metrics database and opensky for fy13 metrics database october 30, 2013 presented by helen moshak...
TRANSCRIPT
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Metrics Database and OpenSky for FY13
Metrics Database
October 30, 2013
Presented by Helen Moshak & Jennifer PhillipsLatest versions developed by
David VanceSharon Clark
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Agenda
• Introductions• Tour of Metrics Database and OpenSky
upgrades• FY13 Metrics and OpenSky Schedule
Metrics Database
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Metrics Dbase and OpenSky
Metrics Database
https://www.ncar.ucar.edu/internal/metrics/ and
http://opensky.library.ucar.edu/
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Metrics Mavens
Metrics Database
Scott Briggs (ASP)Paula Fisher (ASP)Marcia Killingsworth (CISL)Sara Metz (EOL)Tammy Kepple (EOL)Whitney Robinson (EOL)Patti Kidd (EOL)Meghan Stell (EOL)Amy Knack (HAO)Paula Robinson (ISP)Jennifer Phillips (NCARLIB)Helen Moshak (NCARDIR)
Cindy Worster (NCARDIR)Barbara Ballard NESL/CGD) Kris Marwitz (NESL/MMM) Barb Petruzzi - (NESL/ACD) Bonnie Slagel (NESL)Joanne Dunnebecke (RAL)Karen Griggs (RAL)Yvonne Mondragon (UCARPRES)Susan Montgomery-Hodge Ligea Ferraro (UCP)
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Metrics Mavens Testers Extraordinaire!
Metrics Database
Yvonne Mondragon (UCARPRES)Tammy Kepple (EOL)
Patti Kidd (EOL)Ligea Ferraro (UCP)
Jennifer Phillips (NCARLIB)Cindy Worster (NCARDIR)
Bonnie Slagel (NESL) Amy Knack (HAO)
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None of this would be possible with our Incredibly Talented Developers
Metrics Database
David Vance (NCARDIR)and
Sharon Clark (LIB)
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Summary of Project Goals
Improved user experience• Improve form action• Enhance data display• Increase access to data• Reduce data entry
Updated metrics categories Increased data accuracy and integrity Improved Presentations category + upload to OpenSky
option Expanded reporting options Give this data wings
Metrics Database
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Improve our User’s Experience
• Standardize on data display mm/dd/yyyy• Add top navigation• Apply Atmos News Design• Enhanced Help and FAQ resources• Add scroll bars for reviewing data• Quick display data to avoid double entry• Remove FY multiple snapshots are now
one entry, just tell the story once
• Metrics Database
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Big Changes…
• AutoComplete from People Dbase for names & UPIDS and staff/org mapping (FOT)
• AutoComplete from F&A Institution list• Standard Country and State Lists• For program metrics - org mapping based on
FOT• Data transfer to OpenSky (more on this later)
Metrics Database
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Metrics Categories
• Editorships• External Awards and Honors• Internal Awards and Honors• Fellowships• K-12 Activities (excluding
presentations)• Presentations• Service on External
Committees• Staff Leaves and Visits ≥ 2
weeks
• Contributions to Individual Graduate Student Education
• Teaching in University/College Classrooms
• Teaching at Workshops/Tutorials/ Colloquia
• Field Campaigns – ON HOLD• Special Appointments – ON
HOLD• Events Hosted by Your Program• NWSC Walk-in Public Visitors• NWSC Tours
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Updates to Metrics Categories
• External and Internal Awards now part of Metrics Dbase Internal Awards will also include nominations
• Staff Leaves and Visits now cover 2+ weeks• Contribution to Individual Graduate
Student Education Research Advisors Serving on Dissertation/Thesis Committees
Metrics Database
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More Updates to Metrics Categories
• Now 2 Teaching Categories Teaching in University/College Classrooms Teaching at Workshops/Tutorials/ Colloquia Tracking numbers
Estimated Total Number of Classes Estimated Class Size
• Events Hosted by Your Program All types – from colloquia to workshops
Metrics Database
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Help and Last Name AutoComplete• Help in the Top Nav
• Last Name Autocomplete from People Dbase with FOT
Metrics Database
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More on AutoCompletes• Institution Name AutoComplete from F&A List
• AutoComplete Helpful hints – Type in a few letters of the unique part of the name Type slowly, let search happen Inst. initials may produce results if data is in F&A
table Some metrics have unique or “helpful” institution
lists (Ext. Awards, Service on Ext. Committees)
Metrics Database
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Helpful Hints for Data Entry • For all categories, start by checking the data already in
the database to avoid double entries• For long-term categories like editorships, teaching, and
fellowships
• What if there is a date change? and/or• What if the role changes?
Metrics Database
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More Helpful Hints for Data Entry • Check out the “End Date same as Begin Date?” Feature• Once you’ve entered a record review the results• The page will display the last five entries for that staff
member or org
Metrics Database
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Expanded Delete Confirmation
Metrics Database
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Sorting and Filtering
• Introductions• To Sort -use orange column header arrows• To Filter – use general, FY, or column
search fields Metrics Database
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Expansion of Reporting Options
• THE FABULOUS Quick Answer Feature – Allows you to apply filters and then select a column for subtotaling. Will display subtotaling in a summary table without detail. Optional to also apply FY filter.
From the Data view screens Select what you would like to count & subtotal Displays on Screen and exports to Excel
Metrics Database
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Quick Answer Results
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THE AMAZING Report Across All Metrics• Go to Reports in Top Nav• Apply filters• Submit for Results
Screen Display Excel workbook with worksheets for
each metric category
Metrics Database
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Metrics Database
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Metrics Database and OpenSky
Metrics Database
Web of Science
OpenSkyMetrics Database
Our Individual Staff and Program Metrics
Our Institutional Repository ofPublication Citations and
Associated Full Text Documents (assets)
Online Scientific Citation Indexing Service
(subscription based)
Tracking our service & contributions
Creating access to our scholarship
Presentations
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Presentations• Talks and Posters• Contributed or Invited?• New submission form bridge between Metrics
Dbase and OpenSky• Submit to OpenSky? -> Yes• Pre-populated with Metrics DB data• Supply minimal supplemental data
– Event dates– Event URL– Event sponsor
• Upload files using browser
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Bridge to OpenSky
Metrics Database
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OpenSky Changes
• New basic search– Geared toward general user
• Featured publication highlight• Facets on results help narrow scope• Download button to feature full text
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Metrics searches
• Strategies for getting to advanced/metrics specific search– Search all, use facets– Search known (author last name/UPID)
http://opensky.library.ucar.edu/
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FY13 OpenSky Refereed Publications Goals
1. Review list and add any missing refereed publication citations
2. Make sure all of this year’s citations have a full text document
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Goal #1 - Adding our missing FY13 refereed publication citations
• Library has collected all the FY13 refereed publications citations available in the Web of Science (509 to date, probably 100+ more to find based on last year’s numbers )
• Next Steps for Authors and Admin –– Verify citations for refereed publications
bibliography– Collect any missing citations (and their full-text
documents)!
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Goal #1 -Collecting missing refereed publication citations
• Library will email an FY13 publications report to each Chief Lab/Program Administrator, Division Administrator, and Metrics Maven for:– Distributing to authors/staff to verify for
completeness– If any citations are missing, upload the missing
citations in just 3 easy steps (instructions in email with reports)
– Deadline is Friday, December 6
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Goal #2 Making sure each refereed publication citation has a full text document
• Library has collected full text documents for refereed publications published by AGU, AMS, and Springer (331 of the 509 FY13 refereed citations)
• Need help collecting the remaining missing 178 full text documents
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Goal #2 - Collecting missing full text documents
• On December 9, Library will email an FY13 Missing Documents Report to each Chief Lab/Program Administrator, Division Administrator, and Metrics Maven for:– Distributing to authors/staff to identify missing
documents – Upload the missing documents in just 3 easy steps
(instructions in email with reports)– Deadline is Friday, January 31st
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Metrics and OpenSky Deadlines
• Metrics due Wednesday, Dec 4• Missing OpenSky FY13 refereed publication
citations due Friday, Dec 6• Missing FY13 full text documents due
Friday, Jan 31
Metrics Database
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Questions?
Thank you!
Metrics Database