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OPNAV 43P6

METROLOGY AUTOMATED SYSTEMFOR

UNIFORM RECALL AND REPORTING(MEASURE)

USERS MANUAL

S ,. MAR 6 1980O,

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I NOVEMBER 1978 u STA ,M.,JAppioved foi pu'-Aic li;OeZO0I

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79 12 19 19-OFFICE OF THE CHIEF OF NAVAL OPERATIONS

tLU DEPARTMENT OF THE NAVYLA- WASHINGTON, D.C. 20350 I,. ITY MOT ,

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To OU DOIC. kGNS WU

DISCLAIMER NOTICE

THIS DOCUMENT IS BEST QUALITYPRACTICABLE. THE COPY FURNISHEDTO DDC CONTAINED A SIGNIFICANTNUMBER OF PAGES WHICH DO NOT

REPRODUCE LEGIBLY.

OPNAV-43P6

METROLOGY AUTOMATED SYSTEM (SFOR -

UNIFORM RECALL AND REPORTING(MEASURE)

USERS MANUAL'

# i

OFFICE OF THE CHIEF OF NAVAL OPERATIONSDEPARTMENT OF THE NAVY

WASHINGTON, D.C. 20350

I NOVEMBER 1978/

PREFACE

The Chief of Naval Material (CNM) has designated the Metrology Auto-mated System for Uniform Recall and Reporting (MEASURE) as the singledata system for the Navy's Metrology Calibration Program as required byCNM Inst. 4355.67.

This manual outlines the procedures that apply to Navy CalibrationLaboratories utilizing the system, ship and shore activities obtainingservices therefrom and other military activities whose use of MEASUREhas been directed.

The objective of this Users Manual is to provide the informationnecessary to effectively use the system.

tL /

TABLE OF CONTENTS (Continued)

PageAPPENDIX D EXAMPLES OF METER CARD TRANSACTIONS

D.1 General D-1D.2 Listing of Examples D-1

APPENDIX E REQUIRED CUSTOMER FUNCTIONSE.1 Responsibility E-IE.2 Customer Identification E-1E.3 Inventory Report Forms E-IE.4 Meter Card E-2E.4.1 General E-2E.4.2 METER Card Submission E-2E.4.3 METER Card Submission for

Non-MEASURE Customers E-3

E.4.4 METER Card Handling E-3E.5 Measure Referral Card E-3E.6 Recall Schedules E-3E.7 Product/Format Distribution E-5'E.7.1 General E-5E.7.2 MEASURE Customer Automatic

Distribution List E-5

APPENDIX F REQUIRED CALIBRATION ACTIVITY FUNCTIONSF.1 Responsibility F-IF.2 Laboratory Identification F-iF.3 Inventory Report Forms F-iF.4 Meter Card F-2F.4.i General F-2F.4.2 METER Card Submission F-2F.5 Measure Referral Card F-2F.6 Recall Schedules F-2F.7 Product/Format Distribution F-3F.8 Measure Calibration Activity

Automatic Distribution List F-3F.8.1 Type I, II, and III

Calibration Laboratories F-3F.8.2 Intermediate Level/Field

Calibration Activities F-4F.9 Standards F-5F.10 Customer Notification of Equipment

Rejection/Delay F-5

APPENDIX G MANAGEMENT FUNCTIONSG.I Responsibility G-IG.2 Inventory Report Forms G-1G.3 Meter Card G-IG.4 MEASURE Referral Card G-1G.5 Recall Schedules G-2G.6 Product/Format Distribution G-2

iv


PageAPPENDIX H DATA PROCESSING FACILITY MEASURE

OPERATIONAL CONTROL CENTER FUNCTIONSH.1 Responsibility H-iH.2 Inventory Report Forms H-1H.3 Meter Card H-IH.4 Recall Schedules H-IH.5 Product/Format Distribution H-IH.5.1 Automatic Distribution Lists H-IH.5.2 Special Products/Formats Distribution H-I

APPENDIX I MEASURE OPERATING PROCEDURES1.1 Responsibility I-I1.2 Classified Equipment I-11.3 Equipment Calibrated by a Contractor 1-11.4 Equipment Calibrated for a Contractor 1-21.5 Permanent Change of Station for

Customer Activity 1-21.6 Temporary Deployment of Customer/Subcustodian 1-21.7 Transfer of Equipment 1-21.8 Equipment with Plug-In Units

(or Calibrateable Components) 1-31.9 Servicing of Calibrateable Components 1-31.10 METRL Cycle/Approved Procedure 1-31.11 Non-MEASURE Customer Identification 1-31.12 On-Site Equipment 1-41.13 "Operation Interlab" Recall Procedures

for Type I Calibration Laboratories 1-41.14 Inventory and Exchange Procedures

for THDE "POOL" Equipment 1-51.15 Inventory and Exchange Procedures

for "POOL" Standards 1-51.16 Inactive Equipment 1-61.17 SEC/SEB/EIB/FC/ORDALT Documentation 1-71.18 Standards Identification 1-71.19 Subcustodian Ownership I-71.20 30/60 Day Cycle Equipment Recall 1-81.21 Unmatched Listing (Format 215) 1-81.22 Overdue Report in Formats 310/315 1-81.23 Ship, Squadron, or Unit Decommissioning 1-91.24 On-Site Travel 1-9

1.25 Equipment on Board Ships in the Yard 1-101.26 A1/USM-247(VAST)Calibration Documen-

tation 1-10

APPENDIX J MEASURE FORMATSJ.1 Outputs J-1J.2 Product/Format Distribution J-1J.2.1 General J-1J.2.2 MEASURE Customer Automatic

Distribution List J-1J.2.3 MEASURE Type I, II, and III

Calibration Laboratory AutomaticDistribution List J-1

v


PageJ.2.4 MEASURE Intermediate Level/Field

Calibration Activity AutomaticDistribution List J-1

J.3 Special Requests J-1

J.4 Format Descriptions J-3J.4.I General J-3J.4.2 Format 18, 18A & 18B J-3J.4.3 Format 100 J-3J.4.4 Format 105 J-3J.4.5 Format 215 J-3J.4.6 Format 310 J-3J.4.7 Format 311 J-4J.4.8 Format 335 J-4J.4.9 Format 350 J-4J.4.10 Format 450 J-4J.4.11 Format 500 J-4J.4.12 Format 550 J-4J.4.13 Format 555 J-5J.4.14 Format 600 J-5J.4.15 Format 610 J-5J.4.16 Format 620 J-5

J.4.17 Format 800 & 800A J-5

APPENDIX K GLOSSARY K-i

APPENDIX L METCAL MEASURE OPERATIONAL SUPPLEMENTS L-1L.1 Purpose L- 1L.2 Responsibility L- 1L.3 Operational Supplement Indentification L-1L.4 Incorporation Into Guide L-2L.5 Effective Operational Supplement L-3

vi

LIST OF ILLUSTRATIONS

Figure Page

1-01 MEASURE System Organizational Relationships 3

2-01 MEASURE Inventory Implementation Process 10

2-02 MEASURE Monthly/Quarterly Recall Schedule Flow 11

2-03 MEASURE System Flow 12

3-01 MEASURE Referral Card 14

A-i MEASURE TMDE Inventory Report Form A-2

A-2 MEASURE Calibration Standards Inventory Report Form A-3

B-i MEASURE METER Card B-2

C-I Equipment Identification and Receipt Tag C-2

D-1 Example of Changes to METER Card Information D-4

D-2 Example of "Repair Only" Documentation D-6

D-3 Example of Calibration/Servicing in Other ThanScheduled Calibration Activity D-8

D-4 Example of Change of Scheduled Calibration Activity D-10

D-5 Example of Calibration Due Date Rescheduling D-12

D-6 Example of "Delete From Inventory/Change of Custodian" D-14

D-7 Example of "Delay Status" Documentation D-16

D-8 Example of Use of "Equipment Status" D-18

D-9 Example of Handscribed METER Card for MEASURE Customers D-20

D-10 Example of Handscribed METER Card for Non-MEASURE Customers D-22

D-11 Example of Placing Equipment in an Inactive Status D-24

D-12 Example of Removing Equipment from an Inactive Status D-26

D-13 Example of Reporting New 30-Day Cycle Equipment D-28

vii

LIST OF ILLUSTRATIONS (Continued)

Figure Page

D-14 Example of Addition of Standard to Formats 310 or 311 D-30

D-15 Example of Rejected Item D-32

D-16 Example of Induction for Depot Level Repair and/orInduction to Another Overhaul Activity for ThisPurpose D-34

D-17 Example of "Production Travel Time" Documentation D-36

D-18 Example of Addition to Inventory D-38

D-19 Example of "POOL" Standard Delivered toCalibration Laboratory by Customer(Item Exchanged) D-40

D-20 Example of "POOL" Standard Issued toCustomer from Laboratory "POOL" D-42

D-21 Example of "POOL" TMDE Item Delivered toCalibration Laboratory by Customer(Item Exchanged) D-44

D-22 Example of "POOL" TMDE Item Issued toCustomer from "POOL" D-46

D-23 Example of a METER Card for "OperationInterlab" Standard Calibrated and BeingSent to Customer D-48

D-24 Example of a METER Card for "OperationInterlab" Standard Returned to the Type ILaboratory for Calibration D-50

D-25 Example of Placing Equipment in an NCR

(No Calibration Required) Status D-52

D-26 Example of Calibration Transaction D-54

D-27 Example of Modification Transaction D-56

D-28 Example of Unmatched METER Card Transaction D-58

D-29 Example of Addition to Inventory of Inactive/NCR Item,with or without Man-Hours Documented D-60

D-30 Example of "VAST" Calibration Action Documentation D-62

E-I MEASURE Referral Card E-4

viii

LIST OF ILLUSTRATIONS (Concluded)

Figure Page

J-1 Special Requests for MEASURE Products/Formats;Required Information J-2

J-2 Example of Measure Format 18 J-8

J-3 Example of Measure Format 18A J-10

J-4 Example of Measure Format 18B J-12

J-5 Example of MEASURE Format 100 J-14





J-10 Example of MEASURE Format 335 3-24









J-19 Example of MEASURE Format 800 (Laboratory Copy) J-42

J-20 Example of MEASURE Format 800A (Customer Copy) J-44

ix

LIST OF TABLES

Table

A-I Instructions for Completing Inventory Report Forms A-5

A-2 Instructions for Completing Specific Fields of theCalibration Standards Inventory Report Form A-IO

B-I Instructions for Completing METER Card B-4

C-I Instructions for Completing Equipment Identificationand Receipt Tag C-3

xi

RECORD OF CHANGES

DATE AND SERIAL

CHANGE NO. OFCHANGE DATE ENTERED ENTERED BY

xiii

SECTION 1. GENERAL

1.1 Description. The Metrology Automated System for Uniform Recall andReporting (MEASURE) is a data processing system designed to provide partic-ipating activities with a standardized system for the recall and scheduling ofTest, Measuring, and Diagnostic Equipment (TMDE) into calibration facilitiesand for the documentation of data pertaining to calibration actions performedby these facilities, as well as for reporting all actions performed on thoseequipments. MEASURE also provides for the collection, correction, analysisand collation of data as well as distribution of data and products/formats torequiring activities.

1.2 Sponsor. MEASURE is sponsored by the Chief of Naval Material.

1.3 Purpose. The objective of the MEASURE Users Manual is to provide theinformation necessary to effectively use the system.

1.4 Application. The procedures in this manual apply to Navy CalibrationLaboratories, to all activities obtaining service therefrom, and to other Navyactivities whose use of MEASURE has been directed by cognizant authority.

1.5 Responsibility. The Chief of Naval Material (CNM) has establishedMEASURE as the uniform data processing system supporting Navy Metrology andCalibration (METCAL) Program management and operation requirements, and isresponsible for setting forth policy and guidelines for management, appli-cation and operation of the system. The Naval Air Systems Command providesoverall coordination, implementing CNM directives with regard to MEASURE. TheNaval Sea and Electronics Systems Commands are implementing MEASURE withintheir respective areas of cognizance. The Naval Aviation Logistics Center(NALC) interfaces with the Field Activities of the other SYSCOMs, coordinatingprocedural aspects of system operation. SYSCOM Field Activities (also refer-red to as SYSCOM METCALREPs or simply METCALREPs) are responsible for pro-viding METCAL support services pursuant to their respective charters. Thereare two advisory groups which bring together a cross-section of MEASURE partic-ipants. CNM's TMDE Action Group serves as a forum for the discussion ofmanagement policies, whereas the MEASURE Working Group is directly concernedwith day-to-day system operation. Figure 1-01 depicts MEASURE System Organ-izational Relationships, and the interface with the system's data processingnetwork.

1.6 Changes and Revisions. Navy activities having proposed changes orrevisions to MEASURE, systems procedures/disciplines or related documentation,shallforward them via their appropriate chains of command to the appropriateSYSCOM Field Activity in that geographic area. SYSCOM Fie14 Activities willreview all proposals and forward them, together with their recommendations, tothe MEASURE Working Group, with copy to their respective Headquarters. Theseactivities are:

a. MEASURE Operations Coordinator:

NAVAVNLOGCEN, Patuxent River, MD

b. SYSCOM Field Activities (METCALRESs, Pacific Area)

NALC DET WEST, San Diego, CANAVSEACENPAC, San Diego, CANAVELEXSYSENGCEN, San Diego, CA

c. SYSCOM Field Activities (METCALREPs, Atlantic Area)

NALC DET EAST, Norfolk, VANAVSEACENLANT, Portsmouth, VANAVELEXSYSENGCEN, Portsmouth, VA

1.7 Users. The activities utilizing the system will be all Navy Primary(Type I), Standards (Type II), Calibration (Type III), and IntermediateLevel/Field Calibration Activities directed to participate by their cognizantCommands, and to all DOD activities supported by these Calibration activities.

2

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OHRMEASURE DT

COORDINATIONNLINE

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SECTION 2. SYSTEM SUMMARY

2.1 Introduction. In an effort to ensure all equipment requiring calibra-tion/servicing is maintained to maximum dependability, the scheduling ofequipment and reporting of management data is automated under MEASURE. Thesystem goal is to provide a single, uniform management information system forthe Navy Metrology and Calibration Program.

2.2 System Application. This system applies to all Navy calibration activi-ties and their supported activities as directed by cognizant authority. Testequipment custodians, Customer activities and Calibration Activities areprovided with periodic information on the status of test equipment requiringcalibration. The outputs obtained from MEASURE are essential to the costeffective operation and management of the METCAL Program.

NOTE:Within the context of this Manual, activities participating in MEASURE arecategorized as follows:

1. MEASURE Sponsor: Chief Of Naval Material (CNN)

2. MEASURE COORDINATOR. Naval Air Systems Command (NAVAIRSYSOCM).

3. MEASURE Operations Coordinator. Naval Aviation Logistics Center(NALC).

4. Geographical Area MEASURE Coordinators. Cognizant Systems CommandField Activities (METCALRESs) Pacific and Atlantic.

Pacific Area Atlantic AreaCO NAVELEXSYSENGCEN San Diego Officer-in-ChargeP. 0. Box 80377 NAVAVNLOGCEN DET EASTSan Diego, CA 92138 NAS NorfolkAttn: METCALPAC Group Bldg. R 48

Norfolk, VA 23511Attn: METCALANT Group

5. Data Processing Facility (DPF). Refers to the Data ProcessingFacility for MEASURE.The address of this facility is:Commanding OfficerNaval Weapons Station (Code 3731)Concord, CA 94529

6. MEASURE Operational Control Center (MOCC). Refers to the Opera-tional Control Centers for MEASURE.The addresses for these two activities are:

Officer in ChargeNAVALNLOGCEN DET EAST (Code MOCC)Building R48Naval Air StationNorfolk, VA 23511

5

Officer In ChargeNAVAVNLOGCEN DET WEST (Code MOCC)NAS North IslandSan Diego, CA. 92135

7. Calibration Activity. An Activity whose primary task is concernedwith the calibration, service or repair of reference standards orTest, Measuring and Diagnostic Equipment (TMDE). Every calibrationactivity has been assigned a three-letter Lab Code by the MetrologyEngineering Center, Pomona, California. Examples of CalibrationActivities are:

a. Primary Standards Laboratories (WSL,ESL)b. Naval Standards Laboratories (NSL)c. Reference Standards Laboratories (RSL)d. Naval Calibration Laboratories (NCL, LCL)e. Fleet Electronic Calibration Laboratories (FECL)f. Mechanical Instrument Repair and Calibration Shops (MIRCS)g. Field Calibration Activities (FCA)h. Calibration Facilities within Aircraft intermediate Maintenance

Departments (AIMD)

8. Intermediate Level/Field Calibration Activities. Refers only tothose Calibration Activities listed in paragraph 7, above, perform-ing calibration/service at the Intermediate Level of maintenance.(AIMD, FECL, MIRCS, etc.)

9. Customer. MEASURE participants which exercise primary responsi-bility for the coordination of the calibration, servicing or handl-ing of TMDE within a specific area will be designated as Customerswithin MEASURE. Examples are:

a. All Aircraft Intermediate Maintenance Departmentsb. All Shipsc. All Calibration Activities, not incorporated within a. or b.,

above, whose "in-house" standards or TMDE are documented inMEASURE

d. Such other activities as may be designated MEASURE Customers bytheir cognizant METCALREP.

10. Subcustodian. Those MEASURE participants within, or supported by, aCustomer activity that have physical custody of equipment, regard-less of actual ownership. Examples are shops, work centers, depart-ments, air station tenant squadrons, etc.

2.3 Disposition of Input Documents. Currently, there are two methods ofhandling MEASURE input documents, i.e., the documents are either mailed to theDPF, or mailed/transmitted (electronically) to the congizant MOCC. Customersand calibration laboratories/activities will be separately advised as to thedisposition of input documents by cognizant SYSCOM (METCAL) Field Activities.Ultimately, it is planned that all input documents will be forwarded to andprocessed by the appropriate MOCC. Although "MOCC" is referred to in thismanual as the center to which completed inventories and METER cards are to be

6

sent, cognizant SYSCOM METCALREPs may request direct mailing to the DPF unitlthere is sufficient capacity and capability at MOCCs to process the workloadthat such a procedure will impose.

2.4 System Operation. The initial cycle of MEASURE begins with the comple-tion of the inventory forms for equipment held by each Customer activity. Thecognizant ETCALREP will verify the completed inventory forms and forward themto the cognizant MEASURE Operational Control Center (MOCC) or DPF to establishthe data base. The Customer is then provided with a printed inventory and aset of preprinted Metrology Equipment Recall and Report (METER) Cards. Itconcludes with the cognizant METCALREP providing Recall Schedules of equipmentdue for calibration the following month to Customer and Calibration Activitiesand output formats to management personnel. As METER Cards are processed, thedata base is updated and the system continues to cycle. Figures 2-01 and 2-02describe the inventory implementation and recall cycle.

2.5 Performance. In accordance with the Recall Schedule, the Customer Act-ivity submits equipment requiring calibration to the Calibration Activity. TheCalibration Activity performs the required service, completes the METER card,forwards the WHITE copy to the MOCC or DPF and returns the equipment and thePINK copy of the METER Card to the Customer Activity. The MOCC or DPF updatesthe data base which produces operational documents (METER Cards, RecallSchedules, etc.) and management reports. The operational documents are dis-tributed to Customers and Calibration Activities. The management reports(formats) are distributed to System Commands, Type Commanders, Aircraft Con-trolling Custodians, METCALREP and Customer/Calibration Activities (seeFigure 2-01). The reports provide these activities with essential data req-uired to enhance cost-effective operations.

2.5.1 System Utilization. The output products (formats) of MEASURE are util-ized by various echelons of command to:

a. Identify areas where Fleet readiness could be affedted by METCALProgram impediments.

b. Identify and determine equipment clibraton problems such as:

1. High maintenance costs2. High part failure rate3. Low equipment availability4. Insufficient number of trained personnel5. Equipment reliability by Model Number, Manufacturer's Code, and

Serial Number6. -uditications performed and modification requirements

Provide visibility of Subcustodian users for determination of testequipment usage environment.

d. Pin point test equipment by percent of short cycle.e. Provide turn-around time information.f. Provide test equipment reliability analysis by equipment type,

Customer activity, Calibration Activity and geographical area.g. Provide budget and funding information.h. Provide automated recall of test equipment for calibration by Serial

Number and Due Date.

7

i. Provide a listing of equipment processed for each Customer.j. Provide follow-up information for quality assurance.

Other output products (METER Cards, inventories, recall schedules, etc.)provide:

a. The necessary documents for submission of equipment for calibration.b. A receipt for the Calibration Activity when returning equipment to

the user.c. A standard means of recording information such as:

1. Out-of-tolerance values2. Parts replaced3. Delays4. Manhours for calibration, repair and modifications

d. A reference record of all data entered by the Calibration Activityfor further analysis.

e. A preprinted document for submission of equipment to a scheduled ornon-scheduled (when authorized) Calibration Activity for calibra-tion.

f. An attached identification and receipt tag for receipt records andwork load planning.

g. A preprinted document for equipment status change or Customer trans-action.

2.6 Data Base. The data base for the purpose of MEASURE is defined below; itprovides all MEASURE products:

a. Name and Address. Customer and Calibration Activity reference file.b. Inventory. Contains all information for the recall of equipment for

each respective Customer activity.c. History. Contains all data required for use in statistical analysis

as provided by each METER Card containing man-hours.

2.7 General Description of Inputs, Processing, Outputs.

2.7.1 Inputs. The prime input source documents utilized for data collectionare the inventory forms and the Metrology Equipment Recall and Report (METER)Card.

a. Inventory Forms.

I. Purpose. These forms are used to record TMDE/Calibration Stan-dards information, provide the initial input to MEASURE andestablish the basic files of information drawn upon by theprogram for all subsequent MEASURE outputs. These forms mustbe completed and submitted as a prerequisite to participationin the system.

2. Content. Separate inventory forms shall be generated forcalibrateable TMDE and Calibration Standards, one time only, inthe following categories:

R

a. Equipment recalled for periodic calibration at a Calibra-

tion Activity.

b. Equipment having "On-Site" servicing requirements.

c. Equipment presently held in an inactive status.

d. Equipment which is calibrateable, but does not requireperiodic calibration.

b. METER Card.

1. Purpose. The METER Card is the operational source documentused to transmit information necessary to update the data baseproviding current information for management of the METCALProgram is available.

2. Description. The METER Card, with Equipment Identification andReceipt Tag attached, is a five part, multi-color form whichutilizes computer preprinted data for model number, nomen-clature, serial number and other such information, which ispermanently stored in the MEASURE data base once the initialinventory or a previous METER Card has been recorded.

3. Origin and Use. The METER Card is preprinted with informationfrom the customers' initial inventory and is forwarded to thecustomer. The METER Card is submitted with the equipment forcalibration/servicing. Calibration Activity personnel recordthe calibration/servicing data and submit Lhe completed docu-ment to the MOCC or DPF.

c. Management Inputs. Cognizant METCALREPs provide management dataincluding Customer Activity Codes, Field Calibration Activity phasedesignations, class standards, and standard hours.

2.7.2 Processing. The Customer submits the initial inventory forms to theMOCC or DPF via the cognizant METCALREP. The preprinted METER Cards and aRecall Schedule indicating those equipments due for calibration during theperiod indicated on the schedule will then be generated. Upon receipt of theequipment with attached METER Card, Calibration Activity personnel will recordand report the results of the calibration/servicing of each equipment. Thecompleted METER Card updates the data base, a replacement METER Card is pre-printed, and the necessary management reports are generated.

NOTE: The Equipment Identification and Receipt Tag is preprinted with appro-priate information and is used as a shipping and receipt document.

2.7.3 Outputs. MEASURE Outputs are detailed in Appendix J.

9

CUSTOMER

INVENTORY

METCALREP

DECIS110

D P F (OR) MOCC

METER CARD RECALL

MAN HOURS ANDPRODUCTIONSTANDARDS

SEQUIPMENT

LABOR ATOR!Y= COMPLETED \ LABORATORY/

\MANAGEMENT/

Figure 2-02. MEASURE Monthly/Quarterly Recall Schedule Flow.

11

MIOCC (OR) DPF

MANAGEMENT OPERATIONALREPORTS DOCUMENTS

SYSTEMS CUSTOMER

COMMANDS ACTIVITIES

TYCOMS EQUIPMENT

ACCS 4WITHMETER CARD

CALIBRATION CALIBRATION

ACTIVITIES ACITVITIES

CUSTOMER CMPETEDACTIVITIES METER

CARDS

Figure 2-03. MEASURE System Flow.

12

SECTION 3. STAFF FUNCTIONS RELATED TO TECHNICAL OPERATIONS

This Section contains details necessary to provide staff inputs to MEASURE.Additionally, this Section will explain the characteristics and meaning of theinformation the system produces as outputs.

NOTE: "STAFF", in the context of this manual, refers to all echelons withinthe MEASURE Program making inputs to, or utilizing outputs from, the program.Staff responsibilities are delineated in Appendixes E through I.

3.1 Staff Input Requirements.

a. Inventory Report. This report provides the initial input of datapertaining to the Test, Measuring and Diagnostic Equipment (TMDE) inthe custody of, or supported by, the participating activity (Cus-tomer). See Appendix A.

b. Metrology Equipment Recall and Report (METER) Card. This is theprimary operative input of MEASURE and is submitted to the MOCC orDPF on an "as required" basis. It is used to report changes and tocorrect errors in the inventory file. It is further used to collectdata related to calibration/servicing, modifications to equipment,and to report reasons for delays in such evolutions. Refer toAppendix B. This card also incorporates an Equipment Identificationand Receipt Tag, and will accompany the equipment at all times whilethe equipment is in the calibration/servicing cycle.

c. "MEASURE" Referral Card (12ND WPNSTAC FORM 5230/72). This input isused by activities participating in MEASURE to forward questions,recommendations and comments pertaining to the system to cognizantauthorities. This input is submitted on an "as required" basis forreview and action as required. The MEASURE Referral Card is illus-trated in Figure 3-01.

3.2 Composition Rules. Any peculiar composition rules that must be observedin preparation of inputs are listed on the same page simultaneously with theinput instructions in Appendixes A and B.

3.3 Vocabulary, Appendixes A, B, and K provide the character combinations or

codes that must be used to compose the inputs.

3.4 Input Formats. Formats for each of the inputs are presented in FiguresA-1, A-2, B-1 and 3-01.

3.5 Sample Inputs. Sample inputs are presented in Appendix D.

3.6 Output Requirements. Compiled information on equipments calibrated/ser-viced under MEASURE, obtained from the system inputs, is presented in variousformats for use by Calibration Activities, their Customer activities, andcognizant management. A listing of MEASURE outputs, or products, is presentedin Appendix J of this manual.

13

MEASURE REFERRAL CARD12NO WPNSTAC 6230/72 (6-74)

QUESTION CONCERNS: 0 FORMATS 0 METER CARD

0 OTHER

DESCRIPTION OF REFERRAL AND RECOMMENDATIONS:

YOUR ACTIVITY: LAB CODE;

DATE: YOUR NAME:REPLY REQUESTED: [ YES 0 NO

LAB SUPERVISOR(SIGNATURE)

FIGURE 3-01 'MEASURE Referral Card

14

APPENDIX A

COMPLETION OF INVENTORY REPORT FORM

APPENDIX A

COMPLETION OF INVENTORY REPORT FORM

A.1 GENERAL

The MEASURE TMDE Inventory Report Form shown in Figure A-i, and theMEASURE Calibration Standards Inventory shown in Figure A-2, are currently inuse as the MEASURE Inventory Report Forms. The information entered on theseInventory Report Forms by each customer activity is the initial input sourceof all data for MEASURE. This inventory data is keypunched by operators intothe computer data banks to establish the data base from which the informationrequired for all MEASURE products is drawn. Therefore, it is imperative thatthis inventory data be as complete and accurate as possible.

A.2 RESPONSIBILITIES

The customer activity is responsible for the clarity, accuracy, and com-pleteness of its Inventory Report Forms. The customer activity must ensurethe legibility of these entries so that keypunch operators do not misread themand, thus, enter incorrect information into the data base. IntermediateLevel/Field Calibration Activities are responsible for coordinating with cus-tomer activities to determine whether the Intermediate Level/Field CalibrationActivity has a capability for the calibration of items listed in customers'inventories. Items which are outside the activity's capability will be soannotated. All Inventory Report Forms will be forwarded to the cognizantMETCALREP for validation prior to being forwarded to MEASURE OperationalControl Center (MOCC). The Inventory Report Forms normally will be used onlyfor the initial submission of inventory data, since subsequent updates of theinventory will be made by use of the MEASURE METER Card. However, if 10, ormore, items are to be added to a customer's inventory, the appropriate Inven-tory Report Form may be used. In this case, the Form will be prepared andsubmitted in the same manner as for the initial inventory report, but the Formmust be annotated with the words "Add-On-Inventory" above the "Customer Activ-ity Code" Block at the top center of the Form.

A.3 COMPLETION INSTRUCTIONS

A.3.1 Customer Address

The first step in the completion of either Inventory Report Form(see Figures A-I and A-2) will be to enter an accurate Customer mailing ad-dress in the upper left-hand corner of the Form. This address will includethe activity name, building number, city, state, and Zip Code or FPO number.Ensure that the "Attention Code" is such that it will direct all MEASUREdocuments to the intended recipient.

A-1

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A-3~

A.3.2 ThDE Inventory Report Form Content

Only one category of equipment will be entered on an individual sheetof the TMDE Inventory Report Form. To indicate the category of equipment towhich the inventory sheet pertains, check the Blocks provided in the upperright-hand corner of the Form (see Figure A-1) as follows:

a. For equipment normally recalled on a regular basis, check "ThisForm reflects only items recalled on a regular basis."

b. For equipment calibrated on-site, check "This Form reflects onlyon-site items."

c. For equipment designated NCR, check "This Form reflects onlyitems in NCR status."

d. For equipment presently held in an inactive status, check "ThisForm reflects only inactive items."

A.3.3 Completion of Remaining Fields

The remaining fields of the TMDE Inventory Report Form (refer toFigure A-i) will be completed in accordance with the instructions presented inTable A-1.

A.3.4 Calibration Standards Inventory Report Form

Complete the Customer address as indicated in paragraph A.3.1, above.Then, in the upper right-hand corner of the inventory form, check the categoryof the Calibration Standard that each inventory page will encompass. A separateInventory Report Form will be completed for items in categories "a" through "c",and the remaining fields will be completed as indicated in "d" through "f",below.

a. "This Form reflects only Calibration Standards recalled on aregular basis."

b. "This Form reflects only Calibration Standards designatedInactive."

c. "This Form reflects only Calibration Standards designated NCR."

d. Complete Items 1 and 2, and Items 4 through 10, as indicated inTable A-1.

e. Item 3 (Subcustodian) always will reflect the three-letter labcode of the submitting activity. This entry may be followed byup to five other characters, if desired; e.g., "QCQ670", etc.

f. Complete the remaining fields in accordance with the instruc-tions contained in Table A-2.

4-4

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APPENDIX B

COMPLETION OF M'EASURE MlETER CARD

APPENDIX B

COMPLETION OF MEASURE METER CARD

B.1 GENERAL

The Metrology Equipment Recall and Report (METER) Card, shown in Figure B-1, is the source of all data within MEASURE subsequent to the submission of theinitial Inventory Report Forms. The only exceptions to this are the "Add-On-Inventories" described previously in Appendix A, paragraph A.2. Theinformation entered on the METER Cards is keypunched into computer data banksand impacts upon the accuracy of all data contained in the various MEASUREproducts. All customer and calibration activity personnel who are required tomake entries on METER Cards are reminded that computers cannot think. Thus,computers will accept, and will attempt to correlate, anything fed into the databanks. Therefore, the importance of accuracy, legibility, consistency, andthoroughness in the completion of METER Cards cannot be overemphasized. In theevent that a MEASURE customer activity processes a METER Card for any purposeother than "Add To Inventory" or to correct a preprinted METER Card, and theMETER Card being processed identifies the equipment in any manner that isdifferent from the identification previously entered into that customer's database by the MOCC, then the equipment listed on this METER Card will beconsidered to be "unmatched." Such equipment will appear on the UnmatchedListing (Format 215) issued by the MOCC. See Figure D-28 and Appendix I,paragraph 1.21. To reduce errors to a minimum, personnel who are entering dataon handscribed METER Cards should obtain as much data as possible from thecomputer printout of the customer's Test Equipment Inventory (Formats 310 and311). When using preprinted cards, care also should be exercised in filling outthe remainder of the blocks on the card.

B.2 COMPLETION INSTRUCTIONS

The METER Card will be completed in accordance with the instructionscontained in Table B-i which, because of its length, has been placed at the endof this Appendix.

B.3 UTILIZATION OF COLOR-CODED COPIES

The METER Card is a five-part form which has been color-coded to assist inits use, and for ease of handling. The five color-coded parts, or copies, ofthis document are to be used as follows:

a. White Copy. Customer activities will submit this copy to the MEASUREOperational Control Center when any action, or status change, undercustomer cognizance requires a data input to update the data base.Upon completion of a calibration/service transaction by calibrationactivity personnel, this copy is to be forwarded to the MEASUREOperational Control Center (MOCC), and it will become the sourcedocument from which information is to be entered into the data base.This copy will be forwarded to the MOCC on the same day that anytransaction is accomplished.

B-i

- - - - -

i E

B- 2

b. Green Copy. This copy is for use by calibration activity personnel,as desired.

c. Yellow Copy. This copy is for use by calibration activity personnelas a means to advise the MEASURE Operational Control Center that theequipment documented thereon is in a delay status, and to indicate thecause of the delay. This copy shall be submitted when the delayoccurs.

d. Pink Copy. This copy, when completed, is forwarded by the calibrationactivity to the customer activity to provide a report of the data

collected during calibration/servicing.

e. Buff Copy. This copy is to be utilized by the calibration activity asa permanent record of work performed. NOTE: The EquipmentIdentification and Receipt Tag, although attached to the METER Card,is a separate form. This form should be processed as described inAppendix C.

B-3

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APPENDIX C

COMPLETION OF EQUIPMENT IDENTIFICATION AND RECEIPT TAG

-

APPENDIX C

COMPLETION OF EQUIPMENT IDENTIFICATION AND RECEIPT TAG

C.1 GENERAL

The Equipment Identification and Receipt Tag, shown in Figure C-1, isattached to the METER Card. Both the METER Card and the Equipment Identifica-tion and Receipt Tag bear the same Item Control Number which is printed on theseforms by the supplier for correlation purposes. Like the METER Card, theEquipment Identification and Receipt Tag is a five-part form which has beencolor-coded to assist in its use and for ease of handling. Suggested uses forthe five parts, or copies, of this form are presented in paragraph C.3.

C.2 COMPLETION INSTRUCTIONS

The Equipment Identification and Receipt Tag will be completed in accor-dance with the instructions contained in Table C-1, which will be found at theend of this Appendix. Further, Blocks A, B, C, D, E, V, W, X, Y, and Z will bepreprinted so that the form can be used in any type of a tracking system.

C.3 UTILIZATION OF COLOR-CODED COPIES

The five color-coded parts, or copies, of the Equipment Identification andReceipt Tag will serve the following purposes:

a. White Copy. This copy is to be signed by calibration activitypersonnel, and will be returned to the customer activity as a receiptfor the equipment.

b. Green Copy. This copy is provided for local use by calibrationactivity personnel.

c. Yellow Copy. This copy may be used as a suspense document by cali-bration activity personnel to show that the YELLOW copy of the METERCard, indicating that the equipment is in "Delay Status," has beensubmitted to the MEASURE Operational Control Center.

d. Pink Copy. This copy is to be used by calibration activity personnelas a control document (Visual Information Display System (VIDS),etc.). It also may be used as a receipt for the calibration activity,when signed by the customer at the time the equipment is returned.

e. Buff Copy. This copy remains with the equipment while the equipmentis at the calibration activity, and is returned to the customer, alongwith the equipment.

C-1

ra)LO

z -

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APPENDIX D

EXAMPLES OF METER CARD TRANSACTIONS

APPENDIX D

EXAMPLES OF METER CARD TRANSACTIONS

D.1 GENERAL

A series of figures are presented in this Appendix to provide examples ofthe various transactions for which the METER Card is used, and to serve as aguide to users of the Card in its preparation for the accomplishment of simi-lar types of transactions.

D.2 LISTING OF EXAMPLES

A listing of the examples of the METER Card transactions contained inthis Appendix is presented below to assist users of the METER Card in iden-tifying pertinent examples.

FIGURE DESCRIPTION

D-1 Example of Changes to METER Card Information

D-2 Example of "Repair Only" Documentation

D-3 Example of Calibration/Servicing in Other Than Sche-duled Calibration Activity

D-4 Example of Change of Scheduled Calibration Activity

D-5 Example of Calibration Due Date Rescheduling

D-6 Example of "Delete From Inventory/Change of Custo-dian"

D-7 Example of "Delay Status" Documentation

D-8 Example of Use of "Equipment Status"

D-9 Example of Handscribed METER Card for MEASURE Custom-ers

D-10 Example of Handscribed METER Card for Non-MEASURECustomers

D-11 Example of Placing Equipment in an Inactive Status

D-12 Example of Removing Equipment from an Inactive Sta-tus.

D-13 Example of Reporting New 30-Day Cycle Equipment

D-14 Example of Addition of Standard to Formats 310 or 311

D-15 Example of Rejected Item

D-1

FIGURE DESCRIPTION

D-16 Example of Induction for Depot Level Repair and/orInduction to Another Overhaul Activity for thispurpose.

D-17 Example of "Production Travel Time" Documentation

D-18 Example of Addition to Inventory

D-19 Example of "POOL" Standard Delivered to CalibrationLaboratory by Customer (Item Exchanged)

D-20 Example of "POOL" Standard Issued to Customer fromLaboratory "POOL"

D-21 Example of "POOL" TMDE Item Delivered to CalibrationLaboratory by Customer (Item Exchanged)

D-22 Example of "POOL" TMDE Item Issued to Customer from"POOL"

D-23 Example of METER Card for "Operation Interlab" Stan-dard Calibrated and Being Sent to Customer

D-24 Example of METER Card for "Operation Interlab" Stan-dard Returned to the Type I Laboratory for Calibra-tion

D-25 Example of Placing Equipment in an NCR (No Calibra-tion Required) Status

D-26 Example of Calibration Transaction

D-27 Example of Modification Transaction

D-28 Example of Unmatched METER Card Transaction

D-29 Example of Addition to Inventory of Inactive/NCR Itemwith or without Man-Hours Documented

D-30 Example of "VAST" Calibration Action Documentation

D-2

(FIGURES D-1 THROUGH D-30, AS LISTEDON PAGES D-1 AND D-2, ARE PRESENTEDIN THE PAGES WHICH FOLLOW.)

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D-63

APPENDIX E

REQUIRED CUSTOMER FUNCTIONS

APPENDIX E

REQUIRED CUSTOMER FUNCTIONS

E.1 RESPONSIBILITY

Each customer activity must ensure that the test equipment and Standards,for which that activity has been assigned primary responsibility, are submit-ted on a timely basis to a calibration activity for required calibration.Accordingly, the Quality Assurance Division, or the Calibration Coordinator,within each customer activity should monitor the scheduled submissions ofthese equipments to ensure that these equipments are submitted to the appro-priate calibration activity as directed by current, applicable instructions.

The MEASURE Program is designed, among other things, to assist customeractivities in the fulfillment of the foregoing responsibility. It does thisby providing for the automatic scheduling and recall of all such test equip-ment and Standards for calibration. If MEASURE is to perform this functioneffectively, each customer activity must submit its initial Inventory ReportForm promptly to the cognizant METCALREP for approval and forwarding to theMEASURE Operational Control Center (MOCC). The MOCC, based upon the informa-tion contained on these Inventory Report Forms, then can provide the necessarypreprinted METER Cards, computer printouts of the customer's inventory, andequipment Recall Schedules.

It is absolutely essential that each customer activity, through thesubmission of METER Cards, promptly update its recorded inventory; i.e., theinventory data maintained in the computer data base by the MOCC. Only in thisway will it be possible to project calibration requirements in sufficient timeto permit the incorporation of these requirements into the next Recall Sche-dule. If the inventory is not updated promptly, new activity items will haveto be rescheduled, or be submitted to a calibration activity for "unscheduled"calibration upon prior approval of the cognizant METCALREP. NOTE: To ensurethat a Standard, or that an item of test equipment, will appear on the appro-priate Recall Schedule, the associated METER Card or Inventory Report Formmust be submitted to the MOCC for processing no less than 60 days prior to theCalibration Due Date shown on that Card or Inventory Report Form.

E.2 CUSTOMER IDENTIFICATION

Each Systems Command will develop its own MEASURE customer/ Subcustodianidentification codes. Guidelines for the development of these codes arepresented in Appendix A (Table A-1, Items 1 and 3). Customer activities,which are to implement the MEASURE program, will contact the cognizant METCAL-REP for the assignment of the proper customer/subcustodian identificationcode. Once assigned, these codes will not be changed without the prior appro-val of the cognizant METCALREP.

E.3 INVENTORY REPORT FORMS

The MEASURE TMDE Inventory Report Form and the MEASURE Calibration Stan-dards Inventory Report Form are used to provide the initial input of datapertaining to TMDE and to Calibration Standards, respectively, which requireperiodic calibration and which are in the custody of the participating activi-

E-1

(customer) submitting the inventory data. The appropriate Inventory ReportForm(s) is (are) submitted by the customer, on a one-time basis, via theIntermediate Level/Field Calibration Activity which has been designated toprovide the requisite calibration support to the customer. The IntermediateLevel/Field Calibration Activity will screen the Inventory Report Forms of itscustomers to determine whether the required calibration capability exists.Equipment which is found to exceed the capability of that Intermediate Level/

Field Calibration Activity will be noted on the inventory. The inventory thenwill be forwarded to the cognizant METCALREP for final screening and forlaboratory code assignment for the items so noted, if applicable. All othercalibration activities will submit their initial inventories directly to thecognizant METCALREP.

The Inventory Report Forms normally will be used only for the initialsubmission of inventory data, since subsequent updates of the inventory will beaccomplished by the submission of MEASURE METER Cards. However, if 10, or more,Standards or items of TMDE, respectively, are to be added to the customer'sinventory, the appropriate Inventory Report Form may be used. In this case, theForm(s) will be prepared and submitted, in the same manner as for the initial

submission of inventory data, except that the phrase "Add-O-Inventory" must beentered above the "Customer Activity Code" block at the top center of the Form.

The MEASURE TMDE and the MEASURE Calibration Standards Inventory ReportForms are illustrated in Figures A-I and A-2, respectively. Instructionsdelineating the initial procedures to be followed by activities directed to useMEASURE in the calibration of their equipment, and instructions for thecompletion of the Inventory Report Forms, are contained in Appendix A.

E.4 METER CARD

E.4.1 General

The Metrology Equipment Recall and Report (METER) Card is the primaryoperative input to MEASURE, and it is submitted to the MEASURE OperationalControl Center on an "as required" basis. In part, the METER Card is preprintedby the MEASURE Operational Control Center with information taken from theinitial inventory data submitted on the Inventory Report Forms, together withsuch updated data as may appear on any prior METER Card. The balance of theinformation required will be entered on the card by the customer activity, or bythe calibration activity, as appropriate (see also Appendix B and D). The METERCard is used by the customer activity to report changes in the scheduledlaboratory; i.e., the calibration activity to which the equipment is submittedfor calibration (changes in the scheduled labotatory which involve Type IIILaboratories, and above, must be approved by the cognizant METCALREP. The METERCard also is used by the customer activity to report additions and deletions toits inventory; to report changes in subcustodianship and equipment status; andto correct errors in the inventory data file. For procedures, see Appendix Band I. Blank METER Cards are available through the cognizant METCALREP.

E.4.2 METER Card Submission

The customer is responsible for submitting the WHITE copy of the METERCard to the MOCC when any action, or status change, under the customer's

E-2

cognizance requires that a data input be made to update the inventory data base.The customer also is responsible for ensuring that the applicable METER Card,either preprinted or handscribed, is attached to each item of equipmentsubmitted to the calibration activity. Calibration laboratories and Interme-diate Level/Field Calibration Activities will not induct, for calibration, anyitem which is not accompanied by an appropriate preprinted, or handscribed,METER Card. In those cases where preprinted METER Cards have not been furnishedto the customer by the MOCC, METER Cards will be handscribed by the customer,using information taken from his latest Format 310/350, prior to the submissionof an item of equipment. Calibration activity personnel will assist thecustomer, as required, and in any case, will check the submitted handscribedMETER Card for the completeness and accuracy of the entered data beforeaccepting the equipment. The METER Card is shown in Figure B-I, and completioninstructions are delineated in Appendix B and D. In all cases, the calibrationactivity will return the PINK copy of the METER Card to customer, when theequipment is returned.

E.4.3 METER Card Submission for Non-MEASURE Customers

For procedures, see Appendix D, Figure D-10; and Appendix I, paragraph1.11.

E.4.4 METER Card Handling

METER Cards should be inserted into plastic, or other suitable,envelopes. The envelopes then can be tied to the respective equipments, priorto submission to a calibration activity. Plastic envelopes may be obtainedthrough the Navy Supply System (NSN 8105-00-837-7757).

E.5 MEASURE REFERRAL CARD

The MEASURE Referrel Card, shown in Figure E-1, is used by activitiesparticipating in the MEASURE Program to submit, to cognizant authorities,operational or policy questions, recommendations, and comments pertaining toMEASURE. When using this Card, customer activities should line through the word"Lab" in the "Lab" Code" space, and enter their Customer Activity Code in thisspace. Customer activities also should line through the word "Lab" in the "LabSupervisor" space, and activity Supervisor should sign the card in this space.For further instructions, see Appendix B, Table B, Table B-I, Block 64.

E.6 RECALL SCHEDULES

The purpose of the MEASURE Recall Schedules is to list those items ofequipment which are due into a laboratory for calibration. It serves as areminded to, and a planning document for, the customer activity, the subcusto-dian, and the laboratory performing the calibration. MEASURE Recall Schedulesfor equipments, other than those which are inactive or are classified as NoCalibration Required (NCR), are generated by the MEASURE Operation ControlCenter and are forwarded to the appropriate customers, with copies to thecognizant calibration activities. Separate schedules are printed, indicatingthe equipments which are due for calibration during the scheduled period byIntermediate Level/Field Calibration Activities, calibration laboratories, and

E-3

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calibration teams "on-site." These Recall Schedules should be received 20days prior to the period in which the calibration is scheduled. If they havenot been received 15 days prior to the scheduled period, the cognizant METCAL-REP should be notified. The monthly MEASURE Recall Schedule (Format 800) isshown in Figure J-16. A glossary of terminology is provided as a part of thisFigure.

Each Recall Schedule comprises a set of four identical copies. One suchset is provided to the the supporting calibration activity as an aid to workload planning, and a second set is sent to the customer activitiy.

E.7 PRODUCT/FORMAT DISTRIBUTION

E.7.1 General

MEASURE Products/Formats have been designed to meet the data infor-mation requirements of several levels of management. Many MEASURE Formats areforwarded automatically by the MOCC to the customer activities on a regularbasis such distribution being based upon the type/level of those activitiesand upon established requirements. Others however, are available from the DPFonly upon the receipt of an approved request from the cognizant METCALREP.Accordingly, Customer Activities, having a requirement for a particular Formatwhich is not being received automatically, should forward the requirement tothe cognizant METCALREP for approval. Such requests should include a justi-fication of the need for the Format, together with a statement indicating thefrequency at which the Format is required (see Appendix J, paragraph J.3 foradditional details and instruction).

E.7.2 MEASURE Customer Automatic Distribution List

The following MEASURE Products are distributed automatically tocustomer activities by the MOCC at the intervals shown:

a. Format 215, Unmatched Listing As Requiredb. Format 310, Test Equipment Inventory Monthlyc. Format 350, Test Equipment Inventory in Monthly

Subcustodian Orderd. Format 800, Recall Schedule, "On-Site" Monthly/

Equipment Quarterlye. Format 800, Recall Schedule, Equipments Monthly/

Due in Laboratory Quarterlyf. Replenishment Preprinted METER Cards As Requiredg. Blank METER Cards Initial Issue

NOTE: All customers which also are calibration activitieswill receive the Formats listed in Appendix F, paragraphsF.8.1 or F.8.2, as applicable.

E-5

APPENDIX F

REQUIRED CALIBRATION ACTIVITY FUNCTIONS

?i

APPENDIX F

REQUIRED CALIBRATION ACTIVITY FUNCTIONS

F.l RESPONSIBILITY

It is the responsibility of each calibration activity to ensure thatrequired calibration is performed on equipment submitted in accordance with theMEASURE Recall Schedule and as directed by the cognizant METCALREP. Deviationsfrom the Recall Schedule must have prior approval.

F.2 LABORATORY IDENTIFICATION

All calibration activities implementing MEASURE will contact the cognizantMETCALREP for the designated laboratory codes. Any changes to these codes musthave the prior approval of that METCALREP.

F.3 INVENTORY REPORT FORMS

The MEASURE TMDE Inventory Report Form and the MEASURE Calibration Stan-dards Inventory Report Form are used to provide the initial input of datapertaining to TMDE and to Calibration Standards, respectively, which requireperiodic calibration and which are in the custody of the participating activity(customer) submitting the inventory data. The appropriate Inventory ReportForm(s)is (are) submitted by the customer, on a one-time basis, via the Inter-mediate Level/Field Calibration Activity which has been designated to providethe requisite calibration support to that customer. The Intermediate Level/Field Calibration Activity will screen the Inventory Report Forms of itscustomers to determine whether the required calibration capability exists.Equipment which is found to exceed the capability of that Intermediate Level/Field Calibration Activity will be noted on the inventory. The inventory thenwill be forwarded to the cognizant METCALREP for final screening and forlaboratory code assignment for the items so noted, if applicable. All othercalibration activities will submit their initial inventories directly to thecognizant METCALREP.

The two Inventory Report Forms normally will be used only for the initialsubmission of inventory data, since subsequent updates of the inventory will beaccomplished by the submission of MEASURE METER Cards. However, if 10, or more,Standards or items of TMDE, respectively, are to be added to the customer'sinventory, the appropriate Inventory Report Form may be used. In this case, theForm(s) will be prepared and submitted in the same manner as for the initialsubmission of inventory data, except that the phrase "Add-On-Inventory" must beentered above the "Customer Activity Code" block at the top center of the Form.

The MEASURE TMIDE and the MEASURE Calibration Standards Inventory ReportForms are illustrated in Figure A-I and A-2, respectively. Instructionsdelineating the initial procedures to be followed by activities directed to useMEASURE in the calibration of their equipment, and instructions for thecompletion of the Inventory Report Forms, are contained in Appendix A.

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F.4 METER CARD

F.4.1 General

The Metrology Equipment Recall and Report (METER) Card is the pri-mary operative input to MEASURE, and is submitted to the MEASURE OperationalControl Center (MOCC) on an "as required" basis. The METER Card is preprintedinpart by the MOCC with information taken from the inventory and from updatedata contained on prior METER Cards. The balance of the information requiredis entered on the METER Card by the customer activity, or by the calibrationactivity, as appropriate (refer to Appendix B). The METER Card is used by thecalibration activity to report all actions taken on each item of equipmentduring calibration/servicing. For procedures, see Appendix B and Appendix I.

F.4.2 METER Card Submission

It is the responsibility of the customer submitting equipment forcalibration/servicing to ensure that the applicable METER Card is attached toeach item submitted to the calibration activity. No equipment will be induc-ted into calibration activities reporting under MEASURE unless it is accom-panied by a preprinted, or handscribed, METER Card. Handscribed METER Cardsnormally are used to add new equipment to the customer's inventory, but may beused in other instances when a preprinted METER Card is not available. BlankMETER Cards are provided automatically by the MOCC to the MEASURE Customersand calibration activities. If additional blank METER Cards are required,these may be requested through the cognizant METCALREP. In instances whereneither preprinted METER Cards nor blank cards are available, the supportinglaboratory will provide METER Cards on an "as required" basis for equipment tobe received by that particular laboratory. Calibration activity personnelwill assist the customer in the completion of these cards, where required. Inall cases, they will check the Meter Card for completeness and accuracy priorto accepting the equipment. The handscribed METER Card should reflect theexact data contained in the customer's Inventory Report Form and, for MEASUREcustomers, should be filled out in accordance with Figure D-9. HandscribedMETER Cards for non-MEASURE Customers should be filled out in accordance withFigure D-1O.

F.5 MEASURE REFERRAL CARD

The MEASURE Referral Card is used by activities participating in MEASUREto forward questions, recommendations, and comments pertaining to MEASURE tocognizant authorities. This input is submitted for review and action, asrequired. The MEASURE Referral Card is illustrated in Figure E-1. See Appen-dix B, Table B-1, Block 64, for additional guidance.

F.6 RECALL SCHEDULES

The purpose of the MEASURE Recall Schedules is to list those items ofequipment which are due into a laboratory each period for calibration. Itserves as a reminder to, and a planning document for, the customer activity,the subcustodian, and the laboratory performing the calibration. MEASURERecall Schedules, for equipments other than those which are inactive or are

F-2

classfied as "No Calibration Required" (NCR), are generated each period, andare forwarded to the appropriate customers, with copies to cognizant Calibra-tion Activities. Separate schedules are printed, for Intermediate Level/FieldCalibration Activities, Calibration Labortories, and On-site Calibrations.The MEASURE Recall Schedule (Format 800) is shown and explained in FigureJ-17.

Calibration Standards also will be listed on Recall Schedules by theMOCC. To ensure that these items of equipment receive priority processing,these items will be annotated to indicate that they are, in fact, Standards.These Recall Schedules will be updated from information provided by the custo-mer/calibration activities on METER Cards filled out as described in FiguresD-14, D-19, and D-20, as appropriate.

Each Recall Schedule comprises a set of four identical copies. One suchset will be forwarded to the cognizant calibration activity for aid in workload planning. A second set will be sent to the customer activity. MEASURERecall Schedules should be received 20 days prior to the scheduled period. Ifnot received 15 days prior to the scheduled period, the cognizant METCALRE-Pshould be notified.

F.7 PRODUCT/FORMAT DISTRIBUTION

MEASURE Products/Formats have been designed to meet the data informationrequirements of several levels of management. Some Formats are available onlyupon request from the cognizant METCALREP. Such requests should includejustification of the need for the product, and should be prepared in accor-dance with Appendix J, paragraph J.3. Many MEASURE Formats, however, areforwarded automatically to calibration activities on a regular basis, as shownin paragraph F.8.

F.8 MEASURE CALIBRATION ACTIVITY AUTOMATIC DISTRIBUTION LIST

F.8.1 Type I, 1, ard III Calibration Laboratories

PRODUCT/FORMAT FREQUENCY

Format 18, Manufacturer Identification Index Semiannually

Format 100, Customer Activity Mailing Address File Quarterly

Format 105, Calibration Activity Mailing Address QuarterlyFile

Format 335, Test Equipment Inventory, "On-Site" Monthly

Format 450, Test Equipment History, Modifications MonthlyInstalled

Format 600, Test Equipment Production Summary for Monthly (CumulativeAll Items Processed in the Laboratory Quarterly/

Annually)

F -3


Format 610*, Test Equipment Production Summary Monthly (CumulativeFor all Items Processed "On-Site" Quarterly/

Annually)

Format 620*, Test Equipment Summary of all Items Monthly (CumulativeProcessed in the Laboratory Quarterly/

Annually)

Format 800, Recall Schedule, Customer "On-site" Monthly/QuarterlyEquipment

Format 800, Recall Schedule, Customer Equipment Monthly/QuarterlyDue in Laboratory

*Note: If no "On-Site" Production is reported, Format 610 & 620 will not begenerated.

F.8.2 Intermediate Level/Field Calibration Activities

Format 18, Manufacturer Identification Index Semiannually

Format 100, Customer Activity Mailing Address QuarterlyFile

Format 105, Calibration Activity Mailing Address QuarterlyFile

Format 311, Calibration Standards Inventory Bimonthly

Format 450, Test Equipment History, Modifications MonthlyInstalled

Format 500, Test Equipment Productions Summary Monthlyby Phase

Format 550, Test Equipment Inventory Composite Bimonthly

Format 555, "On-Site" Test Equipment Inventory Bimonthly

Composite

Format 600, Test Equipment Production Summary for Monthly (CumulativeAll Items Processed in the Laboratory Quarterly/

Annually)'

Format 610* Test Equipment Production Summary for Monthly (CumulativeAll Items Processed "On-Site" Quarterly/

Annually)

Format 620*, Test Equipment Production Summary for Monthly (CumulativeAll Items Processed in the Laboratory Quarterly/

Annually)

F -4


Format 800, Recall Schedule, Customer Equipment Monthly/QuarterlyDue in Laboratory(Laboratory Copy)

Format 800A, Recall Schedule, Customer Equipment Monthly/QuarterlyDue in Laboratory(Customers Copy)

*Note: If no "On-Site" Production is reported, Format 610 & 620 will not be

generated.

NOTE: All calibration activites that are also customers will receivethe Formats listed in paragraph E.7.2 of Appendix E.

F.9 STANDARDS

Standards in the possession of Types I, II, and III Calibration Labora-tories will be listed on the inventory (Format 310) of those Laboratories, andwill be annotated as specific Standards; i.e., Type I Standards; Type IIStandards; and Type III Standards. Intermediate Level/Field CalibrationActivity (Type IV Activity) Standards will appear on Format 310, and also onFormat 311. Standards will be identified to the MEASURE Operational ControlCenter by the customer in the manner described in Appendix I, paragraph 1.18.

F.1O CUSTOMER NOTIFICATION OF EQUIPMENT REJECTION/DELAY

Calibration activities will notify customers, in accordance with appli-cable directives, if equipment in process is rejected for any reason, or whenit is to be delayed.

F-5

APPENDIX G

MANAGEMENT FUNCTIONS

APPENDIX G

MANAGEMENT FUNCTIONS

G.1 RESPONSIBILITY

The METCAL Groups, under the direction of the cognizant SYSCOMs, performthe management functions for the Navy Metrology and Calibration (METCAL)Program. MEASURE was designed, in part, to serve as a tool for use by thesemanagers in the achievement of a more precise and responsive means for therecall of, and for the scheduling of calibration/servicing for, Navy testequipment in that area.

The METCALREPs, in fulfilling their responsibilities for the managementof the METCAL Program perform a number of MEASURE management functions. Theseinclude the assignment, to the laboratory and customer activities under theircognizance, of funding catetgory codes, customer activity codes, calibrationlaboratory codes, Intermediate Level/Field Calibration Activity phase designa-tions, class Standards, and production standard man-hours. They also provideto these activities the requisite equipment Recall Schedules, work load sche-dules, and calibration funding allocations. In addition, the cognizant MET-CALREPs issue such directives as are necessary for the effective implementa-tion of the METCAL Program. These include MEASURE Operational Supplementswhich are needed to tailor specific, standard MEASURE Operating Procedures tomeet the particular requirements of a given SYSCOM (see also Appendix I,paragraph 1.1, and Appendix L). Additional management functions are addressedin the paragraphs that follow.

G.2 INVENTORY REPORT FORMS

The cognizant METCALREP will review all Inventory Report Forms submittedby customer activities. This review will be accomplished prior to the submis-sion of the Inventory Report Forms to the MEASURE Operational Control Center.

G.3 METER CARD

For control purposes, and to assist in the preparation of METER Cards,the cognizant METCALREP will assign the Scheduled Laboratory Code and theDepot Rework Control Number, and will provide the Standard Hours and the ClassStandard. These four items are to be entered on the METER Card in Blocks 7,46, 27, and 36, respectively.

G.4 MEASURE REFERRAL CARD

The MEASURE Referral Card may be used by customer and calibration activi-ties to forward questions, recommendations, and comments concerning MEASURE tothe cognizant METCALREP. Upon receipt of this Card, the information set forththereon will be reviewed to determine what actions, if any, need be taken.

G-i

G.5 RECALL SCHEDULES

All changes, or deviations, to published Quarterly Recall Schedules willbe approved by the cognizant HETCALREP prior to the implementation of changesor deviations.

G.6 PRODUCT/FORHAT DISTRIBUTION

All requests for those MEASURE Formats which are not distributed automa-tically to user activities must be submitted to, and approved by, the cogni-zant HETCALREP, in accordance with paragraph J.3 of Appendix J.

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APPENDIX H

DATA PROCESSING FACILITY/MEASURE OPERATIONAL CONTROL CENTER FUNCTIONS

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APPENDIX H

DATA PROCESSING FACILITY/MEASURE OPERATIONALCONTROL CENTER FUNCTIONS

H.1 RESPONSIBILITY

The Naval Weapons Stations, Concord, California, currently is designatedas the MEASURE Data Processing Facility (DPF) and San Diego, Ca. and Norfolk,Va. are designated the MEASURE Operational Control Centers (MOCCs). UnderMEASURE, the MOCC will process certain MEASURE Formats and the DPF is respon-sible for the processing of all oLher MEASURE Formats; each is responsible forforwarding the appropriate formats to their proper destinations in a timelymanner; for maintaining the MEASURE computer hardware and software; and forproviding such additional automated data processing services as may be requiredin support of the MEASURE Program.

H.2 INVENTORY REPORT FORMS

The MOCC processes all Inventory Report Forms received from the cognizantMETCALREP. Thus, the inventory data provided in these Forms by each customeractivity will be entered into the MOCC and DPF computer data bases for use in thepreparation of subsequent MEASURE products, such as the initial issue of METERCards.

H.3 METER CARD

The Inventory Report Forms and METER Cards received from customer andcalibration activities are used by the MOCC to update the computer data base andto preprint new METER Cards on an "as received" basis. In addition, informationreceived from cognizant METCALREP (see Appendix G, paragraph G.3), and from theMetrology Engineering Center in Pomona, California (see Appendix B, Table B-i,Blocks 28 and 37), is entered on the METER Cards by the MOCC/ DPF.

H.4 RECALL SCHEDULES

The MOCC processes Recall Schedules in accordance with Appendix E, para-graph E.6; Appendix F, paragraph F.6; Appendix G, paragraph G.5; and Appendix I.

H.5 PRODUCT/FORMAT DISTRIBUTION

H.5.1 Automatic Distribution Lists

The DPF updates Automatic Distribution Lists for those MEASUREProducts/Formats which user activities require on a regular basis (see AppendixE, paragraph E.7 and Appendix F, paragraph F.8) and distributes thoseProducts/Formats accordingly.

H.5.2 Special Products/Formats Distribution

The DPF will distribute special MEASURE Products/Formats asauthorized by the cognizant METCALREP.

H-I

APPENDIX I

MEASURE OPERATING PROCEDURES

APPENDIX I

MEASURE OPERATING PROCEDURES

1.1 RESPONSIBILITY

Standard MEASURE Operating Procedures will be promulgated jointly bythe METCAL Groups to the users of MEASURE. In those instances where there isa need to tailor these standard MEASURE Operating Procedures to meet thespecific requirements of a particular Systems Command, the cognizant METCALREPmay issue a MEASURE Operational Supplement to provide direction to activitiesunder his cognizance. These MEASURE Operational Supplements, however, willnot contravene the intent of the standard MEASURE Operating Procedures uponwhich they are based. Instructions concerning the initiation and issuance ofMEASURE Operational Supplements are contained in Appendix L to this Guide,together with those Operation Supplements which currently are in effect.

Each activity which participates in, or uses, MEASURE is responsiblefor ensuring that its personnel adhere to the appropriate MEASURE OperatingProcedure, and to the provisions of such MEASURE Operational Supplements asmay have been issued by the METCALREP under whose cognizance they are oper-ating. In the event that no procedure exists for a given operational situa-tion, the cognizant METCALREP will be contacted for guidance.

1.2 CLASSIFIED EQUIPMENT

With the possible exception of out-of-tolerance data, calibrationand repair actions accomplished on classified equipment can be fully document-ed on MEASURE METER Cards without compromising classified information. Inthose instances where documentation of out-of-tolerance information wouldnecessitate inclusion of classified data (frequencies, other classified para-meters), the pertinent block or blocks on the METER Card should be left blank,or filled with a general term, I.E. "Hi Frequency" vice "4860MHZ", or, inBlock 33 (First Measured Value), "High" or "Low" vice a specific frequency orvalue. To enable Metrology Engineering Center evaluation, ensure that Approv-ed Procedure/Procedure Used, Block 37/39 and Procedure Step No., Block 30, arefilled out correctly. If there is any doubt in this matter, or if the custo-mer activity decides that the classified equipment should not be processed andreported under MEASURE, the cognizant METCALREP must be contacted for furtherinstructions.

1.3 EQUIPMENT CALIBRATED BY A CONTRACTOR

In the event that a contractor laboratory is reporting under theprovisions of MEASURE, the normal MEASURE Operating Procedures will be follow-ed in connection with the equipment which is to be calibrated by that contrac-tor laboratory. If the contractor laboratory is non-MEASURE (i.e., is notreporting under MEASURE), then the customer will retain the METER Card for theequipment inducted into that contractor laboratory. Upon the return of thatequipment, the customer will complete Block 19, Item 2; Block 26; and Block50, if the METER Card is preprinted. If the Card is handscribed, the customerwill complete the METER Card and will enter his laboratory code in Block 7, in

I -1

addition to completing Block 19, Item 2; Block 26; and Block 50. The WHITE

copy of the METER Card will be forwarded to the MOCC in the usual manner.

1.4 EQUIPMENT CALIBRATED FOR A CONTRACTOR

If the equipment held by a contractor activity is to be recalledroutinely into a MEASURE laboratory, the contractor should submit the requiredInventory Report Form(s) to the cognizant METCALREP, and the contractor'sequipment will be scheduled by the MOCC for calibration under MEASURE. Forthose contractor-owned items of equipment which are not recalled for calibra-tion, except on an "as required" basis, the procedures set forth in paragraph1.11 will be followed. These procedures do not take precedence over, or re-place, pertinent OPNAV Instructions.

1.5 PERMANENT CHANGE OF STATION FOR CUSTOMER ACTIVITY

In the event that a permanent change occurs in the geographicallocation of a customer activity, the Quality Assurance Division, or the Cali-bration Coordinator, for that activity should contact the cognizant METCALREPto ascertain the identity of the new Intermediate Level/Field CalibrationActivity and/or calibration activity which will have cognizance of the cus-tomer's equipment when that equipment becomes due for calibration. Addi-tionally, the Quality Assurance Division, or the Calibration Coordinator,should ensure that these calibration activities are provided a copy of theappropriate Recall Schedules as soon as possible. The customer will advisethe cognizant METCALREP of the impending Permanent Change of Station (PCS) aminimum of 90 days prior to the scheduled date of the move, and will provideimmediate notification to the cognizant METCALREP upon completion of the move.The new calibration activity will use the copy of the customer's Recall Sched-ule as a valid document for the purpose of inducting that customer's equipmentfor calibration, as indicated on that Recall Schedule. The calibration activ-ity will enter the appropriate information in Block 7A on the METER Card toeffect the necessary change in the Scheduled Laboratory Code shown in Block 7(see instructions contained in Figure D-4). The cognizant METCALREP, uponreceipt of notification from the customer that the move has been completed,will so advise the MEASURE Operational Control Center (MOCC) and will indicatewhich calibration activity will service that customer. The MOCC will make therequired changes in the data base to ensure that future METER Cards and RecallSchedules will reflect these changes.

1.6 TEMPORARY DEPLOYMENT OF CUSTOMER/SUBCUSTODIAN

See appropriate Operational Supplement.

1.7 TRANSFER OF EQUIPMENT

Upon receipt of authority to transfer an item of equipment, thecustomer who is transferring the equipment will delete the item from his in-ventory by placing an "X" in Item 5 of Block 19 of the METER Card; the currentdate in Block 26; the Supervisor's initials in Block 50; and submit the WHITECopy of the METER Card to the MOCC (see Figure D-6). The new custodian willadd the item of equipment to his inventory by preparing a handscribed METERCard which will be completed in accordance with Figure D-9 or Figure D-18, asapplicable. The WHITE COPY of the METER Card then will be submitted to theMOCC.

1-2

The transfer of "POOL" TMDE items and Standards will be accomplished in accor-

dance with the guidance provided in paragraphs 1.14 and 1.15.

1.8 EQUIPMENT WITH PLUG-IN UNITS (OR CALIBRATEABLE COMPONENTS)

An end item of TMDE, which incorporates such calibrateable compo-nents as attached items or plug-ins, shall be documented as a single unit onone METER Card, provided that the item is listed in the same manner on theallowance list (IMRL, COSAL, etc.). Additional plug-ins or components whichare listed separately on the allowance list will be documented separately onindividual METER Cards. Exceptions to this general rule are as follows:

a. End items with calibrateable components having differing cali-bration cycles, or which are calibrated under differing proced-ures, must be documented on multiple METER Cards.

b. Calibrateable items of TMDE which are a part of systems, suchas test consoles; benches; or facilities, and which are readilyremovable, will be documented on individual METER Cards. TheModel/Part No. of the item will be shown in Block 1, the SerialNo. of the item in Block 4; and the Model/Part No. of the enditem in "Part Of", Block 2.

c. Each item of equipment which is calibrated "on-site" will bedocumented on a single METER Card, whether or not the activityallowance list shows calibrateable components thereof listedseparately.

1.9 SERVICING OF CALIBRATEABLE COMPONENTS

When a calibrateable component of an end item of TMDE which is docu-mented on a single METER Card requires individual service or repair, a METERCard must be handscribed, showing the Part No. and Serial No. of the componentin Blocks 1 and 4, respectively, and the Model No. of the end item in Block 2.Enter a check in Block 19, Item 7, "Record Man Hours Only," and complete theMETER Card in the usual manner.

1.10 METRL CYCLE/APPROVED PROCEDURE

The METRL Cycle and the Approved Procedure will be preprinted inBlocks 28 and 37, respectively, on the METER Cards. In the event that theMETRL Cycle and the Approved Procedures are not listed in the METRL, the pre-printed information will be annotated with an asterisk (*). A listing ofitems identified in this manner will be provided to the Naval Plant Represen-tative Office (NAVPRO), Metrology Engineering Center, Pomona, by the DPF forpurposes of updating the METRL and, subsequently, of updating the MEASURE database.

1.11 NON-MEASURE CUSTOMER IDENTIFICATION

Laboratories, which are servicing customers that are not listed inFormat 100, will identify the customer with one of the below-listed fundingcategories, and will assign that code in the customer activity block (Block 5)

1-3

of the METER Card. The actual noun name, or abbreviation, must be entered inthe subcustodian block (Block 6) of the METER Card; e.g., ship's hull number;contractor's name; unit designation; etc. This will identify the fundingcategory at the time of the submission of the equipment, and also will identi-fy the actual customer activity. (See Figure D-10 for an example.)

CUSTOMER CODE DEFINITIONS

ARXXX ArmyASXXX NAVAIRFLEETBMXXX BUMEDCNXXX CNOCTXXX ContractorDDXXX Department of DefenseESXXX NAVELEXMCXXX Marine CorpsNSXXX NAVSEASYSCOMAFXXX Air ForceCGXXX Coast GuardSPXXX Special ProjectsOTXXX OtherNMXXX NAVAIR In-House

1.12 ON-SITE EQUIPMENT

Items to be entered into the MEASURE inventory should first bechecked against the "on-site" candidate list. Only one MEASURE METER Cardwill be generated for each "on-site" item.

1.13 "OPERATION INTERLAB" RECALL PROCEDURES FOR TYPE I CALIBRATION LAB-ORATORIES

The custodian for all "Operation Interlab" Standards is the cogni-zant Type I Laboratory, which will be assigned a special Customer Code for thedocumentation of these Standards within MEASURE. (Western Standards Labora-tory will be assigned "OIW"; Eastern Standards Laboratory will be assigned"OIE".) The Type I Laboratory, initially, will prepare the Inventory ReportForm and will submit it to the MOCC, via the cognizant METCALREP. Upon re-ceipt of the required inventory, the MOCC will print and forward METER Cardsto the Type I Laboratory for all "Operation Interlab" Standards held by anycalibration activity. All METER Cards pertaining to "Operation Interlab"Standards will be held in custody by the Type I Laboratory, regardless of thecustodian at any particular time. Recall Schedules will be provided to theType I Laboratory 45 days prior to the due date of the Standard(s).

Upon receipt of the MEASURE Recall Schedule, and when due, the TypeI Laboratory will calibrate a replacement "POOL" Item, and will ship the itemto the respective participating calibration activity.

The three-letter Lab Code of the receiving activity will be enteredin Block 6A (Subcustodian Change) of the applicable METER Card, and the cardthen will be completed in the normal manner (see Figure D-23). The completedWHITE copy of the METER Card, which was attached to the "POOL" item, then willbe forwarded to the MOCC.

1 -4

Upon receipt of the replacement "POOL" item from the Type I Labora-tory, the participating calibration activity will ship the recalled "OperationInterlab" Standard to the Type I Laboratory.

Upon receipt of the recalled "Operation Interlab" Standard, the TypeI Laboratory will perform an operational check and will follow the proceduredescribed in Figure D-24. The completed WHITE copy of the METER Card thenwill be forwarded to the MOCC.

Upon receipt of the completed WHITE Copy of the METER Card, the MOCCwill generate a new preprinted METER Card, with Subcustodian and CalibrationDue Date (Blocks 6 and 18) left blank. The Type I Laboratory will place thereturned preprinted METER Card on the operationally-checked Standard, and willreturn the Standard and the attached METER Card to the "POOL."

1.14 INVENTORY AND EXCHANGE PROCEDURES FOR TMDE "POOL" EQUIPMENT

The calibration laboratory which has custody control of "POOL" TestMeasuring, and Diagnostic Equipment (TMDE) will be responsible for preparingthe applicable Inventory Report Form which will list all such "POOL" items ofequipment. The Customer Activity Code to be shown on this Form will be theCustomer code assigned to the calibration laboratory. The Subcustodian Codewill be entered as the word "POOL". The remainder of the Inventory ReportForm will be completed in the usual manner (see Figure D-21) and the completedForm will be forwarded to the MOCC, via the cognizant METCALREP. METER Cardsfor these items then will be printed by the MOCC, and will be forwarded to thecalibration laboratory.

The foregoing actions will provide the necessary documentation ofthe calibration/servicing performed, and will transfer the exchanged item fromthe customer's inventory to the "POOL" inventory. The GREEN copy of thisMETER Card should remain with the equipment while it is in the "POOL" toprovide the required information to the "POOL" custodian in the event that hehas to prepare a handscribed METER Card pertaining to that equipment prior tothe receipt of a new preprinted Card from the MOCC. This new preprinted METERCard will be prepared by the MOCC, based upon the information contained on theWHITE copy of the Card which accompanied the equipment when it was submittedto the servicing laboratory, and will be forwarded to the calibration labora-tory.

To document the transfer of a replacement item from the TMDE "POOL"to the customer's inventory, in exchange for the item received for calibra-tion/servicing, the calibration laboratory will follow the procedure describedin Figure D-22. The MOCC, upon receipt of the WHITE copy of this METER Card,will effect the transfer of the replacement item from the exchange "POOL"inventory to the customer's inventory, and will prepare a new preprinted METERCard which will be provided to the receiving customer activity.

1.15 INVENTORY AND EXCHANGE PROCEDURES FOR "POOL" STANDARDS

The calibration laboratory which has custody control of "POOL"Standards will be responsible for preparing the applicable Inventory ReportForm which will list all such "POOL" Standards. The Customer Activity Code tobe shown on this Form will be the customer code assigned to the calibration

1-5

__ .2

laboratory. The Subcustodian Code to be entered will be the three characterCalibration Laboratory Code, followed by the word "POOL"; e.g., NXLPOOL. Theremainder of the Inventory Report Form will be completed in the usual manner,and the completed cards for these items then will be pre-printed by the MOCC,and will be forwarded to the calibration laboratory.

The foregoing actions will'provide the necessary documentation ofthe calibration performed, and will transfer the exchanged item from thecustomer's inventory to the "POOL" inventory. The GREEN copy of this METERCard should remain with the equipment while it is in the "POOL" to provide therequired information to the "POOL" custodian in the event that he has toprepare a handscribed METER Card pertaining to that equipment prior to thereceipt of the new preprinted card from the MOCC. This new preprinted METERCard will be prepared by the MOCC, based upon the information contained on theWHITE copy of the card which accompanied the equipment when it was inductedinto the servicing laboratory, and will be forwarded to the calibration labor-atory.

To document the transfer of a replacement item from the Standards"POOL" to the customer's inventory, in exchange for the item inducted forcalibration, the calibration laboratory will follow the procedure described inFigure D-20. The MOCC, upon receipt of the WHITE copy of this METER Card,will effect the transfer of the replacement item from the exchange "POOL" in-ventory to the customer's inventory, and will prepare a new preprinted METERCard which will be provided to the receiving customer activity.

1.16 INACTIVE EQUIPMENT

Customer activities should screen their Test, Measuring and Diagnos-tic Equipment (TMDE) which requires calibration to identify those items whichare not required to meet operational commitments (due to deployed units,etc.). Those items of TMDE so identified should be placed in an inactivestatus by completing the related METER Card in the manner shown in FigureD-11.

The reactivation of items of TMDE which previously have been placedin an inactive status will be accomplished as follows:

a. If the item is to be reactivated within a period of less than90 days and, therefore, will require calibration on a prioritybasis, the customer activity will contact the cognizant METCAL-REP, in accordance with applicable instructions pertaining tounscheduled calibration, to obtain permission to submit theequipment to the calibration activity. Upon receipt of suchpermission, the customer activity will submit the equipment,and its related METER Card, as shown in Figure D-12.

b. If the item of equipment is to be reactivated more than 90 daysin the future, the item 'should be reinstated on the RecallSchedule. To accomplish this, the customer activity will enteran "X" in Block 19, Item 2, and the date that the item is to berescheduled in the spaces provided in Block 19, Item 2; enterthe current date Block 26; enter the initials of the Supervisorreviewing the METER Card in Block 50; and forward the WHITECopy of the METER Card to the MOCC (see Figure D-5),

1-6

1.17 SEC/SEB/EIB/FC/ORDALT DOCUMENTATION

Information pertaining only to those Support Equipment Changes(SECs), Support Equipment Bulletins (SEBs), Electronic Information Bulletins(EIBs), Field Changes (FCs), and Ordnance Alterations (ORDALTs) which havebeen published officially will be documented on the METER Card. The man-hoursrequired to modify equipment in accordance with approved SECs/SEBs/ EIBs/FCs/ORDALTs will be documented in Block 44 "Modif. Hours." The related SEB/EIB orSEC/FC/ORDALT numbers will be entered in Blocks 45 or 47 as applicable. Allother modifications to TMDE will be documented only in Block 42, "Man HourRepair."

1.18 STANDARDS IDENTIFICATION

Standards will be listed on the inventory of Types I, II, III, andIV Calibration Laboratories (Format 310/350), and will be annotated as Stan-dards in the Standards column of this Format; i.e., 1 for Type I Standards; 2for Type II Standards; 3 for Type III Standards; and 4 for "I" Level Type IVStandards.

In addition, Type IV Standards; i.e., those held by IntermediateLevel/Field Calibration Activities, also will be listed on MEASURE Format 311.All Standards will be listed on the Recall Schedule and will be annotated toreflect the Type.

The customer activity will identify Standards to the MOCC by fol-

lowing the procedure outlined in Figure D-14.

1.19 SUBCUSTODIAN OWNERSHIP

In order to identify accurately the actual ownership of items ofequipment which are listed on a customer's inventory, but which are in thephysical custody of the subcustodian, the following will apply:

a. Items of TMDE which are owned by the subcustodian will beidentified by adding an asterisk(*) before the first characterof the Subcustodian Code in Block 6 of the METER Card, or inthe "Subcustodian" column of the MEASURE TMIDE Inventory ReportForm, as applicable.

b. Items of TMDE which actually are owned by the customer, butwhich are in the physical custody of the subcustodian on atemporary basis, will be identified by listing only the Subcus-todian Code in Block 6 of the METER Card, or in the "Subcusto-dian" column of the MEASURE TMDE Inventory Report Form, asapplicable.

c. Standards which are owned by the subcustodian will be identi-fied by entering a valid Calibration Laboratory Code, followedby an asterisk (f), as the first four characters in Block 6 ofthe METER Card, or in the "Subcustodian" column of the MEASURECalibration Standards Inventory Report Form, as applicable.This entry, within the limits of the field involved, then maybe followed by the Subcustodian Code. Additionally, the appro-

1-7

priate Phase/Level will be entered in Block 38 of the METERCard, and an "X" will be placed in Block 65.

d. Standards which actually are owned by the customer, but whichare in the physical custody of the subcustodian on a temporarybasis, will be identified by entering a valid Calibration Lab-oratory Code as the first three characters in Block 6 of theMETER Card, or in the "Subcustodian" column of the MEASURE Cal-ibration Standards Inventory Report Form, as applicable. Thisentry, within the limits of the field involved, then may befollowed by the Subcustodian Code. Additionally, the appropri-ate Phase/Level will be entered in Block 38 of the METER Card,and an "X" will be placed in Block 65.

1.20 30/60 DAY CYCLE EQUIPMENT RECALL

Thirty day items will be projected automatically for three cycles onthe Recall Schedule, starting from the initial next due date. The 60-day itemswill be projected automatically for two cycles on the Recall Schedule. At theconclusion of the automatic two- and three-cycle recalls, if no METER Card hasbeen received at the MOCC to update the data base, these items will be removedfrom the Recall Schedule until an updated METER Card is submitted. Upon theirremoval from the Recall Schedule, these items will be listed as Overdue inFormat 310.

1.21 UNMATCHED LISTING (FORMAT 215)

Each METER Card received by the MOCC will be matched against theequipment inventory of the customer indicated in Block S. If the Model/ PartNumber and Serial Number reported on the METER Card do not match exactly anitem already on the customer's inventory, the MOCC computer will reject thisitem as "Unmatched," unless Block 19, Item 3 (Add To Inventory), or Block 19,Item 7 (Record Man Hours Only), was checked. A compilation of those itemsrejected, designated as Format 215, will be printed by the MOCC, as required,and forwarded to the customer concerned. When the unmatched listing is re-ceived by a customer activity, it will be accompanied by preprinted IHETERCards for the unmatched items, with "UNMATCHED ITEM" and a date correspondingto the date of the applicable Format 215 preprinted in Block 20 of each METERCard. The purpose of Format 215 is to facilitate the customer's effort inmaintaining a complete and correct equipment inventory and recall. Itemswhich appear on Format 215 will not be recalled, and will not be added to thecustomer's inventory or to any other MEASURE Format, until the applicableMETER Card has been corrected and resubmitted. The customer should make theappropriate corrections on the METER Card, as indicated in Figure D28, andforward the WHITE Copy to the MOCC as soon as possible.

1.22 OVERDUE REPORT IN FORMATS 310/350

An item of equipment is considered to be Overdue when it has notbeen submitted to a calibration activity for calibration within the 60 daysfollowing the scheduled date shown on the Recall Schedule. The item will benoted on Formats 310/350 and will be forwarded to the customer activity. Toremove an item from "Overdue" status, the customer activity must process the

1-8

related METER Card, indicating an appropriate transaction; e.g., RescheduleDue Date; Delete From Inventory; Inactive; etc.

1.23 SHIP, SQUADRON, OR UNIT DECOMMISSIONING

Ship, Squadron or Unit Decommissioning. When directed by cognizantauthority to dispose of TMDE/Calibration Standard assets, "MEASURE" partici-pants undergoing the decommissioning process shall take the following actionsto reduce their "MEASURE" inventories to zero.

a. Ensure that a METER Card, either preprinted or handscribed, isavailable for each item listed on the unit's Format 310.

b. On METER Cards for items of TMDE, check Block 19, Item 5 (De-lete from Inventory) and fill in Block 26 (Date Completed) withcurrent date. Transmit WHITE copies of all cards to the MOCCfor processing. DO NOT use Block 19, Item 4 (Transfer toCustody).

c. Calibration standards are under tight control. When directedby cognizant authority (usually the METCALREP) to transferstandards to another activity, decommissioning activities willcheck Block 19, Item 4 (Transfer to Custody) on pertinent METERCards. Enter the Customer Code of the new activity in Block 5Aand the Customer's three letter lab code in Block 6A. (SeeMEASURE Formats 100 and 105 for correct codes). Fill in Block26 (Date Completed), and transmit WHITE copies to the MOCC.

d. In the event that the cognizant authority directs the customerto transfer "POOL" TDE and Standards to a designated calibra-tion laboratory at the time of decommissioning, the items ofTMDE will be transferred in accordance with the proceduresoutlined in paragraph 1.14, and as shown in Figure D-21; Stan-dards will be transferred in accordance with the proceduresoutlined paragraph 1.15, and as shown in Figure D-19.

e. When all items of TMDE and Standards have been deleted, ortransferred, from the customer's inventory, the customer mustnotify the cognizant METCALREP who, in turn, will advise theMOCC to delete the customer from the MEASURE Name and AddressFile (Format 100).

1.24 ON-SITE TRAVEL

To permit the Calibration Program to reflect total cost, when MEA-SURE is used, the Production Travel Time related to on-site calibration may bereported by means of the MEASURE METER Card. Travel time between each acti-vity will be reported. For example, travel time between the calibrationactivity and the first service site will be reported; travel time between thefirst service site and the second service site will be reported; travel timebetween the second and third service sites will be reported; etc. A hand-scribed METER Card will be completed for each leg of the travel, and will beforwarded to the cognizant METCALREP. Do not wait until the travel loop is

1-9

completed. The METER Card will be completed in accordance with the instruc-

tions contained in Figure D-17.

1.25 EQUIPMENT ONBOARD SHIPS IN THE YARD

Procedures for processing equipment aboard ships during yard periodswill be addressed in forthcoming Operational Supplements.

1.26 AN/USM-247 VAST Calibration Documentation

At the Intermediate Level, only calibration actions on VAST BuildingBlocks will be reported on the MEASURE METER Card. Calibrations may be per-formed by VAST technicians or supporting Calibration Activity personnel, butregardless of which work center accomplishes the calibration, CalibrationActivity personnel must certify the calibration and assure that MEASURE repor-ting is properly completed. The METER Card will be filled out in accordancewith Appendix D, Figure D-30. All repair actions will be reported on VIDSMAFunder the 3M System.

I-10

APPENDIX J

MEASURE FORMATS

APPENDIX J

MEASURE FORMATS

J.1 OUTPUTS

The data collected from the Inventory Report Forms, and from METER Cardinputs, provides the information required for the formulation of various typesof program outputs. These include Production Status Reports, Funding Reports,Inventory Listings, Delay Reports, and preprinted Work Load Schedules. Theoutput products automatically distributed to MEASURE management personnel,laboratories, Intermediate Level/Field Calibration Activities, and theircustomers are described in the paragraphs which follows.

J.2 PRODUCT/FORMAT DISTRIBUTION

J.2.1 General

MEASURE Products/Formats have been designed to meet the data/infor-mation requirements of several levels of management. The distribution ofthese Products/Formats is controlled by the cognizant METCALREP. As indicatedin preceding Appendixes, many of these Products/Formats have been authorizedfor automatic distribution by the DPF/MOCC. Special requests for a particularProduct/Format will be handled as outlined paragraph J.3.

J.2.2 MEASURE Customer Automatic Distribution List

Refer to Appendix E, paragraph E.7.2, for this listing.

J.2.3 MEASURE Type I, II, and III Calibration Laboratory AutomaticDistribution List

Refer to Appendix F, paragraph F.8.1, for this listing.

J.2.4 MEASURE Intermediate Level/Field Calibration Activity AutomaticDistribution List

Refer to Appendix F, paragraph F.8.2, for this listing.

J.3 SPECIAL REQUESTS

In those instances where additional MEASURE Products/Formats are requiredby an activity, a request, containing full justification of the need and adescription of the intended use, will be forwarded to the cognizant METCALREPfor approval. Additionally, the information listed in Figure J-1 must beincluded and in the format shown.

J-1

A. Format No.: (If applicable)

B. Covering/As of What Period/Date: (If applicable)

C. No. Copies Required:

D. Hard Copy Microfiche Microfilm (Check One)

E. Sort Sequence: (1) (2) (3) (4)

(5) (6)

F. Frequency Required: One TimE Only _Regular Distribution

Other (If "Other," indicate frequency here )

G. Your Customer Code: (If applicable)

H. Your Lab Code: (If applicable)

I. Is This an Existing Program Format: Yes No (If "No," outline

detailed requirements below)

J. Other (Check here if other than Format data is required, and

explain below)

Figure J-1 Special Requests for MEASURE Products/

Formats; Required Information.

J-2

J.4 FORMAT DESCRIPTIONS

J.4.1 General

Brief descriptions of a majority of the Formats identified in theAutomatic Distribution Lists, referred to in paragraph J.2, are presented inthe paragraphs which follow. In those instances where a particular Format hasbeen described previously in this Guide, reference is made to that descrip-tion. For the remainder of the Formats described in the following paragraphs,examples of each and of the glossary of the terminology which accompanies thatFormat have been provided in this Appendix, and have been referenced in eachdescription.

J.4.2 Format 18, 18A & 18B

Format 18 is a cross referenced manufacturer identification index inthree parts. Format 18 is a Manufacture Name Sequence; Format 18A is in fivedigit Manufactures Code Sequence; Format 18B is in three letter ManufacturesCode Sequence.

J.4.3 Format 100

Format 100 represents the customer activity codes, addresses, fund-ing category codes, and 3M organization codes assigned to the MEASURE Program.This listing is utilized in the generation of various Formats to identify (a)

funding requirements, (b) supporting Intermediate Level/ Field CalibrationActivities for respective customers, and (c) 3M interface codes. This Formatis sent to each laboratory on a quarterly basis for updating and for identifi-cation of MEASURE Program customer codes. (See Figure J-2.)

J.4.4 Format 105

Format 105 represents the laboratory codes, addresses', fundingcategory codes, and 3M organization codes assigned to the MEASURE Program.This listing is utilized in the same manner as Format 100, and it is sent toeach laboratory on a quarterly basis for the identification of valid MEASURElaboratory codes and addresses. (See Figure J-3.)

J.4.5 Format 215

The Unmatched Listing, Format 215, will provide to applicable cus-tomer activities a listing of items reported by that customer on METER Cardsthat fail to match, by model; serial number; and Customer Activity Code, anyitem on that customer's inventory. Exceptions will be those items annotated"Add To Inventory" in Block 19, Item 3, of the METER Card, or corrections toprevious METER Cards. This Format will be distributed as required. (SeeFigure J-4.)

J.4.6 Format 310

The MEASURE Inventory, Format 310, represents the customer's MEASUREInventory of all items, including Overdue and Delay items, that have beenprocesse(& by the MOCC up to the date shown on the report. This Format isforwarded monthly to the customer activity for information and or corrections.

J-3

All addition, delections, and corrections to this Format must be submitted onthe METER Card, or on the "Add-On-Inventory" report form, to the respectiveMOCC. (See Figure J-5.)

J.4.7 Format 311

Format 311 is a Type IV Calibration Standard Inventory, listed as ofthe date indicated on the Format and sequenced by the Calibration LaboratoryCode, Model Number, Manufacturer's Code, and Serial Number. (See Figure J-6.)

J.4.8 Format 335

Format 335 represents a listing of equipment which has been servicedon-site. It is forwarded monthly to calibration laboratories. This Formatreflects items processed by the laboratory indicated, and includes all itemswhich were processed through the MOCC up to the date shown on the Format.(See Figure J-7.)

J.4.9 Format 350

Format 350 represents the customer activity's inventory of itemsprocessed by the MOCC up to the date indicated on the Format. The Item Con-trol Number of the latest METER Card processed by the MOCC and used to updatethe Format will be shown. This Format is forwarded monthly to the customeractivity for information purposes. It is prepared in a customer/subcustodiansequence, thus enabling the customer activity to identify readily those equip-ments held on a subcustodian basis by other activities. (See Figure J-8.)

J.4.10 Format 450

Format 450 is an equipment history report of Support EquipmentBulletin, Support Equipment Change, Electronic Information Bulletin, FieldChange, and Ordnance Alteration installation data and is forwarded monthly tocalibration laboratories reporting SEB/SEC/EIB/FC/ORDALT installation data forthe month reflected on the report. (See Figure J-9.)

J.4.11 Format 500

Format 500 represents the Type IV calibration activity's productionreport, by phase, of the calibration/servicing performed during the monthreflected on the Format. This Format is forwarded monthly to all IntermediateLevel/Field Calibration Activities (Type IV Activities) for information andfor management purposes. (See Figure J-lO.)

J.4.12 Format 550

Format 550 represents an inventory of all equipment, under thecognizance of a Type IV Activity, which is calibrated/serviced either at acalibration laboratory or at a Type IV Activity. Using this report, the TypeIV Activity can determine which items of equipment are being calibrated/ser-viced by a calibration laboratory when the performance of such calibration/servicing is within the capability of the Type IV Activity. When such adetermination is made, the Type IV Activity, subject to the approval of thecognizant METCALREP, will initiate a METER Card transaction for each such item

J-4

for the purpose of changing the assigned Laboratory Code to that of the appli-cable Type IV Activity. This Format is forwarded bimonthly to all Type IVActivities for information purposes. (See Figure J-ll.)

J.4.13 Format 555

Format 555 is a composite inventory listing of on-site Depot andIntermediate Level Equipment supported by Type IV Activities. It is sequencedby Type IV Activity Code, Model Number, Manufacturer's Code, and Serial Num-ber. (See Figure J-12.)

J.4.14 Format 600

Format 600 is generated monthly for each laboratory. It summarizesthe total in-lab and on-site work load reported by each customer, and the workperformed for each customer. This Format reflects those items processedduring the month indicated on the report. This is a laboratory managementreport, utilized for personnel justification, man-hours reporting, and futurework load requirements. (See Figure J-13.)

J.4.15 Format 610

Format 610 is a report of production for on-site items processedduring the month indicated on the report. It is forwarded monthly to allcalibration laboratories which have performed on-site calibration/repair ormodification actions during that month. (See Figure J-14.)

1.4.16 Format 620

Format 620 is a report of production status for in-lab items pro-cessed during the month indicated on the report. It is sequenced by Lab-oratory Code and Customer Activity Code, and is distributed to all calibrationlaboratories on a monthly basis. (See Figure J-15.)

J.4.17 Format 800 & 800A

Format 800 and 800A are Recall Schedules which is projected quar-terly, updated monthly and distributed monthly and quarterly, and which per-tains to equipment due in laboratories for calibration during the periodindicated. On-site and in-lab equipment are addressed separately. Format800, the Recall Schedule, distributed to laboratories, is sequenced by Calibra-tion Laboratory Code, Customer Activity Code, Subcustodian Code, Model Number,and Next Due Date. (See Figure J-16.)

Format 800A is a Recall Schedule, distributed to customers, issequenced by Customer Activity Code, Subcustodian Code, Cal Lab Model Number,Next Due Date, Manufacturer, and Serial Number. (See Figure J-17.)

1-5

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APPENDIX K

GLOSSARY

APPENDIX K

GLOSSARY

Definitions are presented in this Appendix for the terms, some of which areabbreviated, which appear in the various blocks of the Metrology EquipmentRecall and Report (METER) Card and on the Equipment Identification and ReceiptTag (referred to herein as the "I.D. Tag"). Further, to assist the uiers of thisGuide, the specific block(s) in which thes terms appear are identified in thefollowig listing. Additionally, definitions are included for selected termswhich have been used elsewhere in the Guide.

TERM DOCUMENT/BLOCK DEFINITION

Accepted by I.D. Tag The initials of the individualBlocks K, P who received the equipment.

Accessories METER Card Delay in calibration due to a(Delay Block 62, lack of accessories.Status) Item 5

Accessories I.D. Tag The accessories received withReceived Block Q equipment by the laboratory.

Add To METER Card Add equipment to the customer'sInventory Block 19, inventory

Item 3

Approved METER Card The procedure authorized to beProcedure Block 37 used in the calibration of the

equipment.

Backlog METER Card Delay due to an excessive labora-(Delay Block 62, tory work load.Status Item 6

Bimonthly Every other month.

Calib. Job METER Card The assigned job order number toOrder No. Block 41 which the calibration work will

and I.D. Tag be charged (normally used in TypesBlock G I, 'I, and III Laboratories).

Calibrated METER Card The equipment met all designatedBlock 59, tolerance specifications.Item 1

Calibration METER Card Date on which the equipment is dueDue Block 18 in the laboratory for calibration.

tion.

K- 1


Calibration METER Card Equipment has a calibration cycleNot Required Block 59, of "NR"; i.e., not required.

Item 4

Cal Lab Calibration Laboratory

Cal Lab METER Card Identifies the equipment documentedStandard Block 65 on the METER Card as being a Stan-

dard which requires priority consi-deration.

Circuit METER Card The designator (alpha, numeric, orSymbol Block 51 alpha/numeric) of the removed com-

ponent. (The designator is derivedfrom the schematic diagram.)

Class METER Card Class Standard. The letter to beStd. Block 36 entered to indicate the method used

to establish the Standard Hours;i.e.,A = Engineering Performance StandardsB = Historical StandardsC = Estimated Standards

Coaxial/ METER Card Equipment used to supply, detect,MIcrowave Block 60, couple, attenuate, amplify, and

Item 2 measure signals and waveforms inthe microwave frequency range.

Cond. METER Card The condition of the equipmentBeyond Econ Block 63, was found to be beyond economicalRepair Item I repair.

Condition METER Card The Condition in which the equipmentReceived Block 61 was received by the laboratory.

Cost of METER Card Cost of the part installed.Part Block 55

Customer METER Card The customer activity submittingActy. Blocks 5, 5A the equipment for calibration/

servicing.

Damaged METER Card Equipment was received by labora-Block 61, tory personnel in a damaged condi-Item 4 tion.

Date METER Card Date on which calibration/servicingCompleted Block 26 was completed by the technician, or

the transaction date for any otheraction documented on the METER Card.

Date Due I.D. Tag Date on which the equipment is duein Lab Block I in the laboratory for calibration.

TERN DOCUMENT/B K DEFINITION

Date Due I.D. Tag Date on which calibration isOut of Lab Block N expected to be completed.

Date METER Card Date on which the technicianInducted Block 23A and begins work on the equipment.

I.D. TagBlock H

Date Last METER Card Date on which the equipment wasSvcd. Block 17 last calibrated under MEASURE.

Date I.D. Tag Date on which the equipment wasRec'd Block J received in the laboratory.By Lab

Date METER Card Date on which the equipment wasReceived Block 23 received in the laboratory.

Date I.D. Tag Date of which the equipment wasRet'd Block 0 returned to customerto Cust.

Delay METER Card Identifies the principal cause ofStatus Block 62 a delay encountered during calibra-

tion/servicing.

Delete METER Card Remove equipment from the customer'sFrom Block 19, inventory.Inventory Item 5

EIB Electronic Information Bulletin.

Electrical METER Card Equipment used to supply, or toBlock 60, measure, the electrical quantitiesItem 5 of direct or alternating voltage,

current, phase, etc.

Electronic METER Card Equipment used primarily to supply,Block 60 detect, attenuate, amplify, andItem 1 measure signals and waveforms from

the audio up to the microwavefrequency spectrum.

Equipment METER Card Unique Number Identifier (UNI)Control Block 10 assigned by the computer.Number

Equipment Meter Card Pertains to the status of equipmentStatus Block 63 which is being returned to the cust-

omer in an uncalibrated condition.

Equipment I.D. Tag The physical location of the equip-Location Block L. ment in the laboratory.

C- 3

TERN DOCUMENT/BLOCK DEFINITION

FC Field Change.

First Meas. METER Card The numerical value obtained whenValue Block 33 testing a Function on the first

attempt.

From: I.D. Tag The name and address of the activityBlock T which is forwarding the equipment.(White Copy)Block F(Buff Copy)

Function METER Card The identity of the particularTested Block 31 Function of the equipment being

tested which was found to be outof tolerance.

GSE METER Card Depot Rework Control Number assignedRework No. Block 46 by Cognizant METCALREP

Inactive METER Card Equipment which is placed in an in-Block 59, active status and, thus, does notItem 5 require calibration.

Incidental Those repairs which are found nec-Repair essary, during the calibration of

an operable end item of equipment,to bring it to within the specifiedtolerance, include the replacementof parts which have changed valuesufficiently to prevent calibration,but which do not otherwise renderthe equipment inoperable.

Intermediate Calibration activities, such asLevel AIMDS: FCAs; and MCFs. TheseActivity activities also are referred to

as Type IV Activities.

In Tolerance METER Card All Functions of the equipmentBlock 61, performed successfully within theItem 1 established tolerance.

Item Control METER Card The number which is printed on theNumber Block 9 METER Card by the supplier of the

and Card.I.D. TagBlocks E, Z

Lab Code The three-character code assignedto the laboratory.

K-4

TERN DOCUMENT/BLOCK DEFINITION

Lab Shop I.D. Tag The number assigned to the shop per-No. Block S forming the calibration/servicing.

Lab Type METER Card A number used to denote type ofBlock 24 laboratory performing the calibra-

tion/servicing; i.e.,1 - Primary Standards Laboratory2 - Secondary Standards Laboratory3 - Calibration Laboratory4 - Intermediate Level/Field

Calibration Activity.

Lower METER Card The minimum acceptable specificationTolerance Block 34 for a Function which is to be tested.

Man Hour METER Card The man-hours expended by a techni-Calib. Block 40 cian in calibrating equipment.

Man Hour METER Card The man-hours expended by a techni-Repair Block 42 cian in repairing equipment.

MEASURE Metrology Automated System For Uni-form Recall and Reporting.

METER Card Metrology Equipment P call andReport Card.

METRL Metrology Requirements List (NAVAIRPublications 17-35 MTL-l & 2; NAVSEAPublication 0D45845; and NAVELEXPublication 0969-LP-133-2010).

METRL CYCLE METER Card The Metrology Requirements ListBlock 28 cycle. Established as the optimum

cycle, or number of months, a spec-ific item of equipment, identified byModel Number or Manufacturer's PartNumber, may stay in service beforeit is required to be calibrated/serviced by a calibrating facility.

hfr. Code METER Card Manufacturer's code assigned to theBlocks 3, 3A, equipment. A three-letter, a five-53 digit, or a five-character alpha/

and numeric code.I.D. TagBlocks B, W

F-5


Mo., Day, METER Card The month, day, and year, indicatedyr. Blocks 17, 18 in numerics (02 15 75)

19(2), 23, 23A26, 29, 57,and 58

andI.D. TagBlocks I, J,M, N, 0

Model/Part METER Card Model or Part Number assigned toNo. Blocks 1, IA the equipment.

andI.D. TagBlocks A, V

Modif. METER Card Hours required to implement SEC,Hours Block 44 SEB, EIB, ORDALT, or FC modifications.

National METER Card National Stock Number, less anyStock Blocks 13, prefix or suffix, of the equipmentNumber 54 or component indicated.

NAVAIRSYSCOM Naval Air Systems Command.

NAVELEXSYSCOM Naval Electronic Systems Command.

NAVSEASYSCOM Naval Sea Systems Command.

Next Due METER Card The next date on which the equipmentDate Block 29 is due to be calibrated.

Nomenclature METER Card Noun description of equipment.Block 11

andI.D. TagBlocks D, Y

Nominal METER Card The optimum value of the FunctionValue Block 32 measured.

Off Await- METER Card Date on which the equipment wasing Parts Block 58 removed from an "Awaiting Parts"

status.

Oper Fail/ METER Card Equipment failed during customer'sIn Op Block 61, use, or during calibration.

Item 3

Optical/ METER Card Equipment used for optical/dimen-Dimensional Block 60, sional measurements.

Item 3

K-0


ORDALT Ordnance Alteration

Other METER Card Cause of delay is not attributable(Delay Block 62, to the listed categories. (AmplifyStatus) Item 7 in "Remarks.")

Out of METER Card The equipment was received in theTolerance Block 61, laboratory in an "Out of Tolerance"

Item 2 condition.

Part Of METER Card The major system of which the partBlocks 2, 2A is a component.

Part METER Card The part number of the replaced com-Number Block 52 ponent.

Parts METER Card Delay in calibration or repair due(Delay Block 62, to lack of parts.Status) Item 1

Personnel METER Card Delay in the calibration/servicing(Delay Block 62, by a laboratory, due to lack ofStatus) Item 4 personnel required to perform the

work.

Phase/Level METER Card The phase designation assigned to aBlock 38 specific measurement area (for Inter-

mediate Level/Field Calibration Act-ivities only).

Physical/ METER Card Equipment used to measure, or toMechanical Block 60 supply, physical or mechanical prop-

Item 4 erties.

Plant METER CARD The Plant Account Number assignedAccount No. Block 14 to the equipment.

Procedure METER Card Appropriate step number appearingStep Block 30 in the procedure manual, relatingNumber to the "out-of-tolerance" value for

a specific Function.

Procedure METER Card Procedure used to calibrate theUsed Block 39 equipment.

Qty. METER Card Quantity of items.Blocks 15, 56

Record Man METER Card Computer will record only man-Hours Only Block 19, hours indicated in Blocks 40,

Item 7 42, and/or 44 of the METER Card.

K-7


Rejected METER Card Equipment could not be calibrated/Block 59, serviced and was returned to cus-Item 3 tomer.

Remarks METER Card Enter pertinent comments concerningand Special Block 20 the equipment indicated on the form.Requests I.D. Tag

Block U

Repair Those repairs found necessary toreturn an inoperative end item ofequipment to an operable condition,but not necessarily to bring theitem to within the specified tol-erances.

Repair Job METER Card The assigned job order number toOrder No. Block 43 which the repair work will be

and charged (normally used in Type I,.I.D. Tag Type II, and Type III Laboratories).Block H

Repair METER Card Equipment was repaired only. Cali-(No Label) Block 59, bration was not required after re-

Item 6 pair. No new Servicing Label wasattached.

Request METER Card Enter a check in the appropriateReply Block 64 box to indicate to whom the requestFrom: for reply is directed.

Reschedule METER Card Indicate the new date on which theDate To: Block 19, equipment is due in the laboratory

Item 2 for calibration (used for changesto the next due date).

Ret'd to METER Card Equipment was returned uncalibratedCustomer Block 63, to the customer; e.g., early deploy-Uncalibrated Item 2 ment of ships. (Not to be confused

with a rejected item.)

Scheduled METER Card The Three-letter code of the labora-Lab Code Blocks 7, 7A tory which is scheduled to perform

the calibration.

SEB Support Equipment Bulletin.

SEB Number METER Card The number of the Support EquipmentBlock 45 Bulletin/Equipment Information

Bulletin with which the laboratory/Type IV Activity complied in pro-viding the calibration/servicing.

1(8


SEC Support Equipment Change.

SEC Number METER Card The number of the Support EquipmentBlock 47 Change/Field Change/Ordnance Alteration

being incorporated into the equipment.

Serial METER Card The unique serial number assigned toNumber Blocks 4, 4A equipment by the manufacturer, or

and by the customer.I.D. TagBlocks C, X

Servicing METER Card The three-letter code of the labo-Lab Code Block 21 ratory performing the calibration/

servicing.

Servicing METER Card The Servicing Label attached to theLabel Block 59 equipment indicates the status ofAttached equipment after servicing; i.e.,

(1) Calib, (2) Special Calib, (3)Rejected, (4) Cal Not Required,(5) Inactive. (Box (6) Repair (NoLabel) does not involve attachingany new Servicing Labels.)

Servicing METER CARD Equipment serviced by laboratoryOn Site Block 16 personnel at the customer's activity.

Shop No. METER Card Number assigned to the shop whichBlock 22 will perform the calibration/ser-

vicing.

Special METER Card Calibration was not performed overCalibration Block 59, the entire range of specifications.

Item 2 (Usually done at the customer'srequest.)

Special METER Card Equipment specifically is designatedSupport Block 60, as Special Support Equipment (SSE).

Item 6

Standard METER Card The hours which represent the es-Hours Block 27 tablished time interval required to

calibrate a specific item of equip-ment, identified by Model Number orManufacturer's Part Number.

Standards METER Card Delay in calibration due to lack of(Delay Block 62, Standards required for servicing.Status) Item 3

I9-9


Sub-Category METER Card The SCAT code assigned to theCode Block 12 equipment, if applicable.

Subcustodian METER Card The Code assigned to a subcustodian,Blocks 6, 6A such as a squadron; division; work

center, etc.

Supervisor METER Card The initials of the supervisor re-Block 50 viewing the METER Card.

Tech Data METER Card Delay due to the lack of adequate(Delay Block 62, technical data or publications.Status) Item 2

Technician METER Card The initials, or number(s), of the(ist) Block 48 technician(s) performing cali-

bration/servicing.

(2nd) METER CardBlock 49

To: I.D. Tag The name and address of the activityBlock F to which the equipment is being(White Copy) forwarded.Block T(Buff Copy)

To Awaiting METER Card The date on which the equipment wasParts Block 57 placed on an "Awaiting Parts" status.

Transfer METER Card The custodian to which the equipmentCustody Block 19, is to be transferred. Used only forTo: Activ- Item 4 "POOL" items.ityin Block 5A

Type IV Calibration activity, such as anActivity AIMD; MCF; or FCA.

Type of METER Card The functional category of theEquipment Block 60 equipment.

U/C METER Card Update Code (for MOCC use only).Block 8

Unscheduled Equipment which is submitted forcalibration, but which is notlisted on the Recall Schedule.

Upper METER Card The maximum acceptable value forTolerance Block 35 Function tested.

I(- o10

Ii

TERMI DOCUMENT/BLOCK DEFINITION

Value If METER Card The numerical reading of the FixedFixed Std Block 25 Standard. (Used only by a StandardsLaboratory.)

K-11I

APPENDIX L

METCAL MEASURE OPERATIONAL SUPPLEMENTS

APPENDIX L

METCAL MEASURE OPERATIONAL SUPPLEMENTS

L.1 PURPOSE

Operational Supplements are issued when there is a need to tailor the useof MEASURE to meet specific requirements of a systems command or when cognizantactivities require further guidance and direction in the implementation ofMEASURE Operating Procedures.

L.2 RESPONSIBILITY

Operational Supplements governing the use of MEASURE will be approved byCNM via the MEASURE Program chain of command. Upon CNM approval OperationalSupplements will be distributed by the cognizant Systems Command/ METCALREP.METCALREPs being constantly aware of operational requirements will evaluate,report, recommend, distribute, and coordinate implementation of OperationalSupplements which their respective areas. Participating activities are re-sponsible to ensure that its personnel adhere to MEASURE Operating Procedures,and to the provisions of Operational Supplements.

L.3 OPERATIONAL SUPPLEMENT IDENTIFICATION

Operational Supplements will be identified by the two-letter designator"OS," followed by a dash and a letter which will identify the requiring com-mand, as follows:

LETTER REQUIRING COMMAND

A Naval Air Systems CommandE Naval Electronic Systems CommandS Naval Sea Systems Command

This letter will be followed by a dash and the number of the OperationalSupplement which, will begin with "1" and will be assigned sequentially there-after. Thus, "OS-E-3" will indicate that this is the third Operational Sup-plement issued by NAVELEXSYSCOM to activities under its cognizance.

Changes to Operational Supplements will be identified in a similar man-ner. The appropriate Operational Supplement identifier, described in theforegoing paragraph, will be modified by adding a dash, followed by the letter"C" and the number of the Change. Thus, "OS-A-4-C2" will indicate that thisis the second Change to the fourth Operational Supplement issued by NAVAIR-SYSCOM to activities under its cognizance.

Operational Supplements and Changes to Operational Supplements may beissued as a message, a letter, an enclosure to a letter, or some other form ofdocumentation. In addition to the Operational Supplement/Change identifier,the specific subject assigned to a particular Operational Supplement or Changeand the effective date will be indicated in all instances. In the case of anOperational Supplement or Change which is issued in the form of a message, thedate of the message will be the effective date, unless otherwise indicated.

L- 1

L.4 INCORPORATION INTO GUIDE

Each activity, upon receipt of an Operational Supplement or Change there-to from the cognizant METCALREP, will ensure that the appropriate informationis recorded on the METCAL MEASURE Operational Supplement Record provided atthe front of this Appendix. The Operational Supplement then will be filed, insequence, behind the appropriate Attachment Cover Sheet in this Appendix;i.e., Operational Supplements issued by NAVAIRSYSCOM will be filed behind thecover sheet for Attachment No. 1; those issued by NAVELEXSYSCOM will be filedbehind the cover sheet for Attachment No. 2; and those issued by NAVSEASYSCOMwill be filed behind the cover sheet for Attachment No. 3. Changes will befiled, in sequence, behind the related Operational Supplement. Upon receiptof a notice to delete an Operational Supplement or Change, the document willbe removed from file, and the date deleted will be entered in the OperationalSupplement Record. It should be noted that, normally, an activity will re-ceive only those Operational Supplements and Changes issued by its cognizantMETCALREP.

L.5 EFFECTIVE OPERATIONAL SUPPLEMENTS

A listing of Operational Supplements which currently are effective isprovided in Table L-1.

L-2

METCAL MEASURE OPERATIONAL SUPPLEMENT RECORD

NUMBER DATE SUBJECT ENTERED DELETED

OPERATIONAL SUPPLEMENTS

ISSUED BY NAVAIRSYSCOM

Attachment No. I

L-5

OPERATIONAL SUPPLEMIENTS

ISSUED BY NAVELEXSYSCO

Attachment No. 2

L- 7

OPERATIONAL SUPPLEMENTS

ISSUED BY NAVSEASYSCOK

Attachment No. 3

L-9