Developing PowerPoint presentationsthat captivate and engage your audience

Louis J. Pepe, RSBAAssistant Superintendent for Business City of Summit Public Schools

Megan S. Pepe, MBASchool Business AdministratorCarlstadt Public Schools

Doug OrrSupervisor of TechnologyCity of Summit Public Schools

Generating Ideas Planning out the delivery

Public Speaking Musts

Reaching your

Audience

Telling a Story

Public Speaking

Skills

Reaching Your Audience

Imparting information in a way that

that makes people listen, and

understand that keeps their interestTI

PS • Engage your audience through

movement and gestures

• Vary your cadence – place emphasis on certain parts of your speech

• Pace your message and allow time for consumption of key points or thoughtTony Robbins

Telling a Story

Conveying your message through a story that brings it to life, makes it

interesting and memorable- Keep it real!

TIP

S Use actual situations that are relevant to the subject and or group/audience (slow moving antelope) (overrun board meeting vs. well attended)

Focus on critical events or important data

Provide a beginning, middle and ending – don’t leave them hanging!

Public Speaking Skills

Connecting with and engaging your

audience is key to any successful

presentationTI

PS • Have a good sound system,

microphone or SPEAK LOUDLY

• Project energy and enthusiasm

• Have a good message

• Maintain eye contact and engage with members of the audience

Dynamic Presentations

Well graphed data provides quick understanding and promotes confidence in the presenters competency, credibility and

transparencyTI

PS • Use graphs and charts to

clearly demonstrate comparative data

• Use color to differentiate between similar data

• Provide a key and units for measurement or metrics

What are you telling the reader?

Revenue Breakdown

86.4%

2.6%

3.2%

0.2% 7.2% 0.4%

Tax Levy

State Aid

Budgeted Fund Balance

Tuition

Capital Reserve

Misc.

Revenue Breakdown

86.4%

2.6%

3.2%0.2% 7.2% 0.4%

Tax Levy

State Aid

Budgeted Fund Balance

Tuition

Capital Reserve

Misc.

Business Office Operations

Facilities, Building

and Grounds

Budget, Financial

and AccountingFood Service

Transportation and

Insurance

www.summit.k12.nj.us

Animation and background choice allows for contrast and energy in presentation

DEATH BY POWERPOINT

The endless “Summary”

Bad Bullet Points

The Case of the Invisible Text

100 Graphs in One Little Slide

Overuse of Bullet PointsAvoid

Excessive

Bullet-Pointing

Only

Bullet

Key

Points,

Too

Many

Bullet-Points

And

Your

Key

Messages

Will

NOT

Stand

Out…In fact,

The

Term

“Bullet-Point”

Comes

From

People

Firing

Guns At

Annoying Presenters.

Life After Death by Powerpoint 2010 by Don McMillan

The Bad Slide Checklist

Bad choice of background

Poor spacing of text lines

Multiple bullet points

Sizing Issues of text

Poor color selections

POWERPOINT FONT SIZE“Go big or go home!” Obviously, visibility is a key point of consideration with PowerPoint slide design.

Your presentations need to be easily read from a distance.

It’s about the information – not the clever use of script as art

MARCH 29, 2012 | BRENDAN COURNOYER

What Are the Best PowerPoint Fonts for Killer Presentations?

Speaker – Credibility

Audience – Takeaways

Message – Proof of Evidence to the claim

Alternating Backgrounds

Learn how and when to change color and

backgrounds to make your information standout and

“Pop” while keeping the integrity of your presentation

www.summit.k12.nj.us

Maintain a minimal number of fonts

Use a mix of photos, charts and text to

breakup the slides

Avoid too much wording on slides “Death

by PowerPoint”

Use relevant pictures and graphics

2018-19 Budget

Mr. June Chang, Superintendent of Schools

Mr. Louis J. Pepe, RSBA Assistant Superintendent

SUMMITP U B L I C S C H O O L S – I N S P I R I N G S T U D E N T S T O E X C E L

CARLSTADT PUBLIC SCHOOL

PRESENTED BY

STEPHEN KOLLINOK, SUPERINTENDENT

MEGAN PEPE, BUSINESS ADMINISTRATOR

BUDGET2018-2019

Striving for Excellence

SURVEILLANCE EQUIPMENT

STREAMING LIVE - VIDEO

In accordance with the provisions of N.J.S.A. 18A:41-

9, if at least one school building of the school district

is equipped with video surveillance equipment that is

capable of streaming live video wirelessly to a remote

location, the Board of Education shall enter into a

Memorandum of Understanding (MOU) with local law

enforcement authorities providing the authorities

with the capacity to activate the equipment and view

live streaming video.

N.J.S.A. 18A:41-9 – LOCAL (MOU)

SURVEILLANCE EQUIPMENT

… if at least one school building of the

school district is equipped with video

surveillance equipment that is capable of

streaming live video wirelessly to a

remote location, the Board of Education

shall enter into a Memorandum of

Understanding (MOU) with local law

enforcement authorities providing the

authorities with the capacity to activate

the equipment and view live streaming

video.

N.J.S.A. 18A:41-9 – LOCAL (MOU)

CORE 4 ELEMENTS OF

LOCKDOWN and EVACUATION

AUTOMATED

NOTIFICATION- FAST -

Timing of

Notification

Automation

(removal of

Human element)

3 Zones (H/W/C)

According to the Department of Homeland Security, a

school shooting lasts an average of 12.5 minutes. They

average police response time for this situation is 18

Aug 31, 2017 - What are the average police response

times for school shootings?

CORE 4 ELEMENTS OF

LOCKDOWN and EVACUATION

AUTOMATED

NOTIFICATION- FAST -

Timing of

Notification

Automation

(removal of

Human element)

3 Zones (H/W/C)

According to the Department of Homeland Security, a

school shooting lasts an average of 12.5 minutes. They

average police response time for this situation is 18

Aug 31, 2017 - What are the average police response

times for school shootings?

EFFECTIVE USE OF ANIMATION

A Measured Approach

How did we get here?

STARTPROCESS

STEP 1

Gather information on prior and current year spending

STEP 2

Verify and validate personnel costs for the district

STEP 3

Determine fixed costs inclusive of anticipated increases

STEP 4

Meet with Administration to discuss department needs/anticipated costs

STEP 5

Prepare account appropriations and determine revenue sources

STEP 6

Review and certify all numbers

2018-19 Budget

10%INCREASE

Key Impacts on the Budget

ASSESSMENT OF NEEDS AND EVALUATION OF

PROGRAMS ENSURES CONSISTENT SUCCESS!

Maintaining Competitive

Salaries

Health Benefit Renewal

Maintaining Operational

Efficiency

Technology & Security Updates

Multi-year planning for high quality programs

YOUR POWER IS ON!

Curriculum Highlights

Language

Arts

Math

Social

Studies

Science

Next Generation Hands-on lab

investigations Learning by doing Technology Engineering Cross-Curricular

Balanced Literacy Small Group Data Driven Instruction Literacy Coach

Cross-Curricular Career Ready

Practices Amistad

Commission Holocaust History Black History

Month

Student Centered Learning Math Workshop Data Driven

Instruction

Tax Impact Comparison

2017-2018 2018-2019 % Change $ Change

10,547,841 10,792,768 2.322% 244,927

Impact on the average

Carlstadt homeowner:

$32.34 per year

$2.70 per month

$0.09 per dayAverage Assessed Home Value = $358,065

FLOW CHART ON STEROIDS

A Symmetrical Rainbow of Confusion

Something WILL go wrong- test your presentation before you show it

Always have a backup of your presentation on hand

Be prepared to do the presentation without the PowerPoint…professionals ALWAYS print handouts for the audience

Murphy’s Law

More Presentation Tips

Talk to your audience, not the slides- face them!

Don’t just read what’s on the board…we can read that. Use a visual presentation as a starting point

Avoid apologizing for a presentation shortcomings…press on

Leave time for Q & A

More Presentation Tips, cont.

Check grammar! A presentation is the worst time to see missspelings

Don’t make too many slides…avoid the “slide rush” (trying to rush through the last 20 slides because you ran out of time)

Remember: KEEP IT SIMPLE! It’s just a tool!

OTHER PLATFORMS FOR PRESENTATIONS

GOOGLE SLIDES - COLLABORATION

Collaborate in real-time with

colleagues anywhere in the world to

develop your presentation.

GOOGLE SLIDES – RESPONSIVE PRESENTATIONS

Audience Q&A features let you ask guide your presentation based on the questions that audience ask.

MOOVLY – MAKE YOUR PRESENTATION MOOV!

ANY QUESTIONS?