microsoft office 2003- illustrated introductory, premium edition started with powerpoint 2003...

Microsoft Office 2003- Illustrated Introductory, Microsoft Office 2003- Illustrated Introductory, Premium EditionPremium Edition

Started with PowerPoint 2003Started with PowerPoint 2003GettingGetting

2Getting Started with Microsoft PowerPoint 2003

Define presentation softwareDefine presentation software Start PowerPoint 2003Start PowerPoint 2003 View the PowerPoint windowView the PowerPoint window Use the AutoContent WizardUse the AutoContent Wizard View a PresentationView a Presentation

ObjectivesObjectives


Save a presentationSave a presentation Get Help and research informationGet Help and research information Print and close the file, and exit Print and close the file, and exit

PowerPointPowerPoint

ObjectivesObjectives


Defining Presentation Defining Presentation SoftwareSoftware Presentation softwarePresentation software is a computer is a computer

program used to organize and present program used to organize and present information.information.– Use PowerPoint to create presentations, notes Use PowerPoint to create presentations, notes

a speaker can use, or audience handoutsa speaker can use, or audience handouts

Ways to present information using PowerPoint


Defining Presentation Defining Presentation Software (cont.)Software (cont.) Use PowerPoint to:Use PowerPoint to:

– Present information in a variety of waysPresent information in a variety of ways• Electronic slide show, handouts, Web Electronic slide show, handouts, Web

pagepage

– Easily enter and edit dataEasily enter and edit data• Acts like a word processing programActs like a word processing program

– Change the appearance of informationChange the appearance of information• Using 3-D effects, shadows, and animation Using 3-D effects, shadows, and animation

movementmovement


Defining Presentation Defining Presentation Software (cont.)Software (cont.) Use PowerPoint to:Use PowerPoint to:

– Organize and arrange informationOrganize and arrange information• Drag text to new place, re-order slidesDrag text to new place, re-order slides

– Incorporate information from other Incorporate information from other sourcessources

• Import graphics, pictures, tables, and Import graphics, pictures, tables, and chartscharts

– Show a presentation on any computer Show a presentation on any computer that doesn't have PowerPoint installedthat doesn't have PowerPoint installed

• Package a presentation to a CDPackage a presentation to a CD


Defining Presentation Defining Presentation Software (cont.)Software (cont.)

Sample PowerPoint handout


Starting PowerPoint 2003Starting PowerPoint 2003 Use the Start button on the taskbar to Use the Start button on the taskbar to

open PowerPointopen PowerPoint

PowerPoint program icon

Start button


Viewing the PowerPoint Viewing the PowerPoint WindowWindow

When PowerPoint opens, a blank slide When PowerPoint opens, a blank slide appears in the PowerPoint windowappears in the PowerPoint window– PowerPoint has different PowerPoint has different viewsviews that allow you that allow you

to see your presentation in different formsto see your presentation in different forms– By default, the PowerPoint window opens in By default, the PowerPoint window opens in

Normal viewNormal view• Use Normal view to write, edit, and design a Use Normal view to write, edit, and design a

presentationpresentation• Normal view is divided into Normal view is divided into panespanes or sections or sections


Viewing the PowerPoint Viewing the PowerPoint WindowWindow

Menu bar

Outline tab

Slides tab

Slide pane

Notes pane

View buttons

Standard toolbar Task pane


Viewing the PowerPoint Viewing the PowerPoint Window, cont.Window, cont. Task panesTask panes

– The task pane consists of 16 individual The task pane consists of 16 individual task panestask panes

– Each task pane contains commonly Each task pane contains commonly used commandsused commands

• For example, slide layout, slide design, For example, slide layout, slide design, and slide animationand slide animation

– Some task panes contain links to the Some task panes contain links to the WebWeb

• Help, Research, and New PresentationHelp, Research, and New Presentation


Using the AutoContent WizardUsing the AutoContent Wizard

Create a presentation quickly using Create a presentation quickly using an AutoContent Wizardan AutoContent Wizard– This This wizardwizard guides you through the guides you through the

process of creating a (sample) process of creating a (sample) presentationpresentation

• Choose the presentation type, output type, Choose the presentation type, output type, and footer and header informationand footer and header information

• Creates a presentation with sample textCreates a presentation with sample text


Using the AutoContent Wizard Using the AutoContent Wizard (cont.)(cont.)

Sample text

Current date

Registered user’s name


Viewing a PresentationViewing a Presentation

Each of the four PowerPoint views Each of the four PowerPoint views displays a presentation in a different displays a presentation in a different wayway

PowerPoint views


Viewing a Presentation (cont.)Viewing a Presentation (cont.)

Slide icon

Slide Show button

Slide Sorter View button

Normal View button


Viewing a Presentation (cont.)Viewing a Presentation (cont.)

Slide Sorter View button


Saving a PresentationSaving a Presentation

Name and save a presentationName and save a presentation– To store a presentation file, give the To store a presentation file, give the

presentation a presentation a filenamefilename– Determine where you want the file to be Determine where you want the file to be

storedstored• Floppy disk, hard disk, network disk driveFloppy disk, hard disk, network disk drive

– Save about every 10-15 minutesSave about every 10-15 minutes– Use the Save As command to save a Use the Save As command to save a

copy of a presentation with a different copy of a presentation with a different namename


Saving a Presentation (cont.)Saving a Presentation (cont.)

Current folder

Filename


Saving a Presentation (cont.)Saving a Presentation (cont.)

Saving fonts with your presentationSaving fonts with your presentation– Opening a presentation on a computer Opening a presentation on a computer

that does not have the same fonts will that does not have the same fonts will make the presentation look differentmake the presentation look different

– Embed TrueType fonts with the Embed TrueType fonts with the presentationpresentation

• Increases the file sizeIncreases the file size


Getting Help and Researching Getting Help and Researching InformationInformation PowerPoint has an extensive Help PowerPoint has an extensive Help

systemsystem– Access to definitions, instructions, and Access to definitions, instructions, and

useful tipsuseful tips– The Ask a Question box on the menu The Ask a Question box on the menu

bar gives you immediate access to help bar gives you immediate access to help topicstopics

– Help appears in a separate windowHelp appears in a separate window


Getting Help and Researching Getting Help and Researching Information (cont.)Information (cont.)

Type a question for

help box

Help topics


Getting Help and Researching Getting Help and Researching Information, cont.Information, cont.

The Research task paneThe Research task pane– Many reference books and research services Many reference books and research services

can be used to search for informationcan be used to search for information• Searching is done on your computer and onlineSearching is done on your computer and online

– Customize the Research task pane to search Customize the Research task pane to search only the search categories you wantonly the search categories you want

– Search categories are split into three Search categories are split into three categories:categories:

• Reference BooksReference Books• Research SitesResearch Sites• Business and Financial SitesBusiness and Financial Sites



Help information

Research task pane

Research information



Research CategoriesResearch Categories– Reference BooksReference Books

• Microsoft Encarta English dictionaryMicrosoft Encarta English dictionary– Contains over 400,000 entriesContains over 400,000 entries

• ThesaurusThesaurus• TranslationTranslation

– Includes the Microsoft Office translation Includes the Microsoft Office translation dictionary and other online translation servicesdictionary and other online translation services



Research Categories, cont.Research Categories, cont.– Research SitesResearch Sites

• eLibraryeLibrary– Research more than 13 million documents from Research more than 13 million documents from

more than 1000 publications (newspapers, more than 1000 publications (newspapers, magazines, photographs, maps, books)magazines, photographs, maps, books)

• Microsoft Encarta EncyclopediaMicrosoft Encarta Encyclopedia• Factiva News SearchFactiva News Search

– Research nearly 8000 news sourcesResearch nearly 8000 news sources

• MSN SearchMSN Search



Research Categories, cont.Research Categories, cont.– Business and Financial SitesBusiness and Financial Sites

• Gale Company ProfilesGale Company Profiles– Research more than 450,000 companies, Research more than 450,000 companies,

including 300,000 companies. Industry profiles, including 300,000 companies. Industry profiles, comparisons, rankings, and other datacomparisons, rankings, and other data

• MSN Money Stock QuotesMSN Money Stock Quotes– Research stock information using MSNResearch stock information using MSN



Restoring lost document filesRestoring lost document files– Due to PowerPoint or some other Due to PowerPoint or some other

program freeze or a power failureprogram freeze or a power failure– Document Recovery task pane opens Document Recovery task pane opens

the next time you open PowerPointthe next time you open PowerPoint• Displays original and recovered versions Displays original and recovered versions

of the PowerPoint fileof the PowerPoint file• Open and review any version of the fileOpen and review any version of the file• Save the file version you wantSave the file version you want


Printing and Closing the File, Printing and Closing the File, and Exiting PowerPointand Exiting PowerPoint

To print, use the Print button on the To print, use the Print button on the Standard toolbar or the Print Standard toolbar or the Print command on the File menucommand on the File menu– The Print button uses the default print The Print button uses the default print

settings in the Print dialog boxsettings in the Print dialog box When you are finished with a When you are finished with a

presentation, use the Close Window presentation, use the Close Window button on the menu bar or the Close button on the menu bar or the Close command on the File menucommand on the File menu


Printing and Closing the File, Printing and Closing the File, and Exiting PowerPoint (cont.)and Exiting PowerPoint (cont.) Close PowerPointClose PowerPoint

– Click the Close button on the Title bar Click the Close button on the Title bar or the Exit command on the file menuor the Exit command on the file menu


Printing and Closing the File, Printing and Closing the File, and Exiting PowerPoint (cont.)and Exiting PowerPoint (cont.)

Viewing your presentation in Viewing your presentation in grayscale or black and whitegrayscale or black and white– Can be helpful when printing on a black Can be helpful when printing on a black

and white printerand white printer– Click the Color/Grayscale button on the Click the Color/Grayscale button on the

Standard toolbarStandard toolbar

microsoft office 2003- illustrated introductory, premium edition started with powerpoint 2003...

Documents

presentation cont

presentation file

presentation type

use powerpoint

powerpoint windowuse

powerpoint installedpackage

powerpoint windowpowerpoint

autocontent wizard cont