getting Started

6Getting Started with Excel 2003

Defining Spreadsheet Software Defining Spreadsheet Software (cont.)(cont.)

Sample worksheet with chart

Page 7: Microsoft Office 2003- Illustrated Introductory, Second Edition with Excel 2003 Getting Started

7Getting Started with Excel 2003

Starting Excel 2003Starting Excel 2003 Use the Start button on the taskbar to Use the Start button on the taskbar to

open Excelopen Excel

Excel program icon

Start button

Page 8: Microsoft Office 2003- Illustrated Introductory, Second Edition with Excel 2003 Getting Started

8Getting Started with Excel 2003

Viewing the Excel WindowViewing the Excel Window

The worksheet windowThe worksheet window– The The worksheet windowworksheet window contains the columns contains the columns

and rows of the worksheetand rows of the worksheet• A worksheet has 256 columns and 65,535 rowsA worksheet has 256 columns and 65,535 rows• The intersection of a row and a column is called a The intersection of a row and a column is called a

cellcell• Cells contain data (text, numbers, formulas, or a Cells contain data (text, numbers, formulas, or a

combination of the three)combination of the three)• Each cell has its own unique location called a Each cell has its own unique location called a cell cell

addressaddress– A cell address is identified by its coordinates (A1)A cell address is identified by its coordinates (A1)

Page 9: Microsoft Office 2003- Illustrated Introductory, Second Edition with Excel 2003 Getting Started

9Getting Started with Excel 2003

Viewing the Excel Window Viewing the Excel Window (cont.)(cont.)Toolbars

Active cell

Formula bar

Sheet tabs

Excel windowTask pane

Task pane list

arrow

Cell pointer

Page 10: Microsoft Office 2003- Illustrated Introductory, Second Edition with Excel 2003 Getting Started

10Getting Started with Excel 2003

Opening and Saving Opening and Saving a Workbooka Workbook

Create a new worksheet from an existing oneCreate a new worksheet from an existing one– Use the Save As command to create a copy of a Use the Save As command to create a copy of a

file with a new namefile with a new name

New filename

Current drive or folder

Page 11: Microsoft Office 2003- Illustrated Introductory, Second Edition with Excel 2003 Getting Started

11Getting Started with Excel 2003

Opening and Saving Opening and Saving a Workbook (cont.)a Workbook (cont.) Creating a new workbookCreating a new workbook

– Click the New button on the Standard toolbar Click the New button on the Standard toolbar to create a new workbookto create a new workbook

Opening a workbook using a templateOpening a workbook using a template– A template is a predesigned workbookA template is a predesigned workbook– Workbook templates include balance sheets, Workbook templates include balance sheets,

expense statements, loan amortizations, sales expense statements, loan amortizations, sales invoices, and timecardsinvoices, and timecards

– Templates contain labels, values, formulas Templates contain labels, values, formulas and formattingand formatting

Page 12: Microsoft Office 2003- Illustrated Introductory, Second Edition with Excel 2003 Getting Started

12Getting Started with Excel 2003

Entering Labels and ValuesEntering Labels and Values

A A labellabel helps you identify data in a row or helps you identify data in a row or columncolumn– Enter labels in a worksheet before dataEnter labels in a worksheet before data– A label can be text, dates, times, or addressesA label can be text, dates, times, or addresses

A A valuevalue which includes numbers, formulas, which includes numbers, formulas, and functions are used in calculationsand functions are used in calculations– A value is a number or any entry that begins A value is a number or any entry that begins

with a special symbol: +,-,=,@,#, or $with a special symbol: +,-,=,@,#, or $

Labels and values are treated differently Labels and values are treated differently and don’t affect one anotherand don’t affect one another

Page 13: Microsoft Office 2003- Illustrated Introductory, Second Edition with Excel 2003 Getting Started

13Getting Started with Excel 2003

Entering Labels and Values Entering Labels and Values (cont.)(cont.) Type a label or value in the active Type a label or value in the active

cellcell– Confirm an entry by clicking the Enter Confirm an entry by clicking the Enter

button on the formula bar or by button on the formula bar or by pressing [Enter], [Tab], or an arrow keypressing [Enter], [Tab], or an arrow key

• Active cell moves to an adjacent cellActive cell moves to an adjacent cell

– A A rangerange is more than one selected cell is more than one selected cell• Working with ranges makes data entry Working with ranges makes data entry

easyeasy

Page 14: Microsoft Office 2003- Illustrated Introductory, Second Edition with Excel 2003 Getting Started

14Getting Started with Excel 2003

Entering Labels and Values Entering Labels and Values (cont.)(cont.) Worksheet with Worksheet with

labels and valueslabels and values

Label

Value

Range

Page 15: Microsoft Office 2003- Illustrated Introductory, Second Edition with Excel 2003 Getting Started

15Getting Started with Excel 2003

Naming and Moving a SheetNaming and Moving a Sheet

By default, each workbook contains three By default, each workbook contains three worksheets (named Sheet1, Sheet2, and worksheets (named Sheet1, Sheet2, and Sheet3)Sheet3)

You canYou can– Rename, color, and organize sheet tabsRename, color, and organize sheet tabs– Move between worksheets by clicking one of Move between worksheets by clicking one of

the sheet tabsthe sheet tabs– Use the sheet tab scrolling buttons to display Use the sheet tab scrolling buttons to display

hidden sheet tabshidden sheet tabs

Page 16: Microsoft Office 2003- Illustrated Introductory, Second Edition with Excel 2003 Getting Started

16Getting Started with Excel 2003

Naming and Moving a Sheet Naming and Moving a Sheet (cont.)(cont.) Use the Sheet relocation pointer to drag a Use the Sheet relocation pointer to drag a

sheet tab to a different locationsheet tab to a different location

Sheet relocation

pointer

Renamed sheet

Sheet tab scrolling buttons

Page 17: Microsoft Office 2003- Illustrated Introductory, Second Edition with Excel 2003 Getting Started

17Getting Started with Excel 2003

Previewing and Printing Previewing and Printing a Worksheeta Worksheet Before printing, it’s a good idea to preview your Before printing, it’s a good idea to preview your

worksheetworksheet– When you When you previewpreview a worksheet, you see a copy of the a worksheet, you see a copy of the

worksheet exactly as it will appear on paperworksheet exactly as it will appear on paper

Print preview of a

worksheet

Page 18: Microsoft Office 2003- Illustrated Introductory, Second Edition with Excel 2003 Getting Started

18Getting Started with Excel 2003

Getting HelpGetting Help

Excel has an extensive help systemExcel has an extensive help system– Access to definitions, instructions, and Access to definitions, instructions, and

useful tips using the Help task paneuseful tips using the Help task pane– The Ask a Question box on the menu The Ask a Question box on the menu

bar gives you immediate access to help bar gives you immediate access to help topicstopics

– The animated Office Assistant provides The animated Office Assistant provides help in two wayshelp in two ways

• Type a keywordType a keyword• Ask a questionAsk a question

Page 19: Microsoft Office 2003- Illustrated Introductory, Second Edition with Excel 2003 Getting Started

19Getting Started with Excel 2003

Getting HelpGetting Help

Ways to get helpWays to get help

Type a word or question

Ask a Question

box

Page 20: Microsoft Office 2003- Illustrated Introductory, Second Edition with Excel 2003 Getting Started

20Getting Started with Excel 2003

Getting Help (cont.)Getting Help (cont.)

Ways to get helpWays to get help

Office Assistant

Page 21: Microsoft Office 2003- Illustrated Introductory, Second Edition with Excel 2003 Getting Started

21Getting Started with Excel 2003

Closing a Workbook Closing a Workbook and Exiting Exceland Exiting Excel When you are finished with a When you are finished with a

workbook, you can close itworkbook, you can close it– Use the Close command on the File Use the Close command on the File

menu or the Close Window button on menu or the Close Window button on the menu barthe menu bar

Exit ExcelExit Excel– Click the Exit command on the File Click the Exit command on the File

menu or the Close button on the Title menu or the Close button on the Title barbar

Page 22: Microsoft Office 2003- Illustrated Introductory, Second Edition with Excel 2003 Getting Started

22Getting Started with Excel 2003

Closing a Workbook Closing a Workbook and Exiting Exceland Exiting Excel

Click to close a file

Click to exit Excel

Page 23: Microsoft Office 2003- Illustrated Introductory, Second Edition with Excel 2003 Getting Started

23Getting Started with Excel 2003

SummarySummary

Use Excel to create electronic Use Excel to create electronic spreadsheetsspreadsheets

Use buttons in toolbarsUse buttons in toolbars Create multiple sheets within a Create multiple sheets within a

workbookworkbook Preview worksheet before printingPreview worksheet before printing Use Excel help and online supportUse Excel help and online support