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MyFloridaMarketPlace MFMP For Vendors

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Page 1: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

MyFloridaMarketPlaceMFMP For Vendors

Page 2: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

Agenda

• MyFloridaMarketPlace Overview

• Doing Business with the State of Florida

• Managing Vendor Accounts

• Responding to Events

• Viewing Transaction Information

• Transaction Fee Payments

• Resources

Page 3: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

Upon completion of this training, you will be able to:

• Update contacts, commodity codes and locations in the MyFloridaMarketPlace (MFMP) Vendor Information Portal (VIP)

• Register for access to MFMP Sourcing and to receive solicitation notifications from MFMP Sourcing and the Vendor Bid System (VBS)

• Maintain an active MFMP VIP account

• Submit a Florida Substitute Form W-9

• Submit Transaction Fee Reports and make payments in MFMP VIP

• Access the Department of Financial Services (DFS) Vendor Payment History website

Key Learning Objectives

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Page 4: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

What is MyFloridaMarketPlace?

MyFloridaMarketPlace, commonly known as MFMP, is the State of Florida’s eProcurement system, in operation since 2003. The system is a source for centralized procurement activities, streamlining interactions between vendors and state government entities by providing tools to support innovative procurement for the State of Florida.

MyFloridaMarketPlace

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Page 5: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

MyFloridaMarketPlace provides:

• 24/7 online access to bid opportunities

• Ability to submit electronic invoices (eInvoices)

• Equal access for woman-, veteran- and minority-owned businesses

• Single registration for sales and billing

• Improved quality and accuracy of interactions with the State of Florida

• Customer service support staff available to provide real-time assistance

• Performance rating to help vendors stand apart from their competitors

Benefits of Using MFMP

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Page 6: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

What is the MFMP Vendor Information Portal?

The MFMP Vendor Information Portal (VIP)is a self-service online application that allows vendors to:

‒ Register to do business with the State of Florida

‒ Maintain their account/contact information

‒ View their performance ratings‒ View and report their transaction fees ‒ Select commodity codes that match

their business’ offered goods/services

Vendor Information Portal

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Page 7: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

What is the Florida Substitute Form W-9?

An Internal Revenue Service (IRS) form that is used by DFS to validate a vendor’s business name and Tax Identification Number. To receive purchase orders (PO) or payments from the State of Florida, vendors should create a DFS vendor account and submit a W-9 on the DFS vendor website.

To learn more, see the Florida Substitute Form W-9 Frequently Asked Questions.

Florida Substitute Form W-9

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Page 8: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

Things to know:

• Vendors will need to create a separate DFS account to submit their W-9

• Vendors will need to provide their:

‒ Tax identification number

‒ Business name

‒ Primary mailing address

‒ Business designation

‒ Email address

‒ Telephone number

• Once the W-9 has been verified, vendors will receive a confirmation email from DFS

Florida Substitute Form W-9

*

See this short YouTube video

for more information

about the W-9 process!

Page 9: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

What is MFMP Sourcing?

MyFloridaMarketPlace Sourcing is anapplication used by the State of Florida to issue formal competitive solicitations and informal electronic request for quotes (eQuotes).

MyFloridaMarketPlace Sourcing

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Page 10: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

Things to know:

• Vendors will use their MFMP VIP usernames and passwords to log into their MFMP Sourcing account

‒ MyFloridaMarketPlace VIP usernames and passwords synchronize with MFMP Sourcing hourly between 7 a.m. and 7 p.m., Eastern Time (ET), seven days a week

‒ Passwords updated in VIP during business hours are effective in MFMP Sourcing at least one hour after update

‒ Vendors can use the Forgot Your Password link in MFMP VIP to reset their passwords

MyFloridaMarketPlace Sourcing

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Page 11: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

What is Internet Explorer (IE) compatibility?

The recommended web browser for accessing MFMP Sourcing and MFMP VIP is IE. When accessing these MFMP applications, vendors should enable their browser’s compatibility view settings. To learn more, see the IE Compatibility job aid.

Internet Explorer Compatibility

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Page 12: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

What should the Vendor do?

Where should vendors submit their Florida Substitute Form W-9?

(select all that apply)

A: MyFloridaMarketPlace

B: Department of Financial Services

C: Internal Revenue Service

*

Page 13: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

Agenda

• MyFloridaMarketPlace Overview

• Doing Business with the State of Florida

• Managing Vendor Accounts

• Responding to Events

• Viewing Transaction Information

• Transaction Fee Payments

• Resources

Page 14: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

Doing Business with the State

The State of Florida provides various resources to vendors who are interested in doing business with the State of Florida.

Resource Description

Florida Division of Corporations –Sunbiz.org

Search and access information for Florida corporations, limited liability companies, limited partnerships, general partnerships, trademarks, fictitious name registrations and liens.

Agency Purchasing Directors A listing of all state Purchasing Directors by agency.

State Purchasing Process Information on how to become a State Term Contract vendor.

Office of Supplier Diversity Information on business opportunities for Florida-based woman-, veteran- and minority-owned small businesses.

Page 15: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

What is Sourcing Public Access?

The public access function in MFMP Sourcing allows anyone, including unregistered vendors, to preview open competitive solicitations by clicking the Public Access button on the MFMP Sourcing login page.

Note: In order to respond to a solicitation, vendors must log in using their MFMP VIP account credentials.

Sourcing Public Access

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Page 16: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

Public Access

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Click the yellow Preview button(s) to view high level information about each solicitation.

Page 17: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

What is the Vendor Bid System?

The Vendor Bid System (VBS) is the State of Florida’s public central posting tool foradvertising agency decisions and notices,competitive solicitations, public meeting notices, single source purchases, and grant opportunities from state agencies and eligible users (e.g., universities and colleges, local governments, etc.).

Vendor Bid System

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Page 18: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

Vendor Bid System

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Select the Search Advertisements link to begin searching.

Page 19: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

Vendor Bid System

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Vendors can search for active advertisements based on several criteria (e.g., agency, commodity code, title, etc.)

Page 20: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

What should the Vendor do?

Which application(s) can a vendor use to view open

solicitations from the State of Florida?

(select all that apply)

A: Vendor Information Portal

B: Vendor Bid System

C: MFMP Sourcing

*

Page 21: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

Agenda

• MyFloridaMarketPlace Overview

• Doing Business with the State of Florida

• Managing Vendor Accounts

• Responding to Events

• Viewing Transaction Information

• Transaction Fee Payments

• Resources

Page 22: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

Things to know:

• It is vital that vendors keep their contact information up to date in MFMP VIP

• MyFloridaMarketPlace VIP provides vendors the option to view and edit their company’s:

‒ Username/password

‒ General business information

‒ Contact information

‒ Certified minority business selections

‒ Business locations

‒ Commodity codes

Managing Vendor Accounts

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Page 23: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

Things to know:

• In MFMP VIP, vendors can create contact profiles for different roles. Each contact has assigned responsibilities based on their designated role:

‒ Main Contact: Primary contact on the account

‒ PO Contact: Receives POs

‒ Remit-To Contact: Receives payments for goods and services

‒ Billing Contact: Handles billing questions and receives transaction fee reminders

‒ Solicitations/Sales Contact: Receives solicitation notifications from MFMP Sourcing and/or VBS

Contacts

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Page 24: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

Contacts

• Vendors have the option to add new contacts and update/remove existing contacts from their MFMP VIP account

• To update contact information, select the I want to drop-down box and select View/Edit My Contacts

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Page 25: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

Contacts

• To add a new contact, click the New Contact button

• To update or remove an existing contact, select the Editor Delete link (respectively)

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Page 26: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

Things to know:

• Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments

• Vendors with outdated information run the risk of not receiving payments

• Vendors should avoid deleting locations that are actively tied to POs

Locations

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Page 27: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

Locations

• Vendors have the option to add new locations and update/remove existing locations from their MFMP VIP account

• To update locations, select the I want to drop-down box and select View/Edit My Locations

*

Page 28: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

Locations

• To add a new location, click the New Location button

• To update or remove an existing location, select the Editor Delete link, respectively

*

Page 29: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

Things to know:

• Florida uses the United Nations Standard Products and Services Code (UNSPSC) set for classification of state purchases and to target vendors for solicitation notifications‒ See the MFMP Commodity Codes Web

page for more information

• MyFloridaMarketPlace Sourcing and VBS leverage commodity codes to notify vendors of open solicitations

‒ To receive solicitation notifications, vendors must add relevant commodity codes to their MFMP VIP account

Commodity Codes

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Page 30: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

Commodity Codes

*

• Vendors have the option to add or remove commodity codes from their MFMP VIP account

• To update commodity codes, select the I want to drop-down box and select View/Edit Commodity Codes

Page 31: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

Commodity Codes

• To add a code, select the Search Commodity Codes drop-down box, select the applicable search parameter (e.g., description), enter the desired text, and click the Searchbutton

• To remove an existing code, select check box next to the code and click Remove Selected Commodity Codes

*

Page 32: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

Solicitation Notifications

• In order to participate in solicitations in MFMP Sourcing, vendors must register to participate in MFMP VIP

• In order to receive advertisement notifications from VBS, vendors must register to be notified in MFMP VIP

*

Vendors must also establish a Solicitations/Sales Contact to receive the notifications via email.

Page 33: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

Things to know:

• MyFloridaMarketPlace will inactivate a vendor’s MFMP VIP account when:

‒ Vendor requests to have their MFMP VIP account inactivated

‒ Vendor requests to consolidate multiple registrations

‒ Vendor is removed via the annual MFMP vendor inactivation process

• When a vendor’s account is set to an ‘inactive’ status, open POs or invoices cannot be completed

Vendor Inactivation

*

Page 34: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

Things to know:

• Vendors can verify their account status by logging into MFMP VIP and viewing the Vendor Information section

• To maintain an active registration, vendors should make an update to their MFMP VIP account, when applicable, or log into MFMP Sourcing on a regular basis

• Below are some steps vendors can take to successfully update their MFMP VIP account:

‒ Change/update business location name

‒ Change/update location information (e.g., PO email address)

Tips to Keep Account Active

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Page 35: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

What should the Vendor do?

Where should a vendor register to receive solicitation

notifications?

A: Vendor Information Portal

B: MFMP Sourcing

C: Vendor Bid System

*

Page 36: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

Agenda

• MyFloridaMarketPlace Overview

• Doing Business with the State of Florida

• Managing Vendor Accounts

• Responding to Events

• Viewing Transaction Information

• Transaction Fee Payments

• Resources

Page 37: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

Things to know:

• In MFMP Sourcing, solicitations are referred to as events

• Once a vendor logs into MFMP Sourcing, they will see two sections:

‒ My Events: Solicitations the vendor already joined or was invited to participate in

‒ Public Events: Open solicitations, not yet joined, with at least one of the vendor’s selected commodity codes

• If an open event (visible in the Public Access view) does not display in the vendor’s Public Events section, the vendor’s commodity codes selected in MFMP VIP did not match those tied to the event

My Events vs Public Events

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Page 38: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

Join Public Events

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To join a solicitation, click the yellow Join button.

Page 39: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

Access My Events

*

To access a solicitation from My Events, click the event’s Title.

Page 40: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

To learn more, take the Responding to Electronic Solicitations online training or see the MFMP Vendor Training Calendar

to register for an upcoming webinar.

Responding to Solicitations

Page 41: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

Agenda

• MyFloridaMarketPlace Overview

• Doing Business with the State of Florida

• Managing Vendor Accounts

• Responding to Events

• Viewing Transaction Information

• Transaction Fee Payments

• Resources

Page 42: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

Things to know:

• MyFloridaMarketPlace allows vendors to join the Ariba Network (fees associated). Benefits include:

‒ Viewing all POs, invoices and payments electronically

‒ Submitting invoices electronically and tracking invoice status (submitted, approved or paid)

‒ Searching for business opportunities outside the State of Florida using Ariba Discovery

• For more information visit the Ariba Network website

Ariba Network

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Page 43: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

Vendors may access state payment information via the DFS Vendor Payment History website.

DFS Vendor Payment Site

Page 44: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

FACTS

• The DFS Florida Accountability Contract Tracking System (FACTS) is an online application developed to make the government contracting process more transparent

• The application contains information and audit findings for government contracts, grant awards and PO information

Page 45: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

FACTS

• The FACTS public access function allows users to search for contracts by: ‒ Agency Name‒ Dollar Value‒ Commodity/Service Type

‒ Vendor/Grantor Name‒ Beginning/Ending Dates

Page 46: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

What should the Vendor do?

Which website should a vendor use to verify their payment

history?

A: Florida Accountability Contract Tracking System (FACTS)

B: Department of Financial Services Vendor Payment History

C: Ariba Network

*

Page 47: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

Agenda

• MyFloridaMarketPlace Overview

• Doing Business with the State of Florida

• Managing Vendor Accounts

• Responding to Events

• Viewing Transaction Information

• Transaction Fee Payments

• Resources

Page 48: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

What is the Transaction Fee?

A fee that the State of Florida applies to applicable procurement transactions processed through MFMP. In addition, any business conducted with the State of Florida outside of MFMP is also subject to the transaction fee unless specifically exempt by Rule 60A-1.031(3), Florida Administrative Code.

Transaction Fee

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Page 49: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

What is a Consolidate Billing Invoice?

A Consolidated Billing Invoice (CBI) is a monthly transaction fee invoice that provides vendors with details of each invoice paid by the State of Florida through MFMP. Details include the vendor’s invoice and the total amount due for each payment issued.

Consolidated Billing Invoice

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Page 50: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

Vendors can access their CBIs from the I want to drop-down box by selecting View/Edit My Consolidated Billing Invoice (CBI).

Viewing CBIs

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Page 51: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

Sample CBI

• Vendors should review the CBI & Self Report Details section to confirm all payments received in the previous month are correct and inclusive

• Any invoice payments that are not listed should be self-reported by the vendor

Page 52: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

Things to know:

• Vendors are required to submit a Transaction Fee Report for eligible payments that were not reflected on their CBIs (e.g., payments from eligible users)

• Vendors should confirm their Billing Entity Information on the Billings & Collections System page is correct in MFMP VIP

• The MFMP team verifies that vendors have self-reported correctly and may send notifications to vendors if a self-report is missing or was submitted incorrectly

Transaction Fee Self-Report

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Page 53: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

Vendors can submit Transaction Fee Reports by selecting Submit My Transaction Fee Report (PUR 3776), from the I want to drop-down box.

Transaction Fee Report

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Page 54: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

• Consolidated Billing Invoices generate in a vendor’s MFMP VIP account on the 2nd of each month following the month the vendor received payment

• The transaction fee is required to be paid to the State of Florida by the 15th of the month

Payment Terms

Vendor provides goods/services

in February

Vendor receives payment in

March

Vendor receives CBI in MFMP VIP

on April 2nd

Vendor files a Transaction Fee

Report on or before April 15th

(if applicable)

Vendor pays transaction fee

on or before April 15th

*

Page 55: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

Things to know:

• Vendors may pay their transaction fees by personal check, money order, cashier’s check or Debit Automated Clearing House (ACH)

• Payments should include the CBI number and/or the company’s Federal Employer Identification Number (FEIN)

• Payments should be mailed to:

Transaction Fee Payments

*

MyFloridaMarketPlacePO Box 5497

Tallahassee, FL 32314-5497

Complete this form if you want

to pay your transaction fee

via ACH!

Page 56: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

Things to know:

• When MFMP receives a payment from a vendor, the payment amount is applied to the oldest outstanding CBI, if a CBI number is not specified on the payment

• For late payments (e.g., 30 days), the MFMP team sends email notifications to the Billing and/or Main Contact(s) listed in the vendor’s account

• After 120 days, the MFMP VIP account is flagged for non-payment and then sent to a collections agency

Transaction Fee Payments

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Page 57: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

What should the Vendor do?

If a vendor receives a payment from the State of Florida in November, when will they

receive their CBI in MFMP VIP?

A: November 2nd

B: December 2nd

C: January 2nd

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Page 58: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

Agenda

• MyFloridaMarketPlace Overview

• Doing Business with the State of Florida

• Managing Vendor Accounts

• Responding to Events

• Viewing Transaction Information

• Transaction Fee Payments

• Resources

Page 59: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

Things to remember:

• To receive payments from the State of Florida, submit a Florida Substitute Form W-9

• Log into MFMP Sourcing to get familiarized with viewing My Events and Public Events

• Keep MFMP VIP contact information and commodity codes up to date

• To receive notifications and participate in events, update the Solicitation Preferences in MFMP VIP

• MyFloridaMarketPlace sends CBIs on the 2nd of each month following the month of payment

Training Recap

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Page 60: MFMP for Vendors - DMS · • Vendors should keep their contact addresses (e.g., Remit-To) updated in MFMP VIP, so that they can receive billing questions, POs and payments • Vendors

Resources

• MyFloridaMarketPlace Vendor Information Portal (VIP)

– The application where vendors can register to do business with the State of Florida

• MyFloridaMarketPlace Sourcing

– The application where vendors view and respond to solicitations (formal and informal) from the State of Florida

• Vendor Bid System

– The application used to view advertisements (e.g., competitive solicitations) from state agencies and eligible users

• MyFloridaMarketPlace Website

– The State of Florida’s eProcurement system website that contains various resources for vendors such as training opportunities, forms, etc.

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Resources

• Online Trainings for Vendors

– A list of available online MFMP University trainings

• Vendor Training Registration

– Calendar of upcoming MFMP University training opportunities

• MFMP for Vendors

– Quarterly communication created to keep vendors up to date on MFMP. Subscribe here

• MFMP TV

– YouTube channel that provides short videos on a variety of vendor-related topics. Subscribe here

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Resources

• Florida Accountability Contract Tracking System (FACTS)

– The State of Florida’s online government contract tracking application

• Vendor Payment History

– The DFS website that provides vendors information on payments made to them by the State of Florida

• MyFloridaMarketPlace Vendor Forms

– A list of MFMP vendor related forms such as the ACH Vendor Enrollment form

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Contact the MFMP Customer Service Desk:

Phone: 866-352-3776

Email: [email protected]

Hours: Monday – Friday, 8:00 a.m. – 6:00 p.m., ET

Contact Information