microsoft excel tutorial 06

8/3/2019 Microsoft Excel Tutorial 06

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Microsoft Excel

Tutorial



Spreadsheet

Basics!



The Microsoft Excel Window When you open Microsoft Excel, this screen will

appear. Then, if necessary, click on the in theupper right corner of the task pane to close thetask pane.



This is what you want

Excel to look like!



Identify Spreadsheet

Parts!

Software programs with spreadsheets helpyou manage and store numbers and text.

Rows and columns are used to organizeinformation.

Each column is identified by a letter such as A,B or C. Each row is identified by a number

such as 1, 2 or 3. When a column and a row form a rectangle, it

is called a cell.



Identifying Spreadsheet

Parts!

Column CRow 2

Cell A2stands forcolumn A,

row 2.



Identifying Spreadsheet Parts!

Whatever youtype in a cell,appears in the formula bar.

To move from cellto cell (acrossfrom left to right),you can use the TAB button!

To move up anddown, just useyour arrow keys!



Edit and Format Data!

You can changethe way

information isdisplayed in a cellby formatting thedata (information.)

Information can bequickly and easilyedited.

You can center,bold, italicize ,

change font color, or

change font

size in Excel!It’s your choice!



QUICK QUIZ!

What’s the difference between a

row and a column?

How can you move to each cell?



QUICK QUIZ!

A row is a line of cells that run from left to righton the spreadsheet. A column is a line of cells

that run up and down on the spreadsheet.

To move from cell to cell (across from left toright), you can use the TAB button! To move up

and down, just use your arrow keys!



MINI TASK

When you have a MINI TASK, you needto minimize the PowerPoint window!!

You need to view the upcoming slide(s)

AND toggle between an open Excel

program AT THE SAME TIME so youcan complete your MINI TASK!



MINI TASK1. Open a new

spreadsheet inMicrosoft Excel.

2. Format the data asindicated so yourspreadsheet will looklike the oneillustrated.

Select the columnheadings. Align center and format in bold.Change the font size to12 point.

Select the

names ofthecountries.Format initalic.



MINI TASK

3. Select cell B5, and key the new data

14,875.

4. Edit the additional spreadsheet data as

follows:a. Change D4 to 33,018.

b. Change D7 to 2,196.

c. Change C3 to 2,742.

a. Change E6 to 802,451.



MINI TASK

5. Save the changes as Excel Mini Task 1to My Documents.

6. When you’ve done that, come back tothe PowerPoint!!



Create and Edit a

Spreadsheet



Change Column Width!

When you create a new spreadsheet toenter data, you can easily adjust columnwidths to display the data.

Click and dragthe columnboundary to

change the column

width so the cellwith the most data

fits.



Insert and Delete Columns and

Rows

You can delete a row or a column to remove data youno longer want in your spreadsheet. You can also adda row or column to insert additional data.

To Delete a Row or Column:

Highlight the row(s) or column(s) that you want todelete.

Right click on your mouse and click delete. A boxwill ask you if you want to shift the cells or deletethe entire row or column. Choose Entire Row orColumn and click Delete.



Right clickon your

mouse andclick delete.

Choose

EntireColumn

from theDelete

Box andclick Delete.




Rows

Inserting Columns

There will be times when you will need to

insert a column or columns into yourspreadsheet. To insert a column:

Click on A to select column A.

Choose Insert > Columns from themenu. A column is inserted to the right ofcolumn A.




Rows

Inserting Rows

You can also insert rows into your

spreadsheet:

Click on 2 to select row 2.

Choose Insert > Rows from the

menu. A row is inserted above row 2.



Sort a List of Data!

You can sort your data in a spreadsheet either

alphabetically or numerically. This is helpful whenyou want to organize your information!

To Sort Data:

Choose the data that you want to sort andhighlight the columns/rows.

Click Data from the Menu Bar and Click Sortfrom the Data Menu.

The Sort Box will ask you how you want to sortyour information. For example, do you want tosort Column A in ascending order or

descending order?



QUICK QUIZ!

When you insert a column, does it

appear to the right or left of the original

column?

Where can you find the Sort Tool?



QUICK QUIZ!

A newly inserted column is insertedto the right of the original column.

The Sort Tool is found in the Data

Menu Bar.



MINI TASK

1. Open a new spreadsheet in Microsoft Excel.

2. Key and format the information shown below.

Align

centerthe

headings,formatbold,

andchangethe fontsize to12 pt.

Click and drag the column boundariesto change the column width so the cell

with the most data fits.



MINI TASK

3. Edit the spreadsheet as follows:

a. Insert one row above row 5 containinginformation about the country Germany.

b. Delete the row containing information about thecountry Czech Republic.

c. Insert a column before column C, “Population.”



MINI TASK

4. Add the data as indicated.

Key the information about South Korea and Vietnam.

Key the title “Capital.” Format

bold. Change the font size to12 pt. Align center. Key theremaining data as shown.



MINI TASK

5. Edit the spreadsheet as follows:

a. Insert 2 rows above “Country.” Key the title“COUNTRY INFORMATION” in cell A1. Formatbold. Change the font size to 12 pt.

b. Delete the column named “Area (sq. mi.).”

6. Use the Sort feature to alphabetize the “Country”column. (Remember! You must highlight cells A5

to C10 to use the Sort Feature correctly!)

7. Save it as Excel Mini Task 2 to My Documents.