meeting minutes 03/09/17, 1:00 p.m. - 5:00 p.m. … · i:\strategic planning\2016-17 planning...

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I:\Strategic Planning\2016-17 Planning Cycle\Meeting Minutes\20170309 Meeting\March 9 2017 Strategic Planning Meeting Minutes Hiba edits.docx

Meeting Minutes 03/09/17, 1:00 p.m. - 5:00 p.m. Northbank, ParkPlace

Attendees: Stephen Turner, Mike Farmer, Deb White, Vahid Lotfi, Fawn Skarsten, Paula Nas, Damien Siwik, Sapna Thwaite, Connie Creech, Mihai Burzo, Terry Wisner, Tess Barker, Hiba Wehbe-Alamah, Gilia Smith, Julie Peterson, Dan Lair, Melissa Brown, Schichun Xu, Jie Song, Roy Barnes, Jay Gandhi, Marcus Paroite, Zach Hayes, Bob Maki, Donna Fry, Melva Craft-Blacksheare, Dauda Abubakar, Brent Nickola, Suzanne Shivnen

Agenda Item Discussion/Outcomes Action Items Welcome & Introduction (Hiba Wehbe-Alamah and Vahid Lotfi)

Welcome and thank you to all members of the Strategic Planning Committee, HLC group and supporting staff, faculty and students. Hiba acknowledged and thanked:

Karen Riptoe for behind the scenes role in facilitating committee work

Terry Wisner for leading and moderating discussions at all Open Forums

HLC co-leaders and group for sharing their resources with the strategic planning committee

Introduction of HLC co-leader Vahid Lotfi: Purpose goal of HLC and their charge:

The 2019 HLC Continued Accreditation project involves preparing our campus for our comprehensive reaccreditation visit which is scheduled to occur in academic year 2019-20. We do not know at this time whether the visit will occur in the fall 2019 or winter 2020. We intend to ask HLC to schedule the visit during the fall semester to avoid possible inclement weather challenges.

There is strong connections between the current strategic planning process and the HLC continued accreditation project. In fact, undertaking of periodic compressive planning processes including strategic planning that are transparent and have broad campus and/or unit representations and


participations are essential parts of evidence in meeting the HLC accreditation criteria. They a referenced both in criterion two and criterion five.

UM-Flint has a reaccreditation cycle of 2019/2020

Upcoming Accreditation Review

5 Criteria for accrediting 1. Mission (clear and articulated publicly) 2. Integrity- Ethical and Responsible Conduct 3. Teaching & Learning – Quality, Resources, & Support 4. Teaching & Learning – Evaluation and Improvement 5. Resources, Planning, and Institutional Effectiveness

The University’s undertaking of strategic planning is a necessity for reaccreditation.

Q&A: No questions for Vahid from group

SWOT joint workshop with HLC / Steering Committee (Julie Peterson & Terry Wisner)

Overview documents from the HLC process are available on BB. SWOT = Strengths, Weaknesses Opportunities Threats Rules for today’s Meeting

Everyone is heard

Forward looking

Strategic

Be honest

Be engaged, be present, no cell

A Series of Structured Questions Exercise NOTE: See also separate SWOT report produced from this process. Question 1: What are the strengths of UM-Flint that create opportunity for future distinction and strategic direction? Ideas

Programs developed and added to meet the needs of students

Quality programs

Individualized student concerns

Responsiveness

Julie will summarize today’s SWOT workshop and submit a report by March 19, 2017.


Flexible scheduling of classes/online programs

Undergrad research/high impact practices/engaged learning/community partnerships/regional oriented

Faculty/research and teaching balance: Faculty having the flexibility to research

Faculty expertise

Urban setting/location

Low cost/affordability

Culturally diversity

Nontraditional students

Faculty and staff want to be here—people make the place grow

Strong endowment for the size of the university

Faculty-student ratio

Location

UM Brand

Affordability

Flexible/online course delivery

Engaged learning/community

Research-teaching balance

Cultural diversity

Attract and support diversity

We care/want to be here (do more with limited resources)

Beautiful campus

Actual safety on campus Question 2: What are areas of vulnerability for UM-Flint? Ideas

Data management systems that don’t communicate/technology/web technology (we don’t have a web dept)

Safety concerns/location/Flint/water crisis/reputation that it is not safe

Lack of distinct identity

Weak support of student/faculty research (professional development)

Weak ties to the alumni

Not diverse enough in faculty, staff, students. Population doesn’t reflect the community, diversity, increased incivility, faculty with competing demands on time, lack of cross training for staff for mobility

Many of our academic programs are not market-based

Low graduation rates

Mission statement


Internationalization of curriculum—designing curriculum that will attract international students.

Poor-ish relationship with Mott Comm. College

Community colleges are cheaper

Students want the big campus feel at UM-AA or MSU

We need to work on our details—our facilities need upgrades

Money, scholarships to other schools

Flint water and crime

Lack of resources

Lack of campus life—no athletics

Grad rates/retention

Technology/data

Lack of identity

Faculty service obligations

Staff career paths

Rowing in different directions

ADA/accessibility

Student financial challenges Question 3: What are the competitive forces or areas of threat in the external environment? In Michigan and in Flint? In higher education broadly? Ideas

Articulation (college transfers)

Linkages with Ann Arbor

Create stronger pipelines to middle and high school

Dual enrollment/DEEP

Scholarships for recruitment of high quality students

Improve campus environment (activities, student life/campus life)

Develop market-driven programs (certificate programs, online programs, STEM programs, technology expands our communication with students, technology planning)

Non-degree completers in MI

Online courses/technology/free education

Political climate/immigration

Weak economy/jobs

Flint/crime/water/politics

Financial aid from MI

State appropriations


Value and accountability

Declining high school and community college population

Threat to diversity, especially. international population

Demographic changes

Social media/word of mouth Observation from audience members: Oakland offered automatic $2k if they are a member of Genesee County. They have a flat rate and no tack-ons. This is a marketing flag Question 4: What are the competitive forces or areas of opportunity in the external environment? In Michigan and in Flint? In higher education broadly? Ideas

Open revenue streams

New program markets

Community/business partnerships

Improve campus life

K-12 pipelines/dual enrollment

community college transfer internships

Alumni-untapped potential

All of the new space

Urban research

Market/support faculty

Ann Arbor collaborations

Better defined aspirations

Campus social connections

Building community

International partnerships

Increased efficiencies

Business incubators and economic development opportunities

Military personnel

Using data to improve education delivery

People who started college but didn’t finish

Improve active learning

Classroom to practical work-life pipeline

Practicality of education for students-job basics

Help them get the jobs


Why these ideas/answers matter

We can use these answers as foundational work.

We will summarize these responses.

If you think of anything please add.

Thank you all for the feedback.

Keep the conversation going.

Encourage faculty to take the survey

Survey closing date is March 12, Sunday.

Email sent naming the first 10 winners. There will be 10 more winners next week

Last open forum 3/27 – please encourage all to attend

Break HLC group members left

Strategic Planning Committee Meeting (HLC departed)

Request for shorter meetings [4 hours cause attrition]

Efficiency and appropriateness of time

Calendar update/overview

How do we best use your time and get to a decision? o Switch to 2 hour meetings instead of the 4 hours meetings o Council of Deans meet on the same date that Strategic Planning meets o Change format to ¼ of the meeting is dedicated to summary and etc and

have it go as quickly as possible. o Maybe a report out for top 3 goals. o Can we ask everyone to come in having thought about what is on their

list o Some people engage deeply with the information, perhaps circulating

information prior to the meeting will help. o Submit the 3 goals that we want a day early. We can synthesize and

prioritize the goals.

We can present survey results to the top 10.

Hiba and Karen will send another Doodle Poll to assess optimal future meeting times/dates Hiba will send an email to entire committee explaining new suggested meeting structure and emphasizing importance of prepping before meetings for efficient use of shorter 2 hrs meeting times

Early Survey Results (Gilia Smith/Work Group)

520 survey responses

We had responses from students (47% response rate), staff and faculty is the lowest (27%)

Top Concerns

Increasing retention 59%

Job placement 56%

Student success 52%

Academic programs in high demands fields

These are the building blocks of goals.

Need aggregated Survey results without identifiers to post on website


Environmental Scan (Julie Pearson/Michael Farmer) Open Forum (Tess barker/Terry Wisner)

Prioritizing Top Concerns

Increasing student grad rates 11%

Defining an identity

Expanding job placement

Growing undergrad level

Increasing diversity 3 things are needed from environmental scan group:

What is missing that is a high priority?

What can be condensed?

What is the connective tissue/statement of analysis, value, deductions that makes it meaningful?

The surveys and environmental scans and input from units will all be fodder for our deliberations Will review all open forum notes and identify general themes. Identify themes that overlap across all open forums (faculty/staff/students). All work group members are asked to create a short executive summary report and upload to BB. All ambassadors are asked to upload summary of campus strategic planning discussions to blackboard to account for campus outreach activities.

Dr. Burzo will upload environmental scan report to Google docs. All work group members to edit and add information All work group reports due to BB end of day Saturday March 18, 2017 except for environmental scan report, due Sunday March 18, 2017

Campus Feedback & Updates (Hiba Wehbe-Alamah)

From International Students on campus:

Lack of equity and opportunities. o They don’t have the same opportunities that US students have regarding

policies, and tuition is higher. o Intl students are saying they’re not getting as much as they were

promised or were expecting. Vision Statements from non-academic units: Several received

Hiba will submit a synthesis report of campus feedback from all outreach meetings by March 18, 2017 Hiba will submit a synthesis report of received campus


Process (Hiba Wehbe-Alamah)

April meetings (second round) with campus leadership groups are scheduled.

We’re still waiting on Council of Deans for a meeting

Anyone is welcome to attend meetings with Hiba Wehbe-Alamah Format

How will we submit our goals for voting?

How are we as a committee submitting the actual goals with how we reached the goals?

The lower level goals will give the campus a view of how we reached the higher level goals.

We can have our goals and attach the data that we gathered in a summary form.

What is realistic in terms of the report out? We will have a lot of stuff to share and we need to think it through.

Vision Statements by March 18, 2017 Will circulate sign-up sheet at next meeting to attend campus meetings with Hiba

Date, Time and Location of Next Meeting: March 22, 10 am-12 pm

Hiba Wehbe-Alamah (Chair) / Karen Riptoe (Admin. Support)

meeting minutes 03/09/17, 1:00 p.m. - 5:00 p.m. … · i:\strategic planning\2016-17 planning...

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