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MEOPHAM PARISH COUNCIL

EMERGENCY PLAN

The Windmill

Wrotham Road

Meopham Green

MEOPHAM

Kent

DA13 0QA

Tel: 01474-813779

Tel: 01474-813779

E-mail: mpcclerk@btconnect.com

www.meopham.org

VERSION 1

Updated November 2014

WEBSITE

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Distribution:

KCC Emergency Planning Unit

Gravesham Borough Council

Kent Police

All Parish Councillors

Meopham Parish Council Office

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TELEPHONE TREE – Strictly Confidential

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CONTENTS

Page Numbers

Telephone Tree (Strictly Confidential and not included) 3

Contents 4

Introduction 5

Aims & Objectives 5

Types of Emergencies 5 & 6

Initiating Emergency Plan 7

Method & Evacuation 7

APPENDICES

Page Numbers

1. Key Locations for Community Shelters in an Emergency 8 & 9

2. Essential Telephone Numbers (APPENDIX 1) 10, 11 & 12

3. List of Community Organisations and Vulnerable People (APPENDIX 2) 12

4. Emergency Box contents (APPENDIX 3) 13

5. Parish Maps (APPENDIX 4) 14 & 15

6. Useful Contacts (APPENDIX 5) 16

7. Other Contacts (APPENDIX 6) 17

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INTRODUCTION

Although there is no statutory responsibility for the Meopham Parish Council to plan for, respond to, or recover from emergencies, the Parish Council considers

that it should work with the community to identify hazards and make simple plans about how to respond to a major emergency in the Meopham area .

Additionally, it must be noted that Meopham Parish Council is not the emergency service and it is not trained, equipped, empowered or resourced to carry out

functions of an emergency service. Therefore this plan is confined to supporting the welfare of the people in the community or helping to maintain basic

infrastructure.

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Important Note: Data Protection and Sharing

Once completed, some of the information in this plan will be classed as ‘personal data’ (e.g. addresses, contact numbers) under the Data Protection Act (DPA,

1998). Whilst holding this data is legally justified (e.g. in order to protect interests of members of the community in an emergency) the information will be

handled sensitively, in accordance with the requirements of the DPA.

AIMS & OBJECTIVES

Aim:

To provide a framework that will increase the readiness and resilience within the Meopham Parish. It will both enable the community to support

themselves when outside assistance from the emergency services or local authority are delayed or overwhelmed.

Objectives:

Identify the risks most likely to impact the community;

Provide a guide to enable the community to respond to a emergency situation;

Identify vulnerable people/groups in the community;

Identify community resources available to assist during an emergency including people, facilities and equipment;

Provide key contact details for the Parish Council, Community Response Team, local volunteers, the Emergency Services and local authorities;

Describe how the plan works and how information is communicated.

TYPES OF EMERGENCIES:

An Emergency for the purpose of this plan is defined as:

“A situation arising with or without warning, causing or threatening death, injury or serious disruption to normal life, for a number of people in

excess of those which can be dealt with by the public services operating under normal conditions; and requiring the special mobilisation and

organsation of those services”.

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Such emergencies included in this plan would result from:-

Severe Weather Conditions, i.e. Hurricanes / Blizzards / Floods

Loss of power/utilities of prolonged duration;

Water Contamination / Hazardous Waste;

Incidents affecting Health & Safety issues on land the Parish Council is responsible for (i.e. fallen trees);

Road / Rail/ Aircraft Accidents and Incidents;

Acts of Terrorism / Explosions / Major unlawful activities;

Fires;

Chemical / Oil spillage;

Bird Flu / Foot & Mouth / Blue Tongue;

Any other Incident that would result in a major threat to the community.

The Parish Council does not employ staff who are trained in emergency procedure and therefore confines itself to co-ordinating information received

and outsourcing tasks.

The role of Meopham Parish Council is primarily to:

Identify the Emergency;

Co-ordinate information received in the event of an emergency;

Outsource tasks;

Liaise with Emergency Services;

Instigate appropriate emergency action on land which MPC is responsible for, and to provide:

1. A centre for use by Parish Councillors as a Central Office for Co-Ordinating Information and Addressing Issues that arise, which can also

be used by members of the public if appropriate to the Emergency. (The Central Office will normally be the Windmill but another suitable

venue will be established if the Windmill is unavailable);

2. Keep a message log of all telephone calls, incoming and outgoing (Parish Clerk or Deputy);

3. A Communication Network between Meopham Parish Council (MPC), Gravesham Borough Council (GBC) and Kent County Council

(KCC) along with the Emergency Services and Kent Resilience Team to be set up;

4. Public Information (TV / Radio / Media liaison as appropriate – see page 11 for contact details) and regular updates on Meopham Parish

Website – www.meopham.org;

5. Open a Community Shelter or Shelters if necessary (please see Evacuation page 6).

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INITIATING EMERGENCY PLAN

“Information” in the context of this Plan consists of:

1. Details of incident and location;

2. Which roads are OPEN/CLOSED;

3. What damage has occurred to Public Utilities/Facilities;

4. What injuries or loss of life have arisen;

5. Details of homelessness and damage to property;

6. Any disruption of a supply of food, water, energy/fuel;

7. Major disruption of electronic or other system of communication;

8. What disruption has occurred in the transport infrastructure;

9. What areas have been affected;

10. What action has been taken, particularly to prevent further damage/loss of life;

11. What loss in services relating to health.

METHOD

A central control point will be established in the Parish Office at The Windmill, Meopham Green. In the event that the Windmill is within the

area of the incident and cannot be used, the central control point will be at St John’s Centre.

Communications: If there are power failures that affect electricity, mobile phone masts, then corded phones can be used. In the event of a

complete failure in communications, then radio use will have to be established, e.g. radio handsets kept in the emergency box, or the use of

RAYNET (The Radio Amateurs' Emergency Network).

The first person on site will notify the Emergency Services (999) and Kent County Council’s Duty Officer Emergency Planning/Kent Resilience

Team on 03000 414 999 available 24/7 (see page 9 for further contact details).

Follow the telephone tree to contact all Parish Councillors, as well as and the Parish Clerk, to form an Emergency Co-ordinating Team.

Set up and maintain an emergency response and keep a log of all actions taken.

EVACUATION

In the event that it is necessary to evacuate members of the community from their homes to a safe place the Emergency Co-ordinating Team will

organise teams from volunteers, Councillors and members of the Community Response Team to assist by carrying out such tasks as:-

Door to door calling and delivering messages;

Identifying people that require assistance;

Organising and running the temporary care accommodation;

Liaising with the Central Control Point.

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Key Locations for Community Shelters in an Emergency.

The following Locations have been designated for use in the in the event of a catastrophic incident that results in homes be evacuated and people being

provided with temporary accommodation.

NB : In all instances at the following locations have kitchen facilities, running water and toilets available.

Locations and

onsite telephone numbers

Contact and

other useful information

Capacity and

parking spaces

HARVEL AND CULVERSTONE WARD

Culverstone Community

Centre

Julie Roper

01732 824737

300 and 70 Parking

Harvel Village Hall Rob Patton (Chairman)

01474 813612

100 and parking for 10

Harvel Cricket Club Murray Saunders

01474 814377

50 and parking for 15-20

Shower facilities

Amazon and Tiger

Public House and B&B

Mick Whitehouse and

Angelea Whincop

01474 714705

90 and parking for 15

Considering purchasing

a generator

South Street Baptist Church Pastor Arthur Vamplew

01474 814535

50 and limited disabled

parking

Hopehill Scout Camp Keith Jones (Chairman)

01474 832246

Large camping site with

shower facilities as well as

large off road car parking

CAMER AND MEOPHAM GREEN WARD

Zion Baptist Church Mr Norman White

01474 816429

80 and 14 Parking

Cricket Pavilion

Cllr Barbara Wade

01474 813567

40 with parking around

Meopham Green, kitchen,

large wall mounted TV

with WiFi, and shower

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Locations and

onsite telephone numbers

Contact and

other useful information

Capacity and

parking spaces

Cricketers Inn

Public House

Scott Hawkes

01474 812163

110 and 60 spaces

Access to mobile

generator/

refrigerated vehicles

Locations

and onsite phone

Contact and

other useful information

Capacity and Parking

Spaces

Meopham Village Hall

Chairman, Brian Blount

01474 814786

Vice Chair - Trixie Leyshon

01732 824145

Caretaker - Mrs Pat Dedman

01474 815415

120 and 50 Parking

Meopham Sports & Leisure

Centre

Steve Coleman

01474 814199

400 and 75 Parking

St John the Baptist Church

and

St John’s Centre

Rev Alyson Davie

01474 812068

Parish Office

01474 813106

Church Wardens

Dean Hasler

01474 813287

Roger Wisdom

01474 812365

350 in Church

120 in Centre

50 parking spaces

Public telephone

01474 815283

Fully equipped kitchen

and shower facilities

St Paul’s Catholic Church Father Philip Gilbert

01474 814627

100 and 40 Parking

HOOK GREEN AND NURSTEAD WARD

Scout Hut, Judson’s

Recreations Ground

Neil Gemmell

01474 815799

60 and 28 Parking

Bartellas Restaurant

Ian Eldridge

01474 812154

200 and parking for 55

Onsite generator

In the event of another site being used as the central point, tasks will be delegated by the person in charge.

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APPENDIX I

ESSENTIAL TELEPHONE NUMBERS

Community Response Team. A list of volunteers for the Community Response Team, together with their specialisations and telephone numbers,

and a full TELEPHONE TREE is maintained in the Emergency box which is held in the storage container at the Windmill.

GENERAL:

Parish Office 01474 813779

Gravesham Borough 24 hour 01474 564422

Emergency Services (Blue light services)

Fire/Police/Ambulance

999 Kent Police 01622 690690

Non-emergency 101

Emergency Planning (all other services)

Kent Resilience Team

Duty Officer

03000 414 999

Steve Scully 07740 185261

Lisa Guthrie 07920 526535

PCSO 07772 226070 Jo Hartley

Community Wardens:

Cobham & Meopham North 07813 713036 Jacquie Fuller

Meopham Culverstone & Vigo 07977 981931 Mandy Cason

MEDICAL:

Meopham Medical Centre Emergency No

Out of Hours Services (1830-0800 hours)

01474 814068

111

General Surgery 01474 814811

Darent Valley Hospital 01322 428100

Gravesham Community Hospital

Opening hrs(0800-2000 hours weekdays)

01474 360500 Not open at weekends/minor injuries

SERVICES:

Electricity UK Power Networks

Power Cuts & Emergency Helpline

0800 7838866

Southern Gas Networks/National Grid

Emergency number

0800 111999

Southern Water Emergency number 0845 278 0845

British Telecom via KCC Duty Officer

Open Reach Emergency Repairs

03000 414 999

03000 414141

Alternative KCC Duty Officer

03000 419 191

Environment Agency 0800 807060

Meopham Railway Station Southeastern

Network Rail helpline 24 hours

0845 000 2222

0845 711 4141

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OTHER:

Meopham Veterinary Hospital 01474 815333 Martin Hobbs / Bruce McLeary

RSPCA (24 hours) 03000 1234 999

Spar Community Stores:

Culverstone 01732 823233 Peter Juty

Meopham Parade 01474 812468 Colin and Alan Hargrave

Specialist Equipment / Services:

Equipment Name/Company Location Address / Number

Community Bus

Seats10+wheelchair

Colin Durham Meopham John’s Road

01474 813451

Snow Ploughs

Authorised by KCC View all lists after p. 11

Jonathan Boucher

(x 2 Snow Ploughs)

Three Ways,

Melliker Lane,

DA13 0HY

01474 812132

Stephen Jones Harvel 01474 814763 Gerry Minister Dean Lane 01474 815044

NB : Only two Parish Councillors are authorised to call out snow ploughs - Councillors Aitken and Knott

Tree Felling Bartlett Trees Experts

Bob Noakes

Shoreham 01959 525821

07808 915 877

Austin Tree Work Hartley 01474 703641

Stuart Cobham Tree Surgery Sole Street, Cobham 01474 816763 / 07789 261474

Newmans Meopham 01474 707226 or 07734 109828

Highview Trees Fairseat 01732 820362

KLJ Tree Services Meopham 01474 815206

Duncan Simpson Tree Services Ltd Tonbridge 01732 810933 / 07973 264952

Electrical Work and

Comms.

Dennis Fairweather Harvel 01474 812097 Mobile 07977 260808

All Round General

Service

Geoff Edwards

Linda and Nigel Simms

Ian Everett

Meopham North

Longfield Hill

Meopham North

01474 812635

01474 703688 01474 814925

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APPENDIX 2

LIST OF COMMUNITY ORGANISATIONS AND VULNERABLE PEOPLE

Specialist Equipment / Services continued:

Equipment Name/Company Location Address / Number

Emergency Vehicles James Ferrin 4x4

Ian Everett 4x4

and a Land Rover

Culverstone

Nursery Road

Meopham

07932 945554

01474 814925

5 ton truck plus

other vehicles/army/

open back carriers

Dave Napper Culverstone 07786 336612

4x4 vehicles and

emergency vehicles

in general

Steve Scully

Kent Resilience Team

South East

Duty Officer

03000 414 999

Steve Scully 07740 185261

Lisa Guthrie 07920 526535

Radio, Television and Media BBC Radio Kent 01892 670000

BBC TV News Kent 01892 670000 Meridian TV News 0808 1010 095 / 084488 12000

Kent Messenger 01622 717880 Gravesend Messenger 01474 564327

Name Location Contact

The Chestnuts Care

Home

Wrotham Road, Meopham Kent

DA13 9AH

Lesley Plumb 01474 812152

(KCC out of hours)

Chinnery Court Wrotham Road, Meopham Kent

DA13 0JT

01474 564422 (Gravesham Borough Council)

Out of hours 07818 016660

Retired residents in

sheltered housing

Lances Close and

School Close Meopham

Community Wardens:

Jacquie Fuller 07813 713036

Mandy Cason 07977 981831

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APPENDIX 3

EMERGENCY BOX

Equipment held in box in the Parish Office Storage Container NB : The First Aid Kit and Plug-In Phone are located in the Parish Office

Emergency Plan Matches

Telephone Tree Candles

Community Response Team names and details

Contact Lists for Councillors Blue Tac

Map of area to include all new building within the Parish Snowpake

General Maps of Area - including A-Z or Meopham Map Books - Pending Roll of Sticky Labels

Log Book and Log Sheets for taking calls and entering information Stapler and Staples

1 x Hardbacked A4 Rhino Log Book Hole Punch

Rolls of Cellotape

Emergency Co-Ordinator hi-visibility jackets x 4 and signs to personalise Paperclips (NB : There can only be one Co-Ordinator at any one time) Elastic Bands General Hi-visibility jackets x 5

Red and White Emergency Tape 4 x shorthand notepads

4 x A4 lined notepads

4 x pads Survivor-Evacuee Documentation

2 x Rest Centre Guidelines Flipchart Paper

4 x Clipboards

Pack of Write-on-Wristlets Box of Pens

2 x packs of 100 disposable plastic gloves Box of Pencils

Coping with Crisis hand-out leaflets for adults and children

Cable Ties

Battery Operated Torch and Battery Black Refuse Sacks

Wind-up Torches } Pending

Wind-up radio } Pending 2 x Paper Wallets containing miscellaneous useful items

including pencils, pens, marker pens, scissors, pencil

Plug in telephone and First Aid Kit in the Parish Office sharpener etc.

Footpath Maps – various Telephone Message Book

Ordnance Survey and KKCC maps either mounted or rolled – various.

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APPENDIX 4

PARISH MAPS

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APPENDIX 5

USEFUL CONTACTS

Meopham Parish :

Hook Green & Nurstead:

Cllr A Aitken* 01474 – 812701

Cllr R Knott 01474 – 813727 / 07896 214317

Cllr K Kemsley* 01474 – 813205 / 07760 135861

Cllr J McTavish 01474 – 812601 / 07966 530692

Camer & Meopham Green:

Cllr S Buchanan 01474 – 812726

Cllr P Hasler* 01474 - 813287

Cllr D Powell* 01474 – 813929

Cllr Mrs B Wade* 01474 – 813567

Culverstone & Harvel:

Cllr M Bramer

Cllr J Ferrin 07932 945554

Cllr A Leyshon

Cllr H Rayner *

Parish Office 01474 813779

*Key Holders – all Chairman and Vice Chairmen

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APPENDIX 6

Other Contacts:

Kent County & GBC Councillor

Cllr Bryan Sweetland 01474 833208 / 07976 309171

GBC Councillors: Cllr Lesley Boycott: 01732 823202

Cllr Julia Burgoyne 01474 813603

Cllr John Cubitt 07734 886460

Cllr Derek Shelbrooke 01732 823745

Police:

PCSO Jo Hartley 07772 226070

Community Wardens:

CW Mandy Cason: 07977 981931

CW Jackie Fuller: 07813 713036

KCC Emergency Planning Services 03000 414 999 Duty Officer

Kent Resilience Team 07740 185261 Steve Scully

07920 526535 Lisa Guthrie

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