MGA VOlunteer Leadership Training (VOLT)Program Overview

18 March 2016

1

Purpose of Volunteer Leadership Program

Volunteer Leadership Training (VOLT) program istargeted at developing future leaders of IEEE

– Accelerating general knowledge across all of IEEE – Pre Requisite

– Developing leadership skills that can be applied at any level of IEEE or in their career

Not targeted to train you on mechanics of running asection

What you’ll get out of this program

– The basics of all aspects of IEEE – the big picture

– Pool of resources (peers, mentors, staff, other IEEE leaders)

– Hopefully, fun….

13

Program Overview

14

Introduced new structure in 2015 (similar 2016)

–Track 1 - IEEE and its organizational units

Pre-Requisite - Jul to Aug

–Track 2 – Leadership skills

All sessions conducted via WebEx and recorded

Team Project Assignment

–Details to be provided in later session

Session Quizzes

–Short - 3 questions

Pre-Requisites

Program Overview (cont.)

15

Session Surveys

–Short- 3 questions

Mentor assignments

Two Program Surveys

–At program start

–At program end

Program Materials stored in Google Drive

–Presentations, bios, program, link to recordings

Program Content

Session Description

WEEK 1 2015 Program KICK-OFF SessionSession Day/Time: Thursday - Sep 24 at 9:00 AM EDT

Duration (1.0 hr.) Delivery Method: WebExPresenter: Loretta Arellano, Volunteer Leadership Program Chair

Content: Provide an Overview of the VLT program for 2015, welcome from the MGA VP, the tentative sessions for the next 3 months, and program metrics.

The Ethics DilemmaSession Day/Time: Saturday - Sep 26 at 7:30 AM CDT

Duration (1.0 hr.) Delivery Method: WebExPresenter: Loretta J Arellano -Chair, IEEE's Ethics and Member Conduct Committee

Content: Participants will be presented with an overview of the subject of Ethics and IEEE Code of Conduct and why this topic plays critical role in today's environment.

WEEK 2 How to deal with Difficult People - Use CasesSession Day/Time: Monday - Sep 28 at 9:00 AM EDT

Duration (1.0 hr.) Delivery Method: WebExPresenter: Thomas Coughlin, President Coughlin Associates & IEEE Region 6 Director

Content: Speaker will present experiences related to the topic and involve participants by presenting scenarios and seeking a recommended solution to each.

WEEK 3 2015 Project Assignment/ Fun ActivitySession Day/Time: Tuesday - October 6 at 9:00 AM EDT

Duration (1.0 hr.) Delivery Method: WebExPresenter: Loretta Arellano, Program Chair & Scott Tamashiro, VOLT Ad Hoc committee member

16

Content: Informal session where participants will learn about the program project assignment and may also participate in a fun activity.

Program Content - 2

Session Description

WEEK 3 Section Vitality Dashboard/SAMIEEESession Day/Time: Thursday - October 8 at 7:00 AM EDT

Duration (1.0 hr.) Delivery Method: WebExPresenter: Helen A. Shiminsky - Information Management Specialist, IEEE MGA

Content: The purpose of the session is to show participants how to navigate through this important tool and how to leverage its functionality.

WEEK 4 Communication Skills Leaders Swear By - Part ISession Day/Time: Thursday - October 15 at 10:00 AM EDT

Duration (1.0 hr.) Delivery Method: WebExPresenter: Michael Andrews, President and Managing Partner, Andrews & Associates, LLC

Content: Participants will learn about the importance of good communication as well as existing and practical management tools.

WEEK 5 Leveraging Social Media at IEEESession Day/Time: Monday - October 19 at 10:00 AM EDT

Duration (1.0 hr.) DeliveryMethod: WebExPresenter: Mickey Young - IEEE Marketing Specialist, Marketing, Sales, & Design

Content: Social Media strategy at IEEE, what social media is available, how it can be used and made into a valuable and powerful resource.

WEEK 6 Meet IEEE's PresidentSession Day/Time: Monday - October 26 at 10:00 AM EDT

Duration (1.0 hr.) Delivery Method: WebExPresenter: Howard E. Michel - IEEE 2015 President

Content: Participants will have the chance to listen to IEEE President share his experiences as a volunteer and as a leader. Participants are encouraged to ask questions. 17

Program Content - 3

18

Session Description

WEEK 6 What you need to know about IEEE Eta Kappa Nu (HKN) Session Day/Time: Wednesday Oct 28 at 10:00 AM EDT

Duration (1.0 hr.) DeliveryMethod: WebExPresenter:Nancy M. Ostin, Director, IEEE-HKN Eta Kappa Nu

Content: Participants will get an overview of this important society and will be presented with surprising historic and present facts.

WEEK 7 Leadership - An Industry PerspectiveSession Day/Time: Thursday - November 5 at 10:00 AM EDT

Duration (1.0 hr.Delivery Method: WebExPresenter: Barbara Porter, Chief Technology Officer FragranceNet.com

Content: Participants will hear an industry leader address technology, its effect on businesses, and why it takes good leadership to make successful changes in organizations.

WEEK 8 vTools Overview Session Day/Time: TBD

Duration (1.0 hr.) DeliveryMethod: WebEx Presenter: TBD

Content: Participants will get a practical overview of the main features vTools offers volunteers such as meeting and officer reporting.

WEEK 9 TBDSession Day/Time: at AM EDT

Duration (1.0 hr.) Delivery Method: WebEx Presenter:

Content: TBD

Program Content - 4

19

Session Description

WEEK 9 Final Project Presentations to MGA Leadership Session Day/Time: TBD

Duration (1.0 hr.) Delivery Method: WebExPresenter: Loretta J. Arellano, VLT Program Chair

Content: The top three project teams will have an opportunity to present their final project idea to IEEE-MGA Senior Leadershp.

WEEK 10 TBDSession Day/Time: at AM EDT

Duration (1.0 hr.) Delivery Method: WebEx Presenter:

Content: TBD

WEEK 11 Communication Skills Leaders Swear By - Part IISession Day/Time: Monday - November 30 at 10:00 AM EDT

Duration (1.0 hr.) Delivery Method: WebExPresenter: Barry Shoop -L COL MIL USA USMA, IEEE President Elect

Content: Present main ingredients of Successful Leadership; based on the speaker's book "Launching Your Career: A Practitioner's Guide to Leadership" -Participants will get free access to the e-book in advance of the session.

WEEK 12 2015 Program Closing SessionSession Day/Time: Friday - December 11 at 10:00 AM EDT

Duration (1.0 hr.) Delivery Method: WebExPresenter: Loretta J. Arellano, VLT Program Chair

Content: The session marks the end of the three month VLT program. Participants and Mentors will share their experiences.

2015 Program Candidates

10

Region Full Name Country Geographic Unit

1 Emad N Farag United States North Jersey Section Instrumentation and Measurement Chapter

1 Biao Zhang United States Connecticut Section and Connecticut RAS Chapter

2 Yvonne Okafor United States Baltimore Section

2 David Thompson United States Lehigh Valley Section

3 David Fillion United States Piedmont Section

6 Stephanie Lynn Knotts United States Buenaventura Section

7 Yahya Emad AlTuraihi Canada Toronto Section

7 Dale Tardiff Canada Southern Alberta Section

7 Milada Majumdar Canada Southern Alberta Section8 Krim Fateh Algeria Algeria Subsection, IES/IAS Joint Chapter8 John Funso-Adebayo Nigeria Nigeria Section8 Nazih Khaddaj Mallat United Arab Emirates United Arab Emirates, MTT & IM, Al Ain University of Science and Technology-UAE

Section8 Chokri Ben Amar Tunisia Tunisia Section

8 Messaoud Amairi Tunisia Tunisia Section

8 Nizar Rokbani Tunisia Tunisia Section

9 José Carlos Carrasco Jiménez Mexico Monterrey Section9 Alba Gabriela Garay Romero Honduras Honduras Section9 Ivan Esteban Villalon Turrubiates Mexico Geoscience and Remote Sensing Chapter, Guadalajara Section9 Robert Iraido Ramirez Chavez Peru Peru Section9 Jaime Cerda Mexico Centro Occidente Section

10 Muhammad Shahab Siddiqui Pakistan Karachi Section10 Nafeesa Mazhar Pakistan Lahore Section10 Anuruddha Kumara Hewawasam Sri Lanka University Of Colombo School of Computing Student Branch-

Sri Lanka Section10 Pamitha Govinda Kaluaratchi Sri Lanka Chair, Sri Lanka Institute of Information Technology

Student Branch-Sri Lanka Section

10 Muhammad Ahsan Farooqui Pakistan Islamabad Section10 Chowdhury Akram Hossain Bangladesh Bangladesh, IEEE AIUB Student Branch, Bangladesh Section10 Murtaza Hanif Pakistan Karachi Section10 Kavinga Upul Ekanayaka Sri Lanka Sri Lanka section10 KoteswaraRao Tatipamula India Bangalore Section, AESS Bangalore Chapter

10 Nirmal D India Electron Device Society Coimbatore Chapter

2015 Program Mentors

11

Region Mentor Name Country

2 Marc Apter United States1 Ed Palacio United States6 Edward Perkins United States6 Scott Tamashiro United States6 Mike Andrews United States7 Dave Kemp Canada8 Jan Haase Germany9 Jose David Cely Colombia9 Carlos Andres Lozano Colombia9 Enrique Alvarez Peru

10 Wai Chong (Lawrence) Wong Singapore10 Sarang Shaikh Pakistan

Program Ad Hoc Committee

• Loretta J. Arellano –Volunteer R6 -ChairEmail: l.arellano@ieee.org

• Scott Tamashiro –Volunteer R6Email: tamashiro@ieee.org

• Enrique Alvarez Rodrich – Volunteer R9Email: e.e.alvarez@ieee.org

• Sarang Shayk - Volunteer R10Email: sarangshayk@gmail.com

• Cheryl Sinauskas – IEEE MGA StaffDirector, Geographic Activities

Email: c.sinauskas@ieee.org

• Maria Schneider - IEEE MGA StaffProgram Main Contact Support

Email: m.t.schneider@ieee.org 12

Group Project

Purpose:

Get participants to engage with each other, engage with their section, and find out resources available to them to execute the project. Project should be meaningful to the participants and to IEEE goals.

High level concept:

Team meets to select a project and informs the Volt Committee via email. The team works together to develop the concept into a business plan. Six teams of 5 evenly splits the 30 participants.

13

Details

1. Each of you are being asked to reach out to your section chair (and officers) to determine your section needs to aid in developing a meaningful project (a webinar, a new process, program, workshop, conference or meeting).

2. Come back to your team to share and to discuss each member’s project ideas. As a team, select the most viable idea to work on

3. Please think of projects that can implemented in a relatively short time and that are meaningful and useful at the local level.

4. Each team works according to the timeline to develop a business plan for the best team project

– Determine which program was the most effective and can be deployed to many sections

14

Suggested ideas

Develop and conduct an actual Cross-OU Meeting. Similar to 2013’s project, pair 2 unusual OUs (WIE & TAB, YP & Life, EAB & Entrepreneurs, Industry & Consultants) into a joint-meeting. They learn about the needs of each OU. They learn how to register participants (it's free), how to get a speaker(s), how to utilize SAMIEEE. They choose a section(s) where these 2 OUs overlap for biggest impact. This can be a physical or online meeting (at least for the project team members) but must have reps from both OUs at a minimum in attendance. They can create a web page or Facebook page to promote.

Develop and conduct an actual Webinar. A real topic for real IEEE members (to all 400,000+). Participants choose a topic (could be based on something discussed in VOLT). They learn how to plan and promote the webinar. They learn how to register participants (it's free), how to get a speaker(s), how to utilize SAMIEEE. They can create a web page or Facebook page to promote.

15

More suggested ideas

Develop a mock conference/workshop. Participants choose a topic or theme (could be based on something discussed in VOLT). They learn how to plan and promote the conf/workshop. They learn how to register participants (it's free), how to get a speaker(s), how to utilize SAMIEEE. They can create a mock web page or mock Facebook page to promote. They use the Conference planner and budget and contact real hotels/schools for space, food & beverage availability. Plan must be thorough and realistic enough, that if funded, can be turned into a real conference.

Develop a work product to help reach IEEE members with lack of internet capability. Participants choose how to best communicate IEEE goings-on in certain parts of the world. If Smart phones are lacking, do you develop non-smart phone friendly web pages to browse? If internet is lacking, is there a common meeting place to promote IEEE? Do you use the IEEE Foundation? Do you teach these members some coding skills?

16

Team assignments

Assigned teams to be a cross representation across regions

–Reality for any IEEE committee that you be participate in

Obstacles will be the time zone changes

Reach out to your team members and figure out what time zone everyone is in and the best time for group discussions

–What forum will be used – email, Skype, google drive, etc

Pick a team name – be creative!!

–Once we have a name, we will refer to your team by this name.

17

Outcome/Debrief/Selection Process

Outcome

–Business Plan to be presented to MGA leadership team

• Template will be provided

Six teams will debrief to panel of judges (all participants will be invited to participate in session)

– VOLT Ad Hoc Committee and Staff

First Round: Select best Top three projects’ Business Plan

Second Round: Top three projects will debrief to MGA leadership team – Best Business Plan selected overall

All projects will be compiled and distributed to Section chairs and Region Directors.

18

Ground Rules

Balanced collaboration is key

Keep it simple

Participation will be evaluated during the process

Leverage your mentors for guidance

Identify your audience

– Section volunteers?

– Section membership?

– Section general population?

Have Fun!!!!

19

Team Global Leaders Project: Robotic Arm and App Presenter: Emad Farag

Business Problem / Solution

•Attracting the best and brightest high school students to Engineering

•Present engineering as a fun and interesting field, with real world applications

Product / Service

A tutorial (including videos) on how to design a robotic arm and control it from an App (Android OS)

To be used in STEM, TISP and EPICS programs

Implementation StrategyPhase I

•Design and build a Robotic Arm controlled by an App

•Include a Lesson Plan for TryEngineering.org

Phase II

•Create video tutorials on Industrial Robotics Arms

•Create video tutorial “Introduction to Robotic Arm Control”

•Make Available via YouTube, Infographic, Blog

Financial Implication

•Low cost to create Robotic Arm and App

•Low cost to produce video tutorials and infographic

•No cost to students to participate in program

•Benefits future of Engineering

•Support & Coordination with EA

20

Team Opportunity

Project: ROVER Presenter: Gabriela Garay

Business Problem / Solution• Increase number of young people with focus on

females entering in STEM fields

• Create ROVER, an Outreach program for Roboticson the Integration of WIE, YP and Students,Valuable Engineering Resource

213/29/2016

Implementation Strategy

• Selection of Trainers and School

• -General preparation phase to get the Robots

(2 months)

• Train The Trainers Sessions: 4 to 6 TrainingSessions (2 Months)

• Implementation Phase: 4 Workshops for theSchool Kids and 4 Workshops for the Teachers: 4months

• Closing Phase: 1 month

Product/ Service• Create a gender-equal setting STEM Outreach

Program• Make available to 4th and 5th grade, High School

students• Use LEGO MINDSTORM EV3 Robots and IEEE WIE,

YP and student members as Trainers and RoleModels

Financial Implication-Start Up costs (for a Section):

– $2700 per 6 robots; $100 in supplies – $320 for meals/refreshments – $20 per 40 diplomas– $30 per additional materials

-Ongoing costs

– Meals/refreshments, supplies

Team GearProject: Uraan “flight”

Business Problem / Solution Product/ Service

Implementation StrategyFinancial Implication

223/29/2016

#SupportUraan

• Insufficient training exists for educators• No availability of Guest Lecturers to share

knowledge from other countries

Solution:• Utilize IEEE network of knowledge and

resources to better collaborate,

communicate, and promote IEEE brand

• Create a feasible and cost-effective model to connect geographic areas where knowledge gaps exist

• Utilize IEEE products to deliver webinars, e-workshops, e-summits, e-conferences

• One day activity for pre-university educators

• One day activity for university students• E-workshops or e-symposium

Timeline:

• November: First Activity-Pre-University, Pakistan

• December 1 st 2015: Second Activity in FAST-NUCES, Karachi, Pakistan

Starting with $50 /activity

$200 Globalization

No ongoing costs

Presenter: Nafeesa Mazhar

Welcome 2015 Participants!!!

3

Graduation!

5

Participants

Dale TardiffAlba Gabriela Garay Romero

Anuruddha Kumara Hewawasam

Biao Zhang Chokri Ben Amar

Chowdhury Akram Hossain

6

Chee Wei Tan

Christopher Whitt

John Funso-Adebayo

Participants - 2

David Fillion

David Thompson

Emad N Farag

Ivan Esteban Villalon Turrubiates

Jaime Cerda

7

Participants - 3

Milada Majumdar

José Carlos Carrasco Jiménez

Kavinga Upul Ekanayaka

KoteswaraRao Tatipamula

Krim Fateh

Messaoud Amairi

Participants - 4

NIRMAL D

Muhammad Ahsan Farooqui

Muhammad Shahab Siddiqui

Murtaza Hanif

Nafeesa MazharNazih Khaddaj Mallat

Participants - 5

Yvonne Okafor

Nizar Rokbani

Pamitha Govinda Kaluaratchi

Robert Iraido Ramirez Chavez

Stephanie Lynn Knotts

Yahya Emad AlTuraihi