metropolitan library commission - september 2015

METROPOLITAN LIBRARY COMMISSION OF OKLAHOMA COUNTY

Thursday, September 17, 2015, 3:30 p.m.

Del City Library 4509 SE 15th

Del City, OK 73112 (Telephone: 672‐1377)

The Metropolitan Library System of Oklahoma County encourages participation from all patrons and citizens of Oklahoma County. If participation at any public meeting is not possible due to a disability, whether physical, hearing or speech related, please notify the office of the Executive Director (606‐3726) at least forty‐eight (48) hours prior to the scheduled public meeting to allow the Library to make necessary accommodations.

3:30 pm CALL TO ORDER AND ROLL CALL TO ESTABLISH QUORUM

Nancy Anthony, Chair

3:30 – 3:35 pm INTRODUCTIONS

Document #16 – Presentation of Service Certificates for Library Staff – September 2015

COMMENTS FROM GENERAL PUBLIC (Limited to 3 minutes per speaker or 15 minutes total with time pro‐rated among speakers. Preference will be given to residents of Oklahoma County. Persons signing up to address the Commission must list their residential address and indicate if they request to speak to a specific agenda item or to another Library Commission related topic or issue.) Please be advised that public seating is limited; seating capacity at the individual meeting sites vary in occupancy limits.

3:35 – 3:50 pm CONSENT DOCKET (#17 ‐ #20)

Document #17 – Approval of Minutes of August 27, 2015 Meeting Document #18 – Acceptance of Review of Expenditures for August 2015 Document #19 – Contract Awards & Purchases

Item A: RFID Tags Item B: Property and Casualty Insurance

Document #20 – Request to Declare Furniture & Equipment Surplus

3:50 – 4:00 pm COMMITTEE REPORTS

Document #21 – Discussion, Consideration and Possible Action: Report and Recommendations from the Finance Committee, September 1, 2015

Document #22 – Discussion, Consideration and Possible Action: Metropolitan Library System Fiscal Year 2015‐2016 Final Budget

4:00 – 4:15 pm RECOMMENDATIONS FROM ADMINISTRATION

Document #23 – Discussion, Consideration and Possible Action: Memorandum of Understanding – Bethany

Document #24 – Discussion, Consideration and Possible Action: Revised ‐ MLS 2015 Holiday and Closing Schedule

4:15 – 4:30 pm SPECIAL PRESENTATIONS

Metro Library 50th Anniversary Celebrations – Ms. Kim Terry, Director of Marketing and Communications Teen Programming at Belle Isle Library – Ms. Anna Todd, Librarian, Belle Isle Library

4:30 – 4:40 pm INFORMATION REPORTS

Document #25 – Library Usage Report

4:40 – 4:50 pm EXECUTIVE DIRECTOR’S REPORT

4:50 – 5:00 pm COMMENTS FROM COMMISSION MEMBERS

NEXT COMMISSION MEETING DATE AND PLACE:

October 15, 2015 Southern Oaks Library, 6900 S. Walker , Oklahoma City, OK 73139

Document #16 MLC FY 2015‐16 September 17, 2015

MLC – September 17, 2015 Prepared by: Administration Office MLS – Service Certificates – September 2015 Page 1 of 1

PRESENTATION OF SERVICE CERTIFICATES TO LIBRARY STAFF

The Friends of the Metropolitan Library System have underwritten a staff recognition service program recognizing staff who have been employed by the Library System for five years or more. The Friends provide an attractive pin with the library system logo and name for staff who have served five years. After l0 years, a ruby is added to the pin; subsequent rubies are added at l0, l5, 20 and 25‐year intervals of service culminating with the addition of a diamond to the pin for 30 years of service. The Library System staff are presented with the pins at a special reception hosted by the Friends each year.

To complement that recognition of service in a formal way, the Metropolitan Library Commission of Oklahoma County presents service certificates of appreciation to Library System staff for these same increments of service. The staff to be presented with certificates will be recognized at each monthly meeting at which time the certificates are presented.

Library System staff receiving Certificates of Service in September 2015:

Employees Years of Service

Albert Brown, Maintenance Technician 5

Dustin Craig Chandler, Library Aide, Bethany Library 5

Larinda Kelby Crossland, Mail Technician, Director’s Office 5

Derek Lee Davis, Maintenance Technician 5

David Morand, Library Aide, Bethany Library 5

Sara Senovia Noriega, Library Aide, Southern Oaks Library 5

John Clyfton Rahhal, Senior Accountant, Business Office 5

Linda M. Williams, Library Aide, The Village Library 15

Jana C. Hausburg, Library Manager, Capitol Hill Library 20

Ann L. Meeks, Librarian, Belle Isle Library 20

Crystal L. Suppes, Circulation Clerk, Midwest City Library 20

Debbie E. Robertus, Assistant Library Manager, Belle Isle Library 20

Document #17 MLC FY 2015-16 September 17, 2015

MLC – September 17, 2015 Prepared by: MLC Secretary MLS – Minutes of August 27, 2015 MLC Meeting Page 1 of 3

MINUTES OF THE REGULAR MONTHLY MEETING

OF THE METROPOLITAN LIBRARY COMMISSION

OF OKLAHOMA COUNTY

MEETING PLACE: Belle Isle Library

Commission Members PRESENT: EXCUSED:

Ralph Bullard Allen Coffey, Disbursing Agent Fran Cory Mick Cornett, Mayor of Oklahoma City Raul Font Rozz Grigsby Cynthia Friedemann Deanna Hannah Helene Harpman Penny McCaleb Carolyn Leslie Mukesh Patel Brian Maughan Kim Patterson Tracy McDaniel Vanna Shaw Lori Nelson Jim Shonts Hugh Rice Judy Smith, Vice‐Chair Mary Sosa Alyne Strube Beth Toland Susan Tucker Sharon Voorhees Nancy Anthony, Chair Tim Rogers, Executive Director (Secretary) Estimate of general public and staff attending: 26

DATE: August 27, 2015 TIME: 3:30 pm

Written public notice of the time, date, and place of this meeting was given to the County Clerk of Oklahoma County October 29, 2014. Notice of the time, date, place, and agenda for this meeting was posted by the Secretary of the Commission in prominent public view at the Belle Isle Library and Downtown Library, 300 Park Avenue, Oklahoma City, on August 25, 2015, in conformity with the Oklahoma Open Meeting Act §311.



I. The meeting was called to order at 3:30 p.m. by Ms. Nancy Anthony, Chair.

Roll was called to establish a quorum. Present: Bullard, Cory, Font, Friedemann, Harpman, Leslie, Maughan, Nelson, Rice, Smith, Sosa, Strube, Toland, Tucker, Voorhees, Anthony (Arrived: McDaniel 3:37 p.m.).

II. Ms. Anthony introduced Mr. David Newyear, Library Manager I, Belle Isle Library. Mr. Newyear welcomed the commission. Mr. Newyear provided information on the various programs taking place at the Belle Isle Library.

Ms. Anthony introduced new commission member, Dr. Raul Font. Dr. Font is the Executive Director of the Latino Community Development Agency. He was appointed by Oklahoma City to fill the unexpired term of Jose Jimenez.

III. Ms. Anthony called on Ms. Kim Terry, Director of Marketing and Communications, for a Share Your Story Special Presentation.

Ms. Terry provided information on Share Your Story. Share Your Story is a unique collection of stories of customers who come in to the library and tell us how our libraries have impacted their lives. Today’s special presentation highlights eight year old Abbey. Abbey loves to read and spends a lot of her free time at the Southern Oaks Library. Abbey was in attendance and received recognition for being a Library Champion.

IV. Ms. Anthony referred to the Presentation of Service Certificates for August 2015: Jon D. Rollman, Library Analyst, Planning Department, 5 years of service; Angela L. Hill, Librarian, Capitol Hill Library, 10 years of service; Terrie Lucille Thomas, Librarian, Belle Isle Library, 10 years of service.

Ms. Anthony also recognized the following employees who were unable to attend the meeting: Alma Victoria Dunn, Library Aide, Del City Library, five years of service; Mary B. Long, Cataloger, five years of service; Alexander Hinton, Inter‐Library Loan Technician, five years of service; Barbara M. Parr, Circulation Clerk, Southern Oaks Library, 10 years of service; Stephanie D. Gerling, Library Aide, Edmond Library, 15 years of service.

V. Ms. Anthony called for comments from the general public. There were none.

VI. Ms. Anthony presented the Consent Docket: Document #10 – Approval of Minutes of July 17, 2015 Meeting; Document #11 ‐ Acceptance of Review of Expenditures for July 2015; Document #12 – Contract Awards & Purchases.

Ms. Anthony called for a motion.

Ms. Alyne Strube moved to accept the consent docket. Ms. Sharon Voorhees seconded. Questions and discussion followed. Motion passed unanimously.

VII. Ms. Anthony referred to Document #12 ‐ Discussion, Consideration, and Possible Action: Jones Library Project Agreement – Additional Funding Request.

Mr. Rogers reported at the August Commission meeting, the commission authorized staff to re‐negotiate the library’s contribution to the Jones Library project, not to exceed 30% or $50,000. Based upon the negotiations with Jones, MLS has offered an additional $37,000 for the Jones Library project. Discussion followed.

Ms. Anthony called for a motion.

Ms. Judy Smith moved to approve the Revised Project Agreement – Exhibit A, Revision 2 between the Town of Jones City and the Metropolitan Library Commission of Oklahoma County. Ms. Mary Sosa seconded. No further discussion; motion passed unanimously



VIII. Ms. Anthony referred to Document #14 – Discussion, Consideration and Possible Action: Resolution of Commendation – Mr. Jose Jimenez

Ms. Anthony read the Resolution of Commendation and then called for a motion.

Ms. Beth Toland moved to approve the Resolution of Commendation for Mr. Jose Jimenez. Ms. Susan Tucker seconded. No further discussion; motion passed unanimously.

IX. Ms. Anthony referred to Special Presentation – Southern Oaks Community School project.

Dr. Gary Cox, Executive Director for the OKC County Health Department, provided a PowerPoint Presentation of the Southern Oaks Community School project, which would be located on the site of the Southern Oaks Library. He explained the project and provided handouts of the schematic design. Discussion followed.

X. Ms. Anthony called on Mr. Rogers to present the July 2015 Library Usage Report. Mr. Rogers stated the library usage report is a snapshot of Library usage. Administration will provide quarterly reports to the commission to expand information on a specific category in the usage report.

XI. Ms. Anthony called on Mr. Rogers to present the Executive Director’s Report.

Mr. Rogers reported the Summer Reading program ended August 1. There was an 8% participation increase over last year’s program. Wright, Northwest, Almonte, and Nicoma Park all had an increase of at least 30%. The children’s participation increased by 9% and the adults increased by 25% from last year.

Mr. Rogers provided updates to the capitol projects. Administration is working on Memoranda of Agreement with the City of Bethany and the City of Del City. The agreements will be brought to the commission for approval as they are finalized.

The Finance Committee will be meeting on Tuesday, September 1st to review the proposed Final Budget. The budget will then be brought to the commission for approval at the September 17th meeting.

XII. Ms. Anthony called for comments from the Commission. Questions and discussion followed.

The next regularly scheduled meeting will be held at the Del City Library on September 17, 2015 at 3:30 p.m.

There being no further business, the meeting was adjourned at 4:34 p.m.

Tim Rogers, Executive Director (Secretary)


FINANCIAL STATEMENT AND REVIEW OF EXPENDITURES

August 31, 2015

The attached statement of the financial condition of the Metropolitan Library System reflects the encumbrances and expenditures for the month of August 2015.

For comparison, 16.67% of the year has passed.

COMMISSION ACTION

That the Commission acknowledge the financial report of August 2015.

MLC - September 17, 2015 MLS- Financial Statement & Review of Expenditures August 2015

Prepared by: Deputy Executive Director/Finance & Support Page 1of27


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MLC-September 17, 2015 MLS- Financial Statement & Review of Expenditures August 2015

Prepared by: Deputy Executive Director/Finance & Support Page 2 of 27

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CASH

INVESTMENTS (Schedule attached)

PREPAID ACCOUNTS

TAXES RECEIVABLE: Ad Valorem Tax Less: Reserve for Delinquent Tax Budgeted Tax Revenue Less: Tax Received

Total Assets

STATEMENT OF FINANCIAL CONDITION

August 31, 2015

ASSETS

Current Year

33,763, 191.88 -3,069,381.08 30,693,810.80

0.00

$ 1,632,982.25

22, 121,732.04

25,000.00

30,693,810.80

$ 54,4 73,525.09

LIABILITIES, DEFERRED REVENUE AND FUND BALANCE

LIABILITIES:

Previous Year Reserve for Appropriations $335,454.33 Current Year Purchase Orders Outstanding 258,329.15 Previous Year Purchase Orders Outstanding 503,697.06 Checks Outstanding 234,766.55

Total Liabilities 1,332,247.09

DEFERRED TAX REVENUE:

Current Year Ad Valorem Tax 30,693,810.80

FUND BALANCE:

Beginning of the Year $26, 760,273.89

Add: Revenues Budgeted 111,000.00 Other 515,952.92

Less: Expenditures (4,939,759.61}

Total Fund Balance 22,447,467.20

Total Liabilities, Deferred Revenue and Fund Balance $ 54,4 73,525.09

Previous Year

32,464,608.00 -2,951,341.00 29,513,267.00

0.00

$402,513.43 508,902.03 714,242.55 247,281.28

$27,031,002.21

60,000.00 455,265.85

(4,980,002.13}

$ 6,378,155.14

18,036,050.08

25,000.00

29,513,267.00

$ 53,952,472.22

1,872,939.29

29,513,267.00

22,566,265.93

$ 53,952,472.22

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METROPOLITAN LIBRARY SYSTEM GENERAL FUND

SCHEDULE OF INVESTMENT

As of August 31, 2015

Purchase Maturity Interest Type Date Date Rate Cost

CD - MidFirst Bank 1/26/2015 10/26/2017 1.000% $ 97,415.15 CD - Municipal Emp. Credit Union 6/10/2015 6/10/2017 1.256% 240,000.00 CD - Weokie Credit Union 1/20/2015 1/20/2020 1.510% 124,808.36 CD - UMB Bank 2/18/2013 1/18/2016 0.850% 103,503.75 CD - National Bank of Commerce. 12/19/2013 12/19/2015 0.800% 240,000.00 CD - Kirkpatrick Bank, Edmond 12/12/2011 12/12/2016 1.980% 230,000.00 CD - BancFirst 7/28/2015 7/27/2018 1.700% 240,000.00 CD - First State Bank 3/20/2015 9/20/2016 1.000% 240,000.00 CD - Valliance Bank 9/6/2012 9/6/2015 1.000% 101,482.20 CD - SAFRA National Bank 1/15/2015 10/15/2015 0.400% 250,000.00 CD - Santander Bank NA 1/7/2015 10/7/2015 0.450% 250,000.00 Federal Home Loan Bank 5/21/2013 11/21/2018 1.000% 1,999,000.00 Freddie Mac 8/23/2012 8/23/2019 1.400% 2,000,000.00 Federal Home Loan Bank 12/28/2012 6/28/2018 1.050% 2,000,000.00 FNMA 12/27/2012 6/27/2019 1.250% 2,000,000.00 Federal Home Loan Bank 1/4/2013 3/27/2018 1.000% 2,000,388.89 Federal Home Loan Bank 2/8/2013 11/8/2018 1.050% 2,000,000.00 FNMA 3/28/2013 3/28/2018 1.000% 2,000,000.00 Freddie Mac 12/29/2014 12/29/2017 1.250% 3,000,000.00 Freddie Mac 1/5/2015 9/18/2015 0.180% 3,005,133.69

Total Investments $ 22,121,732.04



s: s: '' Vl ("') I I METROPOLITAN LIBRARY SYSTEM

..,, Vl GENERAL FUND -·II>

~~ STATEMENT OF REVENUES, BUDGET VS. ACTUAL :::l II> Q. 3 As of August 31, 2015 ~ 0-Vl II> ........ QJ .....

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II> 0 :::l ..... .... U1 Current Year Percent Current Year Percent !20 ;>;> Month To Date Budget Month To Date Budget II>

Budget Receipts Receipts Received Budget Receipts Receipts Received < n;· BUDGETED: :E

0 .... m Current Year Ad Valorem Tax $29,513,267.00 $ - $ - 0.00% $29,513,267.00 $ - $ 0.00% x -0 II> :::l State Aid 251,518.50 - - 0.00% 260,594.82 - - 0.00% a_ ;::;: c ....

Fines 495,000.00 50,000.00 111,000.00 22.42% 495,000.00 60,000.00 12.12% II> -V>

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Total Budgeted Revenue $ 30,259,785.50 $ 50,000.00 $ 111,000.00 0.37% $ 30,268,861.82 $ $ 60,000.00 0.20% Otl -c V> .... N 0 .....

NOT BUDGETED: U1

Prior Years Taxes $ 288,789.27 $ 439,963.41 $ 254,819.48 $ 375,972.29

Gifts and Lost Books Fees 0.00 0.00 0.00 0.00 -:;:; II>

~ Investment Income 22,499.44 31,732.20 13,714.22 40,085.99 ;n a_

o- Flexible Benefits Account Balance 0.00 0.00 0.00 0.00 ":<:

~ Sale of Surplus Equipment 94.80 94.80 0.00 312.50 c .... ~ Insurance Reimbursements 0.00 0.00 0.00 0.00 x II>

g Miscellaneous 25,272.10 44, 162.51 12,409.89 38,895.07 .,, c::· QJ II>

llJl g Total Miscellaneous Revenue $ 336,655.61 $ 515,952.92 $ 280,943.59 $ 455,265.85 Vl s: 0

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METROPOLITAN LIBRARY SYSTEM SPECIAL FUNDS

STATEMENT OF REVENUES AND EXPENDITURES

August 31, 2015

BEGINNING OF MONTH

REVOLVING FUNDS:

805 Gifts/Lost Books $ 72,827.39 815 Fines 37,548.80 820 Copy 101,470.77

Total Revolving Funds $ 211,846.96

GRANTS: GRANT AMOUNT

Special Grants

860 10/LET/Special Grant 14,840.00 862 10/0CCFNillage 500.00 893 14/0CCF/Harrah 265.00 899 11/LET/Young Professional Adv 3,000.00 909 15/0AC/Black History Month 5,000.00 910 15/0AC/Tuvan Throat Singers 5,000.00 911 15/0AC/Stinky Cheese Man 3,000.00 912 15/0AC/Roots of Af/Am Music 3,000.00 916 15/LET/lnasmuch Media Surfers 132,000.00 920 15/LET/After School at the Library 12,000.00 924 15/0AC/Comedy Theatre 3,000.00 926 15/CommFoun/Robotics Kits 2,500.00 933 12/LET/Aviation 5,738.00 934 15/0DL/Kid IS the Rocket 4,730.70 963 RE Friends/Programming Grant 5,000.00

Friends Grants

846 10 Public Art 3,000.00 876 14 Summer at the Library 71,000.00 892 14 Flat Screen TVs 4,000.00 897 14 Retirement Reception 6,000.00 903 15 Interactive Panels 2,500.00 904 15 Parent Child Book Club 1,500.00 905 15 Summer at the Library 71,000.00 907 15 Come Read with Me 15,000.00 908 15 Our World 40,000.00 913 15 Jones Library 15,000.00 918 15 Lobby Benches 500.00 921 15 Staff Appreciation Dinner 18,000.00 925 15 Legislative Day 700.00 931 15 XBOX Gaming 8,538.18 932 15 Children's Workstations 476.00

Total Grants

Total Special Funds


RECEIPTS EXPEND. ENDING BALANCE

$ 3,672.78 $ 419.73 $ 76,080.44 30,168.99 37,375.18 30,342.61 16,527.05 1,554.64 116,443.18

$ 50,368.82 $ 39,349.55 $ 222,866.23

RECEIPTS EXPEND. ENDING TO DATE TO DATE BALANCE

14,840.00 11,975.90 2,864.10 500.00 250.00 250.00 543.80 0.00 543.80

4,200.75 2,511.63 1,689.12 0.00 5,000.00 (5,000.00)

5,000.00 5,000.00 0.00 3,000.00 3,000.00 0.00 3,000.00 3,000.00 0.00

132,000.00 130,396.00 1,604.00 12,000.00 8,400.00 3,600.00

0.00 3,500.00 (3,500.00) 2,500.00 2,456.55 43.45 5,738.00 2,603.94 3,134.06 4,730.70 0.00 4,730.70 4,957.32 4,885.12 72.20

4,500.00 3,997.43 502.57 71,000.00 70,931.60 68.40 4,000.00 3,003.00 997.00 6,000.00 6,000.00 0.00 2,500.00 2,500.00 0.00 1,500.00 1,402.77 97.23

71,000.00 65,388.66 5,611.34 15,000.00 5,353.48 9,646.52 40,000.00 20,728.26 19,271.74 15,000.00 0.00 15,000.00

500.00 500.00 0.00 355.80 15,329.16 (14,973.36)

0.00 304.14 (304.14) 0.00 8,538.18 (8,538.18) 0.00 476.00 (476.00}

36,934.55

$ 259,800.78


Personal Services

Metropolitan Library System Statement of Encumbrances

Month of August 2015

Acct Purpose This Month Year to Date Percent

101 Salaries 1,293,261.73 2,591,497.09 13.77 102 Wages - Part time .00 .00 .00 103 Payroll Taxes 94,909.47 190,518.37 14.35 109 Workers' Comp. Insurance 14,500.00 29,000.00 14.39 112 Group Insurance 255,466.35 512,974.54 14.47 113 Employees' Retirement 80,318.83 160,442.23 7.88 114 Unemployment Compensation .00 .00 .00

Total Personal Services 1, 738,456.38 3,484,432.23 13.42 ------------ ------------------------ ------------

Maintenance & Operations - Contractual Services

201 Bldg, Property, & Auto lnsuran .00 .00 .00 205 Rent of Library Buildings 7,715.31 23,145.93 24.65 207 Janitorial Services 35,107.56 72,989.12 14.03 208 Maintenance of Facilities 30,580.42 54,598.56 11.82 211 Parking & Transportation 12,849.89 35,651.34 17.70 212 Travel Expenses 3,671.35 5,004.09 3.68 213 Professional Services 31,565.11 43,317.97 8.27 214 Security Services 37,485.61 69,720.18 13.94 216 Telephone Services 12,480.19 28,609.98 7.69 217 Electrical Services 61,244.43 119,590.09 20.85 218 Gas Services 1,129.51 2,670.97 6.20 219 Water & Garbage Services 6,139.03 12,218.10 15.81 220 Veolia Energy Services 22,939.11 40,939.11 20.13 226 Memberships 586.00 6,946.00 16.29 230 Other Library-Related Services -25,281.03 15,846.14 2.89 231 Automation Contractual 42,464.56 90,327.86 11.66 236 Network Catalog Services 4,589.78 13,997.05 15.54

Total Contractual Services 285,266.83 635,572.49 11.63 ============ ============


FY-16

Appropriation Balance

18,815,219.00 16,223,721.91 .00 .00

1,327,654.00 1,137,135.63 201,571.00 172,571.00

3,544,075.00 3,031,100.46 2,036,845.00 1,876,402. 77

30,000.00 30,000.00

25,955,364.00 22,470,931.77 ------------ ------------------------ ------------

302,290.00 302,290.00 93,900.00 70,754.07

520,179.00 447,189.88 462,072.00 407,473.44 201,460.00 165,808.66 136,000.00 130,995.91 524,020.00 480,702.03 500,000.00 430,279.82 371,832.00 343,222.02 573,508.00 453,917.91

43,111.00 40,440.03 77,290.00 65,071.90

203,357.00 162,417.89 42,633.00 35,687.00

547,826.00 531,979.86 774,976.00 684,648.14

90,100.00 76,102.95

5,464,554.00 4,828,981.51 ------------ ------------------------ ------------

MLC- September 17, 2015 MLS- Financial Statement & Review of Expenditures August 2015


Metropolitan Library System Statement of Encumbrances

Month of August 2015

Maintenance & Operations - Commodities

Acct Purpose This Month Year to Date Percent

301 Printing & Printing Supplies 5,474.74 48,951.22 30.40 302 Postage 23,090.77 27,472.86 11.33 303 Supplies 18,124.83 42,814.79 9.96 310 Maintenance Supplies 8,700.14 9,152.78 10.77 312 Safety Supplies & Equipment 89.47 1,689.22 18.77 321 Gasoline & Oil 2,508.16 2,508.16 5.02 322 Vehicle Parts & Repairs 411.72 3,435.83 11.45 330 Programming Activities 10,067.35 47,351.09 16.66 331 Other Commodities 640.71 1,377.89 6.47

Total Commodities 69,107.89 184,753.84 14.07 ============ ============

Capital Outlays

401 Books & Materials 220,171.95 437,415.55 8.57 404 Government Documents .00 .00 .00 405 Book Repairs & Bindings .00 .00 .00 407 Periodicals & Subscriptions 608.52 3,180.52 1.65 408 Furniture, Fixtures, and Equip 19,157.26 26,310.47 16.27 409 Motor Vehicles 49,774.37 49,774.37 92.17 410 Automation System & Equip. 4,800.00 76,075.66 20.34 450 Capital Projects 39,493.48 42,244.48 .76 490 Capital Reserves .00 .00 .00 499 Reserve Carryover - Prior .00 .00 .00

Total Capital Outlays 334,005.58 635,001.05 2.55 ------------ ------------------------ ------------

Total Budget 2,426,836.68 4,939,759.61 8.57 ============ ============


FY-16

Appropriation Balance

161,000.00 112,048.78 242,430.00 214,957.14 429,975.00 387,160.21

85,000.00 75,847.22 9,000.00 7,310.78

50,000.00 47,491.84 30,000.00 26,564.17

284,210.00 236,858.91 21,300.00 19,922.11

1,312,915.00 1,128,161.16 ------------ ------------------------ ------------

5,103,220.00 4,665,804.45 5,850.00 5,850.00 1,200.00 1,200.00

192,930.00 189,749.48 161,664.00 135,353.53 54,000.00 4,225.63

374,000.00 297,924.34 5,543,973.00 5,501, 728.52 -390,252.64 -390,252.64

13,865,014.83 13,865,014.83

24,911,599.19 24,276,598.14 ============ ============

57,644,432.19 52, 704,672.58 ============ ------------------------



Document #18 MLC FY 2015-16

September 17, 2015

Monthly Journal Entries --August 2015

Jrnl # Acct# Account Name and JE Description Debits Credits

Investments

18 1001 Cash $ 8,736.31 3602 Interest Income $ 8,736.31

Interest from BancFirst CD

19 1001 Cash $ 14,000.00 3602 Interest Income $ 14,000.00

Interest from Freddie Mac 3134g3a83

Tax revenues

20 1001 Cash $ 150,374.09 3601 Prior year Tax $ 150,374.09

Ad Valorem Tax apportioned by County for 7/16 to 7/31

21 1001 Cash $ 138,415.18 3601 Prior year Tax $ 138,415.18

Ad Valorem Tax apportioned by County for 8/1 to 8/15

Miscellaneous revenues

22 1001 Cash $ 26, 122.10 3605 Mic. Reimbursements $ 26,122.10

Insur-Ward 356.30 cafe rent $ 1,500.00

Insur - Lehr 4,318.44 LET postage 126.83

Independent-rebate 44.03 Friends 1,038.96

OKC rent 7,315.31 YP refund 142.87

OKC rent 7,315.31 Insur - Morris $ 359.87

GE 737.50 Tmsffor DBP $ 2,866.68

total $ 26,122.10

23 1001 Cash $ 94.80 3606 Surplus $ 94.80

Scrap sale

Fines

24 1001 Cash $ 50,000.00 3403 Projected Mic. Revenue - Fines $ 50,000.00

Fines transferred to General Fund in August

Payable entries

25 3001 Current Year Reserv. for Appropriations. $ 2,425,387.68 3011 Current Year P.O. Outstanding $ 2,425,387.68 3002 Prior Year Reserv. for Appropriations. $ 116,942.22 3012 Prior Year P.O. Outstanding $ 116,942.22

Purchase orders issued in August

MLC-September 17, 2015 Prepared by: Deputy Executive Director/Finance & Support MLS- Financial Statement & Review of Expenditures August 2015 Page 9 of 27

26 3011 Current Year P.O. Outstanding 3012 Prior Year P.O. Outstanding 3021 Current Year Warrants Outstanding

Checks issued in August

27 3021 Current Year Warrants Outstanding 1001 Cash

Checks cleared Bank in August

Bank interest and fees

28 1001 Cash 3602 Bank Fees 3602 Interest Income

Interest and fees from GF checking account

29 8000 Special Fund Cash 8815 Bank Fees 8815 Interest Income

Interest and fees from SF checking account

Special funds

30 8000 Special Fund Cash 8815 Fines 8820 Copy 8805 Gift/Lost Books 8921 8910 8911 8912

Revenues of special funds received in August

31 8000 Special funds cash 8815 Fines 8820 Copy 8805 Gift/Lost Books 8926 8921

Expenditures of special funds in August

Grand Total



$ 2,423,679.90 $ 171,833.73

$ 2,595,513.63

$ 2,767,636.77 $ 2,767,636.77

$ 236.87 $ 297.40

$ 60.53

$ 226.00 $ 232.10

$ 6.10

$ 61,422.72 $ 30,162.89 $ 16,527.05 $ 3,672.78 $ 60.00 $ 5,000.00 $ 3,000.00 $ 3,000.00

$ 54,614.62 $ 37, 143.08 $ 1,554.64 $ 419.73 $ 2,456.55 $ 13,040.62

$ 8,409,789.62 $ 8,409, 789.62



General Fund F.Y. 15-16 Warrant Register August 2015

Number Vendor/Payee Purpose Amount G-00287 OG&E Electrical Services 3,222.61 3,222.61 G-00288 Oklahoma Natural Gas Co. Gas Services 82.64

Gas Services 44.17 126.81 G-00289 Locke Supply Co. Maintenance of Facilities 6.09 6.09 G-00290 Emsco Electric Supply Maintenance of Facilities 17.40 17.40 G-00291 American Express Automation Contractual 75.00

Printing&Printing Supplie 103.13 Automation Contractual 149.00 327.13

G-00292 Schoolhouse Outfitters LLC Automation Contractual 1,079.78 1,079.78 G-00293 AT&T Telephone Services 1,210.35 1,210.35 G-00294 Scott's Printing & Copying Supplies 56.41 56.41 G-00295 Carrier Enterprise, LLC-S.C. Maintenance of Facilities 29.75 29.75 G-00296 Town of Luther Water & Garbage Services 37.60 37.60 G-00297 CDW Government, Inc. Automation Contractual 120.00 120.00 G-00298 American Benefit Systems, Inc. Professional Services 125.00 125.00 G-00299 The Oklahoman Media Company Classified Adv Sealed Bid 353.31 353.31 G-00300 City of Harrah Acct 02-0121-01 Water & Garbage Services 64.00 64.00 G-00301 Amazon/GE Money Bank Supplies 160.67

Maintenance of Facilities 124.95 285.62 G-00302 City of Choctaw Water & Garbage Services 85.60 85.60 G-00303 Waste Connections of Oklahoma Water & Garbage Services 691.85

Garbage Services 55.05 746.90 G-00304 Morrison Supply Company Maintenance of Facilities 160.45 160.45 G-00305 Cox Communications, Inc. Telephone Service 201.07 201.07 G-00306 HIS Paints Maintenance of Facilities 19.16 19.16 G-00307 R. Justin Herwig Telephone Services 35.00 35.00 G-00308 Mun. Employees Credit Union Employee Cr Union Deducts 10,753.51 10,753.51 G-00309 United Way of Central Oklahoma Employee Deductions 491.60 491.60 G-00310 HealthSmart Benefit Solutions Employee Deductions 167.50 167.50 G-00311 Nationwide Retirement Solution Employee Deductions 5,225.38 5,225.38 G-00312 Transamerica Premier Life Employee Deductions 247.87 247.87 G-00313 Bank of Okla-Institutional Employee Contrib -- DB Pl 2,842.47 2,842.47 G-00314 Bank of Oklahoma Employee Flexplan Deposit 5,108.32 5, 108.32 G-00315 MassMutual Financial Group Employee Contrib -- DC Pl 22,871.30

Employer Contrib -- DC Pl 40,360.88 63,232.18 G-00316 Vision Service Plan of Employee Deductions 1, 198.99 1, 198.99 G-00317 Administrative Services Employee Deductions 1,427.24 1,427.24 G-00318 UNUM Life Insurance Employee Deductions 1, 171.20 1, 171.20 G-00319 Paycom Payroll LLC Salaries 564,673.41

Group Insurance 1,265.00 Payroll Taxes 46,836.05 Automation 6,572.34 619,346.80

G-00320 Bank of Oklahoma Employee Deductions 31,543.00 31,543.00 G-00321 Bradford Industrial Supply Maintenance of Facilities 88.85

Maintenance of Facilities 52.49 Maintenance of Facilities 33.44 Maintenance of Facilities 8.36 183.14

G-00322 Grainger Maintenance of Facilities 155.08 155.08 G-00323 OG&E Electrical Services 1,672.29

Electrical Services 8,539.27 Electrical Services 3,287.33 13,498.89

G-00324 Oklahoma Natural Gas Co. Gas Services 32.22 32.22





Number Vendor/Payee Purpose Amount G-00325 City of Oklahoma City Water & Garbage Services 30.88 30.88 G-00326 City of the Village Water & Garbage Services 91.41 91.41 G-00327 Triangle/A & E Capital Projects 1,776.70 1,776.70 G-00328 Demeo Equipment 1,069.00

Supplies 71.59 1,140.59 G-00329 Gale/ Cengage Learning, Inc. Books & Materials 200.00 200.00 G-00330 Kathryn Thurman Programming Activities 175.00 175.00 G-00331 UNUM Life Insurance Grp L-T Disab Ins Prm-AG 7,096.72 7,096.72 G-00332 City of Edmond Electrical Services 5,971.65 5,971.65 G-00333 Oklahoma Library Association Professional Services 25.00 25.00 G-00334 U.S. Postal Service Postage 15,000.00 15,000.00 G-00335 Charles S. Isaacs Telephone Services 35.00

Transportation 5.06 40.06 G-00336 Maintenance Connection Maintenance of Facilities 396.00 396.00 G-00337 The Penworthy Co. Books & Materials 2,640.88 2,640.88 G-00338 Hunter's Battery Warehouse Maintenance of Facilities 99.50 99.50 G-00339 Del City Chamber of Commerce Memberships 170.00 170.00 G-00340 HealthSmart Benefit Solutions Grp Life Ad&D Ins Prm-AG 61,410.18 61,410.18 G-00341 Independent Stationers Supplies 71.58

Supplies 11.82 83.40 G-00342 Full Circle Bookstore Programming Activities 88.68

Books & Materials 526.80 615.48 G-00343 KTUZ Library-related Services 455.00 455.00 G-00344 Kristin Williamson Programming Activities 46.60

Other Commodities 104.50 151.10 G-00345 Oklahoma Gazette Library-related Services 1,741.00 1,741.00 G-00346 Penguin Random House LLC Books & Materials 10.00 10.00 G-00347 AT & T Mobility Telephone Services 179.09 179.09 G-00348 Hobby Lobby Programming Activities 35.70 35.70 G-00349 Ingram Library Service Books & Materials 2, 178.27 2, 178.27 G-00350 Sum Total Systems, Inc. Professional Services 19,294.43 19,294.43 G-00351 Walker Companies Supplies 86.30 86.30 G-00352 Lakeshore Learning Materials Programming Supplies 34.99 34.99 G-00353 OverDrive, Inc. Books & Materials 5,610.89 5,610.89 G-00354 Neopost, Inc. Postage 153.60 153.60 G-00355 Finley & Cook, PLLC Professional Services 5,800.00 5,800.00 G-00356 Fuel man Vehicle Parts & Repairs 67.61

Gasoline & Oil 2,477.23 2,544.84 G-00357 Chickasaw Telecom, Inc. Automation Contractual 807.88 807.88 G-00358 Matthew Cotter Telephone Services 35.00 35.00 G-00359 Ingram Library Service Books & Materials 2,286.47

Books & Materials 761.49 3,047.96 G-00360 Perry Publishing Co Periodicals/Subscriptions 140.00 140.00 G-00361 Kay L. Bauman Transportation 128.78 128.78 G-00362 Home Depot Credit Services Epuipment 468.99

Maintenance of Facilities 34.98 Maintenance of Facilities 66.74 Maintenance of Facilities 122.06 692.77

G-00363 Larry D Daniel Programming Activities 100.00 100.00 G-00364 Michael Corley Programming Activities 295.00 295.00 G-00365 Displays 2 Go Supplies 188.32 188.32 G-00366 Oklahoma Center for Nonprofits Library-related Services 25.00 25.00




Number Vendor/Payee Purpose Amount G-00367 Oklahoma Museum Network Programming Activities 175.00 175.00 G-00368 Kelley Riha Other Commodities 33.14 33.14 G-00369 Neofunds by Neopost Postage 3,000.00 3,000.00 G-00370 Andrea Emmons Programming Activities 122.49 122.49 G-00371 City of Edmond Water & Garbage Services 1, 185.77 1, 185.77 G-00372 Amazon/GE Money Bank Programming 50.47

Programming 242.43 Programming Supplies 44.78 Supplies 68.91 Supplies 21.71 Supplies 8.79 Supplies 16.01 Supplies . 12.76 Supplies 243.12 Supplies 9.97 718.95

G-00373 Florencia M Briglie Programming Activities 385.00 385.00 G-00374 United Parcel Service Postage 373.32 373.32 G-00375 Oklahoma Press Service Library-Related Services 115.10 115.10 G-00376 John Wood Telephone Services 25.00 25.00 G-00377 Vision Service Plan of Grp Vision Ins Prem-Aug. 2,466.91 2,466.91 G-00378 Office Depot Credit Plan Supplies 79.96

Library-related Services 4.28 84.24 G-00379 Irrigation Station, LLP Maintenance of Facilties 11.54 11.54 G-00380 Baker & Taylor Entertainment Books & Materials 5,069.16

Books & Materials 474.98 Books & Materials 2,423.89 7,968.03

G-00381 Metropolitan Library System Grp Hlth/Dtl Ins Prem-AG 179,612.84 179,612.84 G-00382 Walmart Community/GECRB Other Commodities 11.52

Other Commodities 155.44 166.96 G-00383 John L. Hilbert Programming Activities 225.32 225.32 G-00384 Jones Hardware and Lumber Inc. Maintenance of Facilities 9.95 9.95 G-00385 Kelly D Smith Programming Activities 60.00 60.00 G-00386 Worth Hydrochem of Oklahoma Maintenance of Facilities 232.00

Maintenance of Facilties 95.00 327.00 G-00387 Oklahoma City Police Dept. Maintenance of Facilities 17.00 17.00 G-00388 Laura McMurtry Telephone Services 35.00

Transportation 38.99 73.99 G-00389 Joshua Jordan Programming Activities 63.24

Programming Activities 14.99 Programming Activities 46.16 124.39

G-00390 Baker & Taylor Books Books & Materials 4,716.66 Books & Materials 2,403.46 Books & Materials 440.45 Books & Materials 4,885.00 Books & Materials 2,018.21 Books & Materials 72.06 14,535.84

G-00391 Baker & Taylor Books Books & Materials 4,720.50 Books & Materials 2,206.89 Books & Materials 2,167.27 9,094.66

G-00392 Baker & Taylor Books Books & Materials 1, 134.24 1,134.24 G-00393 Emily Williams Other Commodities 27.60 27.60 G-00394 G4S Secure Solutions Security Services 9,244.09 9,244.09





Number Vendor/Payee Purpose Amount G-00395 Northwest Controls Systems Inc Automation Contractual 190.00 190.00 G-00396 Nicoma Park Lumber Co Maintenance of Facilities 22.40

Maintenance of Facilities 52.62 75.02 G-00397 Smart Technologies Automation Contractual 1,225.00 1,225.00 G-00398 RB Floor Care Services Inc. Janitorial Services 925.00 925.00 G-00399 Quik Print Printing/Printing Supply 372.20

Printng/Printing Supply 41.72 413.92 G-00400 Global Industrial Equipment Supplies 24.67 24.67 G-00401 Personalized Prevention Professional Services 707.00 707.00 G-00402 Baker & Taylor Entertainment Books & Materials 505.57 505.57 G-00403 Tyler Outdoor Advertising, LLC Library-related Services 3,070.00 3,070.00 G-00404 UNUM Life Insurance Grp LTC Insurance Prm-AG 1,324.70 1,324.70 G-00405 JobDig/LinkUp Other Library Related Svc 120.00 120.00 G-00406 The Terminix International Co. Janitorial Services 679.00

Janitorial Services 272.00 Janitorial Services 251.00 1,202.00

G-00407 Melissa Joyce Meadows Programming Actvities 225.00 225.00 G-00408 ThyssenKrupp Elevator Maintenance of Facilities 2,211.00 2,211.00 G-00409 Jon Vodka Telephone Services 35.00 35.00 G-00410 Edgar Nunez Telephone Services 35.00

Professional Services 20.00 55.00 G-00411 Louise A Washburn Programming Activities 50.00 50.00 G-00412 Deborah A Crabtree-Fedder Programming Activities 200.00 200.00 G-00413 WCA Waste Corporation Water & Garbage Services 72.50 72.50 G-00414 Justin Q Olmstead Programming Activities 100.00 100.00 G-00415 Mabee-Gerrer Museum Programming Activities 125.00 125.00 G-00416 Jackie Cooper Tint and Maintenance of Facilties 649.90 649.90 G-00417 City of Del City Rent of Library Buildings 400.00 400.00 G-00418 Bradford Industrial Supply Maintenance of Facilities 713.93 713.93 G-00419 Grainger Maintenance fo Facilities 30.60 30.60 G-00420 OG&E Electrical Services 4,075.99

Electrical Services 2,313.38 Electrical Services 169.72 Electrical Services 4,101.31 10,660.40

G-00421 Oklahoma Natural Gas Co. Gas Services 83.19 Gas Services 90.07 173.26

G-00422 City of Bethany Water & Garbage Services 133.97 133.97 G-00423 City of Oklahoma City Water & Garbage Services 162.74

Water & Garbage Services 398.90 Water & Garbage Services 269.48 Water & Garbage Services 229.72 Water & Garbage Services 361.84 Water & Garbage Services 78.75 1,501.43

G-00424 Locke Supply Co. Maintenance of Facilities 85.58 Maintenance of Facilities 16.62 Maintenance of Facilities 28.76 Maintenance of Facilities 31.73 Maintenance of Facilties 4.08 166.77

G-00425 Tech-Lock Maintenance of Facilities 33.00 33.00 G-00426 Demeo Furniture, Fixtures&Equip. 1,002.46

Programming 123.65 Supplies 137.45 1,263.56




Number Vendor/Payee Purpose Amount G-00427 Gale/ Cengage Learning, Inc. Books & Materials 172.90 172.90 G-00428 AT&T Telephone Services 712.51

Telephone Services 875.56 Telephone Services 838.69 2,426.76

G-00429 Alma L. Brown Programming Activities 18.80 18.80 G-00430 Baker & Taylor Books Books & Materials 865.94 865.94 G-00431 American Library Association Memberships 265.00 265.00 G-00432 Taryn Kingery Programming Activities 34.86 34.86 G-00433 Thorndike/Gale Group Books & Materials 395.40 395.40 G-00434 Ebrahim Ejtehadi Programming Activities 23.62 23.62 G-00435 Friday Library-related Services 900.00 900.00 G-00436 Independent Stationers Supplies 982.80 982.80 G-00437 Jonathan Willis Transportation 49.68 49.68 G-00438 Lanny B. Myers Telephone Services 35.00 35.00 G-00439 Scott's Printing & Copying Printing/Printing Supply 540.91 540.91 G-00440 OCLC, Inc. Network Catalog Services 4,434.78 4,434.78 G-00441 Capitol Hill Main Street Programming Acitivities 235.00 235.00 G-00442 Ingram Library Service Books & Materials 1,413.03

Books & Materials 1,591.62 3,004.65 G-00443 Carrier Enterprise, LLC-S.C. Maintenance of Facilities 714.28 714.28 G-00444 XPEDX Supplies 3,316.90 3,316.90 G-00445 Summit Mailing Systems, Inc. Postage 314.95 314.95 G-00446 PAR Sprinkler, Inc. Maintenance of Facilities 1,129.16 1,129.16 G-00447 Ingram Library Service Books & Materials 1,594.70 1,594.70 G-00448 Grey House Publishing Books & Materials 892.15 892.15 G-00449 Voss Lighting Maintenance Supplies 781.44 781.44 G-00450 Cherokee Building Materials Maintenance of Facilities 54.91

Maintenance of Facilities 8.52 63.43 G-00451 Landon Holman Transportation 37.26 37.26 G-00452 Susan Pierce Programming Activities 448.00

Programming Activities 112.00 560.00 G-00453 Home Depot Credit Services Maintenance of Facilities 15.95 15.95 G-00454 Evans Hardware Maintenance of Facilities 9.87

Maintenance of Facilities 14.99 24.86 G-00455 Associated Appliance, Inc. Maintenance of Facilities 44.98 44.98 G-00456 Displays 2 Go Supplies 85.09 85.09 G-00457 The Oklahoman Media Company Legal Advertisement 94.10 94.10 G-00458 Cintas Maintenance of Facilities 35.00 35.00 G-00459 Rainbow Resource Center, Inc Books & Materials 827.74 827.74 G-00460 Postmaster Postage 3,000.00 3,000.00 G-00461 DL T Solutions Automation Contractual 313.53 313.53 G-00462 Chase Card Services Maintenance of Facilities 98.89

Telephone Services 10.55 Programming 74.91 Memberships 345.00 Supplies 33.59 Programming 182.49 Automation 317.99 Maintenance of Facilities 92.95 Professional Services 105.25 Other Library Related Svc 295.00 Professional Services 65.00

** Continued **





Number Vendor/Payee Purpose Amount **Continued**

G-00462 Chase Card Services Automation 67.20 Memberships 245.00 Supplies 318.96 Other Commodities 357.50 Supplies 62.21 Professional Services 30.00 Supplies 52.82 Automation Contractual 240.00 Automation Contractual 19.00 3,014.31

G-00463 Novalco, Inc Maintenance of Facilities 151.00 151.00 G-00464 ULINE Maintenance Supplies 180.00 180.00 G-00466 Amazon/GE Money Bank Supplies 31.14

Maintenance of Facilities 46.17 77.31 G-00467 United Parcel Service Postage 467.25 467.25 G-00468 Cox Communications, Inc. Telephone Services 1,782.30

Telephone Services 1,968.40 3,750.70 G-00469 Baker & Taylor Entertainment Books & Materials 2,092.60

Books & Materials 30.10 Books & Materials 1,748.73 Books & Materials 2,442.23 Books & Materials 4,200.72 10,514.38

G-00470 LaVetta Kinsey Dent Other Commodities 33.31 33.31 G-00471 Walmart Community/GECRB Programming Activities 81.21

Supplies 61.38 142.59 G-00472 AVL Systems Design Automation System&Equip. 929.06 929.06 G-00473 Garcia Tire Service, Inc. Vehicle Parts & Repairs 15.00 15.00 G-00474 O'Reilly Automotive Stores, Maintenance of Facilities 29.99 29.99 G-00475 Engineered Equipment Inc. Maintenance of Facilities 76.32

Maintenance of Facilities 237.60 313.92 G-00476 SmithKor Investments LLC Rent of Library Buildings 7,315.31 7,315.31 G-00477 Edie Daniel Programming Activities 120.73 120.73 G-00478 Morrison Supply Company Maintenance of Facilities 475.00 475.00 G-00479 Cox Communications, Inc. Telephone Service 1,496.22

Telephone Service 426.56 Telephone Service 426.73 2,349.51

G-00480 Baker & Taylor Books Books & Materials 3,373.92 Books & Materials 3,708.26 Books & Materials 1, 165.62 Books & Materials 931.85 Books & Materials 108.05 9,287.70

G-00481 Baker & Taylor Books Books & Materials 4,125.72 Books & Materials 423.56 Books & Materials 2,968.59 Books & Materials 1,066.30 8,584.17

G-00482 Trak-1 Technology, Inc. Professional Services 107.68 107.68 G-00483 RB Floor Care Services Inc. Janitorial Services 1,891.00 1,891.00 G-00484 Veolia Energy Oklahoma City, Veolia Energy Services 22,939.11 22,939.11 G-00485 Automatic Protection Sys of Maintenance of Facilities 463.00 463.00 G-00486 HIS Paints Maintenance of Facilities 14.99 14.99 G-00487 Baker & Taylor Entertainment Books & Materials 746.31

Books & Materials 17.79 764.10





Number Vendor/Payee Purpose Amount G-00488 Mary J. Shelly Other Commodities 38.27 38.27 G-00489 Amy Upchurch Programming Activities 44.99

Programming Activities 17.77 Programming Activities 12.80 75.56

G-00490 Comfort Inn @ Founders Towers Programming Activities 750.00 750.00 G-00491 Comprise Technologies, Inc. Automation Contractual 12, 143.00 12, 143.00 G-00492 Matthew Logo Falepouono Telephone Services 35.00 35.00 G-00493 Oklahoma Turnpike Authority Turnpike Tolls 30.93 30.93 G-00494 Timothy H Rogers Transportation 650.00 650.00 G-00495 Christopher Stofel Supplies 14.69 14.69 G-00496 Paul Daniel Medina Programming Activities 100.00 100.00 G-00497 Factory Direct Flagpoles Maintenance of Facilities 40.00 40.00 G-00498 Jackie Cooper Tint and Vehicle Parts & Repairs 649.90

Vehicle Parts & Repairs 649.90 1,299.80 G-00499 United Way of Central Oklahoma Employee Deductions 491.60 491.60 G-00500 Nationwide Retirement Solution Employee Deductions 5,225.38 5,225.38 G-00501 Municipal Employees Cr Union Payroll Deductions 10,753.51 10,753.51 G-00502 Transamerica Premier Life Employee Deductions 247.87 247.87 G-00503 Bank of Okla-Institutional Employee Deductions 2,866.68 2,866.68 G-00504 Bank of Oklahoma Employee Deductions 5,108.32 5,108.32 G-00505 MassMutual Financial Group Employer Contrib - DC Pl 39,957.95

Employee Contrib - DC Pl 22,586.94 62,544.89 G-00506 Administrative Services Employee Deductions 1,434.95 1,434.95 G-00507 UNUM Life Insurance Employee Deductions 16.70 16.70 G-00508 Paycom Payroll LLC Salaries 583,820.31

Payroll Taxes 48,073.42 Automation 6,514.79 638,408.52

G-00509 Bank of Oklahoma Employee Deductions 10, 121.00 10,121.00 G-00510 Bradford Industrial Supply Maintenance of Facilities 14.92

Maintenance of Facilities 8.81 Maintenance of Facilities 2.40 Maintenance of Facilities 18.55 Maintenance of Facilities 29.43 74.11

G-00511 OG&E Electrical Services 2,020.97 Electrical Services 12,907.76 Electrical Services 4,965.22 Electrical Services 2,391.96 22,285.91

G-00512 Oklahoma Natural Gas Co. Gas Services 20.52 Gas Services 44.66 Gas Services 83.45 Gas Services 91.10 Gas Services 85.66 Gas Services 20.72 Gas Services 96.70 Gas Services 36.38 479.19

G-00513 City of Oklahoma City Water & Garbage Services 1,211.66 1,211.66 G-00514 Brodart Co. Supplies 2,765.00 2,765.00 G-00515 Southwestern Stationers, Inc. Printing/Printing Supply 3,374.64

Printing/Printng Supply 510.00 Printing/Printing Supply 416.00 4,300.64

G-00516 Tech-Lock Maintenance of Facilities 1.50 1.50 G-00517 Demeo Supplies 37.89

** Continued **




Number Vendor/Payee Purpose Amount ** Continued **

G-00517 Demeo Supplies 115.18 Supplies 109.47 Supplies 67.60 330.14

G-00518 Eales Electronics Corp. Maintenance of Facilities 50.00 50.00 G-00519 AT&T Telephone Services 148.14 148.14 G-00520 Baker & Taylor Books Books & Materials 9,214.83 9,214.83 G-00521 TDS Telecom Telephone Services 1,326.35 1,326.35 G-00522 FedEx Postage 10.81

Postage 28.77 39.58 G-00523 Recorded Books, LLC Books & Materials 185.52 185.52 G-00524 Kapco Supplies 112.88 112.88 G-00525 Johnstone Supply Maintenance of Facilities 19.04 19.04 G-00526 Thorndike/Gale Group Books & Materials 651.02

Books & Materials 3,828.84 4,479.86 G-00527 HealthSmart Benefit Solutions Group Insurance 366.00 366.00 G-00528 Lois Cross Programming Activities 50.00 50.00 G-00529 Staples Credit Plan Supplies 81.47

Supplies 64.98 Supplies 11.99 158.44

G-00530 Independent Stationers Supplies 27.88 Supplies .93 28.81

G-00531 Chicago Tribune Periodicals/Subscriptions 468.52 468.52 G-00532 Full Circle Bookstore Books & Materials 486.80 486.80 G-00533 Media Temple, Inc. Automation Contractual 2,975.00 2,975.00 G-00534 Price Digests Books & Materials 1,483.90 1,483.90 G-00535 Jonathan Willis Telephone Services 35.00 35.00 G-00536 Blackstone Audio Books Books & Materials 640.00 640.00 G-00537 Scott's Printing & Copying Printing/Printing Supply 1,354.50

Printing/printing Supply 452.80 Printing/Printing Supply 307.57 2, 114.87

G-00538 Brilliance Corporation Books & Materials 514.77 514.77 G-00539 Ingram Library Service Books & Materials 1,086.53

Books & Materials 684.86 1,771.39 G-00540 OverDrive, Inc. Books & Materials 20,245.31

Network Catalog Services 155.00 Books & Materials 11,144.34 31,544.65

G-00541 Findaway World, LLC Supplies 1,049.00 Books & Materials 4,759.44 Books & Materials 5,609.34 11,417.78

G-00542 Chickasaw Telecom, Inc. Automation 66,146.60 Automation Contractual 186.56 66,333.16

G-00543 Ginger Waldrip Programming Activities 100.00 100.00 G-00544 Ingram Library Service Books & Materials 976.78 976.78 G-00545 Melody A Kellogg Transportation 196.57 196.57 G-00546 Center Point Large Print Books & Materials 1,258.20 1,258.20 G-00547 Susan Pierce Programming Activities 448.00

Programming Activities 1,496.00 Programming Activities 360.00 2,304.00

G-00548 Thomson Reuters Books & Materials 985.00 985.00 G-00549 Home Depot Credit Services Maintenance of Facilities 63.99 63.99 G-00550 Oklahoma Building Services Inc Janitorial Services 18,950.98

** Continued **





G-00550 Oklahoma Building Services Inc Janitorial Services 3,635.25 Janitorial Services 2,715.67 Janitorial Services 3,791.66 29,093.56

G-00551 Evans Hardware Maintenance of Facilities 24.23 24.23 G-00552 Batteries Sooner LLC Maintenance of Facilities 57.50 57.50 G-00553 Steve's Wholesale Distributors Maintenance of Facilities 186.15 186.15 G-00554 Contractors Supply Co. Maintenance of Facilities 24.86 24.86 G-00555 Bank of Okla-Institutional DB Retirement 2,866.68 2,866.68 G-00556 MAC Systems, Inc. Maintenance of Facilities 153.00 153.00 G-00557 Novalco, Inc Maintenance of Facilties 1,766.00 1,766.00 G-00558 Amazon/GE Money Bank Programming Supplies 176.20


G-00559 Lisa M. Wood Programming Activities 100.00 100.00 G-00560 United Parcel Service Postage 340.96 340.96 G-00561 Southern Hardlines, Inc. Maintenance of Facilities 8.48 8.48 G-00562 Baker & Taylor Entertainment Books & Materials 1,745.78

Books & Materials 1,542.69 Books & Materials 990.11 4,278.58

G-00563 Walmart Community/GECRB Programming Activities 64.82 64.82 G-00564 Preston Bell Transportation 50.00 50.00 G-00565 O'Reilly Automotive Stores, Maintenance of Facilities 31.99 31.99 G-00566 Metro Monitor, Inc. Library-Related Services 95.00 95.00 G-00567 Michaelle M Statham Programming Activities 90.00 90.00 G-00568 Engineered Equipment Inc. Maintenance of Facilities 96.36

Maintenance of Facilities 561.06 657.42 G-00569 American Library Association Library-related Services 315.25 315.25 G-00570 Star Lighting and Supply Maintenance of Facilities 349.36 349.36 G-00571 Katherine E Broekhuysen Programming Activities 100.00 100.00 G-00572 AT&T Telephone Services 207.96 207.96 G-00573 Morrison Supply Company Maintenance of Facilities 64.81 64.81 G-00574 Cox Communications, Inc. Telephone Service 12.94

Telephone Service 12.84 25.78 G-00575 Baker & Taylor Books Books & materials 1,873.84

Books & materials 2,022.64 Books & Materials 557.44 Books & Materials 1,644.66 Books & Materials 1,774.98 7,873.56

G-00576 Baker & Taylor Books Books & Materials 1,644.99 Books & Materials 553.23 Books & Materials 5,211.00 Books & Materials 4,734.38 12, 143.60

G-00577 Baker & Taylor Books Books & Materials 867.52 Books & Materials 870.64 1,738.16

G-00578 G4S Secure Solutions Security Services 9,412.71 Security Services 9,354.89 18,767.60

G-00579 Superior Linen Service Supplies 29.00 29.00 G-00580 RB Floor Care Services Inc. Janitorial Services 966.00 966.00 G-00581 Paycom Payroll LLC Capital Projects 36,000.00 36,000.00 G-00582 Signature Landscape LLC Maintenance of Facilities 2,931.67

Maintenance of Facilities 2,081.67 5,013.34

MLC-September 17, 201S MLS- Financial Statement & Review of Expenditures August 2015




Number Vendor/Payee Purpose Amount G-00583 Blackbourn Supplies 2,495.00 2,495.00 G-00584 Margarida Pires Woll Programming Activities 80.00 80.00 G-00585 Building Minds, LLC Programming Activities 150.00 150.00 G-00586 John Kevin Dolan Books & Materials 90.00 90.00 G-00587 Bradford Industrial Supply Maintenance of Facilities 64.00 64.00 G-00588 OG&E Electrical Services 1,868.62

Electrical Services 556.19 Electrical Services 294.35 2,719.16


G-00590 Triangle/A & E Capital Projects 78.30 78.30 G-00591 Southwestern Stationers, Inc. Supplies 485.76 485.76 G-00592 Tech-Lock Maintenance of Facilities 10.50 10.50 G-00593 City of Warr Acres Water & Garbage Services 55.15 55.15 G-00594 Alma L. Brown Programming Activities 19.59 19.59 G-00595 Thorndike/Gale Group Books & Materials 230.33 230.33 G-00596 Full Circle Bookstore Books & Materials 173.31 173.31 G-00597 INTEGRIS Corporate Assistance Group Insurance 962.00 962.00 G-00598 OHC of the Southwest, P.A. Professional Services 93.00 93.00 G-00599 Ingram Library Service Books & Materials 300.00

Books & Materials 701.85 1,001.85 G-00600 Ginger Waldrip Programming Activities 100.00 100.00 G-00601 AV Cafe Inc Books & Materials 168.92 168.92 G-00602 Specialty Roll Products Maintenance Supplies 3,116.80 3,116.80 G-00603 Vickie Ross Supplies 28.13 28.13 G-00604 Ingram Library Service Books & Materials 986.84 986.84 G-00605 Meghan Attalla Professional Services 280.25 280.25 G-00606 Batteries Sooner LLC Maintenance of Facilities 4,280.40 4,280.40 G-00607 Rainbow Resource Center, Inc Books & Materials 131.67 131.67 G-00608 Joy E. Cavett Programming Activities 150.00 150.00 G-00609 Amazon/GE Money Bank Programming 102.15

Maintenance of Facilities 669.20 Supplies 7.99 779.34

G-00610 United Parcel Service Postage 351 .70 351 .70 G-00611 Baker & Taylor Entertainment Books & Materials 2,148.10

Books & Materials 4, 128.00 6,276.10 G-00612 Elisabeth Wright Programming Activities 17.19 17.19 G-00613 Garcia Tire Service, Inc. Maintenance of Facilities 15.95 15.95 G-00614 Donna R. Adamek Supplies 24.89 24.89 G-00615 Star Lighting and Supply Maintenance of Facilities 510.72 510.72 G-00616 Albert Brown Telephone Services 35.00

Telephone Services 35.00 70.00 G-00617 SMC Technologies, Inc Maintenance of Facilities 125.00 125.00 G-00618 Baker & Taylor Books Books & Materials 1,956.57


G-00619 Baker & Taylor Books Books & Materials 3,214.18 Books & Materials 625.44 3,839.62

G-00620 Baker & Taylor Books Books & Materials 1,233.30 1,233.30 G-00621 Sarah Abbasi Programming Activities 27.05 27.05 G-00622 Meaghan Hunt Wilson Travel Expenses 376.20 376.20 G-00623 RB Floor Care Services Inc. Janitorial Services 1,030.00 1,030.00





Number Vendor/Payee Purpose Amount G-00624 Stacy Schrank Travel Expenses 776.16

Travel Expenses 193.00 969.16 G-00625 Joe H Shelton Postage 58.80

Programming Activities 32.19 90.99 G-00626 Baker & Taylor Entertainment Books & Materials 215.90 215.90 G-00627 Anna Todd Programming Activities 13.01 13.01 G-00628 Amy Upchurch Programming Activities 10.84 10.84 G-00629 WM Corp Supplies 2,548.00 2,548.00 G-00630 David Schuler Telephone Services 35.00 35.00 G-00631 C.O.T.P.A. Parking Coupons 500.00 500.00 G-00632 Champ Use Inc Books & Materials 60.00 60.00 G-00633 Kelly Suchy Programming Activities 150.00 150.00 G-00634 Jessica Burch Programming Activities 40.27 40.27 G-00635 City of Midwest City, Inc. Water & Garbage Services 312.74 312.74 G-00636 Bradford Industrial Supply Maintenance of Facilities 2, 154.46 2, 154.46 G-00637 OG&E Electrical Services 2,472.03 2,472.03 G-00638 Oklahoma Natural Gas Co. Gas Services 106.08 106.08 G-00639 City of Oklahoma City Water & Garbage Services 47.87

Water & Garbage Services 160.04 Water & Garbage Services 57.24 265.15

G-00640 Locke Supply Co. Maintenance of Facilities 19.66 Maintenance of Facilities 31.65 51.31

G-00641 Emsco Electric Supply Maintenance of Facilities 7.82 7.82 G-00642 EBSCO Information Services Books & Materials 10, 195.00 10, 195.00 G-00643 Alma L. Brown Programming Activities 1.42

Programming Activities 12.00 13.42 G-00644 Thorndike/Gale Group Books & Materials 4,163.54 4,163.54 G-00645 Randy Wayland Other Commodities 46.87 46.87 G-00646 Ingram Library Service Books & Materials 480.87 480.87 G-00647 Julie Ballou Transportation 102.22 102.22 G-00648 Walker Companies Supplies 22.41 22.41 G-00649 Ingram Library Service Books & Materials 744.72 744.72 G-00650 Contractors Supply Co. Maintenance of Facilities 16.59 16.59 G-00651 Cintas Maintenance of Facilties 140.00 140.00 G-00652 Kellie Delaney Automation Contractual 18.17 18.17 G-00653 ULINE Supplies 261.13 261.13 G-00654 Amazon/GE Money Bank Programming 62.57


G-00655 Office Depot Credit Plan Supplies 40.98 40.98 G-00656 Baker & Taylor Entertainment Books & Materials 2,106.73 2,106.73 G-00657 Walmart Community/GECRB Safety Supplies 89.47 89.47 G-00658 FOLIO Treasurer Memberships 100.00 100.00 G-00659 Darrie Breathwit Programming Activities 80.66 80.66 G-00660 Cintas Corporation 064 Maintenance of Facilities 501.90 501.90 G-00661 Baker & Taylor Books Books & Materials 2,795.00

Books & Materials 1,449.92 Books & Materials 1,155.19 Books & Materials 24.91 5,425.02

G-00662 Baker & Taylor Books Books & Materials 1,154.07 Books & Materials 2,561.11 Books & Materials 854.69 4,569.87

MLC-September 17, 2015 Prepared by: Deputy Executive Director/Finance & Support MLS- Financial Statement & Review of Expenditures August 2015 Page 21of27



Number Vendor/Payee Purpose Amount G-00663 Baker & Taylor Books Books & Materials 64.20 64.20 G-00664 Meaghan Hunt Wilson Programming Activities 79.13 79.13 G-00665 G4S Secure Solutions Security Services 9,473.92 9,473.92 G-00666 Merwin Inc Maintenance of Facilities 483.50 483.50 G-00667 C.O.T.P.A. Parking 2,028.25

Parking 1,921.50 Parking 2,028.25 Parking 4,697.00 10,675.00

G-00668 OG&E Electrical Services 404.94 Electrical Services 3,008.84 3,413.78


G-00670 City of Oklahoma City Water & Garbage Services 344.27 344.27 G-00671 Demeo Supplies 34.00 34.00 G-00672 Scott's Printing & Copying Printing/Printing Supply 1,479.04 1,479.04 G-00673 Town of Luther Water & Garbage Services 37.60 37.60 G-00674 Panacean Systems Professional Services 3,500.00 3,500.00 G-00675 Ed Dillard Travel Expenses 481.22 481.22 G-00676 C.O.T.P.A. Parking 400.00 400.00

Total of FY 15-16 Warrants Issued $ 2,423,679.90





Number Vendor/Payee Purpose Amount G-05630 American Express Supplies 232.80

Supplies 75.28 308.08 G-05631 R. Justin Herwig Telephone Services 35.00

Transportation 206.19 241 .19 G-05632 CompSource Mutual Workers Comp Insurance 13,511.00 13,511.00 G-05633 Recorded Books, LLC Books & Materials 693.00

Books & Materials 495.00 1, 188.00 G-05634 Thorndike/Gale Group Books & Materials 6,171.60

Books & Materials 1,178.61 7,350.21 G-05635 Spaces, Inc. Furniture 4,348.86 4,348.86 G-05636 Independent Stationers Supplies 24.60

Supplies 30.00 54.60 G-05637 Kristin Williamson Transportation 630.46 630.46 G-05638 A. Rifkin Co. Supplies 557.91 557.91 G-05639 Ingram Library Service Books & Materials 38.97

Books & Materials 328.77 367.74 G-05640 XPEDX Maintenance Supplies 3,825.00

Supplies 163.41 3,988.41 G-05641 Findaway World, LLC Books & Materials 342.93

Books & Materials 2,994.65 3,337.58 G-05642 Studio Architecture PC Capital Projects 2,262.50 2,262.50 G-05643 Home Depot Credit Services Maintenance of Facilities 223.88 223.88 G-05644 Todd Olberding Professional Services 270.00

Travel Expenses 474.20 744.20 G-05645 Baker & Taylor Books Books & Materials 919.70 919.70 G-05646 Baker & Taylor Entertainment Books & Materials 2,316.52 2,316.52 G-05647 Baker & Taylor Books Books & Materials 1,091.54

Books & Materials 3,179.00 Books & Materials 2,332.77 Books & Materials 1,599.11 Books & Materials 1,492.91 Books & Materials 190.42 Books & Materials 755.84 Books & Materials 243.45 10,885.04

G-05648 Baker & Taylor Books Books & Materials 1,651 .19 Books & Materials 651 .63 Books & Materials 409.65 2,712.47

G-05649 Laser Quest Other Commodities 1, 138.00 1, 138.00 G-05650 KRMP AM/UOTV Library-Related Services 1,000.00 1,000.00 G-05651 news9.com Library-related Services 750.00 750.00 G-05652 Dave Mack Telephone Services 35.00

Telephone Services 35.00 70.00 G-05653 Edgar Nunez Telephone Services 35.00 35.00 G-05654 Vanessa Davis Transportation 54.19 54.19 G-05655 KVSP-FM Library-Related Services 500.00 500.00 G-05656 Alma L. Brown Programming Activities 6.33 6.33 G-05657 Weston Woods Accts Receivable Books & Materials 1,321.49 1,321.49 G-05658 Recorded Books, LLC Books & Materials 5,035.20 5,035.20 G-05659 Thorndike/Gale Group Books & Materials 587.83 587.83 G-05660 Ebrahim Ejtehadi Programming Activities 8.87 8.87 G-05662 Blackstone Audio Books Books & Materials 91 5.00 915.00 G-05663 Ingram Library Service Books & Materials 699.69 699.69

MLC- September 17, 2015 Prepared by: Deputy Executive Director/Finance & Support MLS- Financial Statement & Review of Expenditures August 2015 Page 23 of 27



Number Vendor/Payee Purpose Amount G-05664 Lakeshore Learning Materials Programming Supplies 427.34

Programming Supplies 319.90 Programming Supplies 261.56 1,008.80

G-05665 Findaway World, LLC Books & Materials 254.95 254.95 G-05666 AV Cafe Inc Books & Materials 6,276.02 6,276.02 G-05667 Ingram Library Service Books & Materials 119.13 119.13 G-05668 Cox Media Oklahoma City Library-related Services 5,005.00 5,005.00 G-05669 Oklahoma County OSU Ext Ctr Programming Activities 99.67 99.67 G-05670 Baker & Taylor Books Books & Materials 1,462.62

Books & Materials 1,755.17 3,217.79 G-05671 Baker & Taylor Entertainment Books & Materials 812.79

Books & Materials 268.63 1,081.42 G-05672 Kimberly A Terry Telephone Services 50.00

Other Commodities 31.18 Library-related Services 83.39 164.57

G-05673 Oklahoma City County Health Professional Services 50.00 50.00 G-05674 Ruth Melchionne Books & Materials 120.00 120.00 G-05675 Baker & Taylor Books Books & Materials 2,489.68

Books & Materials 2,427.75 Books & Materials 2,123.31 Books & Materials 2,238.54 Books & Materials 1,680.09 Books & Materials 1,238.74 12, 198.11

G-05676 Baker & Taylor Books Books & Materials 526.46 Books & Materials 458.69 985.15

G-05677 The Terminix International Co. Maintenance of Facilities 432.00 432.00 G-05678 Mark D Vance Telephone Services 35.00 35.00 G-05679 David Schuler Telephone Services 35.00 35.00 G-05680 Signature Landscape LLC Maintenance of Facilities 1,405.00

Maintenance of Facilities 1,040.00 Maintenance of Facilities 785.00 3,230.00

G-05681 Trumans Fabric & Foam Maintenance of Facilities 1,800.00 1,800.00 G-05682 GE International Capital Projects 1,975.00 1,975.00 G-05683 Recorded Books, LLC Books & Materials 2,066.00 2,066.00 G-05684 Spaces, Inc. Furniture, Flxtures&Equp 235.05 235.05 G-05685 Cerebellum Corporation Books & Materials 553.35 553.35 G-05686 KTUZ Library-related Services 560.00 560.00 G-05687 Findaway World, LLC Books & Materials 10,129.95


G-05688 Studio Architecture PC Capital Projects 3,500.00 3,500.00 G-05689 Andrea Emmons Transportation 32.69 32.69 G-05690 Oklahoma County OSU Ext Ctr Programming Activities 8.82 8.82 G-05691 Baker & Taylor Books Books & Materials 1,336.83 1,336.83 G-05692 Baker & Taylor Entertainment Books & Materials 222.03

Books & Materials 57.52 279.55 G-05693 Cynthia Friedemann Travel Expenses 503.50 503.50 G-05694 Baker & Taylor Books Books & Materials 2,423.76

Books & Materials 1,773.54 Books & materials 133.02 Books & Materials 2,147.68 Books & Materials 2,423.31

** Continued **





G-05694 Baker & Taylor Books Books & Materials 205.17 9,106.48 G-05695 Baker & Taylor Books Books & Materials 1,342.94

Books & Materials 597.29 Books & Materials 22.14 1,962.37

G-05696 Demeo Furniture 2, 185.00 2,185.00 G-05697 Blackstone Audio Books Books & Materials 175.00 175.00 G-05698 Brilliance Corporation Books & Materials 672.21 672.21 G-05699 XPEDX Supplies 48.01 48.01 G-05700 Findaway World, LLC Books & Materials 4,310.33 4,310.33 G-05701 Debra Jackson Transportation 15.62 15.62 G-05702 Kimberly Edwards Programming Activities 74.89 74.89 G-05703 Andrea Emmons Professional Services 600.00 600.00 G-05704 Baker & Taylor Books Books & Materials 562.10 562.10 G-05705 Baker & Taylor Entertainment Books & Materials 291.35 291.35 G-05706 Baker & Taylor Books Books & Materials 2,649.28 2,649.28 G-05707 Baker & Taylor Books Books & Materials 480.90 480.90 G-05708 Ashley Noel Meyer Professional Services 1,200.00 1,200.00 G-05709 Stacy Schrank Professional Services 1,200.00 1,200.00 G-05710 Mackin Books & Materials 107.83 107.83 G-05711 Spaces, Inc. Furniture 8,171.92 8,171.92 G-05712 Blackstone Audio Books Books & Materials 485.00 485.00 G-05713 Ingram Library Service Books & Materials 310.80 310.80 G-05714 Findaway World, LLC Books & Materials 52.49 52.49 G-05715 AV Cafe Inc Books & Materials 66.63 66.63 G-05716 Baker & Taylor Entertainment Books & Materials 118.25 118.25 G-05717 Baker & Taylor Books Books & Materials 1,267.53

Books & Materials 2,476.60 Books & Materials 1,155.30 Books & Materials 185.00 5,084.43

G-05718 Baker & Taylor Books Books & Materials 1,579.36 1,579.36 G-05719 Jon Vodka Telephone Services 35.00 35.00 G-05720 Merwin Inc Maintenance of Facilities 202.00 202.00 G-05721 Demeo Furniture, Flxtures&Equip 2,631.28 2,631.28

Total of FY 14-15 Warrants Issued $ 171,833.73




Special Funds Warrant Register August 2015

Number Vendor/Payee Purpose Amount S-20696 American Express CommFound/Robtics Kits 2,456.55 2,456.55 S-20697 Oklahoma Tax Commission Sales Tax 49.36 49.36 S-20698 Eleni E. Rose &/or Leslie Rose Lost & Paid Item Returned 24.80 24.80 S-20699 Xerox Corp. Copier Maintenance 29.93

Copier Maintenance 22.77 Copier Maintenance 6.88 Copier Maintenance 5.35 Copy Maintenance 30.65 Copy Maintenance 17.99 Copy Maintenance 36.30 Copy Maintenance 14.00 Copy Maintenance 42.39 Copier Maintenance 39.26 Copier Maintenance 38.54 Copier Maintenance 12.39 Copier Maintenance 18.25 Copier Maintenance 24.58 Copier Maintence 56.48 Copier Maintenance 44.11 439.87

S-20700 Oklahoma Tax Commission Copy Fund Sales Tax 1,111.17 1,111.17 S-20701 MTM Recognition Corporation Staff Recognition Event 159.50 159.50 S-20702 Judith Ging Lost & Paid Item Returned 14.95 14.95 S-20703 Julie Morgan Lost & Paid Item Returned 16.95 16.95 S-20704 Reagan Oei &/or Betsy Oei Lost & Paid Item Returned 15.55 15.55 S-20705 David Weaver Lost & Paid Item Returned 27.90 27.90 S-20706 Kyle G. Yeakley Lost & Paid Item Returned 14.00 14.00 S-20707 Gil Anderson Lost & Paid Item Returned 32.95 32.95 S-20708 Carli A. Keena-Shelton Lost & Paid Item Returned 13.95 13.95 S-20709 Metropolitan Library System Transfer of Fines & Fees 37,000.00 37,000.00 S-20710 Chase Card Services Fines Account 35.00 35.00 S-20711 Standley Systems Copier Maintenance 3.60 3.60 S-20712 Petroleum Club of Oklahoma 15Staff Appreciation 11,650.00 11,650.00 S-20713 Jean L. Wood Lost & Paid Item Returned 18.95 18.95 S-20714 Qiu Liying Lost & Paid Item Returned 8.95 8.95 S-20715 Carly L. Shaw Lost & Paid Item Returned 4.00 4.00 S-20716 Displays 2 Go Fines Account 108.08 108.08 S-20717 Edgar Cruz, Inc. 15 Staff Appreciation 500.00 500.00 S-20718 Hobby Lobby Staff Appreciation 182.12 182.12 S-20719 David Vezina 15 Staff Appreciation 549.00 549.00 S-20720 Cynthia A. Martin Lost & Paid Item Returned 28.00 28.00 S-20721 Central Arkansas Library Sys Books Lost Account 40.00 40.00 S-20722 Al Harris Library Books Lost Account 46.97 46.97 S-20723 Jama Shoemaker Lost & Paid Item Returned 11.75 11.75 S-20724 Mayra A. Montiel Lost & Paid Item Returned 40.75 40.75 S-20725 Patricia Hill Books Lost & Paid 9.95 9.95

Total of Special Funds Warrants Issued $ 54,614.62

MLC-September17, 2015 MLS- Financial Statement & Review of Expenditures August 2015


I, Tim Rogers, certify that:


1. I have reviewed these monthly financial statements of the Metropolitan Library System;

2. Based on my knowledge, these reports do not contain any untrue statements of a material fact or omit to state a material fact necessary to make the statements made not misleading with respect to the period covered by these reports;

3. Based on my knowledge, the financial statements and other financial information included in these monthly reports, fairly present in all material respects the financial condition and results of operations as of, and for, the period presented;

4. The Library's other certifying officer and I have disclosed to the Board of Commissioners all significant deficiencies and material weaknesses in the design or operation of internal controls over financial reporting; and have disclosed any fraud, whether or not material, that involves management or other employees who have a significant role in financial reporting.

Date

1. I have reviewed these monthly financial statements of the Metropolitan Library System;

2. Based on my knowledge, these reports do not contain any untrue statements of a material fact or omit to state a material fact necessary to make the statements made not misleading with respect to the period covered by these reports;

3. Based on my knowledge, the financial statements and other financial information included in these monthly reports, fairly present in all material respects the financial condition and results of operations as of, and for, the period presented;

4. The Library's other certifying officer and I have disclosed to the Board of Commissioners all significant deficiencies and material weaknesses in the design or operation of internal controls over financial reporting; and have disclosed any fraud, whether or ot material, that involves management or other employees who have ignifica ole in financial reporting.

xecutive Director of Finance and Support Date

MLC - September 17, 2015 MLS - Financial Statement & Review of Expenditures August 2015



MLC – September 17, 2015 Prepared by: Finance Office MLS – Contract Awards and Purchases September 2015 Page 1 of 2

CONTRACT AWARDS AND PURCHASES The following recommendations for the Commission’s approval are made in accordance with the Library System’s purchasing policy. For additional information regarding these recommendations, please contact the Purchasing Officer at 606‐3794.

ITEM A: RFID TAGS Provided for in the FY2015‐16 budget is the request for RFID Tags for the tagging and identification of materials received by the library. Specifications were prepared and bids were let for 14 days. A pre‐bid conference was held on September 3rd. No vendors attended. Bids were received and publicly opened on September 9th. Three vendors responded.

Vendor Cost

Bayscan $38,878.00

3M $38,900.00

Techlogic $40,113.65

RECOMMENDATION:

That the Commission approve the purchase of the RFID Tags from Bayscan in the amount of $38,878.00. Funding for the purchase is provided for in the FY2015‐16 budget, account 303.


MLC – September 17, 2015 Prepared by: Finance Office MLS – Contract Awards and Purchases September 2015 Page 2 of 2

CONTRACT AWARDS AND PURCHASES (Cont’d)

ITEM B: PROPERTY AND CASUALTY INSURANCE

The system’s insurance policies are scheduled for renewal. Mr. Steve Payne, representing Frates Insurance & Risk Management, our Agency of Record, has proposed premiums for FY 2015‐16. A comparison with last year’s premiums is presented as follows:

Insurance Required FY 2014‐15 Premiums

Annualized FY 2015‐16 Premiums

Commercial Package $188,650.00 $190,587.00

Business Auto $25,582.00 $25,198.00

Fiduciary Liability $15,429.00 $15,429.00

Umbrella $1,000,000 Limit $5,548.00 $5,548.00

Directors & Officers, EPLI & Internet Liability

$12,006.00 $12,246.00

Flood Insurance Del City Wright Northwest

$7,229.00 $1,495.00 $2,880.00

$8,536.00 $1,765.00 $3,188.00

Total Annual Premium $258,819.00 $263,833.00 A summary of each policy and the coverage will be provided to commissioners prior to the meeting. Mr. Steve Payne will be present at the Commission meeting to answer any questions concerning the insurance policy.

RECOMMENDATION:

That the Commission renew the annual contract for the above coverages with Frates Insurance & Risk Management in the amount of $263,833.00. Adequate funding for this insurance is provided for in the FY 2015‐16 budget, accounts 201 & 202.


MLC – September 17, 2015 Prepared by: Finance Office MLS – Request to Declare Furniture and Equipment Surplus Page 1 of 1

REQUEST TO DECLARE FURNITURE AND EQUIPMENT SURPLUS Throughout the year various pieces of furniture and equipment have become surplus to the Library’s needs. Commission approval is required to declare furniture and equipment to be surplus so they can be disposed of in accordance with Commission policy. A summarized listing of the furniture and equipment that have become surplus to the Library is provided below. A detailed list is available for inspection in the Business Office. The surplus furniture and equipment have been made available to the Library System’s other divisions. Any items transferred to the divisions before the retail sale and/or sealed bid sale will be put back into the inventory. The sale of the surplus furniture and equipment will be by retail sale and/or sealed bid sale. Notice of the sale will be published in the local paper and posted for public information at all library locations. Money received from the sale will be placed in the general fund. Those items that are not sold will be disposed of in the best interest of the Library System.

Qty Description Qty Description

1 Bench 1 Secretarial Desk

1 Book Truck, Depressible 6 Displayer, CD

1 Cabinet, Mobile 1 Reader‐Printer, Microfilm

29 Chairs 1 Scanner, Page

1 Clothes Rack 1 Sculpture

18 Computer Hardware, AMH 4 Surveillance Equipment

72 Computer, Micro, Base Unit 4 Tables

RECOMMENDATION:

The Commission declares the furniture and equipment listed to be surplus to the Library's needs and authorize the sale of the surplus in accordance with Commission policy.


MLC – September 17, 2015 Prepared by: MLC Secretary MLS – Report and Recommendations Finance Committee September 1, 2015 1 of 3

REPORT AND RECOMMENDATIONS FROM FINANCE COMMITTEE

The Finance Committee met September 1, 2015 for:

I. Finance Committee: Discussion, Consideration, and Possible Action: Report and Recommendations from Administration – Approval of FY 2015‐16 Final Budget

During its meeting, the Committee: Reviewed and discussed all items.

The following recommendation is the result of the discussion.

COMMISSION ACTION:

To approve the Metropolitan Library System Final Budget FY 2015‐16 (Document #22).




FINANCE COMMITTEE

MINUTES

DATE: Tuesday, September 1, 2015 TIME: 3:30 PM MEETING PLACE: Downtown Library

300 Park Avenue Oklahoma City, OK 73102

(405) 231‐8650 Written public notice of the time, date, and place of this meeting was given to the County Clerk of Oklahoma County, August 17, 2015. Notice of the time, date, place, and agenda for this meeting was posted by the Secretary of the Commission in prominent public view at the Downtown Library, 300 Park Avenue, Oklahoma City, on August 28, 2015, in conformity with the Oklahoma Open Meeting Act.

COMMITTEE MEMBERS PRESENT: Allen Coffey, Chair Fran Cory Judy Smith Beth Toland COMMITTEE MEMBERS EXCUSED: Jim Shonts COMMISSION MEMBERS PRESENT: Nancy Anthony Brian Maughan

ESTIMATE OF OTHERS PRESENT: 11



I. Mr. Allen Coffey called the meeting to order at 3:30 p.m. Roll was called to establish a quorum. Present: Cory, Smith, Toland, Coffey.

II. Mr. Coffey referred to the Report and Recommendation from Administration – Approval of FY 2015‐16 Final Budget. Mr. Coffey then called on Mr. Lloyd Lovely, Deputy Executive Director/Finance to explain changes from the preliminary budget.

There are no recommended changes from the Preliminary Budget regarding salaries and benefits. Questions and discussion followed. In the salary reports compared to other libraries, MLS continues to be the leading library system in state, even with no market adjustment included in the budget this year. A salary study has been included in the budget, which will provide us more information on where we are and where we should be. Discussion followed.

Mr. Lovely reported Ad Valorem taxes increased 4.82% over last year. He explained the changes from the preliminary budget to the final budget. A spreadsheet detailing all the changes is included in the budget binders.

The total FY 2015‐16 proposed final budget is $58,437,303.

Per page 2‐1, Overview of FY 2015‐16 Expense Budget, the total budget consists of:

$ 38,660,009 for the operating budget $ 5,545,273 for capital projects $ 14,232,024 for reserves

The operating budget is an increase of $1,108,294.00 or 2.95%, from last year’s budget.

Mr. Lovely reviewed the accounts with significant changes as compared to last year’s budget as shown on Pages 3‐1 through 3‐3. Questions and discussion followed.

Mr. Lovely referred to page 3‐4, and explained the Schedule of Cash Reserves. Discussion followed.

Mr. Coffey called for further questions and/or comments.

Mr. Coffey called for a motion on the FY 2015‐16 Final Budget.

Ms. Judy Smith moved to approve the MLS FY 2015‐16 Final Budget. Ms. Beth Toland seconded. No further discussion. Motion passed unanimously.

III. There being no further business, Mr. Coffey adjourned the meeting at 3:58 p.m.

Tim Rogers, Executive Director (Secretary)


MLC – September 17, 2015 Prepared by: Deputy Executive Director/Finance & Support MLS – Final Budget FY 2015‐16

Document cover page only Final Budget Binder is Separate

Final Budget FY 2015 – 2016

(July 1, 2015 to June 30, 2016)

Please remember to bring your FY 2015‐16 Final Budget Binder to the September 17, 2015

Commission meeting @ Del City Library


MLC – September 17, 2015 Prepared by: MLC Secretary MLS – Report and Recommendations Administration: Page 1 w/attachment Memorandum of Understanding ‐ Bethany

REPORT AND RECOMMENDATIONS FROM ADMINISTRATION

Memorandum of Understanding – Bethany Over the past several months, we have reported on the progress at Bethany as they work to secure funding for the renovation / expansion and / or the replacement of the Bethany Library. In early May, a Request for Qualifications for architects was issued, and to which the City received ten responses. In late June, four firms were invited to make presentation to the Library Committee, a subset of the City Council, and those presentations occurred on July 16th. In August, contract negotiation began between the City and Dewberry Architects, and the resulting contract appears on the September 15 City Council Agenda for consideration and possible award. Phase One of Dewberry’s contract calls for a review on the existing library which will include meetings with City and Library staff, two public meetings, and six to eight focus group meetings to help define the current and future needs. The current site and alternate building sites will be assessed, and Dewberry will develop a floor plan, furniture layout, and renderings of the “new” library. The plan will also include a review of the needs of the existing park and pond adjacent to the library building. A final presentation is expected in early February, and this information will be used as part of Bethany’s bond election process. Phase Two of Dewberry’s contract will not begin until after the election, and then only if the election is successful. While the project is not yet funded, the ability to determine our needs and then determine the cost, affords a rare opportunity. In many cases, the Library has been forced to adjust our needs to match the budget. By producing the building program prior to the election, we will be more likely to produce a plan that will meet both functional and financial requirements. In keeping with the current practice of supporting cities with the design costs and recognizing the value of having a clear understanding of the needs at Bethany, the staff proposes to provide funding to support the “programing” element of Dewberry’s contract. This support will not exceed $20,000. Staff will provide an overview and answer questions at the meeting. Funding for this work is available in the 2015‐16 budget.

ADMINISTRATIVE RECOMMENDATION FOR COMMISSION ACTION:

Approve the Memorandum of Understanding between the City of Bethany and the Metropolitan Library Commission of Oklahoma County.

MEMORANDUM OF UNDERSTANDING

This Memorandum of Understanding is made and entered into this day of ____ , 2015, by and between the City of Bethany, Oklahoma (herein "the City"), and the Metropolitan Library Commission of Oklahoma County (herein "the Library").

WHEREAS, the City is desirous of constructing a building (herein "Building") for the use and benefit of a public library within the City,

Whereas the Library is desirous of operating said building for the benefit of the citizens of the City and Oklahoma County; and

WHEREAS, the City currently has not secured funding for the building and funding for this project would be provided for via a special election; and

WHEREAS, the City is interested in working with the Library to identify the anticipated needs for a renovated and expanded or a for new building; and

WHEREAS, the parties are further desirous of entering into the planning phase of the Building and wish to memorialize certain anticipated rights, duties and obligation of the respective parties; and

WHEREAS, information secured as part of a planning effort between the City and the Library is needed determine the requirements of the election; and

WHEREAS the City has solicited the Library's input regarding the selection of an architect.

NOW, THEREFORE, the City and the Library have reached a tentative agreement and understanding as to the following:

1. The parties hereto shall share information for purposes of developing a building program and for conducting a bond election required for the funding of the Building.

2. The City shall choose and engage the services of an architect for purposes of the analysis of potential building sites; for securing public input; for a review issues related to the existing park and pond adjacent to the existing library, for probable cost estimates and for developing a building program which will be used to design the Building.

3. The Library shall contribute up to but not exceeding $ 20,000 towards the cost of the architectural services relating to the development of the building program.

1

4. The City and the Library shall participate in the creation of the said building program.

5. Following the completion of the building program, the parties hereto shall prepare and approve a project agreement which shall set forth the rights, duties, obligations and requirements of the respective parties during the design and construction phase of the Building.

6. This Memorandum of Understanding shall not be binding on either party hereto and neither party shall incur any obligation to the other unless and until a more formal project agreement is agreed upon and entered into by the City and the Library.

EXECUTED the day and year first written above.


2


MLC – September 17, 2015 Prepared by: Director’s Office MLS – Report & Recommendation from Administration Page 1 of 1 REVISED MLS 2015 Holiday and Closing Schedule

REPORT AND RECOMMENDATION FROM ADMINISTRATION

REVISED ‐ MLS 2015 Holiday and Closing Schedule

Reason for Library Closing Day of Week Date Workweek (Mon‐Sun)

Paid Holiday Note

New Year’s Holidays Wednesday Dec 31, 2014 Dec 29–Jan 4 Close at 6:00 pm

Thursday Jan 1 Dec 29–Jan 4 Yes

Martin Luther King, Jr. Day Monday Jan 19 Jan 19–25 Yes

Easter Sunday Apr 5 Mar 30–Apr 5

Memorial Day

Sunday May 24 May 18–24

Monday May 25 May 25–31 Yes

Independence Day Friday Jul 3 Jun 29—Jul 5 Yes

Saturday Jul 4 Jun 29–Jul 5

Labor Day

Sunday Sep 6 Aug 31–Sep 6

Monday Sep 7 Sept 7–13 Yes

Staff Development Day Monday Oct 12 Oct 12–18 Staff attend Focus

Thanksgiving Holidays Wednesday Nov 25 Nov 23–29 Close at 6:00 pm

Thursday Nov 26 Nov 23–29 Yes

Friday Nov 27 Nov 23–29 Yes

Christmas Holidays Thursday Dec 24 Dec 21–27 Yes

Friday Dec 25 Dec 21–27 Yes

New Year’s Eve Thursday Dec 31 Dec 28–Jan 3 Close at 6:00 pm

Current MLS Holiday Guidelines grant full‐time and designated full‐time equivalent staff nine(9) paid holidays per

calendar year plus two (2) ‘floating holidays’ (when the libraries are normally open) to be scheduled by the

individual employee subject to rules listed in the leave policy.

For workweeks with one (1) holiday, libraries and offices are open their regular schedule with the exception of

that holiday; however, full‐time employees work 32 hours during the week.

For workweeks with two (2) holidays, libraries and offices are open their regular schedule with the exception of

those two holidays; however, full‐time employees work only 24 hours during the week.

Employees eligible for partial holiday pay are prorated accordingly.

The previously approved (September 18, 2014) Holiday and closing schedule has been revised, due to the

cancellation of Focus (Staff Development Day). Therefore, the libraries will be open on Monday, October 12,

2015.

RECOMMENDATION:

That the Commission approves the revised MLS 2015 Holiday and Closing Schedule as presented.

Document # 25 MLC FY 2015-16

September 17, 2015

MLC - September 17, 2015 MLS - August 2015 Library Usage Report Page 1 of 2

Metropolitan Library System Usage Summary Month of August

FY2015-2016

Registered Borrowers

New Borrowers

Aug 2014 363,420 Aug 2014

Aug 2015 361,290 Aug 2015

- 100,000 200,000 300,000

400,000 - 500 1,000 1,500 2,000 2,500 3,000 3,500 4,000

Aug 2014

Aug 2015

Circulation

Aug 2014

Aug 2015

eBooks & eAudio

- 100,000 200,000 300,000 400,000 500,000 600,000

- 20,000 40,000 60,000 80,000 100,000

Aug 2014

Aug 2015

Computer Sessions Wireless Sessions †

154,179 - 20,000 40,000 60,000 80,000

Aug 2014

Aug 2015

Program Attendance

Aug 2014

Aug 2015

Programs

- 1,000 2,000 3,000 4,000 5,000 6,000

- 50 100 150 200 250 300

Aug 2014

Aug 2015

Room Reservations

Aug 2014

Aug 2015

Library Visits

- 200 400 600 800 1,000 1,200 1,400

- 50,000 100,000 150,000 200,000 250,000 300,000

Aug 2014 Aug 2015

Social Media Interactions

Aug 2014 Aug 2015

Digital Sessions‡

- 500 1,000 1,500 2,000 2,500 3,000 3,500 4,000 4,500

- 160,000 320,000 480,000 640,000 800,000

†August 2014 wireless session counts are unavailable. ‡ catalog.metrolibrary.org session counts replaced CyberMARS logon counts beginning September 2014.

232

257

3,521 3,243

540,325 527,126

69,514 89,286

66,322 75,587

4,046 5,224

1,173 1,070

244,937 260,706

3,202 4,063

287,396 753,692

Document # 25 MLC FY 2015-16

September 17, 2015

MLC - September 17, 2015 MLS - August 2015 Library Usage Report Page 2 of 2

Metropolitan Library System Usage Summary Fiscal Year-to-Date

FY2015-2016


New Borrowers

FY2015 363,420 FY2015 FY2016 361,290 FY2016

- 100,000 200,000 300,000

400,000 - 1,000 2,000 3,000 4,000 5,000 6,000 7,000 8,000

FY2015

FY2016

Circulation

FY2015

FY2016

eBooks & eAudio

- 250,000 500,000 750,000 1,000,000 1,250,000

- 50,000 100,000 150,000 200,000

FY2015

FY2016

Computer Sessions Wireless Sessions †

290,729 - 40,000 80,000 120,000 160,000

FY2015 FY2016

Program Attendance

FY2015

FY2016

Programs

- 5,000 10,000 15,000 20,000 - 100 200 300 400 500 600 700 800

FY2015

FY2016

Room Reservations

FY2015

FY2016

Library Visits

- 500 1,000 1,500 2,000 2,500 3,000 - 100,000 200,000 300,000 400,000 500,000 600,000

FY2015 FY2016


FY2015 FY2016

Digital Sessions‡

- 2,000 4,000 6,000 8,000 10,000 - 600,000 1,200,000 1,800,000

† FY2015 wireless session counts are unavailable. ‡ catalog.metrolibrary.org session counts replaced CyberMARS logon counts beginning September 2014.

694

733

7,560 6,369

1,175,836 1,079,883

143,437 181,110

137,624 149,570

18,500 18,218

2,396 2,255

516,365 527,288

7,124 8,805

632,994 1,550,688

I. DEFINITIONS


Count of individuals designated as primary, reciprocal, annual fee, school or outreach borrowers who retain library privileges and have physically or virtually interacted with the library system within the preceding 5 years.

New Borrowers Count of individuals designated as primary, reciprocal, annual fee, school or outreach borrowers who have obtained library privileges within the specified timeframe.

Circulation Count of checkouts or renewals of physical or virtual items. (Includes Overdrive, Freegal and Zinio items)

eBooks & eAudio Count of charges or renewals of virtual items within the specified timeframe. (Includes Overdrive)

Computer Sessions Count of logon instances by library customers for the in-house use of desktop computers.

Wireless Sessions Count of logon instances by library customers accessing the World Wide Web via the library's Wi-Fi network.

Program Attendance

Count of attendance for publicly held programs of type 1, defined as being, "Metropolitan Library System programs or events for library staff or the public, which are initiated, authorized, produced, scheduled, promoted in whole or part by the library to accomplish its mission and strategic plan."

Programs Count of publicly held programs of type 1. (See definition of type 1 under Program Attendance)

Room Reservations Count of meeting room reservations placed for purposes other than those of type 1. (See definition of type 1 under Program Attendance)

Library Visits Count of physical entries into library facilities open to the general public.


Count of activities generated (e.g. comments, likes, shares, retweets, replies, follows, favorites) in response to social media content posted via Facebook, Twitter or Instagram.

Digital Sessions Count of access instances by individuals with www.metrolibrary.org, catalog.metrolibrary.org, emedia.metrolibrary.org, jobs.metrolibrary.org, www.supportmls.org or metrolibrary.evanced.info and defined as being, "... the period time a user is actively engaged with [the] website..."

http://www.metrolibrary.org/

http://www.supportmls.org/

Executive Director's Report MLC FY 2015‐16

September 17, 2015

MLC – September 17, 2015 Prepared by: Executive Director MLS – Executive Director's Report Page 1 of 3

EXECUTIVE DIRECTOR’S REPORT

SEPTEMBER 2015

In order to provide you with the information you need to govern the Library, I will break this report into several sections: 1) Projects, outlining work we're planning and implementing; 2) Personnel, providing you with information about our staff and volunteers; and 3) other Items of Interest, which may include news about financial, service, or other issues impacting the Library or the Commission. I will provide the Commission with an update during the monthly meeting when new or important information is available, and I may touch on other issues not discussed in the written report, but I will not read the report ‐‐ your time is too valuable for that. Of course, I will invite any and all questions you might have, and I look forward a lively exchange at the meeting next week. Projects

1. Construction Updates

Jones Library ‐ On Saturday, August 29th, Commissioners Susan Tucker, Beth Toland, Cindy Friedemann, Helene Harpman, Mack Patel, Jim Shonts, Judy Smith, and Alyne Strube attended the Jones Library Ground Breaking at the site of the soon‐to‐be‐new‐library. There were about 150 people at the event that featured inspired and inspiring words from Mayor Ray Poland, County Commissioner Willa Johnson, and Commissioner Susan Tucker. State Senator Ron Sharp also joined the group that featured Jones Library specialist Josh Lewis, several of our administrative team, Library Endowment Trust Board Member Catherine Armitage, and Friends of the Library President Paul Thiel. Always attentive to the public's need for library services, Community Libraries Manager Chris Stofel kept the current library open while we turned a spade of soil in honor of the next chapter for Jones. We are targeted to be in the new building in Summer 2016.

Capitol Hill Library ‐ The City of Oklahoma City has decided to move ahead with asbestos removal on the current Capitol Hill Library structure prior beginning the work by the project's general contractor. As you may recall from my report at the last Commission meeting, this means that we will need to begin removal of library staff, materials, and furnishings by the first week in November with a reopening in the temporary facility on or about November 16th. This is great news, as we were concerned that the calendar would slip until after the first of the year.

Del City Library – Library staff have forwarded a draft of a memorandum of understanding (MOU) created by the Commission’s counsel, Bill Comstock, to Del City for consideration. This MOU will enable the City and the Library to work together to prepare a building program for a new Del City Library. Dennelle Wrightson of Dewberry Associates will be the architecture firm that will develop the technical building program. The MOU will be a precursor to the project agreement that will guide the actual design and construction phases of the project.

Bethany Library – The Bethany City Council approved a memorandum of understanding (MOU) that was written to provide the Library and the City to work together to produce a preliminary building program for the new Bethany Library. As you may recall, the city will use the building program to plan for a bond election next year that, if approved by the majority of voters, will result in a new library to replace the existing 50‐year‐old facility. The MOU, which was drafted by the Commission’s counsel, Bill Comstock, is on the Commission’s agenda for consideration at the September 17 meeting.


September 17, 2015


2. Financial System Consultant Deputy Executive Director for Business and Support Services and Senior Accountant John Rahhal are in the process of selecting a firm to provide consulting services associated with designing and delivering a new finance and accounting system. After receiving four valid responses to a request for proposal (RFP), staff have narrowed the field to two and are working through a process to identify the best match for our needs. While this project will be substantially over the amount budgeted in the preliminary budget, staff are confident that the funds included as part of the final budget (on the agenda for consideration by the Commission on September 17) will be adequate to complete the work.

3. Strategic Planning Consultant

I have selected a consultant with whom we will work for the development of the Library’s next strategic plan. Orange Boy – a firm headquartered in Columbus, Ohio, has as their goal to deliver innovative tools and guidance that exceed our clients' financial and operational objectives. They have worked with Fortune 1000 companies as well as some of the best public libraries around the country, including Columbus Metropolitan (OH), Austin Public Library (TX), Pioneer Library System (OK), and Tulsa City County Library (OK). Although we received several interesting proposals, our advantage to choosing Orange Boy was their ability to deliver a measurement dashboard that will show real time progress toward strategic and tactical goals and objectives. We are in final negotiations and should be prepared to sign the contract within a few weeks. I have reached out to the Long Range Planning Committee Chair Penny McCaleb, and I hope to schedule a meeting in the not‐too‐distant future to review the planning process with the Committee and establish the necessary decision points.

4. Budget Revision The FY 2015‐16 budget revision is on the agenda for the September 17 meeting, and the Finance Committee has provided the Commission with its recommendation. The primary changes from the preliminary budget passed in June are that 1) revenues came in slightly higher than expected; 2) the Defined Benefit Plan was reduced to match the figure provide to us by the actuary; 3) professional services were increase by about $120,000 to cover the costs of the financial consultant, a salary and compensation study, and some miscellaneous business process consulting; and 4) the addition of more than $650,000 to our Capital Projects Reserves (which will be used for future construction and maintenance projects). As this item is on the agenda for consideration by the full Commission, we will gladly answer any questions you might have about the recommendation.

5. TLC User Conference The Library’s vendor for its integrated library system (ILS) will be holding its annual meeting and user conference in Charleston, South Carolina from October 19‐21. Four staff members including Deputy Executive Director for Technology Anne Fischer will be attending the conference to gain a deeper understanding of the system and to learn how we can take better advantage of its functions and features. Attendees were chosen based in part on their ability to transfer the knowledge to other staff. Additionally, I have been asked to serve as the closing keynote speaker for this conference.

6. Board Docs Executive Assistant Maria Watkins and I, along with several other staff visited with members of the Pioneer Library System to discuss the use of an automated agenda, voting, and records keeping software platform called Board Docs. Maria is looking for way to reduce the manual work required in tracking the Commission’s activities and those of the associated committees. We believe that Board Docs could reduce the time and effort needs to develop and transmit the agenda packets, create the


September 17, 2015


minutes, and update and track Library policies. We will continue to update you on what we discover, and will make a presentation to the Commission at a later meeting.

7. Commission Appointments I am happy to report that Oklahoma City Mayor Mick Cornett has reappointed Lori Nelson, Allen Coffey, and Nancy Anthony to the Commission. All three appointments were unanimously confirmed by the City Council, and they will serve until July 31, 2018. Please join me in thanking them for their continued work and their willingness to be part of the future of the Metropolitan Library System.

8. Retirement It is with a very heavy heart that I announce the retirement of Deputy Executive Director for Materials and Outreach Karen Marriott. Karen has been a stalwart of the Metropolitan Library System since she joined the organization in 1977 as a Public Services Librarian in Del City. After a transfer to Belle Isle in 1979, she was promoted to Branch Head in 1982. She transferred to Bethany as a Library Head in 1985, where she stayed for about 18 months. It was this extensive understanding for our customers and their informational and reading needs that qualified her to move to the Materials Selection department, first as a Selector in 1987, and six years as the Director of the department. Karen’s understanding of the publishing industry, library trends, customer use patterns, and her system‐wide approach to information delivery made her a natural for Deputy Executive Director of Materials and Outreach, the position she has held for more than 10 years. Karen’s very even hand and head will be missed by many in the four departments she has served, and all of us will miss her subtle but strong reverence to the materials and programs that have been at the heart of the Library’s service during her entire tenure. I will miss Karen ... She is and will continue to be a valued colleagues, a trusted advisor, a discreet confidante, and one‐in‐a‐million. On behalf of the Metropolitan Library System, I want to thank Karen for her decades of service ... It would not have been possible without your contributions.

Personnel and other Items of Interest will be reported separately.

The Oklahoman 08/29/2015

August 31, 2015 4:25 pm /

Copy Reduced to 74% from original to fit letter pageCOMMUNITYTHE OKLAHOMAN | NEWSOK.COM SATURDAY , AUGUST 29 , 2015 5D

A photography exhibit and the newest Share Your Story video, which describes the impact of libraries on the home-less community, will be on view starting at 6 p.m. Monday at the Downtown Library.

The Metropolitan Library System’s Share Your Story video series tells the stories of lives changed through library access and resources. The video collection is avail-able on the library system’s website.

This event tells the story of Robert Hatcher, a for-merly homeless man, who says the library has been a lifeline.

Hatcher was a regular at the Downtown Library and tells how he slept in the courthouse garage, using a cardboard box to keep the cold concrete from touch-ing his skin, and later a down-filled sleeping bag

given to him by a Subway restaurant employee.

His story includes his daily routine of riding the bus to a mission to shower, then going to the library, where he passed the day reading news-papers and studying law. He now supports himself with income from sell-ing the Curbside Chron-icle and his work offering paralegal services.

He still uses the library to do legal research for people who are incarcerated and need help with their cases. He recently was featured on the cover of the Curbside Chronicle and is scheduled to be on the cover of the October issue of the library magazine.

Expanded viewsThe video premieres

alongside a photography exhibit, “How I See OKC,” presented by the Homeless Alliance and the Curb-side Chronicle, which is a magazine that helps homeless people earn money.

The photography proj-ect paired members of the homeless community with professional photog-raphers for a day-in-the-life view of living on the streets.

When the library sys-tem’s digital library man-ager, Kellie Delaney, saw the exhibit in April during its debut at a gallery in the Plaza District, the inclusion of the library in

those photos hit home. There among the photos of makeshift tents, washing machines made from ice chests, cafeteria food trays and worn hands was a bea-con of hope: the library.

Plans to bring the exhibit to the Down-town Library began, and then were expanded to include a Share Your Story video with some of the participants.

The exhibit helped raise money for the Curb-side Chronicle vendors who submitted photos for the project.

Going onThe “How I See OKC”

photo exhibit will be on display in the atrium of the Downtown Library, 300 Park Ave., from Monday through Sept. 30.

The Share Your Story video series collection is available on the Metropol-itan Library System’s web-site at www.metrolibrary.org/stories.

FROM STAFF REPORTS

Video and exhibit share stories of homeless

Robert Hatcher [PHOTO BY QUIT NGUYEN, COURTESY OF CURBSIDE CHRONICLE]

The Metropolitan Library System’s Share Your Story video series tells the stories of lives changed through library access and resources.

EDMOND — Blue and red balloons were launched Friday morning by stu-dents at Ida Freeman Elementary as part of a STEM activity.

STEM is an acronym referring to the academic disciplines of science, technology, engineering and math.

Fifth-graders calculated the cubic feet of helium necessary to launch the balloons.

They also discussed alti-tude and height and how long the balloons would stay in the air and the dis-

tance from the school.Notes were tied to the

balloons with instructions for people who find them to contact the school and tell the students where the balloon ended up.

About 60 balloons were launched. One balloon barely made it over the fence of the school yard.

Education soars with students’ balloon launch

Above and left: Ida Freeman Elementary students launch balloons on the playground Friday as part of a STEM (science, technology, engineering and math) activity. The Edmond fifth-graders calculated the cubic feet of helium necessary to launch the balloons. [PHOTOS BY DIANA BALDWIN, THE OKLAHOMAN]

FIFTH-GRADERS AT EDMOND’S IDA FREEMAN ELEMENTARY ARE LEARNING STEM LESSONS AND HAVING FUN

STAFF WRITER

Diana [email protected]