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  • MyFloridaMarketPlace MFMP For Vendors

  • Agenda

    • MyFloridaMarketPlace Overview

    • Doing Business with the State of Florida

    • Managing Vendor Accounts

    • Responding to Events

    • Viewing Transaction Information

    • Transaction Fee Payments

    • Resources

  • Upon completion of this training, you will be able to:

    • Update contacts, commodity codes and locations in the MyFloridaMarketPlace (MFMP) Vendor Information Portal (VIP)

    • Register for access to MFMP Sourcing and to receive solicitation notifications from MFMP Sourcing and the Vendor Bid System (VBS)

    • Maintain an active MFMP VIP account

    • Submit a Florida Substitute Form W-9

    • Submit Transaction Fee Reports and make payments in MFMP VIP

    • Access the Department of Financial Services (DFS) Vendor Payment History website

    Key Learning Objectives

    *

    https://vendor.myfloridamarketplace.com/ https://sourcing.myfloridamarketplace.com/ https://flvendor.myfloridacfo.com/ https://fs.fldfs.com/dispub2/cvnhphst.htm

  • What is MyFloridaMarketPlace?

    MyFloridaMarketPlace, commonly known as MFMP, is the State of Florida’s eProcurement system, in operation since 2003. The system is a source for centralized procurement activities, streamlining interactions between vendors and state government entities by providing tools to support innovative procurement for the State of Florida.

    MyFloridaMarketPlace

    *

  • MyFloridaMarketPlace provides:

    • 24/7 online access to bid opportunities

    • Ability to submit electronic invoices (eInvoices)

    • Equal access for woman-, veteran- and minority-owned businesses

    • Single registration for sales and billing

    • Improved quality and accuracy of interactions with the State of Florida

    • Customer service support staff available to provide real-time assistance

    • Performance rating to help vendors stand apart from their competitors

    Benefits of Using MFMP

    *

  • What is the MFMP Vendor Information Portal?

    The MFMP Vendor Information Portal (VIP) is a self-service online application that allows vendors to:

    ‒ Register to do business with the State of Florida

    ‒ Maintain their account/contact information

    ‒ View their performance ratings ‒ View and report their transaction fees ‒ Select commodity codes that match

    their business’ offered goods/services

    Vendor Information Portal

    *

    https://vendor.myfloridamarketplace.com/

  • What is the Florida Substitute Form W-9?

    An Internal Revenue Service (IRS) form that is used by DFS to validate a vendor’s business name and Tax Identification Number. To receive purchase orders (PO) or payments from the State of Florida, vendors should create a DFS vendor account and submit a W-9 on the DFS vendor website.

    To learn more, see the Florida Substitute Form W-9 Frequently Asked Questions.

    Florida Substitute Form W-9

    *

    https://flvendor.myfloridacfo.com/ https://flvendor.myfloridacfo.com/W-9 faqs.pdf

  • Things to know:

    • Vendors will need to create a separate DFS account to submit their W-9

    • Vendors will need to provide their:

    ‒ Tax identification number

    ‒ Business name

    ‒ Primary mailing address

    ‒ Business designation

    ‒ Email address

    ‒ Telephone number

    • Once the W-9 has been verified, vendors will receive a confirmation email from DFS

    Florida Substitute Form W-9

    *

    See this short YouTube video

    for more information

    about the W-9 process!

    https://www.youtube.com/watch?v=m48LivsSaDs

  • What is MFMP Sourcing?

    MyFloridaMarketPlace Sourcing is an application used by the State of Florida to issue formal competitive solicitations and informal electronic request for quotes (eQuotes).

    MyFloridaMarketPlace Sourcing

    *

    https://sourcing.myfloridamarketplace.com/Sourcing/Main

  • Things to know:

    • Vendors will use their MFMP VIP usernames and passwords to log into their MFMP Sourcing account

    ‒ MyFloridaMarketPlace VIP usernames and passwords synchronize with MFMP Sourcing hourly between 7 a.m. and 7 p.m., Eastern Time (ET), seven days a week

    ‒ Passwords updated in VIP during business hours are effective in MFMP Sourcing at least one hour after update

    ‒ Vendors can use the Forgot Your Password link in MFMP VIP to reset their passwords

    MyFloridaMarketPlace Sourcing

    *

  • What is Internet Explorer (IE) compatibility?

    The recommended web browser for accessing MFMP Sourcing and MFMP VIP is IE. When accessing these MFMP applications, vendors should enable their browser’s compatibility view settings. To learn more, see the IE Compatibility job aid.

    Internet Explorer Compatibility

    *

    https://sourcing.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/ http://www.dms.myflorida.com/ie_compatibility_job_aid

  • What should the Vendor do?

    Where should vendors submit their Florida Substitute Form W-9?

    (select all that apply)

    A: MyFloridaMarketPlace

    B: Department of Financial Services

    C: Internal Revenue Service

    *

  • Agenda

    • MyFloridaMarketPlace Overview

    • Doing Business with the State of Florida

    • Managing Vendor Accounts

    • Responding to Events

    • Viewing Transaction Information

    • Transaction Fee Payments

    • Resources

  • Doing Business with the State

    The State of Florida provides various resources to vendors who are interested in doing business with the State of Florida.

    Resource Description

    Florida Division of Corporations – Sunbiz.org

    Search and access information for Florida corporations, limited liability companies, limited partnerships, general partnerships, trademarks, fictitious name registrations and liens.

    Agency Purchasing Directors A listing of all state Purchasing Directors by agency.

    State Purchasing Process Information on how to become a State Term Contract vendor.

    Office of Supplier Diversity Information on business opportunities for Florida-based woman-, veteran- and minority- owned small businesses.

    http://dos.myflorida.com/sunbiz/ https://www.dms.myflorida.com/business_operations/state_purchasing/vendor_resources/state_agency_purchasing_contacts https://www.dms.myflorida.com/business_operations/state_purchasing/vendor_resources/state_purchasing_process https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd

  • What is Sourcing Public Access?

    The public access function in MFMP Sourcing allows anyone, including unregistered vendors, to preview open competitive solicitations by clicking the Public Access button on the MFMP Sourcing login page.

    Note: In order to respond to a solicitation, vendors must log in using their MFMP VIP account credentials.

    Sourcing Public Access

    *

    https://sourcing.myfloridamarketplace.com/Sourcing/Main

  • Public Access

    *

    Click the yellow Preview button(s) to view high level information about each solicitation.

  • What is the Vendor Bid System?

    The Vendor Bid System (VBS) is the State of Florida’s public central posting tool for advertising agency decisions and notices, competitive solicitations, public meeting notices, single source purchases, and grant opportunities from state agencies and eligible users (e.g., universities and colleges, local governments, etc.).

    Vendor Bid System

    *

    http://www.myflorida.com/apps/vbs/vbs_www.main_menu

  • Vendor Bid System

    *

    Select the Search Advertisements link to begin searching.

  • Vendor Bid System

    *

    Vendors can search for active advertisements based on several criteria (e.g., agency, commodity code, title, etc.)

  • What should the Vendor do?

    Which application(s) can a vendor use to view open

    solicitations from the State of Florida?

    (select all that apply)

    A: Vendor Information Portal

    B: Vendor Bid System

    C: MFMP Sourcing

    *

  • Agenda

    • MyFloridaMarketPlace Overview

    • Doing Business with the State of Florida

    • Managing Vendor Accounts

    • Responding to Events

    • Viewing Transaction Information

    • Transaction Fee Payments

    • Resources

  • Things to know:

    • It is vital that vendors keep their contact information up to date in MFMP VIP

    • MyFloridaMarketPlace VIP provides vendors the option to view and edit their company’s:

    ‒ Username/password

    ‒ General business information

    ‒ Contact information

    ‒ Certified minority business selections

    ‒ Business locations

    ‒ Commodity codes

    Managing Vendor Accounts

    *

  • Things to know:

    • In MFMP VIP, vendors can create contact profiles for different roles. Each contact has assigned responsibilities based on their designated role: