microsoft and google solutions it luncheon 4/26/12 by jim gartner
TRANSCRIPT
Microsoft and Google SolutionsIT Luncheon
4/26/12By
Jim Gartner
Agenda• Microsoft Office 365 Overview• Components of Office 365• Office 365 Pricing• Microsoft Live@edu• Google Apps Overview• Components of Google Apps• Features and Pricing of Google Apps• Microsoft vs. Google Apps Comparison• Migration
What is Microsoft Office 365
• Microsoft Office collaboration and productivity tools delivered through the cloud. Everyone can work together easily with anywhere access to email, web conferencing, documents, and calendars. It includes business-class security and is backed by Microsoft.
• Currently considered business offering with Educational equivalent of Office 365 to be released later in 2012.
Components of Office 365Exchange Online• 25GB per mailbox• Microsoft Forefront email Security Inc.• Sync to BES• Active Sync• Look and Feel of on Premise Exchange• Calendar and Contacts
SharePoint Online• 500MB per user• SharePoint Online lets you create sites to share documents and information with colleagues, and customers.
Lync Online• Online Instant Messaging (IM)• Video and Audio Conferencing• Online Meeting and Screen Sharing
Office Pro Plus• Not an Online Service• Office Key Code Provided & downloaded to machine• 5 downloads per key• Word, PowerPoint, Excel, Access• Web Apps allows access through the web
Office 365 PricingPlan E1
$10/user/mo.
Plan E2
$16/user/mo.
Plan E3
$24/user/mo.
Plan E4
$27/user/mo.
Email, Calendar, Contacts, AV/AS, Personal Archive
Collaboration Portal
Virtual Meetings
IM and Video Calls
Office Web Apps
Office Professional Plus (as a subscription)
Voicemail and Advanced Archiving Capabilities
Access/Visio/Excel Services
Voice*
Security and Redundancy
• Built in Antivirus and Spam Features• HTTPS encrypted security level• Continuous data back-up, and provides
disaster recovery to meet the needs of most clients.
• Three Redundant Datacenters in North America
Microsoft Live@edu
A Free Microsoft Offering For Educational Institutions
The Microsoft Live@edu program provides institutions of higher education and K-12 with a set of free hosted and cobranded services for students, alumni, and applicants. Offerings include a choice of Windows Live Hotmail or Microsoft Exchange Labs for e-mail, and Microsoft Office Live Workspace, an online space to collaborate on Microsoft Office documents.• 10 GB of email storage• Microsoft Outlook Live email service built on Exchange 2010• Microsoft Live@edu provides the familiar and reliable Outlook Web Access (OWA) co-branded with a school’s name and logo• 25 GB of additional file storage
Microsoft Live@edu Cont.Benefits• Save time and money. Microsoft Live@edu is a no-cost, hosted service that can reduce
ongoing maintenance costs and system updates.• Provide students anytime, anywhere, access to services. With Live email, students
receive a school domain email address that they can use today, and continue to use when they are alumni.
• Build on what you already have. Microsoft Live@edu integrates with your existing Microsoft programs, providing flexibility to combine on-premises and hosted solutions.
• Built-in protection from viruses, spam, and phishing attacks.Negatives• Limited Management and control of your email environment• Integration with Smartphone platforms is limited (iPhone and Blackberry not
supported)• Limited support is provided through email and chat• Active Directory is not supported• Less Storage Space and No Archiving Available
Google Apps OverviewGoogle is currently offering a hosted solution for their email, calendar, and chat through Google Apps for an integrated communication and collaboration solution.
Core Google Apps Suite Includes:• Gmail: Email storage and search tools that help your students find information fast and
instant messaging from right inside their accounts.• Google Calendar: Users can organize their schedules and share events and calendars
with others.• Google Talk: Users can call or send instant messages to their contacts for free anytime,
anywhere in the world.• Google Docs: Share documents, spreadsheets, and presentations. Collaborate in real-
time with your team or with your whole school. You can publish final documents to the entire world, too.
• Google Sites: Work together to keep related documents, web content and other information in one place, on one site.
• Google Video : A video hosting and sharing solution that enables organizations to use video as an effective medium for internal communication and collaboration.
Google Apps VersionsFree Business Education
General (No Cost) ($5 Per User*) (No Cost*) *Add-ons have fee
99.9% uptime guarantee SLA
X X
Maximum users per domain
10 Unlimited Unlimited * Unlimited for schools;
Your custom email addresses
X X X Eg, [email protected]
Support Online self help X X X Priority email support(via link in Control Panel)
X X
Emergency phone support
X X
Google Apps Versions Cont.Free Business Education
Message AllowancesEmail/ IM Storage 7 GB 25 GB 25 GB Attachment Size Limit 25 MB 25 MB 25 MB
Maximum Recipients/ day per user
500 3000 3000
CustomizationRemoval of Gmail ads X X Logo and colors branding
X X X
Custom URL X X X
Domain-wide signatures
X X* *Postini Req.
Email Themes (defined by user)
X X X
Google Apps Versions Cont.
Filtering & compliance
Junk email filtering and virus blocking
X X X
Custom filtering, content policies, and encryption
X X* Google Message Security (Postini)
Archiving, search, and discovery
X* X* (Postini)Paid add-on, only
Email retention policies X How long an email can be kept
IP address whitelisting X X
User-managed blacklists X X X
Free Business Education SecuritySSL Enforcement X X X Single Sign On X X
Custom Password Strength and Length
X X
Google AppsBenefits• Save time and money. Google Apps is a lower cost, hosted service that can reduce ongoing maintenance
costs and system updates• Provide users anytime, anywhere, access to services. (With Google email for education, students receive a
school domain email address that they can use today, and continue to use when they are alumni.)• A complete collaboration solution comparable to Office 365 with less cost. email, IM, Docs., calendar,
voice, video integration, site creation to share, create groups, and mange material• Built-in security protection and monitoring and management features• Smartphone/anytime access and application friendly• Storage and features are plentifulNegatives• Less control of your environment than with an on premise solution• Many people consider the Google look and feel to be a consumer solution • While lower cost at this time, Google does reserve the right to amend this agreement at anytime• Postini services and Archiving available but at an additional cost• Although it maybe a fallacy their our concerns about Google harboring your information and data• Google Apps are simply not at the level of Microsoft Office solutions and people are not used to them and
they are not the document standard at this time• Limited support is mostly provided through email and chat
Google Apps Add-ons
$209
$18 RecMan$5 CloudLock$40 RunMyProcess$30 Google Apps Help Desk Support Services$39 WebEx$33 Postini$8 Promevo gPanel (Management Tool)$36 MyOneLogin
Microsoft vs. GoogleSoftware & Productivity
Microsoft Google AppsOn premise and 365 can include MS Office, and Outlook that users are familiar with
Software as a Service (SaaS) only offering providing basic and unfamiliar tools with Goggle apps
Microsoft Google AppsOffice 365 Seamless interoperability with On-premises solutions and RMS, Active Directory. Little Management available with Live@edu
No On-premises options; heavily reliant on Google to provide updates and management. Google Admin is needed
Management
Microsoft Google AppsOffice 365 has a financially backed SLA. Phone & email Support 24x7. On premise allows for more internal control and support. Live@edu basic support
Stigma of more of a consumer product that offers email & chat support very limited phone support
Support
Microsoft Google AppsFull suite of offerings through on premise or Office 365, but cloud educational piece is rudimentary.
Educational Offering is nearly equal to their Business Offering at almost zero cost.
Offering Strategy
Migration of email
One email migration provider is MigrationWiz:• Cloud-based mailbox and email migration service. • Migrate your calendar, contacts, email, tasks, journals and
notes from one system to another All done through the web, no tools or applications download
• Almost all email providers are supported http://www.migrationwiz.com/Public/Products.aspx
• Basic – $9.99 per mailbox 1 – 5,000 Mailboxes (>10GB) $8.99 Per Mailbox 5,000- 10,000 MailboxesPremium $11.99 per mailbox (> 50GB) 1 – 5,000 Mailboxes (>10GB) $10.99 Per Mailbox 5000- 10,000 Mailboxes
Thank You
• Questions and Answers• Follow-up Items• Setup a Call with Microsoft or Google
Contact Info:Jim Gartner