microsoft access 2010- illustrated
DESCRIPTION
Microsoft Access 2010- Illustrated . Unit D: Using Reports. Objectives. Use the Report Wizard Use Report Layout View Review report sections Apply group and sort orders (continued). Objectives (continued). Add subtotals and counts Resize and align controls Format a report - PowerPoint PPT PresentationTRANSCRIPT
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Microsoft Access 2010- Illustrated
Unit D:Using Reports
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Objectives
• Use the Report Wizard• Use Report Layout View• Review report sections• Apply group and sort orders(continued)
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Objectives (continued)
• Add subtotals and counts• Resize and align controls• Format a report• Create mailing labels
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Using the Report Wizard
• Report Wizard is one way to create a report
• It is a tool that asks you questions to guide development of the report
• Your responses determine record source, style and layout
• The Wizard helps sort, group and analyze records
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Selecting Fields for a Report Using the Report Wizard Page75 Figure D-1
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Using Report Layout View
• Reports have multiple views that you use for various report-building and report-viewing activities
• Report Layout View applies a grid to the report that helps you resize, move, and position controls
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Modifying Column Width in Report Layout View Page 77 Figure D-3
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Report Views Page 77 Table D-1
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Reviewing Report Sections
• Report sections determine where and how often controls in that section print in the final report
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Reviewing Report Sections Page 78 Table D-2
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Applying Group and Sort Orders
• Grouping means to sort records by a particular field plus provide a header and/or footer section before or after each group of sorted records
• To change sorting or grouping options for a report, you must work in Report Design View
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Group, Sort, and Total Pane Page 81 Figure D-8
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Adding Subtotals and Counts
• Calculations are used to add subtotals and counts to a report
• Expressions are needed to create a calculation
• Functions are built-in Access formulas
• Arguments are information needed by a function
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Resizing and Aligning Controls• You can resize a control by using the
↔ pointer• After resizing a control, it may need
to be realigned• Two ways to align controls:
* Within its own border* With respect to each other
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Precise Resizing and Aligning• [Ctrl] + arrow key(s) move a control
one pixel at a time• [Shift] + arrow key(s) resize a control
one pixel at a time• Pixel:
* pix = picture* el = element
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Resizing Controls in Layout View Page 85 Figure D-14
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Selecting More Than One Control at a Time in Report Design View Page 85 Table D-3
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Formatting a Report• Formatting can make a report look
more professional and easier to read• Formatting includes:
* Font style, size and color* Background colors* Line thickness and color* Alignment
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Useful Formatting Commands Page 87 Table D-4
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Creating Mailing Labels
• Any data in your Access database can be converted into labels using the Label Wizard, a special report wizard that precisely positions and sizes information for hundreds of standard business labels
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Label Wizard Dialog Box Page 89 Figure D-18
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Summary
• Using the Report Wizard• Using Report Layout View• Reviewing report sections• Applying group and sort orders• Adding subtotals and counts• Resizing and aligning controls• Formatting a report• Creating mailing labels
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